FA4819-10-R-0006 Attachment 3 SABER SOW Revised 17 Mar 2011.doc

FA4819-10-R-0006/Tyndall AFB SABER/Attachment 3/17 Mar 11

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

(SABER)

325th CIVIL ENGINEER SQUADRON

Tyndall AFB, FL

STATEMENT OF WORK

17 Mar 2011

STATEMENT OF WORK

TABLE OF CONTENTS

Section Contents

Project Description

General Information

Work by the Government

Technical Design Support

Design/Construction Requirements

Superintendence By The Contractor

Provisions on Contracting Officer’s Authority

Non-Priced Items (NPI)

Coefficient

ADP Support Requirements

Communications With Key Personnel

Construction Start-Up Period

Pre-Performance Conference

Ordering Procedures

Construction Schedules and Progress Reports

16 Commencement, Prosecution, Completion & Payment for Work

Key Project Management Staff

Work Clearance Requests

Special Requirements for Excavating Around or Locating

Existing Utilities

Pre-final and Final Inspection

Warranty

Government Furnished Equipment/Materials

Scheduling Work

Work In Occupied Areas

Coordination with Government Activities

Contractor’s Quality Control

Construction Site Maintenance

Contractor Parking

Environmental Laws and Regulations

Environmental Protection

Security Requirements

Work In Special Security Areas

Unauthorized Reconnaissance

Airfield Requirements

Flight Line Access

Safety Assurance

Safety and Health

38 Recording and Preserving Historical and Archeological Finds

Smoking In Government Facilities

Completion of Contract

Applicability of Complete Wage Rate Decision

Contractor's As-Built Drawings

Section Contents 43 Job Site Verification/Government Furnished Record Drawings

Hours of Work

Elevators

Identification of Government Furnished Facilities and

Property

Material Submittals/Shop Drawings

Government Liability

Toilet Facilities (Work Related)

Availability of Utilities Services

Severe Weather Warning

Transportation of Construction Equipment

Removal and Replacement Responsibility

Utility Outages

Subcontractors

Damage to Utilities

Progress Meetings

Equipment Data for Warranty/Guarantee Items

STATEMENT OF WORK

1.

PROJECT DESCRIPTION:

a. This is a Firm-Fixed Price with Economic Price Adjustment, indefinite-delivery, indefinite-quantity (IDIQ) contract for construction work on real property facilities at Tyndall AFB, and its associated sites in Florida. The work is required in support of the 325th Civil Engineer Squadron. Each construction project will be awarded by issuing individual Task Orders against the basic contract on an as needed basis. Projects will be in support of real property maintenance, repair, alteration, and new construction. It is anticipated that this contract will be used for renovations, additions, roofing, paving, and related construction work.

b. The contractor will be required to furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the job. The contractor will be required to maintain a management office on Tyndall AFB, FL in order to receive work requests and provide other management services related to accomplishing individual task orders. Individual jobs will vary in size and will include tasks in a variety of trades, but not limited to the following: carpentry, road repair, roofing, excavation, electrical, steam fitting, plumbing, sheet metal, painting, demolition, concrete, masonry, welding, Heating Ventilating and Air Conditioning (HVAC), asbestos removal, etc. Commencement of the contract will be upon award and the duration will be a twelve (12) month base period with four (4) one year option periods.

2.

GENERAL INFORMATION:

The following documents will be used in the execution of work under this contract:

a. SABER Contract Technical Specifications

(1) Technical Specifications are numbered and organized by the 1995 edition of the Construction Specification Institutes (CSI) Master Format. All specifications are filed in Division 1 through 16 and are to be used in conjunction with work authorization description and drawings that may be provided by the Government. Division 18 was created specifically to capture negotiated items not otherwise covered in the Unit Price Book (UPB). Division 17 is not used.

(2) Technical Specifications are directly referenced to the UPB. The CSI reference number in the technical specifications directly corresponds to UPB line items. Some specifications are broad scope in nature, contain a variety of items, and reference several UPB designators. Other specifications will not have UPB pricing information; these items are those which are special ordered from the manufacturer or the items involved would be proprietary to each manufacturer’s own equipment.

(3) Specification for line items are to be interpreted as follows: All items and methods in the line item specifications are to be considered part of line item cost, unless otherwise noted in the line item description.

(4) The intent of these specifications is to furnish concise industrial and/or commercial standards for maintenance, repair, demolition, and construction of government facilities.

b. Unit Price Book

(1) The UPB contains pricing information for the description of the work to be accomplished in the unit of measure specified. The UPB consists of Divisions 1 through 16 based on the 1995 Master Construction Specifications Institute (CSI) format. Unless otherwise specified in the UPB, prices include all material, direct and indirect labor, and equipment costs to complete the item of work described. Indirect materials shall be defined as materials associated as integral to the installation of an item without which the item cannot be properly installed. Section 00000 (Using the Unit Price Book) defines costs associated with line items in the UPB. No additional line items (priced or non-priced) shall be added to supplement the UPB costs.

(2) Unit prices are for complete and in-place construction and include all labor, equipment and material required to complete the task as described in the UPB.

