13. Request For Information Response (27NOV24).xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- Okinawa Interior/Exterior Paint IDIQ Federal contract opportunity
- Solicitation number
- FA527023R0018
About this file
This is a Questions and Answers document containing 64 contractor questions and government responses regarding a paint IDIQ contract for facilities in Okinawa. The Q&A clarifies that this is a multiple-award IDIQ with a $50M ceiling for interior/exterior painting services, with key details including: estimated annual quantities (e.g., 69,500 sq meters/year for MFH interior latex paint), maximum scaffold heights (up to 125ft for 718 CES O&M facilities), and requirements for Military Family Housing units to be painted at a rate of 45-60 units per week with 1-2 day completion times per unit.
Several questions resulted in removal of inapplicable requirements originally included in the SOW regarding design services, water line flushing, and refrigerant recovery. The Q&A confirms that crack/spall repairs and ACM/LBP abatement are non-priced items to be competed at the task order level, limited to 30% of task order value. Unit pricing must be provided on a not-to-exceed basis, with contractors able to propose lower prices at the task order level. The proposal due date is confirmed as December 9, 2024 at 1:00 PM Japan Standard Time (December 8, 2024 at 11:00 PM Eastern).
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Sheet1
| # Q | Solicitation Reference | Question/Comment | Responses |
| (e.g., Solicitation Section/SOW/Section L or M, TEP, TO Procedures and its Page #) | |||
| 1 | Amend 0002, Statement of Work, Page 3 of 12, Section V | States contractor would be required to provide Design for each Task Order, but, no Design requirements are defined, such as level of design, expected design performance periods, phases of design submission, but requires inclusion of all utilities. Define the purposes of Design Requirements related to a Painting contract? | Deleted this sentence. |
| 2 | Amend 0002, Statement of Work, Page 3 of 12, Section V | States contractor would be required to provide Design for each Task Order and that the design must be coordinated with Japan Self-Defense force, local municipalities, and Local Police to get “construction permission”. This is a painting IDIQ. Define the purpose of this Scope requirement? | Not related IDIQ. Removed this sentence. |
| 3 | Amend 0002, Statement of Work, Page 5 of 12, Section V | States there is a total of 180 days for Construction, 312 days for performance. This solicitation is an IDIQ requirement for painting. How is this “Construction Time” related to Task Orders not even awarded yet, or to the IDIQ solicitation? | Not related IDIQ. Removed this sentence. |
| 4 | Statement of Work, Page 2 of 12, Section II | States ACM/LBP Testing and Sampling Required, and conduct ACM/LBP abatement works. Confirm these requirements will be specified for each specific IDIQ Task Order and anything not identified or included in the specific Task Order RFP would be incorporated by modification post test results? | Not related IDIQ. Removed this sentence. |
| 5 | Amend 0002, Statement of Work, Page 9 of 12, Section XI | States Flushing and Disinfection of water lines are required for potable water lines. How is this requirement applicable to Painting IDIQ Task Order? | Not related IDIQ. Removed this sentence. |
| 6 | Amend 0002, Statement of Work, Page 9 of 12, Section XI | States Refrigerant Recovery and Recycling is a requirement of this solicitation. How is this requirement applicable to Painting IDIQ Task Order? | Not related IDIQ. Removed this sentence. |
| 7 | Attch 1, Master SOW, Section 01 11 00, Summary Of Work (718 CES/CENM Operations & Maintenance), para. 1.6, page 3 | Shall spall & crack repair, removal and disposal of asbestos containing material (ACM) and lead base paint (LBP) be excluded in bid proposal of Attch 10 Price Schedule, because these should be Non-Priced Items? | Yes, all Non-priced items will be competed at the Task Order level. It is mentioned at page 5 and 7, Section B - Supplies or Services & Prices or Costs Line Items 0005 and Option 1005, SF 1442. These items must not exceed 30% of the Task Order proposal. |
