FA5205-16-R-0005_PreProposal_Conference_Minutes_ _Record_of_Site_Visit.pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

35th FW Misawa Air Base

Pre-Proposal Conference / Site Visit Project No. QKKA 14-1050

Renovate Dorm 539 Misawa AB, Japan

RFP No. FA5205-16-R-0005

35 CONS/LGCP

35 CES/CENM

16 May 16

0900 hrs

Summary

Scope & Requirements General Requirement / Pricing Structure

RFP

CONS remarks for solicitation / filling instructions

CES tech briefing (Specs and Drwg)

Q&A Session

Site Visit to Dorm 539 (see next slide)

Summary

Attachment 1

Project Site

Scope & Requirements

Project Description (Sec B):

Renovate Dorm 539

Place: Dorm 539, Misawa AB, Japan

Contract Type: Firm-Fixed-Price

Performance Period: 430 CD (incl. 30 CD mobilization)

Scope & Requirements

Solicitation

RFPComplete block 14 thru 20.

Fill-in

RFP

RFP - Page 2

Proposal of CLIN Amounts

Solicitation

RFP - Page 3

Fill-in

Sub-CLIN 0001AA + 0001AB

Proposal of CLIN Amounts

Solicitation

RFP - Page 3

Fill-in

Proposal of CLIN Amounts

Solicitation

RFP - Page 4

Proposal of CLIN Amounts

Solicitation

RFP - Page 4

Fill-in

CLIN 0001 - 0003

Section F

52.211-12 Liquidated Damages @¥65,899 (1st day) & @¥41,119 (2nd day ～)

Solicitation

RFP - Page 6

Section I

52.223-3 Hazardous Material

Solicitation

Fill-in

RFP - Page 8 - 19

Section J

List of Documents, Exhibits & Other Attachments Atch 1: Specifications

Atch 2: Drawings

Atch 3: Other Contract Requirements

Atch 4: Past Performance Questionnaire (PPQ) Cover Letter

Atch 5: Past/Present Performance Questionnaire (PPQ)

Atch 6: Schedule of Material Submittals

Atch 7: Schedule for Contractor-Furnished U.S. Material (CFUSM)

Atch 8: Manufacturer’s Cut Sheet / Catalog Information

Solicitation

RFP - Page 20

Section K

FAR 52.204-8 Annual Reps & Certs

FAR 52.209-7 Responsibility Matters Info

DFARS 252.204-7007 Alt. A Annual Reps & Certs

DFARS 252.247-7022 Transportation by Sea

Fill-in

Fill-in

Fill-in

Solicitation

Fill-in

RFP - Page 21 - 27

Section L

L-100 Proposal Preparation Instructions

Offer required to meet all sol. requirements, terms & conditions, reps & certs, & tech requirements

Prepare & Submit:

Part I – Summary & Misc. Data (Submit Orig. + 2 copies)

Part II – Price Proposal (Submit Orig.)

Part III – Past Performance Proposal (Submit Orig. + 7 copies)

Solicitation

Submit

RFP - Page 28 - 33

Section M

M-900 Basis of Award & Evaluation

Weight of Importance:

Past Performance is approximately equal to price

Evaluation Process:

Price – Fairness and Reasonableness of price and price realism analysis

Past Performance – Recent and Relevant performance information

Solicitation

RFP - Page 34 - 35

Section M (Cont’d)

Past Performance Factor

Recency: Work within the last 3-Yr

Relevancy: Performance effort involved similar scope, magnitude of effort, and complexities to that required by this solicitation.

Integrated Assessment

The Gov’t reserves the right to award a contract to other than the lowest price offer if the difference in the PP Confidence Rating of another offeror justifies the higher price premium.

Solicitation

Special Cont. Req:

H002 Required Insurance Property Damage - ¥2,000,000

H003 Performance Bond Amount Required: 100% of awarded contract amt.

