All_Remaining_Tab_F_Q A _Westover _16_March_2015.pdf

Q# Reference Question Government Response

PWS paragraph F2.3.7, Craftsman Qualifications, states, in part: “Service call work performed by employees who are performing tasks as maintenance workers, helpers, escorts and laborers shall not be reimbursed at the full Craftsman rate for that trade.” This statement appears to contradict the Collective Bargaining Agreement, Article 34, Section 5, which states, in part: “An Employee who performs work in a higher classification shall receive compensation of that rate for the time spent working …”

Is the government taking the position that the Collective Bargaining Agreement does not apply to government reimbursements to the Ktr?

Is the government overriding the rules of this area of the CBA for this contract?

Please explain.

The government is stating all work that requires a licenses or certification will be performed by a licensed or certified craftsman - and will receive the applicable craftsmen hourly labor rate. All other work will be performed by personnel proficient in the tasks normally performed by the applicable trade.

PWS paragraph F3.9, Asbestos Materials, states, in part: “The Ktr shall conduct activities necessary to identify the presence of ACM in facilities and equipment and plan for limited abatement…”

What does “limited abatement” mean (e.g., 2 linear feet; 4 square meters, etc.), and who (contractor or government) is responsible for disposal of the hazardous waste that will result from such abatement?

Asbestos abatement is limited to that which is encountered during the performance of service calls and RWP work. All work under F3.9 will be ordered on an as required basis under the applicable Labor and Parts & Materials for Service Call CLINs of the contract.

PWS paragraph F3.10, Work Clearance Request Form (AF Form 103) explains that the Ktr is responsible for processing all excavation permits and marking utility systems, etc. The time frame from receipt of the request to issuance of the clearance is given as “less than five calendar days.”

If the AF Form 103 is received by the Ktr on a Friday going into a 3-day weekend, this means that the Ktr will have only 1-day to process the request.

Should this requirement be changed to five working days rather than five calendar days?

The PWS will be updated to read 5 business days.

PWS paragraph F4.1.5 requires the Ktr to provide an equipment failure report to the government for each instance of premature catastrophic failure, including preventative maintenance performed, warranty expiration date, equipment expected life, date equipment was installed, date of failure and explanation for failure.

Will the government provide current equipment life, warranty expiration dates, and the date equipment was installed at contract start?

Otherwise, how does the government expect the Ktr to accurately report this information?

Historical information is not available for all equipment.

However some information is available in BUILDER. In the event of premature catastrophic failure of a piece of equipment, the contractor will only be responsible for information that is readily available.

PWS paragraph F4.3.1 states, in part: “Ktr CM repair building material costs will be reimbursed, this does not include consumable parts/materials, e.g., drill bits, saw blades, filters, spark plugs, plow blades, gas and cylinders, etc.”

Does this mean that the government expects the all consumables such as snow plow blades and brushes, street sweeper brushes, compressor oil, Freon gases, etc., that are required to maintain or repair government owned facilities and equipment to be included in the firm fixed price?

All consumables used in the performance of Corrective Maintenance (CM) will be at the contractors expense, e.g. snow plow blades, brushes, street sweeper brushes, saw blades, drill bits, etc. Materials required to repair Real Property Equipment discrepancies will be reimbursed, e.g. compressor oils, Freon gas, etc.

PWS paragraph F4.3.1 states, in part: “Ktr CM repair building material costs will be reimbursed, this does not include consumable parts/materials, e.g., drill bits, saw blades, filters, spark plugs, plow blades, gas and cylinders, etc.”

Does this mean that materials required for firm fixed price preventive maintenance will not be reimbursed by the government?

Materials used in the performance of FFP Preventive Maintenance (PM) shall be captured in the FFP costs.

PWS paragraph F4.3.1.1, Daily Schedule reads as follows: “Each workday before 8:00 A.M., the Ktr shall notify the BCE and COR of all PM and CM work scheduled that day. Any changes to the daily schedule will be reported immediately to the BCE and COR.”

Does this mean that the BCE wants to be personally notified of all diversions to the Ktr work force for routine “targets of opportunity” and other necessary work force diversions?

As stated in paragraph F4.3.1.1 - Each workday before 8:00 A.M., the Ktr shall notify the BCE and COR of all PM and CM work scheduled that day. Any changes to the daily schedule will be reported immediately to the BCE and COR.

PWS paragraph F4.3.1.2 requires the Ktr to maintain a night log “with all pertinent information,” but “pertinent information” is not specified.

What information does the government require to be maintained in the night log?

Time, date, requestor, request, time craftsmen was notified, who was notified, response time, detail remarks of maintenance/repair completed, materials, etc.

PWS paragraph F4.3.1.3 reads, in part: “If, during accomplishment of any CM call, the Ktr determines the cost will exceed the approved amount in IWIMS or the Government designated replacement database system, the work shall be stopped and the BCE shall be contacted for further approval.”

Does this requirement apply to after-hours emergency work?

The reference F4.3.1.3 is for work approved in IWIMS. After-hours emergency work will be verbal approvals via the BCE or a designated government representative. IAW F4.3.3.1 Emergency work represents immediate maintenance, safety, or mission risk and will always be accomplished before all other work.

The goal is to eliminate the emergency hazard or perform a temporary fix until sufficient materials or resources are made available to complete a final repair.

The KTR shall notify the BCE, respond back to the customer within 10 minutes, and initiate corrective action within 30 minutes after receipt of service call. The KTR shall continue work until the emergency condition is removed.

Reference PWS Tab F5.18. This reference explains base fire systems must be inspected, tested, and maintained IAW UFC 3-601-02.

