Nellis_ADAIR_II_RFP_Q&A_2.pdf

Nellis ADAIR II RFP Questions and Answers #2

Question 27

Q: Numerous references throughout the RFP require contractor performance “within 180 days after contract award”. What is the governments intended contract award date and how does that relate to the CLIN 1 start date of 1 December 2018 identified in the delivery schedule?

A: The Government does not know precisely when the ADAIR II contract will be awarded but the planned contract award is in early June 2018. Upon contract award, per the solicitation, contractors are expected to have enough aircraft to meet the minimum turn pattern IAW PWS 6.1.6., 180 days after contract award. The 1 December 2018 date is a place holder date based upon an assumed June contract award.

Question 28

Q: Award date + 180 vs. CLIN start date 1 Dec (p. 37, Delivery Information). At which date does the government intend to start operations, either in support of MFR process or Nellis Flight Operations? Will a delay in the contract start date drive an associated delay to the CLIN 1 start date?

A: The Government intends to start conducting flight operations 180 days after contract award per PWS 6.1.1. The MFR process will begin immediately after contract award. The 180 days is the estimated time it will take for the Technical Airworthiness Authority (TAA) to review the winning offeror’s aircraft and to issue an MFR. If the TAA takes longer than 180 days to issue an MFR, then the associated performance start date will change to reflect that. This response pertains to those offerors who do not currently have an MFR for their aircaft at time of award.

Question 29

Q: Previous discussions with the government identified a funded, 90-day mobilization, period prior to beginning flight operations. Is this still the government’s intent? If so will it begin at contact award (prior to the CLIN 1 start date 1 December 2018) or will the mobilization period run concurrently with CLIN 1?

A: There will be no funded mobilization period and 180 days is the planned amount of time given for contractors to organize their operation and be ready to conduct flight operations.

Question 30

Q: Will the MFR process be included in the funded mobilization period?

a. If yes, what is the start date for operations to support MFR?

b. What is the earliest anticipated date for the contractor to begin arrival at Nellis AFB for site prep, prior to the first fly day?

A: All cost and profit should be rolled up into flying hour pricing information. There will be no line item that separately reimburses the contractor for the TAA review prior to the issuance of an MFR and conducting flight operations. Government personnel that travel to the awardee’s site location will be funded by the Government. The Government’s desire is to offer access to the installation as soon as possible after contract award but the earliest anticipated date for the contractor to begin arriving and setting up operations at Nellis AFB will be discussed at the post-award conference.

Question 31

Q: Reference aircraft turn times:

a. What is the anticipated min and max turn time between goes in a single day?

A: Typically, we will use a standard military turn pattern of 3 hours between goes. Our experience with ADAIR I has had times where the government has requested a 2.5 hour turn pattern, and the rare exception of 2 hours. We have never requested less than 2 hours and understand the implications of such a request.

b. What is the anticipated daily fly day window?

A: Our typical fly day window is 11-12 hours from first takeoff until last land. We try to make it a 10 hour time frame, but due to the range airspace capacity, 11 hours is more likely.

The longest fly day noted has been 14 hours but that has been for military organizations, not contractors. Any request to extend beyond a 12 hour day would be coordinated between the Government and contract awardee.

c. Does the government anticipate the possibility of 3 fly periods/day?

A: We have not executed a 3 fly period day under the ADAIR I contract, but do anticipate that being a likely request under ADAIR II. The range airspace capacity is a driving factor behind this likelihood.

Question 32

Q: For aircraft planning purposes, what are the anticipated number of fly-days/year?

A: The anticipated fly days are 20 per month for 240 days per year.

Question 33

Q: Section L 5.4.2.3. contains proposed goals and targets for subcontracting.

Question: Are these mandatory minimums to comply with or goals to strive to achieve?

A: The goals established in L.5.4.2.3 are goals but set a minimum percentage of the total contract value. Per FAR 19.705-6 – Postaward Responsibilities of the Contracting Officer, the Contracting Officer will “Evaluate the prime contractor’s compliance with its subcontracting plan, to include the following: (g)(1) Assess whether the prime contractor made a good faith effort to comply with its small business subcontracting plan (see 13 CFR 125.3.(d)(3)). Per FAR 19.705-6(h) a Contracting Officer may “Initiate action to assess liquidated damages in accordance with 19.705-7 upon a recommendation by the administrative contracting officer or receipt of other reliable evidence to indicate that such action is warranted. Clause 52.219-16

Liquidated Damages – Subcontracting Plan (Jan 1990) is in the solicitation. Furthermore, during the course of performance, prime contractors will be evaluated for compliance of their subcontracting plan with Contractor Performance Assessment Reports (CPARs).

Question 34

Q: Section 5.4.2.6. of the solicitation states "For proposal purposes only, assume the total anticipated awarded dollars (for CONUS and Outlying Areas) to be $50,000,000. Therefore, for proposal purposes, $5,000,000 must be reserved for Small Business concerns."

Question: Please confirm that this $5,000,000 figure covers the life of the contract, i.e. the Base Year and all Option Years or is that the annual SB target value?

A: For evaluation purposes, offerors are expected to present a plan with how they will achieve the 10% goal with a total anticipated awarded dollars of $50,000,000. The $5,000,000 covers all 5 years of the proposed IDIQ contract and is not a yearly requirement. The proposed goals in L.5.4.2.3. are for the total contract value.

Question 35

Q: RFP Section L, Para 3.1 – “Offerors shall be limited to no more than two participants for each presentation.”

Question: Does that mean that no more than two company representatives can be in the room during the oral presentation or is the limitation to actual speaking presenters only?

A: Only two company representatives can be in the room during the oral presentations regardless of their level of participation. There is no requirement for both representatives to speak during presentations. Offerors are advised to be prepared to answer technical clarifying questions during the oral presentations.

Question 36

Q: RFP Section L, Para 3.5 – “The Government reserves the right to ask clarification questions after the 90- minute presentation following a short break for consultation. The Q&A session will be considered in the offeror’s oral evaluation.”

a. Does the 2-person limitation also apply to the government Q&A period after the 90-minute presentations?

A: The 2-person limitation also applies to the Q&A period.

b. Will the government questions be provided in writing, with a short period available for industry internal discussion prior to answer?

A: The Government questions will be provided verbally.

Question 37

Q: Does Attachment_3_-_ Small_Business_Subcontracting_Plan_Checklist count in the page count?

A: No.

Question 38

Q: The Answer to question 7 states that company references should be removed from all volumes. How would the Government like offeror’s to address the company references within the PPI Tool as both tbe Business Relationship and the Past Performance Reports have the company name within them?

A: The Government has determined that this is no longer necessary to remove company references throughout their proposals. Please keep company reference information in the PPI Tool generated documentation. Based upon this response, Section L.2.5.1. will now read:

“Volumes shall be contained in standard three-ring, loose-leaf binders permitting the binders to lay flat when completely opened and allow for easy removal and replacement of pages. Staples and paper clips shall not be used.

Binder contents, page limitation, and number of copies are identified in Table L-2-1 of this section. Each binder cover shall clearly identify the Company Name, Point of Contact, Address, Volume Number, Volume Title, “Original” or “Copy,” RFP Number, and RFP Title. Apply all appropriate markings including those prescribed in accordance with FAR 52.215-1, paragraph (e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

All references to the company name should be removed from the written proposal contents. Only the cover page should have reference to the company. References from the company name are not required to be removed from oral presentation content.”