FA4890-16-R-0032_Amendment_0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the timeline for receipt of proposals from 7 Apr 17 at 1400 (2:00PM) EDT to 11 Apr 17 at 1600

(4:00 PM) EDT in response to changes made in Amendment 0003. The table in L-7.5.4 has been updated to reflect this extension.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Apr-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4890-16-R-0032

X 9B. DATED (SEE ITEM 11)

07-Mar-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Apr-2017

CODE

ACC AMIC/PKC

129 ANDREWS AVE, STE 110

LANGLEY AFB VA 23665-2788

FA4890 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4890-16-R-0032

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 07-Apr-2017 02:00 PM to 11-Apr-2017 04:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L. Instructions, Conditions, and Notices to Offerors or Respondents

L-1. GENERAL INSTRUCTIONS

L-1.1. NOTICE TO OFFEROR(S). Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the

Government has no obligation to reimburse an Offeror for any costs incurred in the development of the proposal.

This solicitation will not permit foreign contractor participation. The procurement will require the disclosure of classified military information and controlled unclassified information in which foreign contractors are considered non-qualified suppliers and thus are prohibited from submitting proposals.

L-1.2. Proposals in response to this solicitation will be valid for 365 calendar days. Block 12 of Standard Form

33 is completed to read 365 calendar days.

L-1.3. This section of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Each proposal must include all data and information requested in the RFP. The Offeror shall comply with the solicitation requirements as stated in the PWS. The

Offeror’s proposal must reflect a thorough understanding of the services required and display a logical development of the Offeror's plans to implement all PWS requirements as assessed by the RFP evaluation criteria.

L-1.4. Efforts shall be made to keep offers as concise as possible with the emphasis being on providing information essential for proper evaluation. The proposal shall be clear, concise, and shall include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims. Submitted documents must contain adequate information to enable the evaluation team to fully ascertain an Offeror's capability to perform contract requirements, must meet the requirements of the RFP, and must address the evaluation factors for award.

L-1.5. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and include it in Volume III, Price, of the proposal. Failure to comply with RFP requirements shall make an offeror deemed nonresponsive. Award

CANNOT be made to a nonresponsive offeror.

L-1.6. The Government will utilize the Government-owned software, EZ-Source, for the evaluation. The software administration for EZ-Source is provided by ARRAY Information Technology. ARRAY Information

Technology has executed a nondisclosure agreement. This non-disclosure agreement is available for review upon request. Stellar Innovations & Solutions and Harris IT Services may also provide software and hardware support during the proposal evaluation process. Stellar Innovations & Solutions and Harris IT Services have executed nondisclosure agreements. The exclusive responsibility for source selection will reside with the Government. Any objection shall be provided in writing prior to the date set for receipt of proposals and shall include a detailed statement of the basis for the objection. ARRAY Information Technology, Stellar Innovations & Solutions, and

Harris IT Services are bound contractually by organizational conflict of interest and disclosure clauses with respect to proprietary information.

L-1.7. Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. §§2101-2107) (hereinafter referred to as “the Act”) as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information

Act.

L-2. ACCESS TO BIDDERS LIBRARY

L-2.1. Air Force Instructions, manuals, drawings, technical orders, or other publications referenced in the solicitation are either available on FedBizOpps, the AF e-Publishing site (http://www.e-publishing.af.mil), or will be available at the Bidders Library.

L-2.2. The Bidders’ Library will be located at Creech AFB, Nevada. Information on the Bidders’ Library has been posted to FedBizOpps at www.fbo.gov regarding the dates the Bidders’ Library will be available and detailed information regarding access. The announcement can be found by entering “FA4890-16-R-0032” in the Keyword /

Solicitation field and clicking the “Search” button. The bidders’ library will be available by appointment only through the proposal closing date. Access to the bidder’s library will require a JPAS visit request. E-mail the CO and CM at ACCAMIC.RPA.Recomp2016@us.af.mil at least five (5) business days in advance to arrange access.

Title the e-mail “Bidders Library Appointment – Company Name” (example: “Bidders Library Appointment –

ABC Company”). Hours of availability will be determined at the time of request. Only one offeror with no more than two (2) representatives per offeror may use the library at any given time. One stand-alone off-line computer will be available in the Bidders’ Library. No printing or copy capability will be provided and no pictures can be taken; handwritten notes can be taken and removed from the library if they do not contain COMSEC information and are within FOUO distribution guidelines.