(3) Standard working height can be up to 14’ above finished floor (AFF) and would include work up to two stories including attic. Working heights below 14’ AFF will not require any scaffolding line items. Line items (excluding masonry) include all labor, equipment and materials necessary to accomplish the work, to include but not limited to all ladders, scaffolding, etc. Unit Prices include delivery, unloading and storing materials, tools and equipment on site; moving, materials, tools and equipment from storage area or truck up to 2 ½ stories (2 stories with an attic) and within 125’ to reach the site.

(4) Unit prices exclude moving material and equipment greater than 2 ½ stories and handling material and equipment more than 125’ (See 01660).

(5) Unit prices include all fasteners such as anchor bolts, lag bolts, screws, adhesive, wedge anchors, expansion bolts, roofing clips (excluding hurricane clips) that are required. Fasteners listed separately in the UPB are for use with Owner furnished material and equipment or relocating or reinstalling existing material and equipment.

(6) Unit prices exclude more substantial mounting material such as threaded rod or angle iron unless the task description states otherwise.

(7) Equipment rental shall NOT be allowed as a direct cost to any Task Order. Under special circumstances such as performing work which is not normal for a given trade, equipment rental will be considered NPI. As an example the installation of new light fixtures in a high bay hanger would require a scissor lift or bucket truck since this type work is not routinely done by interior electricians they wouldn't be expected to have a scissor lift or bucket truck as standard tools.

(8) No adjustment for Task Order size will be allowed as a direct Task Order cost.

(9) Unit prices for doors and windows, duct work, plumbing fixtures, seamless floors, countertops, flashing, pitch pockets, skylights, curbs, roofing, etc. include sealant and caulking.

(10) Unit prices include testing, calibration, balancing and the like required to ensure proper installation, construction and performance (e.g. compaction test for backfill, balancing of heating ventilation and air conditioning, pneumatic or hydrostatic testing, soaping of joints, others as required).

(11) Unit prices for demolition include all labor, equipment and material required for the complete removal of the required items; clean-up of the area; and transferring down 2 ½ stories and within 125' of the site into a truck or dumpster for debris or to a designated area for owner requested items. Unit prices for demolition exclude costs for hauling and dump fees (See 02119), dumpsters (See 01510-2000), trash chutes (See 01510-1000), and handling materials more than 2 ½ stories or more than 125’ from the site (See 01660), unless the task description states otherwise. If the item being demolished is attached to another item being removed and can be removed as one item, then that item shall not be priced as a separate demolition task, unless the component alone must be demolished to accomplish the task (e.g. demolition of pipe includes pipe fittings unless the fitting must be demolished separately to accomplish the task; demolition of a wood door includes hinges, hardware, closures, kick plates, etc.). If requested by the owner, turn-in of salvageable items will be required.

(12) The description "replace" includes the demolition of the existing item and the installation of the new item.

(13) The descriptions "remove and relocate" or "remove and reinstall" includes the removal, cleaning of item and installation of the existing item in either the same location or another location.

(14) The description "reinstall" includes the cleaning and installation of the existing item.

(15) If the government specifies an item, which meets both the UPB definition, and the characteristics called out in the Technical Specifications the contractor is obligated to furnish that item, regardless of actual cost compared to the UPB cost.

3.

WORK BY THE GOVERNMENT:

The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using government workforces or other contracts, as the government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

4.

TECHNICAL DESIGN SUPPORT:

a. The contractor's design capabilities are of utmost importance. The Contractor's staff shall have multidiscipline experience. Areas of required technical design competence shall include, but not be limited to architectural, civil, structural, mechanical, and electrical engineering, and drafting/surveying capabilities. The contractor's design must comply with the requirements of all building codes listed in Section 5 "Design/Construction Requirements".

b. The government will only provide basic concept design information for a specific work requirement. The contractor, using the concept design information, as well as all governing codes and SABER Specifications, will be required to complete the design and provide a detailed statement of work and construction drawings. Construction drawings must be complete to a point where the architectural, civil, environmental, structural, mechanical, and electrical drawings clearly indicate the proposed method of accomplishing the work.

c. If specifically required by the Contracting Officer, on a particular Task Order, the contractor may be required to furnish documents/drawings bearing the stamp and signature of a registered architect or engineer.

5.

DESIGN/CONSTRUCTION REQUIREMENTS:

a. All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following Building Codes, Regulations, and SABER Technical Specifications unless the Contracting Officer directs the contractor otherwise. The Contracting Officer prior to construction start-up must approve any exceptions in writing.

(1) International Building Code as modified by UFC 1-200-01, General Building Requirements, Chapter 2 and below:

(a) All references in the International Building Code to the International Electrical Code shall be considered to be references to NFPA 70.

(b) All references in the International Building Code to the International Fuel Gas Code shall be considered to be references to NFPA 54 and NFPA 58.

(c) All references in the International Building Code to the International Fire Code shall be considered to be references to UFC 3-600-01.