| 8 | Attch 1, Master SOW, Section 01 11 00, Summary Of Work (718 CES/Military Family Housing), para. 1.7.1.3, page 4 | Shall hole repairs be considered as cracks in Non-Priced Items? | No, hole repairs are different from cracks and it refer to nail/screw holes and is not considered non-priced items since the patching of these holes should be part of surface preparation prior to painting. |
| 9 | Attch 1, Master SOW, Section 01 11 00, Summary Of Work (718 CES/Military Family Housing), para. 1.7.1.3, page 4 | If hole repairs shall be included in paint works, provide quantities for bidding purposes. | While hole repair is part of paint work, it is considered part of surface preparation prior to painting. See response at item#8 above. Quantities are unknown until task order level. |
| 10 | Attch 1, Master SOW, Section 01 11 00, Summary Of Work (718 CES/Military Family Housing), para. 1.7.1.5, page 4 | Provide details for both major and minor repairs for bidding purposes, because major repairs will be performed by government, and minor repairs by KTR. | As mentioned in para 1.7.1.5, major repairs will be performed/done by 718 CES/CEL Housing. Minor repair refers to holes from nail/screws (which is considered part of surface preparation prior to painting) and minor cracks. Minor cracks should be within the range of 1-3mm wide |
| 11 | Attch 5, DPW SOW, General Scope, page 1/12 | Work Element is not shown, but following chapters include design requirements. Shall Work Element be Construction only or Design-Build for all task orders? Or will be specified under individual task order? | Construction only. |
| 12 | Attch 5, DPW SOW, Chapter II Statement Of Work, page 1 thru 3/12 | Shall all works in this chapter be general works, and specific scopes to each project will be issued to individual task order to comply with its site condition? | Yes |
| 13 | Attch 5, DPW SOW, Chapter V Design Requirements, E, page 4/12 | The title says for Construction, but para. 1 thru 5 include design requirements for Design-Build work element. Which is correct? | Not related IDIQ. Removed this sentence. |
| 14 | Attch 5, DPW SOW, Chapter V Design Requirements, F, page 5/12 | The title says Construction, but the chapter V is for Design Requirements. Which is correct? | Not related IDIQ. Removed this sentence. |
| 15 | Attch 5, DPW SOW, Chapter V Design Requirements, F, page 5/12 | Only construction time is shown, but Design time is silent. Will design time be provided for individual Design-Build task orders? | Not related IDIQ. Removed this sentence. |
| 16 | Attch 5, DPW SOW, Chapter VII Documents Required, C, page 7/12 | Final 95% design is shown, but silent in other chapters. How many design stages shall be required in Design-Build projects? | Not related IDIQ. Removed this sentence. |
| 17 | Attch 5, DPW SOW, Chapter VII Documents Required, C, page 7/12 | How many days shall be required for each design stage? | Not related IDIQ. Removed this sentence. |
| 18 | Attch 10, Price Schedule: | Provide minimum construction period for bidding purposes. | Exhibit BF: |
718 CES O&M, DPW: Construction period depends on the size of the bldg and each facility varies so it is difficult to provide “approximate construction period” at this stage. Please be reminded that this is the main contract vehicle for Paint and performance period is tackled at each task order.
Exhibit EF: Same answer as above, Exhibit E is option year 1.
| Exhibit B, BF: Scaffolding (rolling tower). | |||
| Exhibit E, EF: Scaffolding (rolling tower) | |||
| 19 | Attch 10, Price Schedule: | Provide maximum height of interior scaffolding for bidding purposes. | Exhibit BF: |
MFH: No scaffolding required for Interior painting as maximum height is around 9ft or 2.7mtrs only.
718 CES O&M, DPW: Maximum height varies depending on the bldg and each facility varies. For bidding purposes only, 50ft or 15 mtrs for hangars on KAB. Reminder that this is subject to the type of facility to be painted and will be unknbown until Task Order level.