L-3. FORMAL COMMUNICATIONS. Any formal communication such as requests for clarification, discussions, and information concerning this solicitation should be submitted in writing (via email) to the POCs at the address below:

ACC AMIC/PKCA

ATTN: Ms. Joy de Lande/Mr. John Bonafede/Mr. Alex Luker

Reference: Solicitation No. FA4890-16-R-0032, RPA Operations and Maintenance (O&M)

RPA O&M Phone: 757-764-9358/757-764-8228

E-mail: ACCAMIC.RPA.Recomp2016@us.af.mil

L-4. PRE-PROPOSAL CONFERENCE. The Government will host a pre-proposal conference to explain the requirements of this solicitation and respond to questions raised by potential offerors. The conference will be hosted by ACC AMIC. The date, time schedule, agenda, and reservation instructions were previously posted on

FedBizOpps.

L-5. SUBMISSION OF PROPOSALS

L-5.1. The original and copies shall be sent or hand delivered to the issuing office listed in Block 7 of the

Standard Form (SF) 33 Solicitation, Offer and Award on or before the date/time specified in Block 9 of the Standard

Form 33. If proposals are hand delivered, offerors shall send an email to ACCAMIC.RPA.Recomp2016@us.af.mil to schedule delivery prior to the required submission date and time. Please mark all packages as follows:

DO NOT OPEN IN MAIL ROOM

ACC AMIC/PKCA

ATTN: Ms. Joy de Lande/Mr. John Bonafede/Mr. Alex Luker

Solicitation No. FA4890-16-R-0032 http://www.e-publishing.af.mil/ http://www.fbo.gov/ mailto:ACCAMIC.RPA.Recomp2016@us.af.mil

129 Andrews Ave, Suite 110

Joint Base Langley-Eustis, VA 23665-2788

L-5.2. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and not considered for award. The Government will not accept any changes to offerors’ proposals after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals).

L-5.3. Offeror shall provide the following contact information for their proposal volumes:

L-5.3.1. Names, titles, addresses, telephone and email addresses of persons authorized to negotiate on the

Offeror’s behalf with the Government in connection with this solicitation.

L-5.3.2. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority even if that evidence has previously been furnished to the issuing office.

L-6. DISPOSITION OF PROPOSALS. In compliance with FAR Subpart 4.8, the Government will retain one

(1) copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-7. PROPOSAL PREPARATION INSTRUCTIONS

L-7.1. The instructions below prescribe the format of proposals, and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation.

L-7.2. Offerors are required to meet all solicitation requirements to be eligible for award. The Government may incorporate into this contract, by reference or full text, portions of the successful Offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-7.3. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation.

L-7.4. Proposal Volumes. A complete proposal consists of the four (4) separate and distinct volumes:

Volume I – Technical Capability

Volume II – Past Performance

Volume III – Price

Volume IV – Small Business Participation

L-7.5. Proposal Format.

Page Format. Specific guidance regarding format and content is discussed in the following paragraphs. All pages provided by the Offeror in excess of the stated limitations will not be evaluated. The proposal content shall be formatted as follows:

i. Text: Single-spaced and printed on single-sided paper, no duplex printing.

ii. Font Size: Microsoft Office Word, Times New Roman, 12-point font.

iii. Font Size for charts, tables, graphs, and figures shall be no smaller than Microsoft Office

Word, Times New Roman, 10-point font.

iv. Margins: One Inch (1”) left, right, top, and bottom.

v. Paper Size: 8 ½” x 11” with a background color of white or ivory stock only. Fold-outs shall not exceed 11” x 17” and shall count as two (2) pages.

vi. Page Numbering: Sequential (i.e., 1 through 100)

L-7.5.1. What Is Considered a Page. A page shall be an 8 ½” x 11” sheet of paper. Fold-outs (to include organizational chart) shall not exceed 11” x 17” and shall count as two (2) pages. Fold-outs shall be kept at a minimum, and shall be used only where a table or other graphic cannot be accommodated by a single 8 ½” x 11” page. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-7.5.2.

L-7.5.2. What Is Not Included in Page Count. The acronym list, cross reference matrix, and overview section

(for exceptions to solicitation) will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” and without any additional information will not be counted.

L-7.5.3. Electronic Copies. Electronic copies of all proposal information for each volume shall be submitted on

CD-ROM or CD-R using Microsoft Office 2013 or searchable (not scanned) Portable Document Format (PDF) using Acrobat Adobe 11.0. Offerors shall NOT submit any document in PDF that cannot be electronically searched.

Offerors may use JPEG images for charts or screen shots. Volume III IDIQ price matrix located in Section B, attachment Table B - Pricing Table, and Task Order pricing, shall be submitted in Microsoft Excel 2013 format.