Table 2-23 of this UFC requires that individual fixtures, replaceable batteries, or unitized fixtures be replaced every 5 to 10 years or IAW manufacturer’s estimated service life.

Noting that these types of “replacement by reference” requirements occur throughout Tab F, will the government expect the Ktr to absorb the cost of labor and materials when such replacements are indicated, or will this fall under the Labor for Service Call CLIN for reimbursement?

The replacement of batteries will be captured under the Labor for Service Call CLIN for reimbursement.

During the walk-through visit, an electrical box with the following statement posted on the box was observed: “No safe PPE exists. Energized work is prohibited.”

Will the government correct this seemingly unsafe situation so that all such units can be worked on safely?

Conditions exist and were identified during an ARC Flash study that could represent an electrical ARC Flash Hazard. The contractor should exercise caution and follow the ARC Flash Hazard label instructions. Refer to UFC 3-560-01 -

ELECTRICAL SAFETY, O & M, OSHA

Standards and NFPA for labeling, guidelines, and appropriate PPE for working on electrical equipment.

Reference PWS Tab F GFE. The list does not show any PPE.

Will the government provide any PPE, or reimburse the Ktr for purchase of PPE such as electrical hazard clothing for Ktr personnel?

The contractor is responsible for providing all necessary PPE.

PWS paragraph F5.2.1 requires the Ktr to use BUILDER software to maintain and administer the roof inspection program. Further required is detailed information on each roof section and classification of each roof section as red, yellow, or green IAW AFI 32-1051.

Does this information currently exist in the BUILDER database for all base roofs? If not, will a BUILDER database with the condition of base roofs as they will exist at contract start be provided to the Ktr, or will the government require the Ktr to populate an empty database at Ktr expense?

The BUILDER database is populated with base roof information, to include current condition.

PWS paragraph F5.2.1 requires the Ktr to use BUILDER software to maintain and administer the roof inspection program.

Does the government provide this software or reimburse the Ktr for purchasing it?

BUILDER is a government owned software product. Once the appropriate training is received the contractor will be given assessor roles.

Reference PWS paragraph F5.2.1.2, Roof Heating Tape/Cable System. This paragraph requires the Ktr to inspect and test de-icing cables and related components installed in gutters and downspouts twice annually.

What is the workload estimate to inspect and test these systems?

As stated in paragraph F5.2.1.2 the workload data is located in F-TE-2e.

PWS paragraph F5.13, Elevator Maintenance, states in part: “The first annual tests shall be completed within 12 months of the previous tests, and shall include all three (3) and five (5) year tests regardless of due date.”

What does this mean? Does the government want all 3 and 5 year tests conducted during the first year of the contract?

All testing/inspection requirements will be completed in the first year.

PWS paragraph F5.15, Metal Fabrication, requires the Ktr to provide metal fabrication services.

Will the Tab F GFE be modified to include the machinery that will be needed to fabricate the metal items specified in this paragraph?

GFE available to the contractor is listed in F-TE-4 of the PWS.

PWS paragraph F5.17.1.1, Filters. This reference requires the Ktr to “…replace all disposable filters once each quarter.”

Is the purchase of disposable filters reimbursable under the materials CLIN, or does the government expect disposable filters to be in the firm fixed price?

All FFP PM materials shall be included in the FFP cost CLINs.

Reference PWS paragraphs F5.17.1.2 and F5.17.1.4 Exhaust Fans and Fan Coils. These two paragraphs require the Ktr to inspect and clean all exhaust fans and fan coil units quarterly in all facilities, yet no workload estimate is provided in

F-TE-2.

How many exhaust fans, and how many fan coil units currently exist on base?

The EF and FCU quantities and locations can be found in the workload data provided in F-TE-2g.

Reference PWS paragraphs F5.17.1.2 and F5.17.1.4 Exhaust Fans and Fan Coils. These two paragraphs require the Ktr to inspect and clean all exhaust fans and fan coil units quarterly in all facilities, yet no workload estimate is provided in

F-TE-2.

What is the workload estimate, historical or projected, for inspecting and cleaning these items?

No historical information exists.

The EF and FCU quantities and locations can be found in the workload data provided in F-TE-2g.

PWS paragraph F5.17.1.10, Domestic Water Heaters, requires domestic water heater maintenance, yet no workload estimate is provided in F-TE-2.

What is the workload estimate, historical or projected, to perform the required inspections, maintenance, and documentation?

No historical information exists.

The domestic water heater quantities and locations can be found in the workload data provided in F-TE-2e.

PWS paragraph F5.17.2.2, Natural Gas Furnaces and Unit Heaters, requires the Ktr to inspect and clean all furnaces and unit heaters IAW manufacturer’s recommendations, F-TE-6, and MAS 17, yet no workload estimate is provided in

F-TE-2.

How many natural gas furnaces and unit heaters currently exist on base?

The Natural Gas Furnaces and Unit Heaters quantities and locations can be found in the workload data provided in F-TE-6, MAS 17.

PWS paragraph F5.17.2.2, Natural Gas Furnaces and Unit Heaters, requires the Ktr to inspect and clean all furnaces and unit heaters IAW manufacturer’s recommendations, F-TE-6, and MAS 17, yet no workload estimate is provided in

F-TE-2.

What is the workload estimate, historical or projected, to perform the required inspections and cleanings?

No historical information exists. The Natural Gas Furnaces and Unit Heaters quantities and locations can be found in the workload data provided in F-TE-6, MAS 17.

PWS paragraph F5.18.3 reads in part: “The KTR is responsible to have sufficient defoamer quantity on hand to ensure no foaming in the Sanitary Sewer system.”

No mention is made of defoamer being a reimbursable item. What constitutes a “sufficient quantity”?

