17 Mar 11 FA4819-10-R-0006 Tyndall AFB SABER.docx

FA4819-10-R-0006 Tyndall AFB SABER/Questions and Answers/Dated 17 Mar 11

FA4819-10-R-0006 Tyndall AFB SABER

Questions and Answers FINAL 17 Mar 11

Question # 1 – Question and Answer #14 from the site visit Q & A address the project design requirements (typically at the 35% level). In the SOW, Section 9.c.8, it states that we need to include all costs related to obtaining permits for the work in our coefficient. Also the contract clause 52.236-7 included by reference it states that the Contract shall be responsible for obtaining any necessary licenses and permits. Moreover, in the Facility Excellence Plan, page 1-2 under Permits, we are to assure permits are coordinated with federal, state/local agencies and host base environmental. Is there a special provision that would allow us to pull permits based on 35% design? Or would we be required to provide the permitting agencies completed designs to obtain permits?

Answer #1: See Tyndall AFB SABER SOW, 17 Feb 2011, Section 30. ENVIRONMENTAL PROTECTION. Contractors will be required to provide all design and documentation in accordance with the permitting agencies requirements, including the submission of permitting fees. The only compensation to be paid to a contractor will be the total of the unit prices multiplied by the quantities multiplied by the coefficient.

Question #2 Please provide percentage of work anticipated at the following sites:

Tyndall AFB Shell Island St George Island Missile Tracking Sites Apalachicola Radio Relay Annex Carrabelle Missile Tracking Annex Cape SanBlas

Answer #2 - See RFP, Sec B, para 1.5.

Question #3 - Attachement #9

Please clarify what information needs to be inserted is in columns labeled BASE YEAR,COST ELEMENT,BASE & % ALLOCATION TO CONTRACT

Answer #3 – Concerning the Attachment 9, Coefficient Breakdown, will you provide instructions to complete this form? Specifically:

No further instructions will be provided; however, answers to the questions are below.

a. What shall we include in the Base Yr/Option Yr column?

Answer: This should be the overall proposed coefficient for that particular segment, i.e. Standard Work Hrs at Main Base.

b. What is the “Cost Element” column and what shall we include in it?

Answer: The cost item (i.e. bonds, gross receipts tax, profit, etc) that you are including in your coefficient.

c. What is the “Base” column and what shall we include in it?

Answer: The base is the denominator of how the coefficient rate is calculated. The firm may have other SABER contracts, DoD contracts, Federal contracts that can effect this base.

d. Are we correct to assume the estimated distribution of work in Section B.1.5 of the RFP are the percentages we are to include in the “% Allocation to Contract” column?

Answer: This is an incorrect assumption. The % allocation is how much of your coefficient price is allocated specifically to the Tyndall AFB SABER contract.

Question #4 - The coefficients in Section B of the RFP and the Coefficient Breakdown Attachment differ from each other. For instance, Section B lists standard and non-standard hours on and off base, while the attachment lists standard hours and non-standard hours with an escort and without. Will you please clarify which of these coefficient breakdowns are correct?

Answer #4 – Amendment A00001 will correct this error. Please monitor FBO for the amendment.

Question # 5 – Does the alternate QC Manager need to be a degreed engineer, architect, or construction related field with a minimum of five (5) years experience in related work also?

Answer #5: No. However they would have to meet the same minimum requirements as the QC Inspectors.

Question #6 – Is it the Governments intent that the contractor provide16 QC inspectors, one for every CSI discipline? Even if they can perform other duties this would create a very large staff when combined with other staff members for a maximum contract value of $9.6 million per year.

Answer #6: No.The contractor shall determine the number of Quality Control Inspectors required based on their proposed staff's education/experience and subject to approval of the Contracting Officer. The Contractors Quality Control Inspectors shall be adequately staffed to assist the Quality Control Manager in every CSI discipline.

Question #7 – Are the advisors in paragraph (d) Advisors in addition to the 16 QC inspectors described in paragraph (c) QC Inspectors above?

