Atch 9 - RFIs Responses dated 19 May 2026.pdf

RFI # Question Date Received Government Response

I wanted to bring it to your attention that the price sheet 6b ( Avon Park ) appears to be in error The drawing for the auditorium at Avon shows 2,427 sf or 270 sq. yds of carpet and approx. 300 lf of vinyl base.

The 6A3:A36B price sheet specifies 1,200 sq. yds. of carpet and 6,800 lf of vinyl base. 6-May-26 Sample Task Order 3 spreadsheet quantities have been updated. Furniture has been changed from heavy to light.

2 Will the government reimburse the contractor for freight and tax fees on an order-by-order basis? 6-May-26

The IDIQ contract establishes Firm Fixed Price rates for services, not for materials upon which taxes and freight are charged. Task Orders will be Firm-Fixed-Price and in addition to services charges calculated based on applicable IDIQ rates, will allow for price buildup as described in PWS paragraph 8.9.3. (For simplicity on the sample task orders, freight and tax are assumed to be zero but will be allowed on any issued task orders). See revised PWS paragraphs 1.2 and 8.9.3.2.

3 Are offerors allowed to add a profit to the materials that are purchased through the national contract? 6-May-26

Attachment 2 - PWS Revised APR 2026, Section 1.2, states that "Rates shall include all markup including but not limited to Overhead, G&A, Profit." Profit, G&A, and Overhead are only applied through the installation rates; they are not separately calculated and applied to materials regardless of source. See PWS paragraph 1.2 revision.

Is there a site visit scheduled to review the flooring and installation services requested to be performed from Solicitation: FA481426Q0014, FY26 Flooring Installation Services IDIQ? 8-May-26

No site visit has been scheduled or is anticipated to be conducted prior to contract award.

Please confirm whether asbestos-containing materials (ACM), lead-containing materials, mastic containing hazardous substances, or other regulated materials are anticipated within existing flooring systems under this IDIQ.

In the event hazardous materials are encountered during performance, please clarify whether:

The Government will provide separate abatement services;

Abatement will be issued under a separate task order; or Contractors are expected to include hazardous material remediation capabilities and pricing within their quotations.

Additionally, please advise whether any prior environmental surveys, testing reports, or hazardous material assessments will be made available to contractors at the task order level. 8-May-26

Attachment 2 - PWS Revised APR 2026, Section 6.4.1, outlines the procedure if suspected ACM is encountered: "Should the Contractor encounter previously unidentified or suspected ACM, which must be disturbed to comply with the contract documents, the Contractor shall cease all work that would disturb the suspect material and shall immediately notify the CO. Upon discovery of suspected ACM, the Government shall take steps, as appropriate, to ascertain the material's composition and determine any remedial actions necessary." The civil engineer squadron typically knows locations of ACM and they will either be mitigated by the government prior to task order issuance or will be included as an item of the task order to be separately priced.

Please confirm whether Bid Bonds, Performance Bonds, and/or Payment Bonds will be required at either the IDIQ contract level or individual task order level.

If bonding requirements apply, please clarify:

Applicable FAR clauses;

Dollar thresholds triggering bonding requirements;

Whether bonding requirements will vary by task order scope or magnitude; and Whether bonding costs should be incorporated into coefficient pricing or task-order pricing. 8-May-26 Bonding is not required.

Please confirm whether this procurement is governed by:

Service Contract Labor Standards (SCLS);

Davis-Bacon Act wage determinations; or A combination of labor standards depending on task order scope.

If applicable, please provide:

Applicable wage determination numbers;

Required labor classifications;

County-specific wage determinations; and Fringe benefit requirements. Additionally, please clarify whether prevailing wage requirements may differ between MacDill Air Force Base and Avon Park Air Force Range task orders. 8-May-26

Service Contract Labor Standards (SCLS) are applicable for this requirement. WDs both both locations dated 5-13-2026 are included in Attachment 10 & 11. For MacDill AFB, Service Contract Act WD #: 2015-4571 (Hillsborough County) is applicable. For Avon Park, Service Contract Act Wage Determination (WD) #: 2015- 4541 (Polk County) is applicable. Fringe benefits, labor classifications, and other applicable information can be found within each WD and labor classes the contractor will use are to be chosen by the contractor.