Sufficient quantity is 20 Gallons of De-foamer

PWS paragraph F5.18.3 reads in part: “The KTR is responsible to have sufficient defoamer quantity on hand to ensure no foaming in the Sanitary Sewer system.”

No mention is made of defoamer being a reimbursable item. Is defoaming agent a reimbursable cost under the materials CLIN?

Materials required for Preventive Maintenance testing of Foam Systems shall be included in the FFP cost CLIN. Materials required to repair Real Property Equipment discrepancies will be reimbursed.

PWS paragraph F5.19.1, Electrical, requires the Ktr to perform all tasks that are “not covered by other service contracts.”

Which services are currently covered by other service contracts? Please explain.

Underground and Overhead External Primary Electrical Distribution Power Circuits to the Point of Demarcation are maintained by the City of Chicopee.

PWS paragraph F5.21, Visual Airfield navigational Systems, requires the Ktr to “…be responsible for the maintenance and operation of the airfield computer interface between the airfield light vault and control tower to include hardware and software upgrades, circuit boards, wiring, switch, electrical panels and regulators.”

Does the above, including testing equipment, fall under the firm fixed price or is it reimbursable?

IAW paragraph F1 Overview - The KTR shall furnish all personnel, hand tools (to include consumable parts/materials, e.g. drill bits, saw blades, filters, spark plugs, plow blades, gas and cylinders, etc.), equipment, supervision, administration, materials, and other items and services necessary to service equipment, facilities, grounds, pavements and utility systems as defined in this PWS except as specified in Section A-2 and F-TE-4 as government furnished property and services.

PWS paragraph F5.23 requires Ktr personnel to “have passed the course for Lightning Protection for Air Force Facilities (AMMO 47) and receive the required certificate of completion.”

How will Ktr personnel obtain the required training?

Required training is available on-line thru the Defense Ammunition Center

PWS paragraph F5.26.6 Gas Valves, requires the Ktr to exercise valves several times semi-annually.

Are the gas valves to be exercised made of metal or plastic? If the valves are made of plastic, will the government pay for replacement of plastic valves damaged during the process of exercising the valves?

The contractor should exercise extreme caution when exercising the gas valves, however any damages incurred during the performance of PMs will be classified as a repair and reimbursable under the Labor for Service Call CLIN.

PWS paragraph F5.26.6 and F5.26.7 both require the Ktr to utilize “calibrated gas detection equipment,” but the type of equipment is not specified.

Will the Ktr be allowed to determine the type of calibrated gas detection equipment sufficient to satisfy the requirements of these paragraphs (e.g., backpacks)? If not, what specific type/nomenclature of equipment will the government require the Ktr to use?

Yes, Gas Detection Equipment shall detect Natural Gas

PWS paragraph F5.26.6 and F5.26.7 both require the Ktr to utilize “calibrated gas detection equipment,” but the type of equipment is not specified.

Does the government provide the gas detection equipment? If not, does the government reimburse the Ktr for the purchase of the equipment?

IAW paragraph F1 Overview - The KTR shall furnish all personnel, hand tools (to include consumable parts/materials, e.g. drill bits, saw blades, filters, spark plugs, plow blades, gas and cylinders, etc.), equipment, supervision, administration, materials, and other items and services necessary to service equipment, facilities, grounds, pavements and utility systems as defined in this PWS except as specified in Section A-2 and F-TE-4 as government furnished property and services.

PWS paragraph F5.26.6 and F5.26.7 both require the Ktr to utilize “calibrated gas detection equipment.

Is this service FFP or reimbursable under the Labor for Service Call CLIN?

The semi-annual inspections are

FFP.

PWS paragraph F5.27 requires the Ktr to inspect and clean all utility rooms once per week, yet no workload estimate is provided in F-TE-2.

What is the workload estimate, historical or projected, to inspect and clean all utility rooms weekly?

No historical information exists. The utility room quantities and locations can be found in the workload data provided in F-TE-2d.

PWS paragraph F5.27 requires the Ktr to inspect and clean all utility rooms once per week, yet no workload estimate is provided in F-TE-2.

How many rooms are we required to clean?

The utility room quantities and locations can be found in the workload data provided in F-TE-2d.

PWS paragraph F5.27 requires the Ktr to inspect and clean all utility rooms once per week, yet no workload estimate is provided in F-TE-2.

What is the square footage of each utility room?

All rooms are various sizes pending on the type of equipment installed.

PWS paragraph F6.1.1.1, Mow Improved Grounds, requires all improved grounds (235 acres) to be maintained between 2 and 4 inches during the growing season, yet no GFE is identified for this purpose.

Will the government provide any equipment for grounds maintenance purposes, or is the contractor expected to purchase and provide his own equipment under the firm fixed price option of the contract?

GFE available to the contractor is listed in F-TE-4, A-TE-4b, and C-TE- 2d(2) of the PWS.

PWS paragraph F6.1.1.7, Fertilization and Soil Aeration, requires fertilizer and aeration of 216 acres once per year, yet no Tab F GFE is listed for these purposes.

Does the statement, “Fertilization and Soil Aeration will be ordered under the Labor for Service Call CLIN of the contract” mean that the government will reimburse the Ktr for the cost of Fertilizer?

As stated in paragraph F6.1.1.7 - Fertilization and Soil Aeration will be ordered under the Labor for Service Call CLIN of the contract.

PWS paragraph F6.1.1.7, Fertilization and Soil Aeration, requires fertilizer and aeration of 216 acres once per year, yet no Tab F GFE is listed for these purposes.

Will any GFE spreaders and Aerators be provided to satisfy this requirement or is the Ktr expected to purchase his own equipment?

