Section_L_007.pdf

FA4861-18-R-C003 Section L – Instructions, Conditions, and Notices to Bidders

Section L – Instructions, Conditions, and Notices to Bidders

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD

1.0. L-1 GENERAL INFORMATION TO OFFERORS:

1.1. Points of Contact:

1.1.1. Address all questions or concerns you may have to the following:

1.1.1.1. Capt. James Gallagher, 99 CONS, 5865 Swaab Blvd, Bldg 588, Nellis AFB, 89191 Telephone (702)-

652-9903 E-mail: james.gallagher.11@us.af.mil

1.1.1.2. Mr. Jeremy Young, 99 CONS, 5865 Swaab Blvd, Bldg 588, Nellis AFB, 89191 Telephone (702)-652-

5104 E-mail jeremy.young.19@us.af.mil

1.2. All email correspondence must reference the solicitation number first in the subject line: FA4861-18-

R-C003

1.3. ***All questions regarding this solicitation must be submitted 14 days prior to the close of the solicitation. The Government reserves the right to discard any questions presented to the Government beyond this date/time.***

1.4. Caution Personnel Changes. Offerors are required to verify and ensure the continuing availability of personnel for whom resumes have been submitted. If any personnel substitutions/changes occur or are made prior to submission of final proposal revisions, providing the Government has decided to open discussions, the offeror shall immediately notify the Contracting Officer (CO) of such change(s) and amend its proposal accordingly. Failure to do so may render the proposal unacceptable.

1.5. Discrepancies. If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO, in writing, with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

This reservation includes matters of additional or substitute pages of the initial proposal.

1.6. Evaluation. Offers will be evaluated using the factors and subfactors in Section M, Evaluation

Factors for Award. Noncompliance with the RFP may be grounds to eliminate the proposal from consideration for contract award. Offerors are advised proposals are presumed to represent the offeror’s best efforts and most complete responses to this solicitation. Cursory responses or responses which merely reiterate the Performance-

Based Work Statement (PWS) will be considered unacceptable. Demonstration of capability and qualifications that clearly support the offeror’s claims are essential. The absence of such evidence will adversely influence evaluation of the proposal.

1.7. Proposal Delivery. Proposals (electronic and paper copies) shall be hand delivered or mailed to arrive at the following addresses:

1.7.1. 99th Contracting Squadron, ATTN: Capt James Gallagher and Mr. Jeremy Young, 5865 Swaab Blvd, Bldg 588, Nellis AFB NV, 89191

1.7.2. james.gallagher.11@us.af.mil

1.7.3. jeremy.young.19@us.af.mil mailto:james.gallagher.11@us.af.mil mailto:jeremy.young.19@us.af.mil

1.8. Proposal Suspense Dates. Proposals in both hard copy and electronic format are due NLT XX XXX

2018 at 12:00PM PST.

1.9. Electronic Reference Documents. All referenced documents for this solicitation are available at the

Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for

Solicitation No. FA4861-18-R-C003.

1.10. Retention of Proposals. In accordance with FAR Subpart 4.8 (Government Contract Files), the

Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of unsuccessful proposals.

1.11. Unnecessary Elaboration and Formatting. Elaborate brochures or documentation, binding, or detailed artwork, or other embellishments are unnecessary and not desired.

1.12. Classified Materials. Proposals shall be unclassified.

1.13. Operation of Nellis AFB Local Area Network (LAN) and Base Information Transfer System (BITS)

Offerors shall be advised that contractors operate LAN and BITS; therefore, if proposal information is submitted through either source, the possibility exists that another contractor may have access to the proposal information.

1.14. Completing the SF33. Complete blocks 13 through 17 of the SF33. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

1.15. Mandatory Representations and Certifications. Complete the necessary fill-ins and representations and certifications (Reps and Certs) in provisions if Reps and Certs differ from content posted to https://www.sam.gov.

1.16. Proposal Acceptance Period. A statement that the offer presented is valid for no less than 180 calendar days from the proposal due date at the location identified in Block 9 of the SF 33.

1.17. Late Proposals. Late proposals will be processed in accordance with FAR 52.215-1(c)(3)(ii)(A)

“Late submission, modifications, revisions, and withdrawals of offers.”

2.0. L-2 INSTRUCTIONS FOR PREPARATION OF PROPOSALS

2.1. Instructions – Instructions contained herein are for preparing proposals and providing data and presentations to the Government in response to this solicitation.