(d) The modifications to the International Building Code listed in UFC 1-200-01, General Building Requirements, Chapter 2, are based upon unique military requirements. In the case of conflicts between the International Building Code and the military criteria, use the military requirements. Military criteria other than those listed in Chapter 2 may be applicable to specific types of structures, building systems, or building occupancies. Such structures, systems, or buildings must meet the additional requirements of the applicable military criteria.

(2) NFPA 101 - Life Safety Code

(3) National Electric Code – NEC (NFPA 70)

(4) National Fire Protection Association (NFPA) code/reference series

(5) Unified Facilities Criteria (UFC), http://www.wbdg.org/ccb/ccb.php

(6) Air Force Engineering Technical Letters (ETL), http://www.wbdg.org/ccb/ccb.php

(7) Unified Facilities Criteria (UFC) 1-200-01, Design: General Building Requirements

(8) Unified Facilities Criteria (UFC) 1-300-08, Criteria for Transfer and Acceptance of Military Real Property

(9) Unified Facilities Criteria (UFC) 3-400-01, Energy Conservation

(10) Unified Facilities Criteria (UFC) 3-600-01, Design: Fire Protection Engineering for Facilities

(11) Unified Facilities Criteria (UFC) 4-010-01, Design: DoD Minimum Antiterrorism Standards for Buildings

(12) Americans with Disabilities Act Accessibility Guidelines (ADAAG)

(13) Air Force Instruction, AFI 32-1023, Design And Construction Standards And Execution of Facility Construction Projects

(14) Florida Building Code and Bay County Building Codes

(15) State and Federal Regulations: Florida Administrative Code (FAC) 62, 62-4, 62-620, 62-621, and 62-25 FAC, 40 CFR 122.26, and 64FR 68722

(16) State and Federal Regulations: Chapter 469 Florida Statutes, 62-257 FAC, and 40 CFR 745

b. If there is a conflict between these codes, regulations and specifications the most stringent requirements shall apply at all times. These documents do not relieve the contractor for other building codes not addressed.

c. All construction must be in compliance with all Public Laws (P.L.), Executive Orders (E.O.), Code of Federal Regulations (CFR), Department of Defense Instructions (DODI) and

Department of Defense Directives (DODD) or other higher authority documents as applicable, as listed in MIL-STD-3007F Appendix B

d. Some trades will require proof of Florida State licensing/certification prior to commencing work on Tyndall AFB, including but not limited to work on Electrical systems, Communications systems, Roofing systems, Plumbing systems, HVAC systems, Fire Alarm and Suppression systems, hazardous material abatement, etc.

6.

SUPERINTENDENCE BY THE CONTRACTOR:

a. At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. The superintendent is responsible for the proper coordination and timeliness of the work, and for the proper workmanship of all trades; therefore, his absence from the project site without a suitable substitute representative of the contractor shall be considered as damaging to the government. The ability of the superintendent, based on his knowledge and experience, is essential to the proper execution of the work, as is his ability to communicate and direct the efforts of those performing the work.

b. The superintendent shall be available on the project site within 15 minutes during all working hours, except for such incidental errands as required by his/her duties. If specifically required by the Contracting Officer due to the size or complexity of a particular Task Order, a full time superintendent will be assigned and onsite during performance of all work related to the Task Order. One week prior to the start of work, the contractor shall submit in writing to the Contracting Officer, or designated representative, the name of the individual to serve as project superintendent.

7.

PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY:

a. No person other than a Contracting Officer shall have authority to modify the terms of this agreement. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement and not withstanding any provisions contained elsewhere in this agreement, the said authority remains solely with the Contracting Officer. The contractor will not take direction from anyone other than the Contracting Officer or his/her representative. In the event the contractor effects any such changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any change in costs incurred as a result thereof.

b. It is the responsibility of the contractor to ensure all personnel (prime and sub-contractors) employed under this contract are informed of the Contracting Officer’s authority as indicated in paragraph a above.

8.

NON-PRICED ITEMS (NPI):

a. Any item of work not found in the UPB but required for an individual Task Order shall be negotiated by the Contracting Officer as a NPI. The negotiated price of a NPIs will be the "in-place" price to include material, equipment, and labor (exclusive of the Contractor's or sub-contractor's indirect expenses such as overhead, profit, labor burden, etc) multiplied by the applicable percentage factor (Coefficient) in effect at the time of submission.

b. NPIs once negotiated and used in a Task Order will be added to Section 18 of the UPB only by supplemental modification to the SABER contract. Use of items previously added to the UPB in subsequent Task Orders shall be considered pre-priced items in subsequent Task Orders.

c. The contractor shall track the total non-priced dollar percentage for each Task Order and shall clearly indicate the percentage on each Task Order or modification proposal.

d. If the contractor's Task Order proposal includes any non-priced items those items shall be separately identified and priced. Proposed NPI prices must be documented by support information as specified below:

(1) A minimum of three (3) competitive contractor quotes which shall include; material(s) description with unit price and installation cost showing labor classification, hourly rate, and number of hours anticipated for each workman or;

(2) A complete breakout of material, labor, and other direct cost required to complete the specified work items shall be submitted in a format specified by the Contracting Officer.

e. Although “non-priced items” (NPI) of work will be negotiated, this shall not be construed to include elements of work which are not separately priced but which are incidental to or are customarily required for performance of a priced item of work.