GFE available to the contractor is listed in F-TE-4 of the PWS.

PWS paragraph F6.1.1.9, Lawn Renovation/Damage to Grounds, states that the Ktr shall renovate lawns in improved grounds as identified by the COR. It further states that areas damaged by the Ktr will be repaired by the Ktr at no cost to the government.

Who will determine that the area requiring repair was damaged by the Ktr, and how will disputes be resolved?

IAW paragraph F6.1.1.9 Lawn Renovation/Damage to Grounds:

The KTR shall renovate lawns in improved grounds as identified by the COR. The CO will resolve disputes.

PWS paragraph F6.1.2.1, Mow, Establishes the requirement for the Ktr to maintain the airfield by cutting grass in all airfield movement areas (essentially fence-to-fence) during the growing season. From Tab A, we see that six tractors (D560) are identified, yet no GFE tow behind mowers are identified in Tabs A or F for mowing purposes.

Will the government provide the necessary tow behind mowers, or is the contractor expected to purchase and provide his own airfield mowing equipment under the firm fixed price option of the contract?

GFE available to the contractor is listed in F-TE-4 of the PWS.

PWS paragraph F6.1.2.1.1, Airfield Herbicide Application, requires the Ktr to chemically treat 1,245 acres of semi-improved grounds with a pre-emergent, and 706 acres of semi-improved grounds with a growth inhibitor prior to 15 May of each year. However, no mention of reimbursement for chemicals or labor is mentioned. Moreover, this requirement appears to be a direct conflict with the wording of paragraph F6.1.6.5, Growth Retardants, which states, in part, “The use of growth retardant chemicals is optional and if used shall be provided at no additional expense to the government.”

Does the government expect the purchase of chemicals and application of the pre-emergent and growth inhibitor to be included in the firm fixed price of the contract?

There is no conflict between paragraphs F6.1.2.1.1 and F6.1.6.5, they are two separate requirements. The reference in paragraph F6.1.2.1.1 Airfield Herbicide Application is for the management of the airfield area only. All labor and materials are considered FFP. Paragraph F6.1.6.5, Growth Retardants permits the contractor to use growth retardant chemicals around only man-made objects if they can be properly applied without harmful effects to desirable plant and animal life. So, the contractor may, with prior approval from the BCE, use growth retardants in lieu of trimming, however it will be at the contractors expense, not reimbursable

PWS paragraph F6.1.2.5, Vegetation Control Perimeter and Security Fences, requires the Ktr to trim back vegetation outside the perimeter fence to the base property line, but not to exceed 6 feet.

Will a map showing the base property line be provided to the Ktr? We believe this requirement constitutes nearly 45 linear miles of fence line.

Maps will be provided via FBO. The workload estimate for F6.1.2.5 is located in F-TE-2a. F-TE-2a para.1.9 - 103,203 linear feet computes to

19.54 miles. Not 45 linear miles of fence.

PWS paragraph F6.1.2.5, Vegetation Control Perimeter and Security Fences, requires the Ktr to trim back vegetation outside the perimeter fence to the base property line, but not to exceed 6 feet.

How will the Ktr gain access to trim back vegetation outside the base perimeter fence?

FFP Requirement, KTR is responsible to gain access outside of base.

PWS paragraph F6.1.2.5, Vegetation Control Perimeter and Security Fences, requires the Ktr to trim back vegetation outside the perimeter fence to the base property line, but not to exceed 6 feet.

Are sufficient gates available, and will the Ktr be given keys or combinations to gate locks? We understand some areas are impossible to access and are not serviced by a gate.

Please clarify.

FFP Requirement, KTR is responsible to gain access outside of base.

PWS paragraph F6.1.6.6, Base Water Outfalls and Infalls, requires the Ktr to inspect and clear all debris and obstructions from all base water outfall and infall grates and openings monthly.

Will this requirement exist in winter when outfall and infall openings will likely be frozen and covered with ice and snow?

Monthly inspections of Base Outfalls and Infalls will be conducted to ensure debris and obstructions are cleared.

PWS paragraph F6.3.6, Airfield Pavement Sweeping, states that the Ktr “…shall sweep 20% of the airfield pavement each day. The Ktr shall arrange his daily sweeping so that all airfield pavements are swept no less than once a month.”

Given that sweeping 20% of the airfield each day means that 100% of airfield pavements will be swept in only 5 days, should the second sentence read that all airfield pavements will be swept no less than once each week, rather than once each month?

IAW F6.3.6 Airfield Pavement Sweeping - The KTR shall check all Air Force-owned airfield pavements (runway, taxiways, ramps and aprons) daily for FOD and shall sweep 20% of the airfield pavement each day. The KTR shall arrange his daily sweeping so that all airfield pavements are swept no less than once a month. - The contractors sweeping schedule shall ensure the entire airfield is swept at least once a month.

PWS paragraph F6.5, Flags, American and Seasonal, states: “The KTR shall maintain street flags, poles, anti-furling devices, and brackets mounted to street lights, poles, or other surfaces,” and that replacement flags will be furnished by the government.

Will the government also provide replacements for banners, poles, and brackets for mounting to street lamps, or is replacement at government expense limited strictly to the national and state flags? Who pays for the other parts? Are they handled via FFP or the Labor for Service Call CLIN of the contract?

IAW paragraph F6.5 Flags, American and Seasonal, all repair work will be ordered under the Labor for Service Call CLIN of the contract

PWS paragraph F7.5, Aircraft Wash Rack System, requires the Ktr to perform all preventive maintenance, tests, and inspections of the aircraft wash rack system IAW F-TE-6, MAS 43, and the manufacturer’s recommendations, yet no workload data is provided.