2.2. Compliance – Proposals must comply fully with these instructions. Proposals which fail to do so may be rejected as non-responsive. Proposals shall include all of the information requested in these instructions.

2.3. Electronic Copies – In addition to the paper copies required by Table L-2-1, the entire proposal shall be submitted on a virus-free CD-ROM/DVD (no thumb drives) in electronic file formats compatible with Microsoft

Office 2013 or higher applications. The content and page size of electronic copies must be identical to the hard copies. Each CD-ROM shall be clearly identified with the Contractor’s Name, and Solicitation Number. Use separate folders / files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. Do not password protect or compress files. In the event there are any discrepancies between the hard copies and electronic copies of a proposal, the hard copies will be used for evaluation. Replacement CD-ROMs will be required if the proposal is revised or if a final proposal revision is requested.

https://www.sam.gov/

2.4. Cost/Pricing - All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal and Model Contract / Representations & Certifications Volumes. Cost/price information may be used in other volumes only as appropriate for presenting rationale for alternatives or decision-making processes.

2.5. Proposal Organization / Preparation

2.6. Specifications:

2.6.1. Binder Organization - Volumes shall be contained in standard three-ring, loose-leaf binders permitting the binders to lay flat when completely opened and allow for easy removal and replacement of pages.

Staples and paper clips shall not be used. Binder contents, page limitation, and number of copies are identified in

Table L-2-1 of this section. Each binder cover shall clearly identify the Company Name, Point of Contact, Address, Volume Number, Volume Title, “Original” or “Copy,” RFP Number, and RFP Title. Apply all appropriate markings including those prescribed in accordance with FAR 52.215-1, paragraph (e), Restriction on Disclosure and Use of

Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source

Selection Information. All references to the company name should be removed from the Technical Proposal contents. Only the cover page should have reference to the company.

2.6.2. Clarity of Proposal - The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the

Government’s requirements, but rather provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of the offeror’s facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

2.6.3. Cross-Referencing- To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal.

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been without negatively affecting clarity.

2.6.4. Glossary - Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.6.5. Illustrations and Tables - Proposals shall be prepared on 8 ½ x 11-inch paper except for foldouts used for charts, illustrations, tables, or diagrams, which may not exceed 11 x 17 inches. For page count purposes, foldout pages will count as two (2) 8 ½ x 11-inch pages and shall only be used for graphics and exhibits, not text. All information (except for document numbers, page numbers, etc.) shall be provided within an image area of 9 x 15 inches. For page count purposes, each printed side of foldout page shall count as two (2) pages each. Text used for call-outs on graphics and exhibits shall be no smaller than Times New Roman or Arial, 8-point in height after final reduction. Call-outs may be single-spaced.

2.6.6. Indexing - Each volume shall contain a Table of Contents to identify the section and paragraph subjects within that volume. Tab indexing shall be used to separate and identify both Volumes and Sections. Tab indexes should remain in place when binders are placed in a vertical position in a storage cabinet.

2.6.7. Page - A page is defined as each face of an 8 ½ x 11-inch sheet of paper containing information. Page margins shall be a minimum of 1-inch each for the top, bottom and sides. All material shall be contained within the page limitations in Table L-2-1 of this section. The page limitations shall be treated as maximum limits to assist in the evaluation of each proposal. Total page count will be based on the printed proposal submission. If page limitations are exceeded, the excess pages will not be read or considered in the evaluation of the proposal and will not be returned to the offeror. Double-sided printing is acceptable, but counts as two (2) pages. Number pages sequentially by volume. The background color of each page of the proposal submission shall be white or ivory paper only. If Final Proposal Revisions (FPRs) are required, the same page limitations apply.

2.6.8. Font – Font shall be Times New Roman or Verdana, no smaller than 11-point with normal proportional spacing. Text lines will be no less than single-spaced. EXCEPTION: For RFP Attachment XX, Past

Performance Citation, 10-point font is permitted for all sections of the citation except the “Description of Effort” on

Page 2 where 12-point font is required.