9.

COEFFICIENT

a. The contractor shall apply the appropriate price percentage factor (coefficient) for work at Tyndall AFB, FL and for each off-site location covering Standard Hours (Monday through Friday 0700 to 1600 hours) and Non-Standard Hours (any work outside normal duty hours). The unit prices as established by the UPB are multiplied by the coefficient to arrive at the actual price for a unit of work.

b. The coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the UPB unit pricing.

c. Coefficients shall include all costs not covered in the UPB and NPI line items. Coefficients shall include but not be limited to the following business and construction related costs:

(1) Overhead costs, including but not limited to; home office overhead, insurance, bonds and indemnification, project meetings, training, management and supervision, mobilization and close-out for the contract and each Job Order, project office staff and equipment.

(2) Profit

(3) Subcontractor's overhead and profit.

(4) All taxes for which a waiver is not available including material sales tax and equipment rental.

(5) Employee or Subcontractor’s wage rates that exceed the prevailing wage rates. Fringe benefits, payroll taxes, worker’s compensation, insurance costs and any other payment mandated by law in connection with labor that exceeds the labor rate allowances.

(6) Cost of financing the work.

(7) Business risks such as the risk of a lower than expected volume of work, smaller than anticipated Job Orders, poor Subcontractor performance, and inflation or material cost fluctuations.

(8) Services required obtaining filings and permits.

(9) Preparation and modification of proposals, sketches, drawings, submittals, as-built drawings, CADD drawings, microfilm, and other project records.

(10) Incidental engineering and architectural services.

(11) Office trailer and portable toilets for Contractor’s use.

(12) Construction vehicles such as pick-up trucks, utility trucks, vans, flat bed trucks, tractors, trailers, etc.

(13) Temporary utility costs.

(14) Storage devices or items such as gang boxes and containers for Contractor's tools, equipment and materials.

(15) Personnel safety equipment (hard hats, ropes, harness, etc.) and basic safety signage, railings, minor barricades, tape, roping, cable, markings, cones, etc.

(16) Meeting Owner security requirements.

(17) Excess waste including roofing, drywall, VCT, carpet, wall covering, ceiling tile, pipe, conduit, siding, concrete, etc. This list is not intended to be all inclusive, but descriptive of the types of construction materials that are typically sold in standard lengths, sizes and weights.

(18) Removing and returning Owner's furniture and furnishings (chairs, tables, pictures, etc. but excluding modular furniture, wall or ceiling attached or fastened devices or furnishings, safes or other furniture requiring disassembly).

(19) Protection of all surfaces including those not in the scope of work from construction dust, debris or damage during construction up until final acceptance. The methods of protection including plastic, paper, sealing doors or windows, etc. are the Contractor’s responsibility.

(20) Daily clean-up, and final professional project clean-up.

(21) Costs resulting from inadequate supply of building materials, fuel, electricity, or skilled labor.

(22) Costs resulting from productivity loss.

(23) Working in extreme temperatures (below or above normal) or adverse conditions such as excessive rain, wind, sleet or snow.

(24) Differences in project size; complexity and location.

(25) All costs for other than discreet items of work specifically required to complete a particular Task Order.

d. The list is not all-inclusive and is intended to provide a general example of cost items to be included in the contractor’s cost adjustment. The only compensation to be paid to a contractor will be the total of the unit prices multiplied by the quantities multiplied by the coefficient. No additional payments of any kind whatsoever will be made. For items priced in the UPB, all costs not included in the line items in the UPB must be part of the adjustment factors.

e. Changes in the applicable wage rates and inflation costs during the contract period shall not affect the unit prices to be paid by the government for work performed under the contract. Adjustments to the coefficient will be made in accordance with the Economic Price Adjustment Clause.

10. ADP SUPPORT REQUIREMENTS:

a. The Contractor shall provide, install, and maintain all computer hardware and software for contractor use. The Government will provide the Gordian ProGen cost estimating software. As a minimum, the Contractor shall maintain equipment and software throughout the term of this contract to operate the specified "ProGen cost estimating software" and AutoCAD 2010. The contractor shall be responsible for providing and maintaining a minimum of one computer station per project manager for the purpose of preparing project proposals and related documentation. The contractor shall provide each computer station the following equipment or equal; Intel Pentium 4, 2.8 GHz or AMD Athlon XP 2700 CPU, 256 MB DDR RAM, 64 MB APG Video Card, 48x 24x 48x CDRW Driver, 12x DVD Drive, 350-Watt Power Supply, 30 Gigabyte IDE 7200 RPM ATA 100 Hard Drive, 3.5 Floppy Drive, 10/100 NIC Card, 19 inch Monitor, Sound Card, USB 2.0 Port, Mid Tower Case Keyboard, Mouse, Speakers, Voltage Surge Protection, Microsoft XP Professional Operating System, all Microsoft updates and patches installed when available, Antivirus Software with Daily Updates maintained. The contractor shall network his system to fully utilize all the features available with the government provided estimating software. The contractor shall employ the latest server technology with adequate storage capacity for networking of their system with daily backup plan in adequate size to backup all data on server for maximum data recover no more that 24 hours, Windows 2003 Server with all Microsoft updates and patches installed when available as well as an adequate seat / server licenses for all users on network, Antivirus Software with daily updates and patches maintained, centrally store all PROGEN and SABER project data on this file server not workstations, locally networked laser printers and plotters for local contractors use, all contractor project mangers will have active email accounts accessible to send and receive to government agencies. In addition, networking of the contractors system will meet future enhancements for the electronic transmittal of data in lieu of using diskettes. Utilizing the MS exchange E-mail, the contractor will have the capability to communicate to the government contracting and SABER offices as well as transmitting PROGEN project files using attachments. All above computer equipment will be in operation and certified by Civil Engineering prior to issue of any task orders.