Answer #7: Yes, the advisors in paragraph (d) Advisors in addition to the QC Manager and QC Inspectors. Note: There is no defined number of QC inspectors required, only required coverage of construction disciplines by the Quality Control Program.

Question #8 – At what number of projects or ratio may the contractor adjust the number of QC inspectors down from 16? Is it the Government’s belief that a contractor can hire and fire staff on a monthly basis and still maintaining morale, quality, productive and be cost effective while trying to meet this standard?

Answer #8: Adequacy of Contractors Quality Control Plan to include staffing will be submitted by the contractor for approval by the Contracting Officer. When it is necessary to make changes to the QC staff the contractor shall revise the QC Plan to reflect the changes and submit the changes to the Contracting Officer for acceptance/approval. The contractor may adjust the number of inspectors assigned to the organization dependent upon the number of projects underway and their complexity. However, the number of inspectors assigned shall be sufficient to allow each inspector to thoroughly inspect each project in progress at least once a day and to meet any additional QC functional requirements as specified herein. See Section 26.b.(3) CONTRACTOR'S QUALITY CONTROL/ACCEPTANCE OF PLAN and Section 26.b.(5)(f) Organizational Changes.

Question #9: Are you requiring us to send a our full blown safety plan? Or a summary answering our approach to safety? Same for the QC Plan?

Answer #9: Please follow the directions in Sections L and M for providing information. The successful awardee will be required to submit a “full blown” plan.

Question #10: Will the Government provide on site office space to the Contractor?

Answer #10: Yes. The Government will provide office space (approximately 2800 square feet) on Tyndall AFB for establishing a SABER management office. The contractor is responsible for all costs for comm/data, normal janitorial and housekeeping inside and outside the facility. See Tyndall AFB SABER SOW, 17 Feb 2011, Section 46. IDENTIFICATION OF GOVERNMENT FURNISHED FACILITIES AND PROPERTY

Question #11: If yes will we be required to pay rent to the Government?

Answer #11: No.

Question #12: The Specs Indicates that the approximate first year volume will be

9.6 million, however in paragraph 12 the cumulative required capability is listed at 25 million. The staff required for 25 million is substantially more complex than the former. Please clarify which of the two we should estimate and plan for?

Answer #12: This is a clerical error in the SOW. Amendment A00001 will change Tyndall AFB SABER SOW, 17 Feb 2011, Section 12. CONSTRUCTION START-UP PERIOD paragraph a. from $25,000,000.00 to $9,600,000.00.

Question #13: SOW 4c- Requires that on particular tasks orders the CO may require sign & sealed drawings. Would this request be a non priced task? If not could you please clarify instances where and how frequent sign and sealed drawings will be required

Answer #13: No, this will not be considered a Non Priced task per Tyndall AFB SABER SOW, 17 Feb 2011, Section 9(c.)(9) and (10) Coefficients shall include but not be limited to the following business and construction related costs: (9) Preparation and modification of proposals, sketches, drawings, submittals, as-built drawings, CADD drawings, microfilm, and other project records. (10) Incidental engineering and architectural services. We cannot project a frequency however; every stormwater treatment design package is required to be sealed by a licensed Professional Engineer in the State of Florida (PE) at least 90 days prior to commencement of work. Also an as-built certification is required for Florida Department of Environmental Protection (FDEP) permitted construction within 30 days after completion of construction. See Tyndall AFB SABER SOW, 17 Feb 2011, Section 30. ENVIRONMENTAL PROTECTION. Additionally, any renovation of structural, electrical, and mechanical systems that alters the original design will require seal by a licensed Professional Engineer in the State of Florida. See Tyndall AFB SABER SOW, 17 Feb 2011, Section 5. DESIGN/CONSTRUCTION REQUIREMENTS.

Question #14: Can you provide us with the previous two Saber contract coefficient that were awarded previously.

Answer #14: This information is proprietary to the companies that proposed the values; however, it is not relevant since the previous contracts utilized a different price book.

Question #15: For Schedule B, it is our understanding that we present our coefficients in Item Nos. AA01-AA04. Then these coefficients are applied to the dollar amounts listed in ¶1.6 of Schedule B. Finally, the resulting dollar amounts are entered into CLINs 0001-0005. Is this correct?