To support staffing, subcontracting, bonding, and material procurement planning, please provide estimated:

Minimum task order value;

Average task order value;

Maximum anticipated task order value;

Estimated annual task order volume; and Anticipated distribution of flooring types by percentage or frequency.

Additionally, please clarify whether multiple task orders may be issued concurrently. 8-May-26

For minimum task order value and maximum anticipated task order value see RFO 52.216-19 in Attachment 1.

For FY 22-FY25:

Average task order value: FY22=$43,903, FY23=$72,123, FY24=$46,071, FY25=$52,593

Average annual task order volume: FY22=8, FY23=13, FY24=9, FY25=17 Historicall distribution of flooring types the past two years averages by percentage:

Tiled carpet – 80%, LVT – 10%, Ceramic tile – 8%, Rubber floor tile – 2%. These may vary annually based on the volume of requirements from large complexes.

Multiple task orders may be issued concurrently. Yes, see limits in 52.216-19.

Please clarify whether there are any:

Emergency response requirements;

Mission-critical response timelines;

Maximum mobilization requirements;

Short-notice service expectations; or After-hours, overnight, holiday, or weekend work requirements associated with this IDIQ.

If applicable, please provide anticipated response time standards for urgent task orders. 8-May-26

There are no emergency or mission-critical reponse requirements. The PoP for each task order will be established based on material lead times, unit requirements and contractor availability. See PWS paragraph 1.2.3. for after-hours, overnight, holiday or weekend work requirements. Urgent work requirements are extremely rare and installation timing will be established as stated above. It is unclear what is meant by "maximum mobilization requirements."

Please confirm whether flooring installation activities are anticipated to occur:

During standard business hours;

After-hours;

Overnight; or During weekends or federal holidays.

Additionally, please clarify:

Whether work will primarily occur within occupied facilities;

Whether phased construction or temporary occupancy accommodations will be required; and Whether dust, noise, or access restrictions apply to specific facilities. 11-May-26

Flooring installation activities are anticipated to occur during standard business hours. "Section 4.1 (Attachment 2), states, "The work to be performed on this contract will include work in occupied facilities." Section 1.3.7 adds, "The contractor should anticipate that All work is be done with the building occupied and the work area unoccupied." Standard business hours are defined in Section 4.3.1.

Generally there are no dust/noise restrictions beyond those levels typical for installations. If any are required, it will be identified in the task order. Contractor personnel are not required clearances for access to facilities beyond those required for base access.

Attachment 9 - RFIs Responses Rev 1 dated 20 May 2026

Please provide clarification regarding:

Contractor base access procedures;

Escort requirements;

Vehicle registration requirements;

Background investigations or vetting procedures;

CAC requirements, if any;

Restricted work areas; and Estimated processing timelines for installation access approvals.

Additionally, please advise whether subcontractors must be identified in advance for base access processing. 11-May-26

See PWS paragraph 8.10.3. for installation access procedures for individuals/vehicles. In the rare instance of facility escort being required due to restricted work areas, that will be stated in the task order; Contractor personnel are not required clearances for access to facilities beyond those required for base access. See PWS 8.2.6 for background investigations or vetting procedures. There are no CAC requirements. Processing times for temporary or DBIDS passes for prime/subcontractor personnel requires two weeks; picking up the passes at the Visitor Control Center varies by day and time of day and cannot be accurately estimated; it can range from 10 minutes to two-plus hours or more.

Please provide the current approved Air Force Carpet Program manufacturer list referenced within the solicitation.

Additionally, please clarify:

Whether equivalent products may be submitted for Government approval;

Whether substitutions require pre-approval at the task-order level; and Whether specific manufacturers or product lines are preferred for standardization purposes. 11-May-26

Current Air Force Carpet Program manufacturers are Mohawk, Engineered Floors, Interface Americas, Mannington, Tarkett, Milliken, Bentley Mills. These are used for standardization purposes.