Exhibit EF: Same answer as above, Exhibit E is option year 1.
| Exhibit B, BF: Scaffolding (rolling tower). Exhibit E, EF: Scaffolding (rolling tower) | |||
| 20 | Attch 10, Price Schedule: | Provide minimum construction period for bidding purposes. | Exhibit CG: |
718 CES MFH, O&M, DPW: Construction period depends on the size of the bldg and each facility varies so it is difficult to provide “minimum construction period” at this stage. Please be reminded that this is the main contract vehicle for Paint and performance period is tackled at each task order.
Exhibit FG: Same answer as above, Exhibit F is option year 1.
| Exhibit C, CG: Scaffolding. | |||
| Exhibit F, FG: Scaffolding | |||
| 21 | Attch 10, Price Schedule: | Provide maximum height of exterior scaffolding for bidding purposes. | Exhibit CG: |
MFH/DPW: 100 ft or 30 mtrs max height; this is for biding purposes 718 CES O&M: 125ft or 38mtrs; this is for biding purposes
Exhibit FG: Same answer as above, Exhibit F is option year 1.
| Exhibit C, CG: Scaffolding. | |||
| Exhibit F, FG: Scaffolding | |||
| 22 | Attch 10, Price Schedule: | Shall safety measure during typhoon season be included in this item? | This should be part of associated cost/ included in scaffolding cost since typhoonization is part of contractor's work and is considered when providing pricing for scaffolding. Not-to-exceed pricing should consider any and all aspects of the specific line item. |
| Exhibit C, CG: Scaffolding. | |||
| Exhibit F, FG: Scaffolding | |||
| 23 | 1.+Master+Statement+of+Work+(Oct+2024)/01 11 00 for CES/CENM O&M/1.6 | Are ACM & LBP sampling & abatement work part of this contract? | 1. 718 CES O&M: ACM & LBP sampling and abatement work is part of this contract. See response to item #7 above. |
5. DPW: ACM&LBP abatement work is part of this contract. Will delete ACM&LBP sampling work.
10. Read page 5 and 7, Section B - Supplies or Services & Prices or Costs Line Items 0005, and Option1005, SF 1442. ACM & LBP is a non-priced item. See response to item #7 above.
| 5.+USAG+DPW+PAINT+&+COATING-Statement+of+Work+2024.pdf/page 1/ General Scope | If so, 10.+PRICE+SCHEDULE+-+EXHIBITS.xlsx does not include line item for ACM & LBP sampling and abatement work. | ||
| 10.+PRICE+SCHEDULE+-+EXHIBITS.xlsx | Please clarify. | ||
| 24 | 5.+USAG+DPW+PAINT+&+COATING-Statement+of+Work+2024.pdf/page 3/V. Design Requirements | Please confirm that this is Construction Only contract and the KTR is not required to provide any design effort. | Not related IDIQ. Will delete this sentence. |
| 25 | 5.+USAG+DPW+PAINT+&+COATING-Statement+of+Work+2024.pdf/page 5/ F. Construction Time | Does the total construction performance time of 312 calendar days apply to all DPW projects? | Not related IDIQ. Will change this sentence. |
| 26 | 5.+USAG+DPW+PAINT+&+COATING-Statement+of+Work+2024.pdf/page 5/ I. | Is the KTR required to perform any metal fabrication work requiring hot dip zinc coating? | Not related IDIQ. Will delete this sentence. |
| 27 | 10.+PRICE+SCHEDULE+-+EXHIBITS.xlsx | Quantity information is needed to accurately estimate the unit price of each line items. Please provide the expected annual quantity of each line item. | Projected quantities are listed in SF 1442 Section B - Supplies or Services & Prices or Costs. |
For Estimated Annual qty and for bid purposes only:
a. MFH Interior Latex: 69,500 sq mtr/year; Enamel: 30,300 sq mtr/year; Wood stain/Varnish: 4,000 sq mtr/year;
b. 718 CES O&M and DPW Interior combined:
Latex: 3,000 sq mtr/year; Epoxy: 200 sq mtr/year; Enamel: 1,600 sq mtr/year; Wood stain/Varnish: 1,600 sq mtr/year; Anti-Corrosive paint: 200 sq mtr/yr
c. 718 CES O&M and DPW Exterior combined:
Latex: 6,000 sq mtr/year; Latex (with textured finish): 3,600 sq mtr/year; Epoxy: 3,800 sq mtr/year; Enamel: 1,200 sq mtr/year; Wood stain/Varnish: 1,100 sq mtr/year; Anti-Corrosive paint: 800 sq mtr/yr
Projected quantities provided in Solicitation Section B and in this RFI are for informational purposes only, and will not be utilized during the evalauation and after contract award. Solicitation Section M states notional quantities that will be used to evaluate the Total Evaluated Price will not be disclosed outside the Government.