Table L-2-1 – Volume / Volume Title / Page/Slide Limit / Method of Evaluation / COPIES

Volume Volume Title Page/Slide

Limit** Method of

Evaluation

COPIES***

Paper/Electronic****

Volume I Factor 1 Technical

Volume I

Subfactor 1:

Aircraft Key

Performance

Parameters

No page limit ***

Oral* & *****

2/1

Volume I

Subfactor 2:

Implementation

Approach

Oral* & *****

Volume I

Subfactor 3:

Logistics

Sustainment

Approach

Oral* & *****

Volume I

Subfactor 4:

Management

Approach

30 pages** Written

Volume II Factor 2: Past

Performance 30 pages** Written

Volume III Factor 3: Cost/Price 20 pages** Written

Volume IV

Contract and

Representations &

Certifications

No page limit Written

* No presentation shall exceed 120 minutes

** Excluded from Page Limitation: Blank Pages, Dividers, Cover Pages, Title Pages, Tabs, Indexes, Table of

Contents, Glossaries, Consent Letters, Past Performance Recipient List, Resumes (2-page limit per resume), and Organization Charts.

*** Any and all information contained in the PowerPoint slides not orally presented will not be considered as part of the offeror’s oral evaluation.

**** Submit virus-free CD-ROM(s) containing the entire proposal in a sleeve(s) placed in the front of the

“Original” binder #1.

***** Offerors are responsible for providing sources of information for validating claims such as speed, radar range, climb rate, etc. Examples of sources of information are Janes, aircraft information manuals, expert opinions, and

OEM documentation.

3.0. Oral Presentations (FAR 15.102)

3.1. Each offeror is requested to notify the Government via email (james.gallagher.11@us.af.mil and jeremy.young.19@us.af.mil of their desire to provide an oral presentation two weeks after the release of the request for proposal. No oral presentation may exceed 120 minutes. Two paper copies and one electronic copies (via CD-

ROM) of all materials shall be submitted on the due date identified in block 9 of the RFP as amended. Briefing charts are to provide structure to the oral presentation. It is recommended that offerors structure their oral presentation to follow the order of items in Attachment XX. The oral presentation shall be the basis for evaluation of

Factor 1: Technical - Subfactor 1: Aircraft Key Performance Parameters, Subfactor 2: Implementation Approach, and Subfactor 3: Logistics Sustainment Approach. Any and all information contained in the slides not orally presented will not be considered as part of the offeror’s oral evaluation.

3.2. Offerors may not present any classified information either in their proposals or during oral presentations.

3.3. The location of the face-to-face oral presentations shall be XXX. Presentations shall tentatively begin within XXX week(s) after the proposal due date. The offeror shall notify the CO in writing of the name, phone, email, and FAC number of the individual to whom the Government shall give notice with the submission of the offeror’s proposal.

3.4. The order of oral presentations shall be randomly generated. The Contracting Officer will notify offerors within one (1) week prior to the proposal close date by phone, email, or FAX of the offeror’s date, location and time of presentation. Offeror’s shall provide the Government with a primary and alternate point of contact to which the Contracting Officer should contact for scheduling purposes.

3.5. All oral presentations will be video/audio recorded.

Note: The Government reserves the right to ask clarification questions after the 120 minute presentation following a short break for consultation. The Q&A session will be considered in the offeror’s oral evaluation. Q&A does not constitute formal discussions. Any and all information contained in the slides not orally presented will not be considered as part of the offeror’s oral evaluation.

4.0. L-3 VOLUME I – TECHNICAL

4.1. General. Ensure the Technical volume is specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Technical volume will be the primary basis for evaluating your proposed approach to meeting or exceeding the minimum performance or capability requirements of each Technical subfactor. Your proposal shall describe the capability of your organization to perform this contract including pertinent aspects of the proposed approach such as teaming or subcontracting arrangements.

4.2. Organization of Volume I - Technical Factor

4.2.1. Section I.

4.2.1.1. Volume Table of Contents

4.2.1.2. List of Tables and Drawings

4.2.1.3. Volume Glossary of Abbreviations

4.2.2. Section II. Subfactor 1 Microsoft PowerPoint Presentation

4.2.3. Section III. Subfactor 2 Microsoft PowerPoint Presentation

4.2.4. Section III. Subfactor 3 Microsoft PowerPoint Presentation

4.2.5. Section IV. Subfactor 4 Written Proposal

5.0. Technical. Offerors shall submit a proposal addressing all requirements within the Performance

Work Statement. In the technical volume, address your technical solution for meeting the Government’s minimum or objective requirements for each technical sub-factor.