Substitute products from these vendors may be submitted if the desired carpet is not available. In rare case subject to the sole discretion of the Contracting Officer an alternative carpet from other vendors may be considered. Substitutions require pre-approval at the task order level.

Please confirm whether the Government anticipates providing any:

On-base staging areas;

Temporary material storage areas;

Contractor laydown areas; or Secure storage locations for awarded contractors. If not provided, please confirm that all material storage and staging will remain the responsibility of the contractor.e periods;

Government evaluation periods;

Notice to Proceed issuance; and Required mobilization timelines 11-May-26

Staging area/contact laydown areas, if needed, is coordinated with the COR. No temporary storage areas are provided except for the area of work, or any area that may be approved within the facility of work. Per PWS paragraph 8.2.5 and RFO 52.212-4, all materials remain the responsibility of the contractor until final acceptance. See RFI #9 for PoP Dates/Mobilization.

Please clarify whether all disposal activities, including transportation, landfill fees, environmental compliance, and disposal permits, are the responsibility of the contractor for each task order.

Additionally, please advise whether any Government-designated disposal locations or recycling requirements apply. 11-May-26

Disposal is the responsibility of the contractor. Per Attachment 2, Section 1.3.5, 'The Contractor is responsible for removing all waste materials and debris from the installation site and discarding at a state permitted disposal site.' Section 6.3 of the same document provides further details handling hazardous waste. There are no disposal locations on either installation for use by the contractor.

Regarding Attachments 4A/B, 5A/B, and 6A/B, please confirm whether the sample task orders will be evaluated solely for:

Price realism;

Price competitiveness;

Cost comparison purposes; or whether they will also be utilized to assess:

Technical understanding;

Staffing methodology;

Scheduling capability; and/or Project execution approach. 11-May-26

Evaluation factors are relocated to Attachment 8 - Addenda to RFO 52.212-1 and 52.212-2 and are found in the -2 addendum.

Please clarify whether the IDIQ pricing structure is intended to evaluate:

Fixed unit pricing;

Percentage coefficients;

Markup-based pricing;

RSMeans-style coefficient pricing; or A blended pricing methodology.

Additionally, please confirm whether coefficients are expected to include:

Labor;

Materials;

Equipment;

Overhead;

Profit;

Mobilization; and Disposal costs. 11-May-26

The pricing structure is a Firm-Fixed-Price (FFP) Indefinite Delivery, Indefinite Quantity (IDIQ) contract. Rates are established at the IDIQ level and include all markups such as overhead, G&A, and profit (Section 1.2 of Attachment 2). Materials are not priced at the IDIQ level and will be quoted per task order (Section 1.2.2 of Attachment 2). Evaluation of Pricing and other factors will be in accordance with RFO 12, RFO 52.212-2, and Addendum to RFO 52.212-2.

Please confirm whether FAR 52.219-14, Limitations on Subcontracting, applies to this procurement.

If applicable, please clarify:

Required percentage of self-performance;

Whether material costs are excluded from calculations;

Whether limitations apply at the IDIQ level or individual task order level; and Whether specialty flooring subcontractors are considered similarly situated entities. 11-May-26

Refer to RFO 52.219-14 listed in Attachment 1 Solicitation Provisions & Clauses for answers to all questions except the last. "Similarly situated entities" is not determined by the work an entity does. See RFO and SBA regulations to determine whether an entity is "similarly situated."

Please confirm whether contractors and/or subcontractors are required to maintain manufacturer certifications for installation of:

Carpet systems;

Luxury vinyl systems;

Ceramic/porcelain tile systems;

Rubber flooring systems; and Specialty flooring products.