What is the workload estimate, historical or projected, to inspect and maintain the Aircraft Wash Rack System as described in this paragraph?

No historical information exists. The Aircraft Wash Rack location & inspection requirements can be found in the workload data provided in F-TE-6 & MAS 43.

PWS Tab F, SDSF07 on page F-36 requires that “During non-duty hours, 100% of Emergency CM work orders received each month are responded to, and corrective action initiated, within 30 minutes of approval.”

This appears to contradict paragraph A5.1 which gives Ktr personnel one hour to be on site for unscheduled mission or emergency requirements. Which requirement is correct?

Please clarify.

PWS Tab F, SDSF07 - Indicates - …corrective actions are initiated, within 30 minutes of approval.

PWS Tab F, SDSF09 on page F-37 requires that “100% of work completed each month requiring licensed or certified craftsmen, is performed only by employees possessing the applicable licenses and/or certifications.”

Construction industry standards allow licensed technicians to be accompanied by unlicensed helpers such as general maintenance workers. Does the government interpret the 100% requirement to mean that everyone working at the job site must be licensed? In other words, an unlicensed craftsman will not be allowed to assist a licensed craftsman.

IAW paragraph A2.1 KTR shall ensure employees performing work under this PWS have and maintain certifications and licenses acceptable in the commercial market and required by federal, state, and local laws. Additional IAW paragraph F5 Facility Maintenance - the KTR shall perform all work under this PWS using licensed/qualified craftsmen and the latest trade practices.

PWS F-TE-6, MAS #44, Item 16, Active Vehicle Barrier, states “Remove the lock and place the disconnect lever to the ON position restoring power to the motor.”

However, none of Items 1-15 require the disconnect lever to be in the OFF position or locked out. Please clarify.

Updated MAS #44 in PWS to new

AF PMTL.

Reference PWS Paragraph F2.3.4 and PWS F-TE- 6, MAS #12: The paragraph states that steam boilers (operating pressure greater than 15PSI) or high temperature hot water boilers must be attended by a boiler operator, but the listing for MAS#12 does not meet the requirement for continuous attendance.

Please confirm our understanding of this requirement.

Operating temperatures and pressures used are to be the name plate rated values. Boiler name plate inventory is detailed in F-TE-6 MAS #12, frequency of attending is detailed in AFI 32-1068. For contract enforcement the operating pressure detailed in AFI 32-1068 will be the same as the name plate rated values on the units.

Reference PWS Paragraph F6.1.1.7: The paragraph states that fertilization and soil aeration will be ordered under the labor for service call CLIN of the contract.

Does the Government also intend to pay for the fertilizer itself as part of that work order?

As stated in paragraph F6.1.1.7 - Fertilization and Soil Aeration will be ordered under the Labor for Service Call CLIN of the contract.

Reference Westover Site Visit: During the visit, we saw several light towers on the flight line as well as hangars which we did not get to view.

Does the Government furnished equipment allow access to the highest point (hangar doors, light towers, etc.) to perform necessary repairs and recurring maintenance?

Yes, Tab A does list one Vehicle which will be A-TE-4B, MGT Code C253 - De-icer High Reach, This is a 100 Foot High Lift platform. Might have Tab A to reword De-icer High Reach to just High Reach??

Reference Westover Site Visit: During the visit, we saw several light towers on the flight line as well as hangars which we did not get to view.

What is the maximum height that the service provider will access to change lights?

Apoximately 80 Feet

Reference Westover Site Visit: During the visit, we saw several light towers on the flight line as well as hangars which we did not get to view.

What is the maximum height that the service provider will access to perform maintenance on hangar doors?

See F-TE-6 for Hangar Door Height

Reference MAS#12: Heating System, STM/HW/DHW Boiler F5.17.2 Heating Systems/ F5.17.2.1 Boiler Operations/Monitoring.

Would the government please provide the "actual" operating pressures and temperatures for the boilers listed. Experience has shown that rarely are boilers operated at their maximum pressures and temperatures.

By using the max pressures and temperatures given to estimate attendance IAW AFI 32-1068 all offerors other than the incumbent (who has this information) will significantly overestimate the workload required for this element of the PWS.

Operating temperatures and pressures used are to be the name plate rated values. Boiler name plate inventory is detailed in F-TE-6 MAS #12, frequency of attending is detailed in AFI 32-1068. For contract enforcement the operating pressure detailed in AFI 32-1068 will be the same as the name plate rated values on the units.

Reference PWS Paragraph F1 and RFP Section B:

The CLIN structure does not appear to provide a reimbursement CLIN for the items listed in the PWS paragraph.

Are these items to be covered in the Firm Fixed Price provisions of the resulting contract?

IAW paragraph F1 Overview - All work identified in this Tab is included in the Firm Fixed Price unless otherwise specified.

Reference PWS Paragraph F5.24.2 and F-TE-2e:

The paragraph states that dead end hydrants will be flushed weekly; however, the equipment location information does not identify the number of dead end hydrants.

Please provide a count of dead end hydrants that are included in the 142 identified in the equipment list.

PWS Paragraph F5.24.2 will be amended to change" weekly" to "annual" flushing IAW UFC. 10 Dead end hydrants were added to the workload estimate F-TE-2e.

Reference PWS Paragraph F5.25.6: The paragraph calls for monthly inspection of water detention and spill containment ponds;

however, we do not see a count of the ponds to be inspected.

Please provide a count of water detention and spill containment ponds.

Total of nine ponds, total Estimated at 45,090 Sq Ft

Reference PWS Paragraph F6.1.2.1.1: The paragraph outlines herbicide spraying requirements.

Are costs for the herbicide considered reimbursable?