b. Each Task order’s proposal shall be prepared using the Gordian PROGEN software submitted in a format approved by the Contracting Officer.

c. The contractor shall be responsible for providing all training (including cost) on the use of the selected estimating system software to contractor and sub-contractor personnel.

d. The contractor is required to provide as-built drawings on computer based storage media compatible with 325 CES/CEPMS computers. The contractor shall acquire and employ CADD software compatible with 325 CES/CEPMS computers on the contractor operated PC (AutoCAD Release 2004). Upon completion of the contract, any and all government-furnished software shall be returned to the contracting officer.

e. The Contractor shall submit all electronic CADD drawing files on CD-ROM.

11.

COMMUNICATIONS WITH KEY PERSONNEL:

The contractor shall provide and maintain a cellular telephone system for all key personnel throughout the period of this contract. The contractor shall ensure each project manager and superintendent is able to communicate via cellular telephone at all times during normal duty hours and when required to work other than normal duty hours.

12.

CONSTRUCTION START-UP PERIOD:

a. The first 60 calendar days following contract award shall be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to fully execute the requirements of this contract. The contractor will be allowed the first 15 calendar days of the start-up period to mobilize without being notified by the Contracting Officer of a performance requirement. During the remainder of the start-up period the Contractor shall have the required capability to accept a volume of Government work in accordance with the following schedule:

Calendar Days After

Required Capability

Contract Implementation

(Cumulative Value of Work)

1 to 15

$0.00

16 to 30

$500,000.00

31 to 60

$1,000,000.00 after 60

$9,600,000.00

b. The Contracting Officer may request work over the above specified capability requirements; however, the Contractor will be allowed to decline without penalty, if he is not sufficiently mobilized to take on the additional work.

13.

PRE-PERFORMANCE CONFERENCE:

Prior to issuance of the first Task Order under this contract or at any time prior to the performance of a Task Order, the Contracting Officer may elect to host a pre-performance conference. The purpose of this conference shall be to acquaint the Contractor with Government policies and procedures that are to be observed during the prosecution of this work and to develop mutual understanding relative to the administration of the contract. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

14.

ORDERING PROCEDURES:

a. As the need exists for performance under the terms of this contract, the Contracting Officer or his/her authorized representative will notify the contractor of an existing performance requirement and provide the contractor with the Government estimated Task Order Magnitude Level of the project and a statement of the general scope of work required. The project Task Order Magnitude Levels are as follows:

(1) Task Order Magnitude 1 - $25,000 or Less

(2) Task Order Magnitude 2 - $25,001 through $100,000

(3) Task Order Magnitude 3 - $100,001 through $250,000

(4) Task Order Magnitude 4 - $250,001 and $500,000

(5) Task Order Magnitude 5 - $500,001 and $1,000,000

(6) Task Order Magnitude 5 - $1,000,001 and $5,000,000

b. Upon receipt of this notification, the contractor shall respond to the needs of the Government within three (3) working days by visiting the proposed work site in the company of the Contracting Officer or his/her authorized representative, the SABER project manager/inspector, and a representative of the using agency for the purposes of conducting a scope validation site visit at which time the following will be discussed:

(1) Definition and refinement of requirements (2) Methods and alternatives for accomplishing work

(3) Detailed scope of work

(4) Assumptions, information required, etc

Upon establishment of the scope of the individual requirement, the contractor shall prepare and submit a site visit memorandum and detailed scope of work for the project within three (3) working days unless otherwise directed by the Contracting Officer. Upon approval of the detailed scope of work the contractor shall prepare a proposal for accomplishment of the work for submission to the Contracting Officer for Government review within five (5) working days and any revised design proposals and cost proposal incorporating government comments within one (1) working day of receipt of government comments or as agreed upon by the Contracting Officer and contractor. The project magnitude as stated in section 14.a (Level 1 - 6) shall be stated in each Government request for proposal. The contractor shall immediately notify the Contracting Officer if it appears the project proposal will differ from the project magnitude. The Contracting Officer will take action to ensure the project stays within the magnitude or ensure the magnitude is validated and adjusted for the reasons specified. The estimated project magnitude includes the coefficient factor. The SABER UPB shall serve as the basis for establishing the value of the work to be performed on a unit price basis. It is the contractor’s responsibility to ensure the proposal includes all costs associated with meeting the requirements of federal, state and local laws or enforcing codes, as well as the requirements of the Technical Specifications. It shall be the responsibility of the contractor to ensure that all the requirements of the statement of work have been included in their proposal. No equitable adjustment will be made after issuance of a task order to account for items left out of the contractor’s proposal.