Answer #15: Yes.

Question #16: In §L ¶E.2.(c), the RFP instructs, for §§ C through I, to only submit those pages that require a fill-in. We could not locate §§ C and D in the posted documents. Where can §§ C and D be obtained?

Answer #16: Section C of the UCF is reserved for SOW and Specs. We have chosen to attach these documents in Section J due to the sheer number of pages (over 6000 for just the specs). Section D of the UCF is the Marking and Packaging which does not apply in this requirement and is typically used when purchasing supplies.

Question #17: The RFP states that “relevant” projects include IDIQ contracts. We will be providing information on these types of contracts. Since we will be completing the Past Performance Information Sheet for these IDIQ contracts, we are not sure on how to respond to some of the information requested:

a. Period of Performance – Do we list only the base year and to-date awarded option periods? Or, do we list the entire potential contract period including as yet to be exercised option periods.

Answer: We assume that you are referring to L-1 Past Performance Information. We cannot provide an answer to this since it is a business decision made by the company as to how you want to report this information.

b. Original Contract $ Value – Do we list the guaranteed minimum or the maximum possible amount, i.e., the contractual authorized limit?

Answer: We assume that you are referring to L-1 Past Performance Information. We cannot provide an answer to this since it is a business decision made by the company as to how you want to report this information.

c. Item 8 – This asks for an explanation for the difference between items 5 and 6. Should this be items 6 and 7?

Answer: We assume that you are referring to L-1 Past Performance Information. The answer is yes.

d. Current Contract $ Value – For IDIQ contracts, we assume that we would list the aggregate value of all task orders awarded under the contract. Is this correct?

Answer: We assume that you are referring to L-1 Past Performance Information. We cannot provide an answer to this since it is a business decision made by the company as to how you want to report this information.

e. Completion Date – Similar to period of performance, what are we to list? Would the original completion date be the date of the end of the base period or the date of all options periods currently awarded? Would the Current Schedule be the end date of the current option period or the end date if all option periods are awarded?

Answer: We assume that you are referring to L-1 Past Performance Information. We cannot provide an answer to this since it is a business decision made by the company as to how you want to report this information.

Question #18: The Unit Price Book (UPB) provided with the RFP is for 2009. ¶1.1 of Schedule B, I reads,” Bare Cost Total in the current year’s {emphasis added} Progen software (electronic format) shall be referred to as the SABER Unit Price Book (UPB). The UPB will remain unchanged throughout the contract performance period.” We are to provide coefficients based on the UPB. The RFP also provides a method for escalating the coefficient based Engineering News Record (ENR) data. Are we to develop the coefficients based on the RFP UPB with the escalator being added to task orders based on ENR’s data for 2009? Or are we to propose coefficients that already have been escalated based on the 2009 UPB and the 2011 ENR data? Is the UPB the 2009 version distributed with the RFP or the 2011 Progen software?

Answer #18: The Unit Price Book provided with the RFP was developed specifically forTyndall AFB. This will be the Unit Price Book for the duration of the contract. You are to provide coefficients in accordance with the RFP based on the Tyndall Unit Price Book. Adjustments to the contract coefficient(s) will be made only for SABER option years to recognize variations in labor, equipment, and material costs. Coefficients should be proposed on the Tyndall Unit Price Book provided with the RFP.

Question #19: I would like to hand deliver my proposal. How do I gain access to the base?

Answer #19: The preferred method of delivery of proposals is via mail system; however, if you wish to hand deliver the proposals 325 CONS will be available to meet offerors at the vistitor center to accept them. Please contact Ms. Mary Helen Dent at mary.dent@tyndall.af.mil NLT 21 Mar 11 by 1400 CST if you intend to hand deliver the proposal.

Question #20: Based on some of the questions asked previously, do you anticipate any amendments?

Answer #20: Yes, an amendment will be published to FBO to correct minor items overlooked in the SOW or solicitation. This will push back the proposal due date; however, the amendment will be the formal document that notifies all potential offerors as to the revised due date.