Reference PWS paragraph F6.1.2.1.1 Airfield Herbicide Application is for the management of the airfield area only. All labor and materials are considered FFP.

Reference PWS Paragraph F6.1.4: The paragraph discusses flowerbed and island maintenance requirements.

Does the Government allow weed control spraying of these areas?

See PWS paragraph F6.1.1.8 Weed Vegetation control. Flowerbeds, planters, inert beds, and landscaped areas shall remain weed-free year around. Spraying for weeds refer to F6.1.1.8 Weed/Vegetation Control.

Reference PWS Paragraph F6.1.6.6: The paragraph calls for monthly inspection of outfall and infall gates and openings; however, there is not a count of inspection points.

Please provide information on these inspection requirements.

The workload data (quantities and location) is located in F-TE-7-L Base water Outfall and Infall Map. Maps will be posted to the solicitation.

Reference PWS Paragraph F6.3.4: The paragraph discusses fire lane/break requirements;

however, there is no square footage estimate on the areas to be maintained.

Please provide square footage estimates on the fire lanes/breaks and service roads to be maintained.

Information not available. Work on fire lanes, fire breaks, and service roads will be ordered under the Labor for Service Call CLIN of the contract.

65 Reference PWS Paragraph F6.3.7:

Please provide a linear foot estimate of the roads that are to be swept and a square footage of parking lots.

575,209 Sq Yd of parking areas, roads, and streets to be maintained by Service provider, see Map F-TE-7- C-4 - 2014 Street - Parking Lot Sweeping.

Reference PWS Paragraph F7.6.13.2: The paragraph outlines annual test/certification of vapor recovery systems; however, there are no MAS associated with this requirement.

Can you provide information on the testing requirement?

F7.6.13.2 Vapor Recovery System:

The KTR shall perform an annual test/certification of all Vapor Recovery Systems IAW manufacturers’ instructions and all local, state, and federal regulations.

See F-TE-2e for quantities and equipment locations

Reference PWS F-TE-2e: The technical exhibit lists 3 vapor recovery systems to be maintained by the Service Provider.

Please tell us which systems are Stage I systems and which are Stage II systems.

All systems are currently Stage II

Reference PWS F-TE-2h: The table shows that there is an AFFF foam station in Building 7705, which is listed in the structure list as a fuel hydrant building.

Please define how the 2-year flow test is to be accomplished?

All tests associated with the inspection, testing and maintenance of fire suppression will be conducted IAW UFC 3-601-02.

69 Reference PWS F-TE-2h:

Please provide the date of the last 2-year form concentration internal tank inspection for each of the AFFF and high-expansion foam systems in the TE.

Could not find a 2 year requirement for an internal tank inspection of AFFF and high-expansion foam systems in UFC 3-601-02.

70 Reference PWS F-TE-2h:

Please provide the date of the last 10-year form concentration internal tank inspection for each of the AFFF and high-expansion foam systems in the TE.

Paragraph F5.18 Fire Systems and Mass Notification Systems, updated to read: The KTR shall inspect, test, maintain and repair all fire systems, mass notification systems, to include but not limited to ancillary controllers, pumps, engines, and water supply tanks IAW UFC 3-601-02, Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems , UFC 4-021-01, Design and O&M: Mass Notification Systems , and where applicable NFPA 72. To benchmark all fire systems regardless of prior inspection date and required frequency, the KTR shall schedule and complete within the first performance period, all Inspection, Testing and Maintenance (ITM) requirements listed in UFC 3-601-02. Subsequent performance period ITM task requirements will be scheduled and performed at the defined frequency IAW UFC 3-601-02. (See F-TE-2h for quantities and locations).

Reference PWS paragraph F5.12 Chain Hoists (Manual/Electric).

Are the associated costs for the annual inspections, weight test reports and certifications reimbursable?

No - IAW F1 Overview: Real Property Maintenance’s major responsibilities include preventive maintenance (PM) and corrective maintenance (CM) service calls for facility maintenance, utility systems, fuels facilities, power production, fire suppression system maintenance, pavements and roads, and airfield lighting. The KTR shall furnish all personnel, hand tools (to include consumable parts/materials, e.g. drill bits, saw blades, filters, spark plugs, plow blades, gas and cylinders, etc.), equipment, supervision, administration, materials, and other items and services necessary to service equipment, facilities, grounds, pavements and utility systems as defined in this PWS except as specified in Section A-2 and F-TE-4 as government furnished property and services. All work identified in this Tab is included in the Firm Fixed Price unless otherwise specified.

Reference PWS paragraph F5.13 Elevator Maintenance.

Are the associated costs for inspections, testing, and certifications reimbursable?

No - IAW F1 Overview: Real Property Maintenance’s major responsibilities include preventive maintenance (PM) and corrective maintenance (CM) service calls for facility maintenance, utility systems, fuels facilities, power production, fire suppression system maintenance, pavements and roads, and airfield lighting. The KTR shall furnish all personnel, hand tools (to include consumable parts/materials, e.g. drill bits, saw blades, filters, spark plugs, plow blades, gas and cylinders, etc.), equipment, supervision, administration, materials, and other items and services necessary to service equipment, facilities, grounds, pavements and utility systems as defined in this PWS except as specified in Section A-2 and F-TE-4 as government furnished property and services. All work identified in this Tab is included in the Firm Fixed Price unless otherwise specified.

73 Reference PWS paragraph F5.17.1.1 Filters.

Are the cost for the filters reimbursable?

Reference Paragraph F5.17.1.1 -filters are considered a FFP cost, workload data can be found in F-TE- 2g.

Reference PWS paragraph F5.18 Fire Systems and Mass Notification Systems through F5.18.3.

Are the inspections and certifications of any or all of the systems reimbursable?