c. Proposal Composition

(1) Initial, Revised Proposals, and Modifications: Upon establishment of the scope of the task, the contractor shall prepare a proposal for accomplishment of the work. The contractor’s initial task proposal shall include, but not be limited to:

(a) A detailed SOW, in which the contractor develops after the site visit, must summarize the task scope. See Paragraph 14(b).

(b) Necessary drawings with details. The contractor shall send two (2) full size copies of the drawings to the Base Contracting Office with all of their task proposals.

(c) Calculations.

(d) Catalog cut sheets.

(e) Specification Division and Section number applicable to delivery order.

(2) Cost Proposal:

(a) Contractor shall prepare a detailed proposal by identifying tasks, refining quantity of items using the UPB. The standard coefficient (multiplier) price for the items of work to be installed will be applied to the UPB cost. If the Contracting Officer directs a work schedule, which is during non-standard hours, then the non-standard coefficient (multiplier) price will be applied for those items of work, which will be performed during non-standard hours.

(b) Three copies of the detailed cost proposal, on paper and electronically, on CD-ROM disk, from the UPB.

(3) Final Proposal Package:

(a) Necessary drawings with details. Upon NTP to begin work on a Task Order, contractor shall provide three (3) full size copies of the negotiated proposal drawings.

(b) Calculations.

(c) Final negotiated cost proposal.

(d) Submittals for all items listed on AF Form 66 within 10 days following issuance of NTP.

(e) One CD-ROM disk with the following information:

(1) The detailed cost proposal in the UPB format.

(2) Detailed SOW in the current version of Microsoft Word.

(3) AutoCAD drawing files if used.

(4) Final cost negotiated cost proposal.

(4) All work involving the maintenance, repair, demolition, alteration and construction of real property systems and facilities must include adequate design submittals as follows:

(a) Architectural/Structural:

(1) Drawings indicating all types of roofing, including shingle, slate, tile, metal, built-up (flat) and single ply (flat), flashing, guttering, and downspouts.

(2) Drawings indicating demolition, construction and finish treatment for walls, ceilings and floors to include windows and doors, color schedules, signage schedule.

(3) Drawings indicating all alterations to the structural system of a facility including foundations, floors, walls, ceilings and roofs, sizing of foundations, walls, beams, lintels and columns, as well as, their location.

(4) Drawings indicating design access for the physically handicapped to American Disability Act (ADA) Standards.

(5) Drawings showing location of asbestos to be abated.

(b) Landscaping/Irrigation:

(1) Drawings indicating plant location, size and type.

(2) Drawings indicating complete irrigation system.

(3) Drawings indicating inert ground cover (i.e., boulders, river rock, decomposed granite) and size, type and color.

(4) Herbicide use.

(c) Mechanical/Plumbing:

(1) Drawings showing all calculations used in determining capacities of mechanical and plumbing systems. Methods and tabulations used in sizing capacities shall be included. Show all locations and sizes for ducts (includes airflow balancing), water piping (hot, cold, potable), plumbing fixtures, sanitary sewer and storm sewer.

(2) Drawings shall show all equipment items for heating, ventilation, air conditioning, refrigeration, kitchen and plumbing fixtures, etc.

(3) Drawings shall show fire suppression design submittals including fire sprinkler drawings and calculations.

(d) Electrical:

(1) Drawings shall show all circuits for lighting controls, transformer replacement, automatic transfer switch replacement, and street lighting.

(2) Drawings shall show all fire alarm, detection and security alarm systems.

(3) Drawings shall show all calculations used in determining capacities of electrical systems. Methods and tabulations used in sizing conductors, conduits, protective devices and other equipment shall be included. When tables that are used in the design are taken from publications, the title, source and date of the publication shall be indicated.

(4) Drawings shall show voice/data requirements.

(e) Pavement/Site Work:

Drawings shall show construction or alteration to roads, sidewalks, curb and gutter or airfield pavements either asphalt, concrete or base course construction, with appropriate sections and details.

(5) Adequate Design: Contractor is responsible to ensure each task complies with the latest version of Air Education & Training Command Base Architectural Standards for Excellence, Tyndall AFB Supplemental Specifications, and the latest appropriate codes described in Section 5. If a discrepancy exists between these documents, a Contracting Officer determination will be issued as to which document will be followed. Note: Any work performed not meeting the criteria will be corrected solely at the contractor’s expense.

(a) Contractor shall use computer-aided-drafting (CAD), Autodesk AutoCAD 2010, to prepare required design drawings. For new construction, building additions, road construction, and utility work the contractor shall also be responsible for preparing geo-referenced three-dimensional drawings in AutoCAD 2010 (or latest version), utilizing ESRI s Geodatabases with feature classes that contain SDFIE Compliant shape files with FGDC metadata, electronic digital format.