| 28 | 10.+PRICE+SCHEDULE+-+EXHIBITS.xlsx | There are no line items for crack repair and spall repair. Please add line items for crack repair (linear meter) and spall repair (square meter). | It is Non-priced item. It is mentioned at page 5 and 7, Section B - Supplies or Services & Prices or Costs Line Items 0005 and Option 1005, SF 1442. Non priced Line items are to be left blank at this level and will be requested to price when competed at the Task Order level. |
| 29 | Attachment.10 | Do you require to provide the only unit price for the bid? | Yes; The unit pricing provided must represent a fully burdened amount and priced on a "Not-to-Exceed" basis; wherein the unit price provided may at no point exceed the amount proposed by an offeror but allows an offeror the latitude to propose a lower unit ptice in response to any Task Order proposal requests during the life of the their contract. |
| 30 | Attach.10, BF | Is there a maximum height limit for mobile scaffolding? Are you assuming that every unit price is the same, whether it's 3m or 10m high？ | See response to item#19 above. It is contractor's discretion whether the price will change or not depending on height of the bldg. This is a not to exceed pricing, and contrator should encompass and consider any and all aspects when providing a unit price. Awardees of the Paint IDIQ will compete at the Task Order level up to the not-to-exceed unit prices they provided. |
| 31 | Attch.10, CG | Is there a maximum height limit for external scaffolding？Are you assuming that every unit price is the same for all heights, whether 3m or over 30m? | See response to item#21 above. It is contractor's discretion whether the price will change or not depending on height of the bldg. This is a not to exceed pricing, and contrator should encompass and consider any and all aspects when providing a unit price. Awardees of the Paint IDIQ will compete at the Task Order level up to the not-to-exceed unit prices they provided. |
| 32 | Attach.10, CC | Where is the epoxy coating to be applied? | Epoxy paint is for Steel/Metal Surfaces/ Bldgs / Communication Tower or Tall Structures. Refer to 09 90 00 specs in the Statement of Work/Specs. |
| 33 | Attach.10, Exhibit C | Regarding "crack repair and deteriorated concrete repair", which items will be applied for these work? | Please note that there is no mention 'deteriorated concrete repair' in any of the documents issued. |
Crack repairs are mentioned in 718 CES O&M, MFH and DPW Statement of Work/Specs.
Spall repair works are mentioned only in 718 CES O&M Statement of Work.
Also note that crack & spall repair is Non-priced item. It is mentioned at page 5 and 7, Section B - Supplies or Services & Prices or Costs Line Items 0005 and Option 1005, SF 1442.Non priced Line items are to be left blank at this level and will be filled in at the Task Order level after IDIQs are awarded. See response to item#28 above.