5.1. Subfactor 1 – Aircraft Key Performance Parameters – Methodology 1: Separate Technical/Risk

Rating Process. The offeror proposals will be technically evaluated IAW FAR 15.3 and DoD Source Selection

Procedures. This Subfactor is met when the offerors present a sound and realistic proposal to achieve all requirements within the Performance Work Statement. The following are highlighted to indicate to offerors where the Government intends to base a best value decision, more specifically the offeror’s oral presentation must clearly demonstrate that aircraft meet or exceed the following key performance parameters:

5.1.1. Aircraft Speed:

5.1.1.1. Minimum: Mach .80 +/-.02 at 35,000 feet Mean Sea Level (MSL)

5.1.1.2. Objective: Mach 1.5 +/-.02 at 35,000 feet Mean Sea Level (MSL)

5.1.2. Aircraft Radar

5.1.2.1. Minimum: Fire-control radar capable of providing targeting data of a 2M2 target out to 20 nautical miles (NM). Radars must provide an aircraft and the pilot the capability to detect, track, and simulate ordnance employment against an opposing aircraft.

5.1.2.2. Objective: Fire-control radar capable of providing targeting data of a 2M2 target out to 20 nautical miles (NM). Radars must provide the capability to deliberately detect, track, and simulate ordnance employment against an opposing aircraft.

5.1.3. Aircraft Range

5.1.3.1. Minimum: 100 NM from point of departure; 45 minutes of fight endurance with internal fuel only or at least 60 minutes with external fuel tanks or for aircraft that are not external fuel capable.

5.1.3.2. Objective: 100 NM from point of departure; 60 minutes of fight endurance with internal fuel only, or at least 75 minutes with external fuel tanks or for aircraft that are not external fuel capable.

5.2. Subfactor 2 – Implementation Approach – Methodology 1: Separate Technical/Risk Rating Process.

The offeror proposals will be technically evaluated IAW FAR 15.3 and DoD Source Selection Procedures. This

Subfactor is met when the offerors present a sound and realistic proposal to achieve all requirements within the

Performance Work Statement. The following are highlighted to indicate to offerors where the Government intends to base a best value decision, more specifically the offeror’s oral presentation must clearly demonstrate the delivery and mobilization schedule for providing airworthy aircraft to Nellis AFB for ADAIR services.

5.2.1. Delivery/Mobilization Schedule. Offerors shall provide a detailed plan that describes:

5.2.1.1. How many aircraft are planned to be dedicated and provided that meet the technical specifications for this contract?

5.2.1.2. When the requisite amount of aircraft that meet the required turn pattern called for in the PWS (10 turn 8 within 180 days after award) are available.

5.2.2. Contemplated Post-Award Aircraft Modifications. Offerors shall provide a plan that describes:

5.2.2.1. What equipment(s) and timeframe(s) are needed for modification or replacement in order to meet minimum PWS requirements (if none, state N/A).

http://www.acq.osd.mil/dpap/policy/policyvault/USA004370-14-DPAP.pdf

5.2.2.2. What equipment and timeframe is contemplated for modification or replacement in order to exceed minimum PWS requirements.

5.2.3. Aircraft Possession. Offerors shall demonstrate current or future aircraft possession. Greater consideration may be given to offerors that can demonstrate current possession of aircraft. Examples of current or future aircraft possession are: Aircraft FAA registration certificates, lease agreements, purchase agreements, or a future plan for ownership. Proof should be submitted in writing as an attachments/handouts for oral presentations and the reports will not be limited by any page limitation.

5.2.4. Aircraft Accidents and Corrective Action Steps. Offeros shall fully disclose all past aircraft incidents and accidents (as defined by NTSB 830). Offers will provide Preliminary Reports, Synopsis Reports, Final Reports, Data Summary, and/or any other equivalent Department of Defense crash investigation board reports. These reports should be submitted in writing as an attachments/handouts for oral presentations and the reports will not be restricted by any page limitation. Offers shall present pertinent details about past aircraft incidents and accidents as part of the oral presentation.

5.2.4.1. In response to previous incident(s), please describe corrective actions taken to reduce or eliminate possible future occurrences.

5.2.4.2. Offeros shall describe how the offeror will respond to future incident(s) or accident(s) to reduce or eliminate future risk.