Offerors shall name files in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation, using standard naming conventions (e.g., Offeror name-volume name.docx for

MS Word, Offeror name-volume name.xlsx for MS Excel, Offeror name-volume name.PDF for Portable Document

Format, etc.). Volume I volume shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Volume II and III may be submitted with both spreadsheet

(Excel) and narrative (Word/PDF) requirements, shall be searchable files, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks (CD ROM/CD-R) shall be required to update the final proposal resulting from any discussions, should they occur. It is the Offeror’s responsibility to ensure that electronic copies and hard copies are an exact match. If there is a discrepancy between the paper and electronic copies, the paper copy will take precedence and be used for evaluations.

L-7.5.4. Copies and Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Additionally, electronic copies of all of the proposal information for each volume are required. Evaluators will only read up to the maximum number of pages specified in the table below. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and will not be considered as part of the evaluation. Data submitted prior to the proposal submission will not be considered in the Government’s evaluation;

therefore, such data should not be relied upon or incorporated in the proposal by reference. One copy of each

Volume shall be marked “Original”. Copy requirements, page limitations, and submission dates for each volume are as follows:

Volume Title Page Limit Hard Copies Electronic Copy Closing Date

I Technical Capability 100 Original + 7 1 CD- ROM/CD-R

[11 APR 2017]

4:00 PM EDT

II Past Performance See L -10.1 Original + 4 1 CD- ROM/CD-R

[11 APR 2017]

4:00 PM EDT

III

Price (See Note)

Part A – IDIQ Price Matrix

Part B – Task Order Pricing

Part C – Proposal Documentation

None Original + 3 1 CD- ROM/CD-R

[11 APR 2017]

4:00 PM EDT

IV Small Business Participation None Original + 3 1 CD- ROM/CD-R

[11 APR 2017]

4:00 PM EDT

NOTE: One original proposal, which includes a signature on the SF33 in Volume III Part C, shall be submitted.

The remaining copies, plus original, shall be submitted in accordance with the instructions provided in Section L-5 for evaluation.

L-7.5.5. Offerors shall not cross reference between Volumes. Each Volume I, II, III and IV shall be written on a stand-alone basis and should be clear and complete. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

L-8. EXCEPTIONS

L-8.1. The Government reserves the right to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the offeror’s proposal non-responsive. Clarification of Government requirements shall be handled by submitting questions/recommendations within 10 calendar days after final solicitation release date.

Questions/recommendations shall be sent to ACCAMIC.RPA.Recomp2016@us.af.mil. If offerors still find it necessary to take exception to any of the requirements specified in this solicitation, clearly identify each exception in the overview section of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. An overview section shall only be included if the Offeror takes exception to any requirement in the solicitation (the overview section will not be included in the proposal page limitation described above). While offerors may propose exceptions to the solicitation requirements, the

Government is not obligated to accept such offers. Any change to the requirement as a result of accepting an exception shall be reflected in an amendment to the solicitation. In the event the Offeror takes no exception to the stated requirements, a statement to this effect shall be included at the front of the subject volume.

L-9. INSTRUCTIONS FOR VOLUME I, TECHNICAL CAPABILITY (FACTOR 1)

L-9.1. To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate the Offeror has a thorough understanding of the RPA Operations and Maintenance PWS requirements.

This volume of the proposal shall consist of two parts: technical and risk. The Offeror shall provide a clear and concise description of how the Offeror plans to meet or exceed the requirements of the RFP, specifically identifying any innovations or efficiencies that would result in cost reductions, cost avoidance, or qualitative improvements resulting in a benefit to the Government in relation to the PWS and the technical evaluation subfactors. Statements that an Offeror understands, can, or will comply with the PWS (including referenced AF publications, T.O.s, etc.);

statements paraphrasing the PWS or parts thereof (including applicable AF publications, T.O.s, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” or “work will continue as it has in the past” will be considered unacceptable. The proposal shall also cross-reference any offeror identified risk(s) to each subfactor. Provide your risk rating (high, moderate, low) for each risk area and justification for the rating. Describe the approach to minimize the impact of these risks on the overall success of the effort and how the risk(s) will be managed/mitigated. Specifically identify any performance standards and metrics you have established in each risk area and explain how performance standards will be used to manage risk. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation;

therefore, such data should not be relied upon or incorporated in the Technical Volume of the proposal by reference.

The Technical Volume shall not contain any pricing data.

L-9.2. Technical Factor Cross-Reference Matrix (Section L: Attachment 4). As part of each offeror’s proposal, a separate cross-reference matrix shall be completed and submitted with the Technical Volume. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). Offeror shall fill in the columns related to their proposal. This is only a tool to assist in the proposal preparation process.

Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed in accordance with Sections L - Instructions, Conditions and Notices to Offerors or

Respondents and Section M – Evaluation Factors for Award of this solicitation. Offerors shall complete the last column of this matrix with paragraph number references from the Technical Volume. Offerors may provide additional references to the other columns as deemed necessary.

L-9.3. Glossary of Abbreviations and Acronyms. An abbreviation and acronym list shall be provided as an attachment within the Technical Volume.

L-9.4. Technical Subfactors.

L-9.4.1. Subfactor A: Program Management.

L-9.4.1.1. Aspect I: Management and Integration

i. Describe and/or illustrate your integrated management approach to provide an organizational structure that consists of an appropriate leadership hierarchy, manning levels by position, skill levels by position, utilization of personnel to include details regarding any specific plans for cross-utilization, assigned roles and responsibilities, and lines of authority to meet provided workload data and execute all PWS requirements. Provide CONUS and

OCONUS Manning Matrixes based upon PWS Appendix N in the format below. Do not include manning for MQ-1/MQ-9 munitions support requirements in PWS Paragraph 4.23 in the Manning Matrix. Provide manning adjustments (additions/subtractions) by task order to account for requirements differences between the PWS Appendix N and the unique conditions for each task order listed in Attachment 8.

Labor Category

Special

Certifications

(PWS 4.6)

Creech, AFB, NV

Nellis AFB, NV

Whiteman

AFB, MO

Ellsworth

AFB, SD

Holloman

AFB, NM Option A Option B

AZ ANG

(Ft. Huachuca)

MQ-1/9 GCS

Only ANG

Sites

Labor Category 1

Labor Category 2

Labor Category 3

Labor Category ##

Total

CONUS MQ-1/MQ-9 Manning Matrix

Labor Category

Special Certifications

(PWS 4.6)

Andersen AFB, Guam

Block 30

Andersen AFB, Guam

Block 40

Sigonella NAS, Italy

Block 30

Sigonella NAS, Italy

Block 40 Block 30 Block 40

Labor Category 1

Labor Category 2

Labor Category 3

Labor Category ##

Total

OCONUS RQ-4 Manning Matrix

PACOM

Deployed

PACOM

Deployed

ii. Provide your comprehensive communication approach with lines of communication, reporting, progress checkpoints, and interfaces between management, technical staff, subcontractors/teaming partners, and the Government to ensure continuity and mission success.

L-9.4.1.2. Aspect II: Human Resources

i. Provide your integrated approach for hiring, training, and retaining qualified management and technical personnel by job category/position to execute all PWS requirements. Training approach shall consist of all required initial, qualification, proficiency, certification, and recurring training actions taken to provide and maintain a qualified workforce with no interruption in service.

ii. Provide your plan for creating and maintaining a work environment that creates incentives for employee performance and innovation.

L-9.4.1.3. Aspect III: Quality Management System (QMS)

i. Provide prime contractor’s documentation of ISO 9001 or AS9100/9110 registration/certification with proposal.

ii. Provide your approach to implement AS9100/9110 compliance by contract start, and sustain

QMS processes and concepts from corporate management throughout the RPA Operations and Maintenance team and workforce to accomplish contract requirements.

L-9.4.2. Subfactor B: Operations & Maintenance

L-9.4.2.1. Aspect I: Deployed Operations Management.

i. Provide your approach to establish effective workforce resource management supporting deployed and main operating base (MOB) OCONUS locations:

a. Provide your approach and specific innovations to decrease response time from initial requirement tasking through execution for new operational requirements.

b. Provide your approach to ensure compliance with foreign government requirements for contractor personnel to include, but not limited to, country entry and exit requirements, work visas, work permits and/or residency permits.

c. Provide your management approach to maintaining the capability to support the combat line requirement IAW PWS Para 2.22.7.

Labor Category

Special

Certifications

(PWS 4.6)

Combat

Line

Combat

Lines

Combat

Lines

Combat

Lines

Combat

Lines

Combat

Lines

Combat

Lines

Combat

Lines

Combat

Lines

Combat

Lines

Combat

Lines

Combat

Lines

Combat

Lines

Combat

Lines

Labor Category 1

Labor Category 2

Labor Category 3

Labor Category ##

Total

Deployed MQ-1/MQ-9 Manning Matrix

L-9.4.2.2. Aspect II: Aircraft/GCS Availability Management

i. Provide your approach to establish integrated processes and procedures to manage and maintain the weapons system and associated equipment, and meet operating site aircraft/GCS availability service summary metrics as prescribed in the PWS. Provide specific methods and any innovations to increase aircraft/GCS availability rates, decrease total abort rates, decrease repeat/recur rates, increase the 12-hour fix rate, and meet other applicable service summary metrics.

ii. Describe your approach to coordinate with necessary internal and external agencies, if required, for performance of approved modifications and identification and resolution of nonstandard aircraft/GCS discrepancies in minimal time.