| 34 | Attach.10, Exhibit C | What quantity should we expect for crack repair and deteriorated concrete repair? | Non priced Line items are to be left blank at this level and will be filled in at the Task Order level after IDIQs are awarded. See response to item#28 above. |
| 35 | Attach.5, | Are the sampling and removal costs for ACM & LBP included in this proposal? If so, which item does it apply to? | Will delete the ACM & LBP sampling & testing work. Removal work is Non priced Line items that shall not exceed more than 30% of the individual Task Order requirement. |
| 36 | Attach.5, Ⅱ、Interior & Exterior Paint, 1 | Is it necessary to submit all the submittal for each task order? | Yes. Follow the specification. |
| 37 | Attach.5, Ⅱ, Interior & Exterior Paint, 1 | If we request, will you provide CAD data for the floor plans, elevation and cross-sectional drawings of all the buildings? | We can provide available as-built drawings to the contractor. |
| 38 | Attach.5, Ⅱ, Interior & Exterior Paint, 8 | Is the repair method, "epoxy mortar filling" applied for deteriorated concrete? | Yes. |
| 39 | Attach.5, Ⅱ, Interior & Exterior Paint, 8 | What quantity is expected for epoxy mortar filling? | DPW will provide quantity each individual Task order. |
| 40 | Attach.5, Ⅴ, | Is this a design-build project? Is it the contractor's responsibility to conduct preliminary surveys, shop drawings and as-built drawings, etc.? | No. |
| 41 | Attach.5, Ⅴ, | Is it contractor's responsibility to conduct the surveys for ACM & LBP and verify the quantity of deteriorated concrete, and cracks through the survey? | We will provide quantity each individual Task order. |
| 42 | Solicitation,Section B | Will the quantities listed on this sheet be reflected in the bid amount? | Quantities listed on Section B are projected estimates only and will not be reflected in the bid amount. The IDIQ has a $50M program ceiling. Quantities provided in Solicitation Section B will not be part of the evaluation. The pricing requested in Attachment 10. Price Schedule are not-to exceed pricing, which will be also competed at the Task Order Level. Section M of the Solicitation states that unit pricing propsed by offerors will be factored to the predetermined notional quantities that will not be disclosed outside the Government. |
| 43 | Solicitation,Section B | Are the quantities listed on this sheet expected to be ordered for a year? | Quantities listed on Section B are projected estimates only. The program ceiling of this IDIQ is $50M with not-to-exceed unit pricing. |
| 44 | Attach.1, Section 01 11 00, 1.5.2 | It says 45 to 60 units per week, but is there any possibility that 60 units for one day order and no work for the remaining 5 days? | No. Units will be scheduled to be painted 7-10 units per day and 6 days per week. Hence an average 45-60 units per week as per Statement of Work. |
| 45 | Attach.1, Section 01 11 00, 1.5.2 | Even if a different number of units is ordered each week, do you require to keep enough workers to complete the work for a maximum of 60 units in one week? | The contractor is responsible for completing an average of 45-60 units per week and shall maintain an adequate workforce to meet this requirement, with the flexibility to determine the most effective means of accomplishing the work. |
| 46 | Attach.1, Section 01 11 00, 1.5.2 | Would you please tell us the average number of units to be ordered per day because contractor needs to keep the workers? | Units will be scheduled to be painted 7-10 units per day and 6 days per week as. Hence an average 45-60 units per week as per Statement of Work. |
| 47 | Attach.1, Section 01 11 00, 1.5.2 | Are all the walls, ceilings and doors to be applied two coatings? As it is difficult to complete the work 1 thru 2 days, would you please change the number of working days to 2 thru 3 days? | The walls, ceilings and doors require only one coating, hence provided with 1-2 working days only. On rare/very seldom cases, USG will direct KTR to apply 2 coatings but this will be determined at Task Order level. If 2 or more coatings are required for certain requirements, number of working days will also be adjusted to a reasonable number of working days at the Task Order Statement of Work. |
| 48 | Attach.1, Section 03 01 00, 2.2.5 | Which item is the price of sacrificial anode material included in? Also, would you provide the quantity of it? | Requirement/provision of sacrificial anode is unknown at this point and will be determined at task order level. Moreover, sacrificial anode is part of Spall repair and depends on the exst concrete conditon. Crack & Spall repair is Non priced Line items and NPI are to be left blank at this level and will be filled in at the Task Order level after IDIQs are awarded |