If certifications are required, please identify any mandatory manufacturers or approved installer programs. 11-May-26

Section 8.8.2 of Attachment 2 requires that the "Site Foreman/Superintendent and Quality Control Personnel: Shall have Certified Floorcovering Installers (CFI) certification." PWS paragraph 1.3 states, "all items are installed in accordance with the manufacturer’s instructions and warranty requirements." It is incumbent upon the contractor to ensure they comply.

Please clarify:

Minimum workmanship warranty requirements;

Material warranty requirements;

Responsibility for warranty repair coordination;

Required warranty response timelines; and Whether extended manufacturer warranties are required for specific flooring systems. 11-May-26

See RFO 52.212-4 for workmanship and warranty terms and conditions.

Additionally, section 1.3 of Attachment 2 states that "all items are installed in accordance with the manufacturer's instructions and warranty requirements." The CO or COR will address any warranty issues with the contractor. Warranty issues have been historically rare and are not further addressed in the PWS. The contractor's proactivity and timeliness in handling such requests may impact their CPARS ratings and determinations regarding the exercise of options. Extended warranties are typically not required but if so, will be stipulated at the task order level.

Please clarify the relative importance and evaluation weighting of:

Technical capability;

Past performance;

Price;

Staffing/management approach; and Small business participation.

Additionally, please advise whether award will be made on a Lowest Price Technically Acceptable (LPTA) basis or a Best Value Tradeoff basis. 11-May-26

See the Addendum to RFO 52.212-2 which was inavertently duplicated in both the original Combined Synopsis/Solicitation document and in Attachment 8 which was improperly only labeled as Addendum to RFO 52.212-1. Addenda are removed from the Combined Synopsis/Solicitation document and Attachment 8 is relabeled to indicate it contains both Addenda to RFO 52.212-1 and 52.212-2.

Please confirm whether the Government anticipates evaluating:

Teaming arrangements;

Key subcontractors;

Supplier relationships; or Specialized installation partners as part of the technical evaluation process.

Additionally, please clarify whether subcontractor qualifications and past performance may be utilized in demonstrating overall offeror capability. 11-May-26

See .RFO 12, RFO 52.212-2, and Addendum to RFO 52.212-2 for evaluation information.

Please provide anticipated timelines associated with individual task orders, including:

Site walk scheduling;

Request for proposal issuance;

Contractor pricing response periods;

Government evaluation periods;

Notice to Proceed issuance; and Required mobilization timelines. 11-May-26

Though many factors related to mission impact, as well as approval of funds, can affect the timelines in additon to shipment times, the process from initial contacting of the contractor about a requirement to issuance of the task order with no funding delays can generally take 30-60 days with installation occurring soon after receipt of materials by the contractor. Sometimes RFQs are requested but it may take a few/several months until funds are approved depending on the time of the year the requirement is initiated. RFQs requested early in the fiscal year may take longer to fund, those from May to September can be funded more quickly. Contractor RFQ response time is specified in PWS paragraph 3.1.

Please confirm whether the anticipated award timeline of approximately 1 July 2026 remains accurate.

Additionally, please advise whether the Government anticipates any schedule changes, phased awards, or delays associated with the procurement process. 11-May-26

Any timeline adjustments will be announced on sam.gov as in an amendment to this solicitation.

24 Will areas being worked on be available for day or night work? 11-May-26 Section 4.3.1 (Attachment 2), defines standard work hours but allows for changes by task order. Non-standard hours may be required.

25 What is the estimated number of days given for each phase? 11-May-26 The questioner did not define to what they refer by the term "phase" so this question cannot be answered.

Since materials are not priced at the IDIQ level and will be quoted at the task order level, how will the Government evaluate reasonableness of material pricing during source selection and future task orders? 11-May-26

See RFO 12, RFO 52.212-2, and Addendum to RFO 52.212-2. for pricing evaluation.

See also the revised PWS paragraph 1.2. Additionally, Section 8.9.3.3 (Attachment

2) states for task orders "For materials and equipment rentals, the contractor will make reasonable effort to obtain competition from multiple vendors (generally at least three)." The government also reserves the right to request copies of all third-party quotes and invoices for any project (Section 8.9.3.4).