5.3. Subfactor 3 – Logistics Sustainment Approach – Methodology 1: Separate Technical/Risk Rating

Process. The offeror proposals will be technically evaluated IAW FAR 15.3 and DoD Source Selection Procedures.

This Subfactor is met when the offerors present a sound and realistic proposal to achieve all requirements within the

Performance Work Statement. The following are highlighted to indicate to offerors where the Government intends to base a best value decision, more specifically the written proposal must clearly demonstrate the logistics and sustainment approach for long-term sustained flight operations at Nellis AFB.

5.3.1. Component Lifecycle Tracking and Supply Chain Management Methodology. Offerors shall present a plan that describes how life limited parts and components will be tracked and replaced. What tools, processes, and procedures have been or will be developed in order to track these components. Offers shall also present the planned or known supply chain for obtaining parts and components, planning for various types of maintenance events based upon 4,500 flight hours per year, and staff training and development to ensure uninterrupted services throughout each year of service.

5.3.2. Maintenance Practices. Offerors shall present a plan that describes how maintenance will be planned and executed to ensure uninterrupted services throughout each service year. Assumptions will be identified as part of this plan.

5.3.3. Staffing Plan. Offerors shall provide a staffing overview to include details for hierarchy, hiring, retaining, and developing staff necessary to conduct flight operations, maintain aircraft, and manage the overall

ADAIR II program. Offers are required to identify a Program Manager for the ADAIR II program that will directly interface with Government management officials for day-to-day operations.

5.4. Subfactor 4: Management Approach – Acceptable/Unacceptable Rating Method. The offeror proposals will be technically evaluated IAW FAR 15.3 and DoD Source Selection Procedures. This Subfactor is met when the offerors present a sound and realistic proposal to achieve all requirements within the Performance Work

Statement. The following are highlighted to indicate to offerors where the Government intends to base a best value decision based upon acceptable/unacceptable criteria, more specifically the offeror MUST have these items in order to be eligible for award.

5.4.1. Facility Security Clearance. The offeror present evidence of currently having a SECRET Facility

Clearance and are able to obtain SECRET security clearances for pilots whom will conduct flight operations in classified airspace.

5.4.2. Small Business Participation Commitment Document. Small Business Participation Commitment

Document (Applies ONLY to Large Businesses; and IAW FAR 19.702 (b)(3) applies to work performed in the

United States AND ITS OUTLYING AREAS ONLY) The Offeror shall include all information concerning Extent of

Small Business Participation Commitment Document, if applicable.

5.4.2.1. The offeror’s Small Business Participation Commitment Document shall provide a narrative describing the Prime’s corporate commitment in providing subcontracting opportunities for small business, small disadvantaged business, women-owned small business, HUBZone small business, and service disabled veteran-owned small business. Describe the strength and specificity of each corporate commitment (i.e., what type of commitment, how binding is the commitment, how specific is the commitment to this proposed effort, and what types of tasks are included in these subcontracting opportunities).

5.4.2.2. A narrative describing the proposed goals and targets for subcontracting to the following:

Small Business 10% of total awarded dollars

Small Disadvantaged Business 10% of total subcontracting dollars

Woman Owned Small Business 5% of total subcontracting dollars

HUBZone Small Business 3% of total subcontracting dollars

Service Disabled Veteran Owned Small Business 3% of total subcontracting dollars

5.4.2.3. Offeror shall describe how specific subcontracting percentage goal and targets will be met for the contract expressed in dollars and in percentages of the total subcontracting dollars for subcontracting to each socio-economic small business category listed above. The subcontracting goals and other targets may be met by any combination of subcontracts, other business teaming arrangements or vendor purchases, and should make use of small businesses to the maximum extent practicable.

5.4.2.4. These goals are not applicable to work performed in foreign countries. However, these goals are applicable to any products, materials, supplies and/or services purchased CONUS, or its outlying areas.

5.4.2.5. For proposal purposes only, assume the total anticipated awarded dollars (for CONUS and Outlying

Areas) to be $50,000,000.

5.4.3. Small Business Subcontracting Plan. Provide a Small Business Subcontracting Plan in accordance with FAR 19.7.

5.4.3.1. Provide completed Attachment XX, Small Business Subcontracting Plan Checklist.

5.4.3.2. If submitting as a Large Business concern under the applicable NAICS Code, submit a

Subcontracting Plan in accordance with FAR 19.7. The subcontracting plan is a basic contract requirement and will not be evaluated under Section M.