(b) All drawings shall be on Standard D (24” X 36”) drawing format paper. Drawings shall be sized to clearly and accurately convey information to easily determine and construct the task. At completion of a task, contractor shall provide the Government with one redline set of drawings and one (1) electronic copy of Auto CAD As-Built drawings, containing all redline drawing corrections on 3 1/2” disks or CD-ROM containing the Auto CAD As-Built drawings.

(c) Material Equipment Submittals: All material and articles requiring approval, as contemplated by the Materials and Workmanship Clause, shall be submitted by the contractor using AF Form 3000, Material Approval Submittal, on a one-time basis at the beginning of the contract period, with updates as necessary. This procedure will help prevent duplication of work for items that will be used through the year. The sample size for material submittals on wall covering, carpet and other fabric type materials will be a minimum of 12” x 12.” All proposed color finishes shall be submitted in color board format, sized 8.5” x 11,” in portrait form, and grouped as installed, i.e., carpet/floor tile, paneling/wall covering, chair rail, cove base, and ceiling tile.

(6) Time allowed for submittal of the contractor's proposal documents for individual requirements will be ten (10) working days from the date of site visit or as agreed upon by the Contracting Officer and the contractor.

(a) Upon receipt of the contractor's proposal, the Government (Contracting Officer or designated representative and SABER Project Manager) will review the proposal for completeness. The Government will negotiate with the contractor all items, quantities, for all pre-priced and non-priced items, and performance times.

(b) A Task Order will then be issued by the Contracting Officer using a DD 1155. Each Task Order will include the following information:

(1) Date of the task order.

(2) Contract number and task order number.

(3) Scope of work and task order lump sum price, inclusive of pre-priced and non-priced items.

(4) Delivery or performance data.

(5) Accounting and appropriation data.

(6) Liquidated Damages

(7) Any other pertinent data (e.g. requirement for certified drawings)

(c) Order Limitations. In accordance with FAR clause 52.216-19, Order Limitations, if the contractor does not wish to provide the services requested on a task order, which are below the minimum order amount or above the maximum order amount as specified herein they must submit in writing within 3 days of receipt of notification an explanation of non-intent. The contractor’s attention is directed to paragraph (a), 52.216-19, wherein an order above the maximum shall be honored unless the order is returned within 3 days to the ordering officer with a written notice.

(d) If differing site conditions are encountered, the contractor shall follow the procedures outlined in FAR clause 52.236-2, Differing Site Conditions.

(e) Modifications to Task Orders can only be issued by the Contracting Officer. Modifications to a task order will be subject to the same coefficient as the original task order, regardless of the contract year in which the modification is issued.

(f) For each Task Order issued, a weekly payroll report must be submitted, in accordance with FAR clause 52.222-8, Payrolls and Basic Records, to the Contracting Officer in order to ensure compliance with the Davis Bacon wage rate.

15.

CONSTRUCTION SCHEDULES AND PROGRESS REPORTS

a. In accordance with FAR Clause 52.236-15, Schedules for Construction Contracts:

(1) For all task orders, with an estimated period of performance of 60 days or more, the contractor shall submit a construction schedule, within 5 days after the issuance of the notice to proceed. All Construction schedules will be submitted on an AF Form 3064, Contract Progress Schedule. Work elements listed on the AF Form 3064, Contract Progress Schedule will be listed by CSI Master Format. When a project consists of multiple facilities, and/or divided into phased construction within a single task order, these instances shall be considered as task order phases. The Contractor shall provide for approval to the CO a separate AF FM 3064, (or equal) for each phase and its apportioned project percentage. In addition, the Contractor shall include an accumulative AF FM 3064 (or equal) summarizing all phases of the task order to equal 100%.

(2) For all task orders requiring the schedule in paragraph (1) above, the contractor shall submit a weekly progress report. Progress reports will be submitted on an AF Form 3065, Contract Progress Report. Work elements listed on the AF Form 3065, Contract Progress Report will match the approved AF Form 3064, Contract Progress Schedule for the applicable task order.

16.

COMMENCEMENT, PROSECUTION, COMPLETION, AND PAYMENT FOR WORK:

a. The Contractor shall be required to commence work required by a Task Order at the time specified on the Task Order, prosecute the work, and complete the entire work not later than the completion time specified on the Task Order. The time stated for completion shall include final cleanup of the premises, submission and approval of all reports and as-built drawings.

b. Provisions for Liquidated Damages will be determined on each Task Order by the Contracting Officer.

c. Payments will be made in accordance with FAR Clause 52.232-5 Payments Under Fixed-Price Construction Contracts for each Task Order.

d. Release of Claims. Upon completion of the work and prior to final payment of each task order, the contractor shall be required to furnish to the Contracting Officer a “Release of Claims” as specified in FAR clause 52.232-5, Payments Under Fixed Price Construction Contracts, for each Task Order written against this contract.

17.