L-9.4.3. Subfactor C: Transition

L-9.4.3.1. Aspect I: Transition Plan. Provide a transition plan for establishing required management processes that will result in continuity of mission support, contract performance, and the transitioning of resources and personnel into the contract. At a minimum, include the following:

i. Provide milestone chart that reflects transition tasks to support execution of task order requirements within 120 days following task order award across all active MQ-1, MQ-9 and

Aircrew LRE Task Orders. Provide a milestone chart that reflects transition tasks to support execution of task order requirements within 100 days following task order award across all active RQ-4 Task Orders. Include an explanation for incorporating program management functions and government furnished equipment and materials into your approach.

ii. Provide organizational structure to include appropriate number of personnel and functional assignments to effectively accomplish transition tasks.

iii. Provide approach to hire qualified personnel to perform contract tasks and responsibilities upon commencement of contract performance period.

iv. Provide approach and processes to acquire and integrate open actions (maintenance actions, requisitions etc.) upon commencement of contract performance period to ensure continuity and timely completion of open items.

v. Approach for interfacing with the incumbent contractor in support of transition tasks.

L-10. INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2)

L-10.1. Contents. Offerors shall submit a Past Performance Volume containing the following:

Past Performance Volume Contents

1 Table of Contents Not to exceed one (1) page

2 Past Performance Summary Not to exceed four (4) pages

See paragraph L-10.1.1

Past Performance Information (PPI)

Sheets

Use of PPI tool is mandated

Electronic volume only, no hard copies.

See paragraph L-10.1.2 (Attachment 1)

Subcontractor/Joint Venture/ Teaming

Partner Consent Letter, if applicable.

Not to exceed one (1) page each

See paragraph L-10.1.3 (Attachment 2)

Authorization Letter From Prime Offeror, if applicable.

Not to exceed one (1) page each

See paragraph L-10.1.4

6 Organizational Structure Change History

Not to exceed one (1) page per teaming partner (bullet format, narrative not required)

See paragraph L-10.1.5

L-10.1.1. Summary. Describe the roles of the references submitted for the Offeror, subcontractors, teaming partners, and/or joint venture partners in relation to proposed past performance information IAW paragraph L-

10.1.2. Include any Award Fee and/or Incentive Fee periods, Award Fee and/or Incentive Fee percentage earned, Award Fee and/or Incentive Fee grading criteria and grading scale, if applicable. Include a detailed explanation of how each PPI meets the relevancy criteria defined in paragraph M-2.3.3. Also include an explanation of how the combination of all submitted references submitted as a team (where primes propose with subcontractors), or on an individual basis for contractors proposing alone, meets the relevancy criteria.

L-10.1.2. Past Performance Information (PPI) Reference Sheets (Section L: Attachment 1). Submit separate PPIs on contracts that are recent and considered most relevant in demonstrating your ability to perform the proposed effort. PPIs are submitted using the PPI Tool on FedBizOpps IAW paragraph L-10.1.2.1. This information is required on the Offeror, subcontractors, teaming partners, and/or joint venture partners that will perform major or critical portions of the effort. If available, submit a minimum of three (3) and a maximum of six

(6) references; three (3) of the references provided should be on the Offeror (prime). If available, the remaining three (3) references shall be provided for subcontractors, teaming partners, and/or joint venture partners that will perform major or critical portions of the effort. Refer to paragraph L-10.1.3 for required consent letter. Each PPI shall only address one (1) performance effort. An offeror may provide an Indefinite Delivery Indefinite Quantity

(IDIQ) contract or Blanket Purchase Agreement (BPA) as a PPI reference, if the contractor served as a Prime on the

IDIQ contract. In these cases, the Government will assess performance at the IDIQ level and not on each individual underlying task/delivery order. An offeror may also submit individual (stand-alone) task/delivery orders under an

IDIQ as a separate contract reference on a separate PPI, even if the offeror submitted the IDIQ as a PPI reference. For cases in which the offeror was a subcontractor performing under a Prime on an IDIQ, the offeror shall submit each related task/delivery order on a separate PPI sheet and shall not submit the IDIQ as a reference. If an offeror would like assessment of a C-type contract, or a single task/call/delivery/purchase order, the offeror shall submit each reference on a separate PPI sheet. PPI reference sheets will be treated as source selection information in accordance with FAR Part 2.101 and 3.104.