No - IAW F1 Overview: Real Property Maintenance’s major responsibilities include preventive maintenance (PM) and corrective maintenance (CM) service calls for facility maintenance, utility systems, fuels facilities, power production, fire suppression system maintenance, pavements and roads, and airfield lighting. The KTR shall furnish all personnel, hand tools (to include consumable parts/materials, e.g. drill bits, saw blades, filters, spark plugs, plow blades, gas and cylinders, etc.), equipment, supervision, administration, materials, and other items and services necessary to service equipment, facilities, grounds, pavements and utility systems as defined in this PWS except as specified in Section A-2 and F-TE-4 as government furnished property and services. All work identified in this Tab is included in the Firm Fixed Price unless otherwise specified.

Reference PWS paragraph F5.18 Fire Systems and Mass Notification Systems through F5.18.3.

Who pays for the foam used during the suppression system testing?

Materials required for Preventive Maintenance testing of Foam Systems shall be included in the FFP cost CLIN. Materials required to repair Real Property Equipment discrepancies will be reimbursed.

Reference PWS paragraph F5.24.5 Water and Sewer Meters.

Are the associated costs for the annual calibrations reimbursable?

No - IAW F1 Overview: Real Property Maintenance’s major responsibilities include preventive maintenance (PM) and corrective maintenance (CM) service calls for facility maintenance, utility systems, fuels facilities, power production, fire suppression system maintenance, pavements and roads, and airfield lighting. The KTR shall furnish all personnel, hand tools (to include consumable parts/materials, e.g. drill bits, saw blades, filters, spark plugs, plow blades, gas and cylinders, etc.), equipment, supervision, administration, materials, and other items and services necessary to service equipment, facilities, grounds, pavements and utility systems as defined in this PWS except as specified in Section A-2 and F-TE-4 as government furnished property and services. All work identified in this Tab is included in

Reference PWS paragraph F5.24.7 Water Storage Tanks.

Are the associated costs for the annual water tower structural assessment & Cathodic protection testing reimbursable?

No - IAW F1 Overview: Real Property Maintenance’s major responsibilities include preventive maintenance (PM) and corrective maintenance (CM) service calls for facility maintenance, utility systems, fuels facilities, power production, fire suppression system maintenance, pavements and roads, and airfield lighting. The KTR shall furnish all personnel, hand tools (to include consumable parts/materials, e.g. drill bits, saw blades, filters, spark plugs, plow blades, gas and cylinders, etc.), equipment, supervision, administration, materials, and other items and services necessary to service equipment, facilities, grounds, pavements and utility systems as defined in this PWS except as specified in Section A-2 and F-TE-4 as government furnished property and services. All work identified in this Tab is included in the Firm Fixed Price unless otherwise specified.

Reference PWS paragraph F6.1.1.1 Mow and F- TE-2a.

Is the cost of all equipment reimbursable?

GFE available to the contractor is listed in F-TE-4, A-TE-4b, and C-TE- 2d(2) of the PWS.

Reference PWS paragraph F6.1.1.1 Mow and F- TE-2a.

What is the TOTAL linear footage maintained? F-TE- 2a only provides the linear feet of “grass and weeds inaccessible to mowers”.

IAW paragraph F6.1.1.1 Mow - Refer to F-TE-2a - 1.1 Mow improved grounds, 235 acres to include Wade Lake Pavilion Area, Dog Patch Area, Airfield Control Tower, Airfield Control Tower Simulator, and Munitions Storage Area. Mowing frequency requirement for each area is once a week commencing on 15 April and ending 15 November.

Reference PWS paragraph F6.1.1.8 Weed/Vegetation Control.

Are the associated costs for licensed vendors, including products and chemicals for the fenceline and for the airfield reimbursable?

FFP

Reference PWS paragraph F6.1.1.9.1 Overseeding.

Are the associated costs for licensed vendors, including products reimbursable?

IAW paragraph F6.1.1.9.1 Over seeding: The KTR shall, after lightly disc harrowing, apply 40 pounds athletic mix grass seed per acre during April on improved turfed grounds designated by the BCE or COR. EXCEPTION: Grounds with a well-established turf of any other type desirable grass shall not be over seeded. Over seeding will be ordered under the Labor for Service Call CLIN of the contract.

Reference PWS paragraph F6.1.5 Maintain Stream Banks and Surface Drainage Ditches.

Who provides the Bobcats and mowing deck units for this service?

GFE available to the contractor is listed in F-TE-4, A-TE-4b, and C-TE- 2d(2) of the PWS.

Reference PWS paragraph F6.1.6.5 Growth Retardants.

Are the associated costs for licensed vendors, including products reimbursable?

IAW paragraph F6.1.6.5, Growth Retardants - permits the contractor to use growth retardant chemicals around only man-made objects if they can be properly applied without harmful effects to desirable plant and animal life. So, the contractor may, with prior approval from the BCE, use growth retardants in lieu of trimming, however it will be at the contractors expense, not reimbursable.

84 Reference PWS paragraph F6.2 Entomology.

Are the associated costs for licensed vendors, including products reimbursable?

IAW paragraph - F6.2 Entomology:

The KTR shall provide entomology services to include, but not limited to, exterminating insects (including bee swarms) and rodents; trapping and relocating wildlife and domestic animals; disposing of dead carcasses, and performing base wide herbicide spraying. All unscheduled services will be ordered under the applicable Labor for Service Call CLIN of the contract.

Reference PWS paragraphs F6.2.1 Integrated Pest Management through F6.2.4.

Are the associated costs for licensed vendors, including products reimbursable? Are the full costs for tick control reimbursable as well?