5.4.3.3. A Small Business Subcontracting Plan in accordance with FAR 19.7 is not required for small business concerns.

6.0. L-4 VOLUME II –PAST PERFORMANCE INFORMATION

6.1. General. Only references for relevant contracts are desired. Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in RFP Attachment XX, “Past Performance Citations.” This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 20 percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

6.2. Past performance information submitted shall be recent and relevant. Recent is defined as work completed or ongoing during the five (5) years prior to the Government due date for proposals. The Government is not bound by the offeror’s opinion of relevancy or quality, and will perform an independent assessment of relevancy and quality of the data provided or obtained. If the offeror has no recent or relevant past performance information, this should be documented in Volume II. The Government reserves the right to determine whether any relevant past performance information exists and its relevancy, notwithstanding the alleged absence thereof by any offeror.

6.3. Volume II – Organization / Content

6.3.1. Table of Contents

6.3.2. Introduction

6.3.3. Glossary of Abbreviations

6.4. Section I

6.4.1. Organizational Structure Change History

6.4.2. Past Performance Citation(s)

6.5. Section II

6.5.1. Consent Letters

6.5.2. Past Performance Questionnaire Recipient List

6.6. Section III

6.6.1. Other information, if any

7.0. Section I.

7.1. Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between the conclusion of recent past performance efforts and this request for proposal. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, if applicable, include in this proposal a “roadmap” describing all such changes in organization for the offeror, joint venture partner(s) and proposed major subcontractors. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation / performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your “roadmap” should be both specifically applicable to the identified efforts and general enough to apply to efforts on which the Government receives information from other sources.

7.2. Past Performance Citation - Offerors shall provide the information requested in the “Past Performance

Citation” form for each contract reference. Offeror may use the sample form provided at Attachment XX to the RFP, or submit a modified version so long as all information included on the sample at Attachment XX is included and easy to locate on the offeror’s modified form. Each Citation shall be assigned a Citation number, and this Citation

Number will be the same as used on the Past Performance Questionnaire Recipient List at RFP Attachment XX. The

Citation shall provide frank, concise comments regarding relevancy and quality of performance of the referenced

Contract Number, and if applicable, each order (TO / DO / BOA / BPA) identified. If specific orders (TO / DO /

BOA / BPA) are identified, the “Period of Performance” and “Contract Value” blocks shall address the Order(s) identified. Each Citation does not have to start on a new page. Offeror shall submit no more than three (3) Past

Performance Citations. At least one (1) “Past Performance Citation” is required for each “Lead Contractor.” NOTE:

Offerors may choose to cite individual and specific projects performed under one non-order (TO / DO / BOA / BPA) effort with multiple Citations; however; each Citation counts toward the 3 Citation limit, and Citations combined will count as one Citation for purposes of calculating the 50% requirement in Section M-0002(c)(2) that states, “At least fifty percent (50%) of the past performance aggregate value ($) and flying hours on the past performance citations shall be relevant and recent work performed by the offeror.”

7.2.1. “Description of Effort” instructions: The “Description of Effort” block shall only reflect work performed under the “Contract Number” and, if applicable, the order(s) (TO / DO / BOA / BPA) identified in the

“Contract Number” block of the Citation. The narrative description shall address the following:

7.2.1.1. General description of the program/project, and any technical (or other) area about this contract/program considered unique.

7.2.1.2. How your experience on this program is relevant to the applicable sub factor 1 – Contract

Implementation Plan under Factor 1 - in Section M-0002.

7.2.1.3. Specify, by name, any key individual(s), who participated in this program and are proposed to support the instant acquisition. Also, indicate their contractual roles for both acquisitions.

7.2.1.4. Describe the nature or portion of the work on the proposed effort to be performed by the business entity being reported here. Also, estimate the percentage of the total proposed effort to be performed by this entity and whether this entity will be performing as a prime, subcontractor, or a corporate division related to the prime

(define relationship).

7.2.1.5. Include information on Quality Assurance Program or effort; security requirements for the effort, and identification of security problems / violations, if any; performance incentives and/or award fee earned vs. total award fee pool; management program in achieving program goals and schedules; cost control including any under runs or overruns, cost incentives earned or lost, etc.; and compliance with FAR 52.219-8, Utilization of Small

Business Concerns, on the contract submitted.