L-10.1.2.1. PPI Tool. Submit separate PPI inputs using the PPI tool (posted on FedBizOpps with the solicitation information as "ppi_tool.accdb") and instructions provided (Attachment 1 - PPI Tool Instructions) for each reference. If you are unable to download the PPI tool, contact the Contracting Officer for assistance. Save the

PPI database file as prime contractor name + RFP number + .accdb (e.g. XYZCompany FA489016R0032.accdb)

L-10.1.3. Subcontractor/Joint-Venture/Teaming Partner Consent Letter (Section L: Attachment 2). PPI references concerning subcontractor, joint-venture or teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a Prime contractor is a private party, the Government will need consent before disclosing subcontractor/joint-venture/teaming partner PPI reference information to the Prime during exchanges. Completed consent letters shall be submitted as part of the Past Performance Volume for all subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement, whether or not a PPI is submitted on the subcontractor/joint-venture/teaming partner.

L-10.1.4. Authorization Letter. In order to validate an Offeror’ s past performance as a subcontractor on a submitted PPI contract reference, Offerors are required to provide written authorization for the Government to contact the prime contractor on the contract referenced in the submitted PPI.

L-10.1.5. Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, Offerors shall include in this proposal volume a detailed “roadmap” describing all such organizational changes (if applicable), to include specific names of “sister”, predecessor, or subsidiary companies with their applicable CAGE codes and DUNS numbers, and dates of organizational changes. Submit the current CAGE codes and DUNS numbers of the Prime/Joint Venture (JV) offeror and each team member, partner, and subcontractor included in your proposal in this section.

L-10.2. Recency Determination. Each PPI reference submitted shall have demonstrated performance

(minimum of 12 months) during the last three years preceding the RPA O&M final solicitation issuance date. This includes contracts that were awarded prior to this period, but still had performance (minimum of 12 months) during the last three (3) years.

L-10.3. Relevant Contracts. Offerors shall submit PPI references on contracts they consider relevant demonstrating their ability to perform the RPA O&M requirement in accordance with (IAW) the PWS. Offerors are required to explain how/why the referenced contracts are relevant IAW the relevancy definitions at M-2.3.3. The

Government is not bound by the Offeror’s opinion of relevancy.

L-10.4. Past Performance Questionnaires (PPQ) (Section L: Attachment 3). If an offeror is submitting a

PPI reference that does not have a formally documented Contractor Performance Assessment Report (CPAR), the

Government shall use the attached PPQ as a tool for conducting telephonic or email interviews. When a completed

Contractor Performance Assessment Report (CPAR) is available to reflect past performance data, a Past

Performance Questionnaire (PPQ) is not required. Offerors without formal documented Government CPARs shall send a Past Performance Questionnaire (PPQ) to the POC identified in each PPI reference cited in the offeror’s Past

Performance Volume. All PPQs are to be submitted by the submitting PPI POC and sent via email directly to

ACCAMIC.RPA.Recomp2016@us.af.mil. Any PPQs submitted directly by offerors will be ignored and will not be considered as part of the evaluation. The Government may also use the attached PPQ as a tool in collecting past performance data on additional sources the Government finds on a particular offeror (see L-10.5). In the event a

PPQ is used, it will be treated as source selection information in accordance with FAR Part 2.101 and 3.104.

L-10.5. Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of an Offeror’s past performance. This includes past performance of the prime and any subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement.

While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror.

L-10.6. Responsibility Determination. Even though the assessment of past performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, PPI references contained herein may be used to support the Determination of Responsibility for the successful Offeror.

L-11. INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-11.1. Part A – IDIQ Price Matrix

L-11.1.1. Offerors shall provide pricing for all task orders identified in the RFP Attachment 8 and in the RFP

Schedule B in a format consistent with Attachment 3 – Manpower, Labor Rates, and Pricing Tables and pricing for surge deployment requirement in accordance with PWS para 2.22.7. The burden of providing mathematically accurate and complete pricing proposals using a format consistent with Attachment 3 – Manpower, Labor Rates, and

Pricing Tables rests with each offeror and shall reflect the manning requirements/labor categories contained in the manning matrix (format provided in L-7.4.1.1.1) submitted with Volume I - Technical (Factor 1).

L-11.1.2. The Cost-Reimbursable (CR) CLINs (Miscellaneous Services and Miscellaneous Supplies) include an

Estimated Not to Exceed (NTE) amount that has been pre-established for each of these CR CLINs. Offerors shall not change the pre-established NTE amounts for these CLINs.