IAW paragraph - F6.2 Entomology:

The KTR shall provide entomology services to include, but not limited to, exterminating insects (including bee swarms) and rodents; trapping and relocating wildlife and domestic animals; disposing of dead carcasses, and performing base wide herbicide spraying. All unscheduled services will be ordered under the applicable Labor for Service Call CLIN of the contract.

Reference PWS paragraph F6.3.5.1 Snow Markers Stakes.

Are the stakes reimbursable?

No IAW F6.3.5.1 Snow Markers Stakes: The KTR shall install snow marker stakes and hydrant flags in October of each year and remove them in April of each year.

Locations for installing snow stakes and hydrant flags are located in the Base Snow Removal Plan.

(Approximately 2000 stakes) See F- TE-2e for quantities.

Reference PWS paragraph F6.3.5.2 Snow Fencing.

Is the fencing reimbursable?

No - IAW F6.3.5.2 Snow Fencing:

The KTR shall install snow fencing in November of each year and remove fencing in April of each year.

Locations for installing snow fencing are located in the Base Snow Removal Plan. (Approximately

9,000 LF)

Reference PWS paragraph F6.3.5.4 Snow Plow Blades, Brooms.

Are the snow plow blades and shoe replacements reimbursable items or FFP?

No - IAW F6.3.5.4 Snow Plow Blades, Brooms: The KTR shall be responsible for the purchase, installation and maintenance of all snow plow blades, shoes, cables, snow brooms and associated parts for all snow equipment. See F-TE- 2e for quantities.

Reference PWS paragraph F6.3.5.4 Snow Plow Blades, Brooms.

Are the nuts and bolts for mounting blades and shoes reimbursable items or FFP?

No - IAW F6.3.5.4 Snow Plow Blades, Brooms: The KTR shall be responsible for the purchase, installation and maintenance of all snow plow blades, shoes, cables, snow brooms and associated parts for all snow equipment. See F-TE- 2e for quantities.

Reference PWS paragraph F6.3.5.4 Snow Plow Blades, Brooms.

Are the broom core replacements reimbursable items or FFP?

No - IAW F6.3.5.4 Snow Plow Blades, Brooms: The KTR shall be responsible for the purchase, installation and maintenance of all snow plow blades, shoes, cables, snow brooms and associated parts for all snow equipment. See F-TE- 2e for quantities.

Reference PWS paragraph F6.3.6 Airfield Pavement Sweeping and F6.3.7 Roads and Parking Lots Sweeping.

Are the street and airfield sweeper set replacements reimbursable?

No - IAW F6.3.8 Sweeping Equipment: The KTR shall have sufficient sweeping equipment in working order to accomplish the above sweeping tasks. See F-TE-2e for quantities.

Reference PWS paragraph F7.6.13 Leak Detection and Level Alarm Monitoring Systems.

Are the associated costs for licensed vendors, including required equipment, reimbursable?

No - IAW F1 Overview: Real Property Maintenance’s major responsibilities include preventive maintenance (PM) and corrective maintenance (CM) service calls for facility maintenance, utility systems, fuels facilities, power production, fire suppression system maintenance, pavements and roads, and airfield lighting. The KTR shall furnish all personnel, hand tools (to include consumable parts/materials, e.g. drill bits, saw blades, filters, spark plugs, plow blades, gas and cylinders, etc.), equipment, supervision, administration, materials, and other items and services necessary to service equipment, facilities, grounds, pavements and utility systems as defined in this PWS except as specified in Section A-2 and F-TE-4 as government furnished property and services. All work identified in this Tab is included in

Reference PWS paragraph F7.6.13.2 Vapor Recovery System.

Are the associated costs for licensed vendors, including required equipment, reimbursable?

No - IAW F1 Overview: Real Property Maintenance’s major responsibilities include preventive maintenance (PM) and corrective maintenance (CM) service calls for facility maintenance, utility systems, fuels facilities, power production, fire suppression system maintenance, pavements and roads, and airfield lighting. The KTR shall furnish all personnel, hand tools (to include consumable parts/materials, e.g. drill bits, saw blades, filters, spark plugs, plow blades, gas and cylinders, etc.), equipment, supervision, administration, materials, and other items and services necessary to service equipment, facilities, grounds, pavements and utility systems as defined in this PWS except as specified in Section A-2 and F-TE-4 as government furnished property and services. All work identified in this Tab is included in

94 Reference PWS paragraph F7.8 Munitions Igloos.

Are the associated costs for licensed vendors, including required equipment, reimbursable?

No - IAW F1 Overview: Real Property Maintenance’s major responsibilities include preventive maintenance (PM) and corrective maintenance (CM) service calls for facility maintenance, utility systems, fuels facilities, power production, fire suppression system maintenance, pavements and roads, and airfield lighting. The KTR shall furnish all personnel, hand tools (to include consumable parts/materials, e.g. drill bits, saw blades, filters, spark plugs, plow blades, gas and cylinders, etc.), equipment, supervision, administration, materials, and other items and services necessary to service equipment, facilities, grounds, pavements and utility systems as defined in this PWS except as specified in Section A-2 and F-TE-4 as government furnished property and services. All work identified in this Tab is included in the Firm Fixed Price unless otherwise specified.

Reference PWS paragraph F4.3.1 Corrective Maintenance (CM) Service Calls.

Can the USG please provide the annual cost for shop supplies such as rags, fluids, oil, cleaner, etc.?

No such data is available.

Reference PWS paragraph F4.3.1 Corrective Maintenance (CM) Service Calls.

Can the USG please provide the annual costs of consumable parts/materials?

No such data is available.

F5.8.1 Personnel Doors: Doors shall operate smoothly and properly without binding, sticking or other defects…