Should contractors assume any limitations or expectations on material markup, or will this be evaluated strictly at the task order level? 11-May-26 See answer to question 26.

28 Can the Government provide a range of typical task order sizes (sq ft and dollar value)? 11-May-26 See answer to question 8.

29 What was the total dollar volume completed of the previous IDIQ for this work? The last year? 10-May-26 The previous (current) IDIQ ceiling is $3M and is essentially used up. See also answer to question 8 for additional information.

30 Did the IDIQ run for all option years? 10-May-26 Yes

If the IDIQ did not run for all option years, could you describe the reason that the contract was either terminated or ceased early? 10-May-26 The prior contract was not terminated or ceased early.

32 What contractor held the contract last? 10-May-26 Ocean Flooring, Inc. Located in Tampa, FL

Please identify the surface that the installation would be on as different surfaces may greatly affect the preparation and installation cost. 10-May-26 99% of installations are done on concrete slab.

The contractor shall provide flooring installation services of all types, ensuring all items are installed in accordance with the manufacturer’s instructions and warranty requirements... Different product types, manufacturers and products within the flooring market and a single manufacturer may have completely different standards which require completely different standards to achieve a compliant condition that the Manufacturer will deem acceptable in order to maintain the manufacturer's warranty.

(such as the condition of the substrate- an acceptable condition which fits the description of level, flat, moisture content and acceptable alkalinity for one product would fail to be for another product-even from the same manufacturer. One way to alleviate this problem is for the Contractor to be responsible for a "skim coat" and preparing the floor only for those necessary items where all other conditions of the substrate or requirement meet the standards and otherwise and allow for the non standard conditions to be treated as "unknown" and the change in cost for preparation to be handled with a government pre approved change order. Is this what is acceptable and desired? 10-May-26

To price every potential type of condition as described would result in a pricing spreadsheet consisting of many multiples of lines. This would require much effort on contractors to bid, some priced conditions may not be encountered and others may be that were not priced. Additionally, preparation processes may become obsolete and new processes brought to market before the contract ended that are not on the contract. The approach in this solicitation does not require such an extensive and limiting pricing effort, but the tradeoff for the simplicity is that the contractor must use their best judgement based on industry experience to price in such a manner that is fair and reasonable and allows successful performance on the contract. See also PWS paragraph 5.5 revision.

Removal of existing flooring and base, installation of new flooring and base, sanding and finishing of wood base, removal of existing stair treads, landings and risers. Installation of new flooring, trim, stair treads, risers, stringers and accessories. I could not +A37:A42find this in the pricing spreadsheet- could you please add these items? 10-May-26

The question quotes PWS paragraph 1.3.2. but does not specify to which pricing sheet they refer. The IDIQ already has lines covering these most of these. The sanding and finishing of wood base is included in the price for Wood Baseboard Installation since that is part of the installation process. There is a line for "Stair treads Remove and Replace" and for "Stair Treads Remove and Replace." Landings will be handled as per revised PWS paragraph 1.3.2. Risers are a part of the stairs and are included in the installation and de-installation lines for stairs as revised in paragraph 1.3.2.. The term "trim" is removed since it was used to refer to baseboards/cove bases. "Stringers" is removed since they don't require floor coverings. "Accessories" refers to items such as floor outlet covers, door stops, etc.

and are included in the installation and de-installation prices. Nosing installation and de-installation lines have been added, but see also the additional text regarding nosing in paragraph 1.3.2.

In sample Task Order 1, the auditorium has been removed from the sample.

BOD shall be Shaw Connect Tile, Style 59342, color; Harbouring Desire, color 40485, multi- level pattern loop, with SSP monolithic installation. The wall base should typically be Johnsonite 1/8-inch-thick vinyl and be 4-inches high. Which do you intend for the IDIQ? 10-May-26

Since Shaw is not mentioned in the PWS for the IDIQ or any of the sample task orders, it is assumed this is a reference to the MacDill Design Guide. The MacDill Design Guide (or BOD) cites these as the material standard of design (weave, thickness, etc.), not that the specific carpet must be used. The IDIQ does not price materials, it only prices installation costs. Specifical materials are identified at the task order level.