L-11.1.3. Offerors shall propose the Cost-Reimbursable (CR) CLINs (Overseas Allowances and OCONUS

Travel) using their Forward Pricing Rate Agreement (FPRA). If offeror does not have a FPRA then offeror shall use

Estimated Provisional Rates (EPRs) in the price proposal spreadsheet that will be applied to each of the pre-established NTE amounts, for the Offerors proposed CR CLIN price. Offerors shall submit EPRs as a Forward

Pricing Rate Proposal (FPRP) to the Defense Contract Audit Agency for approval.

L-11.1.4. Labor Rates. Offerors shall provide fully loaded labor rates for CONUS and OCONUS locations in the

IDIQ price matrix located in Attachment 3 – Manpower, Labor Rates, and Pricing Tables which will be incorporated into the contract at award. Proposed fully loaded labor rates will be used to price task order requirements at contract award and serve as the ceiling rate for additional task orders throughout the life of this contract. Pricing table for

CONUS locations will serve as the baseline for negotiations for adding sites that were not included in the price matrix at contract award. Identify each labor category, to include subcontracted personnel, as exempt or non-exempt, and if classified as a Service Contract Labor Standard (SCLS) position. Proposed labor category titles must be cross referenced to the SCA Directory of Occupations 5th Edition, where applicable. Labor rates identified as

SCLS may be adjusted IAW FAR 52.222-43 FLSA and SCLS - Price Adjustment (Multiple Year and Option

Contract) and will not include any allowance for any contingency to cover increased costs for which adjustment is provided under FAR 52.222-43.

L-11.1.5. Surge Deployment Requirement. Offerors shall provide pricing for each existing MQ-1 and MQ-9 deployed task order to support the requirements in PWS Paragraph 2.22.7. Pricing for the entire effort supporting the 120-day deployments shall be firm-fixed price and include all associated costs (to include but not limited to labor, travel, DSSR allowances, DBA insurance, and any other direct/indirect costs). Proposed firm fixed price rates will reflect the cost for one Government-directed execution of the requirement to be used up to 2 times a year across all deployed sites.

L-11.2. Part B – Task Order Pricing

L-11.2.1. Submit complete and accurate price proposals for the Unique Task Order requirements. Labor categories and rates shall be based on the prices contained in the IDIQ price matrix located in Attachment 3 –

Manpower, Labor Rates, and Pricing Tables. Adjustments to the manpower requirements identified in the manning matrix provided in Volume I are permitted but shall be justified based on the proposed technical solution for the unique task order requirements and must be clearly identified in the proposed price. Offerors shall submit proposed cost estimates and rationale for travel, and Department of State Standardized Rates required to support the Task

Order requirements to include any applicable indirect rates. This information will be used to assess whether prices proposed are fair and reasonable for the work to be performed, and are consistent with the offeror’s proposed technical approach.

L-11.2.2. Total Evaluated Price (TEP). The total evaluated price of the Offeror’s proposal shall consist of the sum total proposed price for all Task Order CLINs for all task orders and performance periods (Transition, Base

Year and all option years) and proposed costs for the surge requirement at deployed locations. The TEP will include an optional 6-month extension period IAW FAR 52.217-8, calculated as 50% of the Option Year 7 price for all task orders.

L-11.2.3. Other than Certified Cost and Pricing Data. Certified cost or pricing data is not required; however, other than certified cost and pricing data is required. This data should explain the methodology used in developing proposed CLIN labor rates. The data includes, at a minimum, breakdown (by CLIN) of labor (labor category, number of positions and productive hours), breakout of Other Direct Costs (ODCs), indirect rates, and subcontract costs. The data may be submitted in a format selected by the offeror. This information shall be submitted in

Microsoft Excel 2013 formats and the Excel information can be supplemented with a Microsoft Word document as needed.

L-11.2.4. Service Contract Labor Standards. Offerors shall comply with clause 52.222-43 for their price proposal with regard to employees covered by the Service Contract Labor Standards. Proposed task order option year prices shall not include allowances for any contingency to cover increased wage or benefits costs for which contract price adjustment is provided by clause 52.222-43.

L-11.3. Part C - Proposal Documentation. In addition to the pricing information requested above, Volume III shall also contain the following documents:

L-11.3.1. Section A. Complete in its entirety the “Offeror” portion of the SF 33; an official having the authority to bind your company contractually must sign the SF 33 IAW FAR 4.102. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract. One copy of the SF 33 must bear an original signature.

L-11.3.2. Sections C Through K. Complete the necessary fill-ins and certifications, and provide any information requested in Sections C through K. For Sections C through I, the Offeror shall submit only those pages that require a fill-in. For Section K, complete Representations, Certifications and Other Statements of Offerors, or provide a copy of completed Online Representations and Certifications (ORCA) located at https://www.sam.gov.