7.2.1.6. The narrative description shall describe major program risks for the Past Performance referenced. For program risks that resulted in problems, describe how the problems were identified and resolved, what measures were taken to prevent recurrence, and management indicators that clearly support the problems that were solved. For major program risks that did not result in problems, describe how proactive risk management techniques prevented problems. Program risks are defined as potential negative program events, and problems are defined as actual negative program events. Providing past performance efforts where many program risks resulted in problems is not considered a weakness unless the offeror did not demonstrate the ability to overcome the problems encountered.

7.2.1.7. Joint Venture Partners shall specifically identify the managing partner and other partners.

Subcontractor / Teaming Partner shall identify Prime Contractor.

7.2.1.8. CPARS or other performance reports may be provided as attachments to the citation at the discretion of the offeror; however, they will be counted toward the total page count and must adhere to font requirements.

7.2.1.9. Consent Letters. Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past performance information to the prime during exchanges. In an effort to assist the Government's Past

Performance Evaluation Team (PET) in assessing your past performance relevancy and confidence, have the major subcontractors/teaming partners identified in your proposal complete the Consent Letter and submit them as part of your Past Performance Volume. (Ref RFP Attachment XX)

7.2.1.10. Past Performance Recipient List. Complete all information required on the “Past Performance

Recipient List” at Attachment XX to the RFP. Each Citation shall be assigned a Citation number, and this Citation

Number will be the same as used on the Past Performance Citation at Attachment XX. The PPET will make reasonable efforts to obtain completed Past Performance Questionnaires from the evaluators that were identified by the offeror. Please ensure you follow-up with the evaluators you selected to ensure they provide the contracting single point of contact the completed Questionnaires on a timely basis to meet solicitation due date requirements. If the PPET has received no response for the Past Performance Questionnaires by the due date, the PPET intends to score the survey neither favorably nor unfavorably.

7.2.1.11. Past Performance Questionnaires (w/Transmittal Letter) – The Government requests the offeror send out Past Performance Questionnaires (Ref RFP Attachment XX), with attached Transmittal Letter from the CO, to the Points of Contact (POCs) identified in the citation familiar with each past performance reference. Completed questionnaires shall be submitted directly to the contracting single point of contact via email or to the address provided on the form on or before the due date of the RFP. ***Responses submitted through the offeror will not be accepted.*** Once the Past Performance Questionnaires are completed by the POCs, the information contained therein shall be considered sensitive and shall not be released to the offeror. The offeror may include their own cover letter requesting completion of the questionnaire in addition to the transmittal letter provided. To expedite receipt of completed questionnaires, it is highly desired that offeror’s POC return the questionnaire via email to

Captain James Gallagher at james.gallagher.11@us.af.mil and Mr. Jeremy Young at jeremy.young.19@us.af.mil on or before the proposal due date. If POC does not have email capability, questionnaires may be mailed to:

7.2.1.11.1. 99th Contracting Squadron, Attn: Capt James Gallagher & Jeremy Young, 5865 Swaab Blvd, Bldg

588, Nellis AFB NV, 89191

*Note: When questionnaires are mailed, the envelope shall be marked “TO BE OPENED BY ADDRESSEE

ONLY.” Please note that on-base mail delivery services may be contractor-supported.

8.0. L-5. VOLUME III- PRICE PROPOSAL

8.1. General. Since this is a competitive acquisition, with adequate price competition anticipated, the pricing documentation is considered data other than certified cost or pricing data and shall not be certified in accordance with FAR Part 15.406-2. Should adequate price competition not exist after receipt of proposals, the provisions of FAR Part 15.403-4 shall apply, and the offeror will be asked to provide certification of cost or pricing data. Any updates, amendments, or modifications to the Section B originally submitted should be in the same media format, and include, or be accompanied by, a clear, concise explanation of such changes significant to the negotiation process and to the proposal.