KEY PROJECT MANAGEMENT STAFF:

The project manager and personnel in these key positions; CAD technician, individual project managers and the quality control representatives, are considered essential to the performance of any resultant delivery orders under this contract. Prior to diverting the project manager, or other key personnel to other programs/projects, the contractor shall notify the Contracting Officer at least ten (10) working days in advance of the proposed diversion. The contractor shall submit names of any proposed replacement personnel listing their qualifications and experience to the CO. Replacement personnel shall be at least equally qualified as the personnel whom they are replacing. Changes to Key Project Management Staff personnel are subject to the approval of the Contracting Officer.

18.

WORK CLEARANCE REQUESTS:

The contractor shall obtain a properly approved and coordinated AF Form 103, Base Civil Engineering Work Clearance Request(s), prior to performance of any work on each task order. A copy of the completed AF Form 103 shall be submitted to 325 CES/CEPMS. Before initiating subsurface investigations, the contractor shall prepare and coordinate an AF Form 103, Work Clearance Permit with an 8.5” X 11” site map indicating where existing subsurface improvements are in the area and where specific test boring holes or any other digging requirements will be performed. The government will provide information on which offices must coordinate on the AF Form 103. The contractor shall hand carry the AF Form 103 to the coordinating offices and obtain the appropriate signature from each office indicated. When coordination of the AF Form 103 is completed, the Contractor must contact each office on the AF Form 103 at least one (1) week before initiating subsurface investigations to arrange appointments to get utility spots at the site. Should any one of the coordination points indicate an additional underground utility or structure over and above those shown on the contract drawing, either by sketch on the contractor's drawing, by field pointing, or by flagging, the contractor shall be responsible for protection of each of the items indicated. If the Contractor damages any of the items indicated, he shall be responsible for prompt repair of the damage to return the item to its original workable condition. The contractor shall insure that the locations of all underground utilities, once located and marked by the government, are adequately maintained to preclude remarking by government personnel. Flagging and/or paint markings placed to locate underground utilities shall be removed prior to the final inspection.

19.

SPECIAL REQUIREMENTS FOR EXCAVATING AROUND OR LOCATING EXISTING UTILITIES:

Excavations for street and existing utility will also include the following requirements unless waived by the Contracting Officer. Prior to the start of work, all valve locations will be identified/located so the utility can be shut off in the event of accidental damage. To preclude accidental damage, the Contractor shall locate the exact location of all known utilities by hand digging prior to any excavation with power equipment. Any utilities discovered during excavations that are not shown on the drawings or staked by the government will be marked on the contract drawings and will be identified on the Contractor's as-built drawings.

20.

PRE-FINAL AND FINAL INSPECTION:

a. The contractor is responsible for insuring a quality control check has been accomplished, prior to requesting a final inspection from the government. The government normally will not perform a pre-final inspection of work accomplished on Task Orders. The contractor may request a pre-final inspection for the purpose of having the government assist in identifying potential problems prior to the final inspection but the government has the right to deny the request. If the Government agrees to perform a pre-final inspection, any discrepancies identified must be corrected before scheduling a final inspection, unless waived by the Contracting Officer.

b. The contractor shall submit a written request for final inspection to the Contracting Officer, with the following attachments:

(1) Corrected "as-built" drawings on blue line prints and CADD diskette.

(2) Completed AF Form 1354, Transfer and Acceptance of Military Real Property, three hard copies and one electronic copy.

(3) A report certifying that there are no known outstanding discrepancies.

c. Any request for final inspection shall be submitted a minimum of five (5) working days prior to the desired date, unless waived by the Contracting Officer. Final inspection should be scheduled to occur prior to the specified contract completion date.

d. Final inspections will be conducted by the Contracting Officer or his authorized representative with the Civil Engineering SABER Project Manager, Contractor, and using agency representative. Discrepancies noted on the “punch list” will be corrected by the Contractor within the time limit specified by the Contracting Officer. If during a final inspection it is obvious to the Contracting Officer that the job site is not ready; the final inspection will be terminated and rescheduled after a minimum of a 24-hour waiting period. If the final was scheduled on the contracted date of completion and the Contracting Officer terminates the final inspection, Liquidated Damages may be assessed before another final inspection can be scheduled.

21.

WARRANTY:

a. The Contractor shall provide a minimum one-year warranty on all work in accordance with FAR Clause 52.246-21, Warranty of Construction. The Contracting Officer will notify the contractor of warranty issues. After being notified of a problem, the contractor must investigate the issue and respond within 24 hours. If the contractor believes the issue is not warranty related, he may request a fact finding visit with the Contracting Officer and SABER Project Manager. If the fact-finding meeting determines the issue is warranty related, the Contractor must repair the item within 48 hours, or as determined by the Contracting Officer.

b. All warranty work will be performed by the contractor to the complete satisfaction of the Contracting Officer in accordance with the applicable specifications.

c. The Contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties for equipment, roofing, etc. installed under an individual Task Order shall be submitted to the Contracting Officer with an AF Form 3000 prior to Task Order closeout.

22.

GOVERNMENT FURNISHED EQUIPMENT/MATERIALS:

a. The Contractor,…