Submission: Within 30 CD after contract award

Required add’l if Mod >$10K

Japanese Yen or U.S. dollar equivalent to yen-based contract amount accompanying the surety’s separate certification

FAR 52.228-15 as modified, Sec. I, page 11

Other Contract Requirements

Attach. 3 - Page 3

Reps., Certs & Other Statements of Offerors

K001 Tax Exemption under SOFA

K002 Contractor’s Cert

K003 Construction Contractor License

Other Contract Requirements

Fill-in

Attach. 3 Page 4 - 6

Submit

Other Contract Requirements

Reps., Certs & Other Statements of Offerors (Cont’d)

K003 Construction Contractor License

Offeror shall submit 7 copies of “special construction license” under applicable law of Japan together with offer, to demonstrate compliance with FAR 52.236-7, as modified, and DFARS 252.225-7042.

Joint Venture or Partnership – the special construction license of each member of the JV or each partner of the partnership must be submitted together with the offer.

Such offer that fails in representation of the above required license will not be considered for award.

Let’s move on to Site Visit but please remind

RFP Closing Date / Time:

14 Jun 16 / 02:00 PM (JST)

Questions shall be submitted to 35 CONS/LGCP NLT 26 May 16 (JST)

Description of Work Requirement:

Replacement of existing infrastructure system to include plumbing, domestic hot water and electrical systems, address all fire deficiencies, including fire suppression and detection systems, replacement of existing exterior window (AT/FP) lighting fixtures with LED, doors and cabinetries, install energy efficient HVAC system, replace exterior concrete cracks/apply acrylic paint Renovate Dorm 539 (CLIN 0001)

Repair Dorm 539, except Fire Protection & HVAC (Sub-CLIN

0001AA)

Install Fire Protection & HVAC (Sub-CLIN 0001AB)

Concrete Crack Repair (CLIN 0002)

Mold Removal & Remediation (CLIN 0003)

QKKA 14-1050 RNVT DORM 539, Misawa AB, Japan

QKKA 14-1050 RNVT DORM 539, Misawa AB, Japan

Detailed Description of Work Requirement:

Sub-CLIN 0001AA - Civil

Site improvements to support new building systems; Anti Terrorism/Force Protection (AT/FP) setbacks at west parking lot

Site improvements to integrate with existing sidewalks, amenities and utilities

Sub-CLIN 0001AA - Architectural Interior demolition and new Architectural finishes including

Replace tile at unit bathrooms, replace unit bathroom toilet accessories, replace unit bathroom doors, replace unit closets, replace chase wall and tile at lounge kitchen

Replace AT/FP windows and exterior wall infill as required; New insulation assemblies

Attachment 2

Detailed Description of Work Requirement (Cont’d):

Sub-CLIN 0001AA - Mechanical Renovate Mechanical plumbing systems

Sub-CLIN 0001AA - Electrical Site utility and exterior distribution improvements to renovate Dorm

Interior distribution, lighting and power for renovate Dorm 539

Telephone system and data system

CATV system installation. EMCS system installation

QKKA 14-1050, RNVT DORM 539, Misawa AB, Japan

Detailed Description of Work Requirement (Cont’d):

Sub-CLIN 0001AB - Civil

Site improvements to extend Fire Lanes

Sub-CLIN 0001AB - Mechanical Fire Suppressions systems in accordance with drawings

Provide DDC for each heat pump and air handling unit

Sub-CLIN 0001AB - Electrical Site utility and exterior distribution to Fire lanes

Install new fire alarm, Mass Notification (MN)

CLIN 0002 Concrete Crack Repair Repair concrete cracks for the renovation of the dormitory 539

Provide a unit cost for repair of concrete cracks per the contract documents and include 1200m of work in the base bid.

Contractor to provide remediation as needed

QKKA 14-1050, RNVT DORM 539, Misawa AB, Japan

Detailed Description of Work Requirement (Cont’d):

CLIN 0003 Mold Removal and Remediation

Remediate mold for the renovation of the dormitory 539

Provide a unit cost for mold remediation per the contract documents and include 800sm of remediation in the base bid

Contractor to provide remediation as needed

QKKA 14-1050, RNVT DORM 539, Misawa AB, Japan

35 CES Personnel Key Personnel Mr. Kyle Hicks, 35 CES/CD

Maj. Lionel Lanuza, Chief, Engineering Flight

2d Lt Jacob McGill, Project Manager

Mr. Yasuhiro Yoniayama, Architectural Engineer

Mr. Jack Buchman, Housing Element Chief

MSgt Daniel Draper, Dorm Superintendent

Questions???