8.1.1. Volume III - Organization / Content

8.1.2. Volume III

8.1.3. Volume III Table of Contents

8.1.4. Volume III Glossary of Abbreviations

8.1.5. Section I

8.1.6. Section B – Supplies or Services and Prices

8.2. Cost/Pricing Content. The offeror is required to submit its pricing information using Section B

CLINs to the nearest dollar (Example $1,000) in the solicitation to the RFP. CLIN types will either be Firm Fixed

Price or Cost Reimbursement type line items. If multiple aircraft are being proposed, the offeror is permitted to propose additional line items in Section B to accommodate a multi-fleet flight operation. With multiple aircraft, the total flight hours per year shall be divided by the total proposed type aircraft. For example, if two different types of aircraft are proposed, (5000/2 = 2500 per Aircraft A and 2500 hours per Aircraft B) Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

9.0. L-6 VOLUME IV –SOLICITATION, OFFER AND AWARD

9.1. General. The purpose of the volume is to provide information necessary to the Government for preparing the contract document and supporting file.

9.2. Volume IV – Organization / Content

9.3. Volume IV

9.4. Volume IV Table of Contents

9.5. Volume IV Glossary of Abbreviations (if required)

9.6. Section I

9.6.1. Signature Page (SF33 – Solicitation with Amendments/ Contract Form)

9.6.2. Proposal Expiration Statement

9.6.3. Solicitation (Sections E – J)

9.6.4. Representations, Certifications, and Other Statements of Offerors (Section K)

9.7. Section II

9.7.1. Company Information

9.7.2. Authorized Offeror Personnel

9.8. Section III

9.8.1. Exceptions to Solicitation / Contract, if any

9.9. Section IV

9.9.1. Government Agencies

9.10. Section V

9.10.1. Other information, if any

9.11. The offeror shall submit the following:

9.11.1. Signature Page – Complete blocks 13 through 16 and signature and date for blocks 17 and 18 of the

Standard Form (SF) 33. Signature by the offeror on the SF33 constitutes an offer, which the Government may accept. The "Original" copy shall be clearly marked under a separate cover without punched holes, and placed in the

“Original Binder.” Provide copy of the signature page in binders containing copies.

9.11.2. Proposal Expiration Statement – A statement that the offer presented is valid for no less than 180 calendar days from the proposal due date at the location identified in Block 9 of the SF 33.

9.11.3. Solicitation / Contract –Sections E through J.

9.11.4. Representations, Certifications, and Other Statements of Offerors (Section K)

9.12. Company Information – Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business; and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

9.13. Authorized Offeror Personnel – Provide the name/title, physical and e-mail address, and phone/fax number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate the offeror contractually. Also, identify those individuals authorized to negotiate with the Government.

9.14. Government Agencies – In reference to current contracts or TOs, provide information on administering or cognizant Government agencies. Provide the name of the agency, mailing address, phone/fax numbers, and facility code (if applicable) for the cognizant Contract Administration Office, Defense Contract

Management Agency (DCMA); Defense Contract Audit Agency (DCAA); Government Payment Office; or

Administrative Contracting Officer (ACO).

9.15. Exceptions to Solicitation Requirements – Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content shown at Table L-8-1.

9.16. Table L-8-1 - Solicitation Exceptions

Solicitation Document Page / Paragraph Requirement / Portion Rationale

PWS, Attachments, Section L, Model

Contract, etc.

Applicable Page and

Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

9.17. Exchanges. The Government intends to award without discussions and make an award based on initial proposals; however if inadequate competition exists based upon unacceptable technical proposals, discussions or negotiations may be held and result in a Final Proposal Revision (FPR). If it is determined to be in the best interest of the Government to hold discussions, the Government will make a Competitive Range determination, evaluation notices may be issued to Offerors in the competitive range, responses will be requested from applicable

Offerors, and discussions will be opened. The competitive range may be further reduced for purposes of efficiency pursuant to FAR 15.306(c)(2). Formal responses to evaluation notices (if applicable), discussion items, and final proposal revisions will be considered in making the award decision.

9.18. Any revision or non-concurrences to contract terms and conditions submitted in the FPR may not be subject to further discussion or negotiation, and may render the offer unacceptable to the Government. This provision is not intended to restrict the Offeror’s opportunity to revise figures (e.g., prices, rates, etc.); rather, it is intended to preclude any misunderstandings by the Government, which could result if new or revised terms and conditions are submitted in the FPR that have not been fully disclosed, discussed and understood during discussions or negotiations. Hence, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the Government.

9.19. Offerors are cautioned to submit sufficient information and in the format specified in Section L.

Offerors may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract(s) without the opportunity for proposal revision.

[END OF SECTION L]