L-11.3.3. Amendments. See paragraph L-1.5.

L-11.3.4. Description of any exceptions and deviations to the RFP even if noted in any other volume. See paragraph L-8

L-11.3.5. Adequate Accounting System. Offeror shall identify the cognizant Defense Contract Audit Agency

(DCAA) and Defense Contract Management Agency (DCMA) field offices that have oversight to the Offeror’s organization. Provide information concerning the adequacy of your accounting system pertaining to accumulation of costs for the cost reimbursable CLINS. If DCAA has already determined the offeror’ s accounting system adequate, the Offeror shall provide the referenced DCAA audit report number and report date. In addition, provide the most recent review date of your estimating system and identify any deficiencies identified by DCAA and the resolution of the deficiencies. If an offeror has never dealt with DCAA, Offerors shall review the website at www.dcaa.mil and identify the cognizant DCAA office. Offerors shall also provide any information that pertains to a recent DCMA or

DCAA financial capability assessment. Offeror shall provide evidence of indirect rates and factors used in the price schedule have been audited/approved by DCAA.

L-11.3.6. Financial Statements. The offeror shall provide information regarding the general financial condition of the firm and specific plans for financing the proposed contract, for use in the Government determining the apparent successful offeror’s responsibility IAW FAR 9.104-1. The Financial Statements requested will only be used to establish if the company is responsible and will not be used to evaluate the offeror’s price. The offeror shall provide their previous three (3) fiscal year-end financial statements (income and balance sheet) to include notes to the statements. Also include documentation to show capability to access credit markets if necessary.

L-11.4. Supplementary Responsibility Determination IAW FAR Part 9 – DoD Contract Security

Classification (DD Form 254).

L-11.4.1. Offeror shall provide information from DD Form 254, items 6a through 6c for offeror and 7a through 7c for each subcontractor, with proposal submission.

L-11.4.2. Facility Clearance. The offeror, and subcontractors as required, must possess or acquire prior to Source

Selection Authority Decision Brief, a facility clearance equal to the highest classification specified on the DD Form

254 attached to this solicitation and be entitled to COMSEC information without additional authorization (i.e.

National Interest Determination (NID)). Therefore, all facility clearances must be approved and Foreign Ownership

Control or Influence (FOCI) issues in accordance with DoD 5220.22-M, must be mitigated prior to the Source

Selection Authority Decision Brief

L-11.4.3. Subcontracting Classified COMSEC Work. If the offeror plans to subcontract COMSEC work to a subcontractor, they must comply with NISPOM 9-407, Subcontracting COMSEC Work, which states “Subcontracts requiring the disclosure of classified COMSEC information shall be awarded only upon the written approval of the

Government Contracting Activity (GCA).” Offeror's request for authorization to subcontract classified COMSEC work shall be included in the proposal.

https://www.sam.gov/

L-11.5. Department of Labor Equal Employment Opportunity (EEO) Clearance. In accordance with FAR

Part 22.805, the Contracting Officer is required to request pre-award clearance for each proposed contract and for each proposed first-tier subcontract of $10 million or more from the appropriate Office of Federal Contract

Compliance Programs (OFCCP) regional office. Each offeror is required to submit a copy of their certificate of compliance from the OFCCP’s National Pre-award Registry database (http://www.dol-esa.gov/preaward/pa_reg.html) for Government verification as part of the proposal submission for each proposed contract and any first tier subcontracts of $10 million or more. If no compliance certificate is available from the

OFCCP database, offerors shall state as such in their proposal and the government will make a request for EEO clearance to OFCCP.

L-11.6. Changes Resulting From Discussions. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

L-12. INSTRUCTIONS FOR VOLUME IV, SMALL BUSINESS PARTICIPATION (FACTOR 4)

L-12.1. Small Business Participation and Subcontracting Plan (Large Business Prime Contractors Only).

Small Business Participation: Pursuant to DFARS 215.305(a)(2), provide evidence to the extent to which the offeror’s evaluated past performance (submitted PPIs) demonstrates compliance with FAR 52.219-8, Utilization of

Small Business Concerns and FAR 52.219-9, Small Business Subcontracting Plan. Provide documentation from the

Electronic Subcontracting Reporting System (e-SRS) to demonstrate the extent to which applicable goals were attained for small business participation under prior contracts that required subcontracting plans. Proposals addressing the extent of small business performance shall be separate from the subcontracting plan submitted pursuant to FAR 52.219-9. The small business reflected in the proposal shall be listed in the subcontracting plan submitted pursuant to FAR 52.219-9.

Small Business…