If you look at the attached sections of the UFGS for surface preparation of products for installation product types on you IDIQ request ( carpet, resilient, wood plank and standard resinous floors) you will see that each product has its own installation instruction sometimes of vastly different cost. On top of this, each manufacturer within each product type may have a unique set of standards. Each standard also assumes the correct substrate will be presented to the flooring contractor without need for correction to bring the floor up to the standard that the floor is supposed to be when accepted.

Could you please clarify how I should price this item. 11-May-26

To list every type of item and process that could be expected to be installed would result in a pricing spreadsheet consisting of thousands of lines over all annual periods. This would require enormous effort on contractors price and items/processes may never be used or may become obsolete and replaced by new items/process brought to market before the contract ended that would not on the contract. The pricing approach in this solicitation does not require such an extensive and limiting pricing effort, but the tradeoff for the simplicity is that the contractor must use their best judgement based on industry experience to price in such a manner that is fair and reasonable and allows successful performance on the contract. See also PWS paragraph 5.5 revision.

Which product specification purchase a contractor is to follow:

1. The MacDill Design Guide product (Shaw Connect Tile/Johnsonite base) or

2. A product available under the Air Force Carpet II Contract. 11-May-26 See the answer to question 36.

Is the desired process that the contractor validates the substrate, and any condition failing to meet manufacturer standards requires a government pre-approved change order for preparation? 11-May-26

The contractor will validate the substrate and determine the square footage needing conditioning, which they will then price on the task order according to the rate established on rows 44 and 80 of Attachment 3 "Floor prep (includes patch/level/sand/clean)" of the IDIQ pricing matrix. See also the answer to Question 37.

As additional clarification, unless Shaw manufactured products have been added recently, they are not on the AFCarpet Contract II that you solicitation directed a contractor to select carpet products from. Please advise. 11-May-26 See answer to question 36

On Task Order 3, some quantities don't seem to correlate to the area of carpet removal (such as baseboards and furniture). Please validate. 6-May-26

The Task Order 3 Pricing spreadsheet did contain quantity errors. These have been changed as has the type of furniture. The original spreadsheet is replaced by the spreadsheet "Atch 6B (R1) - Sample TO3 Price Sheet.xlsx"

5.3 Substrate Penetration. Before installation, verify that concrete floors comply with requirements on moisture content as recommended by adhesive or carpet manufacturers’ instructions. Repair holes, cracks, depressions, or rough areas using material recommended by the carpet or adhesive manufacturer.

Grind ridges smooth and level with the surrounding surface. Provide floor free of any foreign materials and ensure the floor is “broom swept” clean. Comply with requirements for conditioning adhesives and minimum floor temperature before, during, and after installation, as recommended by the carpet and adhesive manufacturers' instructions. ANYTHING OUTSIDE OF THE NECESSARY CONDITION SHALL REQUIRE SUBMITTAL AND APPROVAL OF CHANGE ORDER FOR COMPLIANCE. 10-May-26

The uncapitalized text is PWS paragraph 5.3 but the capitalized text was added by the responder, however it is a statement, not a request for information. If the responder is asking about unforeseen site conditions, such occurrences will be handled as allowed by applicable commercial clauses incorporated in the contract.

Carpet installation constitutes validation by the Contractor that the substrate and conditions in the area meet all manufacturers’ requirements for satisfactory installation. (This is a type of issue similar to problems which might be encountered with section 1.3 Description of Work above. In all cases the contractor should be able to inspect the substrate surface and stop work and seek a change order for repairs when conditions of previous trades/contractors failed to leave conditions failing to meet Air Force Base engineering standards as may be found or discovered/ (under no fault to the contractor). 10-May-26 Refer to PWS paragraphs 3.1 and 3.2., and the answer to RFI #42.

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