| 49 | Attach.1, Section 03 01 00, 2.4.1 | Which item is the price of FRP sheet included in? Also, would you provide the quantity of it? | Requirement/provision of FRP sheet is unknown at this point and will be determined at task order level. Moreover, FRP sheet is part of Spall repair and depends on the exst concrete conditon. Crack & Spall repair is Non priced Line items and NPI are to be left blank at this level and will be filled in at the Task Order level after IDIQs are awarded |
| 50 | Attach.1, Section 03 01 00, 2.5.1 | Which item is the price of epoxy mortar included in? Also, would you provide the quantity of it? | Per Specs 03 01 00 para 2.5.1.c: Epoxy mortar are used for crack repair. Moreover, epoxy mortar is part of crack repair. Crack & Spall repair is Non priced Line items and NPI are to be left blank at this level and will be filled in at the Task Order level after IDIQs are awarded |
| 51 | Form 1442: block 13 (pg. 1) and Section L paragraph 2.8 (pg. 54) | Solicitation form 1442 states that due date for proposals is 12/8/24 @ 11pm but Section L Instructions to Offerors states that the proposals are due on 12/9/24 at 1pm, please confirm proposal due date and time. | Solicitation due date is 12/9/24 1:00PM Japan Standard Time; 12/8/24 11PM Eastern Standard Time |
| 52 | Master Statement of Work: MFH Section 01 11 00 paragraph 1.7 (pg. 26/299) | Specification Section 01 11 00 for MFH limits mildew and stain treatment to 5% of the area to be treated. Please confirm that a task order specific change order will be issued in the event treatment areas exceed 5%. | Yes. |
| 53 | Master Statement of Work: O&M Section 01 11 00 paragraph 2.5.2 (pg. 8/299) | Please confirm if the intent is to include pricing for temporary facilities and controls (furniture relocation, temporary protections, field office, etc.) in the unit pricing. | Temporary facilities will not be provided for painting task orders. Other mentioned circumstances should be included in the unit pricing. |
| 54 | Master Statement of Work: O&M Section 01 11 00 paragraph 2.3 (pg. 6/299) | Please confirm if the intent is to include field oversight (Superintendent, QC, SSHO, Foreman, etc.) in the unit pricing. | Yes. |
| 55 | Master Statement of Work: O&M Section 01 11 00 paragraph 2.3 (pg. 6/299) | If the intent is to provide field oversight in the unit pricing, can any of these positions be collateral (i.e. dual hatted). | Yes. |
| 56 | N/A | Please confirm if the intent is to include pricing for special inspections (e.g. NACE certified inspectors) in the non-priced items to be priced on a task order basis. | Special inspections not required. |
| 57 | Master Statement of Work: O&M Section 01 11 00 paragraph 2.3.1 (pg. 6/299) and MFH Section 01 11 00 paragraph 2.3.1 (pg. 29/299) | The specifications for the O&M scope of work require the superintendent to be a licensed 1st Class Sekou Kanri-gishi while the specifications for the MFH scope state that the licensing requirements for the superintendent will be determined on a task order basis. Please confirm if the discrepancy between the O&M and MFH superintendent requirements is correct or if revisions are needed. | Yes, it is correct. No revisions needed. |
| 58 | Specification Section 09 90 00 | Is there a requirement to apply textured paint for exterior building surface? | Yes,but not all. See Price exhibit for specified line items that requires Latex with textured finish. |
| 59 | Specification Section 09 90 00 | Is there a requirement to provide silicone paint for exterior buildings? | 718 CES, MFH, DPW: No. |
| 60 | Section B Supplies or Services & Prices of Cost: Item 0002 | Is there a requirement to repair interior concrete cracks or spalls? | Yes. To be determined at Task Order Level. See response to items#28 & 34. |
| 61 | Section B Supplies or Services & Prices of Cost: Item 0002 | Are there buildings where we need to provide scaffolding for interior paint? | No. |
| 62 | Specification Section 03 01 00 | Can we use polymer cement for cracks and spalls vice epoxy mortar | No. |
| 63 | Specification Section 07 92 00 | Is there a requirement to caulk around exterior window frames and exterior wall vertical or horizontal control joints? | Yes. See Section 07 92 00 para 2 for location of sealants |
| 64 | Specification Section 07 92 00 | Can we use modified silicone sealant around window frames and control joints? | No. |
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