Attachment 8 - Addendum to RFO 52.212-1.pdf

ADDENDUM TO RFO 52.212-1 –INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

The following additions/changes are made to FAR provision 52.212-1:

1.0. REQUESTS FOR INFORMATION (RFIS)

1.1. If an Interested Party believes that this solicitation or any Amendment contains an error, omission, or are otherwise unsound or ambiguous information, notify the CO in writing, with its question and supporting rationale within the designated timeframe. RFIs answers will not be made to individual emails; all answers will be made through SAM.gov.

1.2. RFIs to the initial solicitation must be received by the Government In the main instructions for this combined synopsis/solicitation.

1.3. Unless otherwise stated, RFIs to any subsequent amendments must be made by 4:00 pm on the second business day after the date of publication of the amendment, excluding the day of publication.

2.0. REQUIRED DOCUMENTS AND MAXIMUM NUMBER OF PAGES FOR QUOTES

2.1. One Combined Portable Document Format (PDF) file that includes:

- Cover Page, Table of Contents, Authorized Personnel, Small Business Affirmations

(PAGE LIMIT: As Required)

- Signed copy of this Combo and Amendments (PAGE LIMIT: As Required)

- Technical Approach (5 Pages)

- Past Performance References (2 Pages, excludes Questionnaires received from

References)

2.2. Separate files for each of the following in BOTH Portable Document Format (PDF) AND

Microsoft Excel format.

- IDIQ Price Matrix

- MacDill Sample Task Order Price Matrix

- Avon Park Sample Task Order Price Matrix (if proposing coverage for Avon Park)

2.3. NOTE: Information provided in a section that is not relative to the requirements of that section will not be considered or evaluated.

2.4. ELECTRONIC FILES FORMAT: The electronic copies of the quote shall be submitted in a format readable by Microsoft (MS) Office 365, and in Portable Document Format (PDF) as applicable. Do not embed electronic files or documents within documents.

Excel spreadsheets must be editable, contain no hidden tabs, and not be password protected. Cells with derived numbers must show the formulas deriving the number.

Failure to meet these criteria may render the quote non-responsive at the sole discretion of the Government.

2.5. For text pages, a standard, single-spaced, no less than 11-point font size, business-correspondence font (e.g., Arial, Calibri, Times New Roman) font applies. Charts, diagrams, graphs, etc. may use a reduced font size of no less than 8-point font. The files shall use the following page setup parameters:

- Margins – Top, Bottom, Left, and Right – no less than 1”

- Gutter – 0”

- From Edge – Header, Footer no less than 0.5”

- Page Size, 8.5 x 11.0”

- Portrait Orientation only for narrative text. Portrait or landscape for full page charts, diagrams, graphs, etc.

Ensure the quote submission follows the same standard/format throughout.

3.0. CONTENT REQUIREMENTS FOR QUOTES

3.1. Cover Page, Table of Contents, Authorized Personnel, and Small Business

Affirmations (PAGE LIMIT: As Required). Information in this section shall include:

3.1.1. Authorized Personnel: Provide the name, title, and telephone number of the company/division’s point of contact(s) who can make decisions with respect to its quote, obligate the company contractually, and negotiate with the USG. Identify authorities of each individual listed.

3.1.2. The following company/division's information:

- Physical address, including county

- Mailing address (if different from street address)

- Facility code

- Commercial and USG Entity (CAGE) code

- Unique Entity Identifier (UEI)

3.1.3. A statement affirming the business is a small business according to the NAICS code designated in the solicitation and corresponding small business size standard(s). Also, identify any additional socio-economic category qualifications. This information must match what is in SAM.gov.

3.2. Signed Quote, Amendments, IDIQ Price Matrix (PAGE LIMIT: As Required). Provide signed copies of this Solicitation, any Amendments issued, the IDIQ Price Matrix, and Sample Task Order Price Matrix.

3.3. Technical Approach (PAGE LIMIT: 5) The technical section must demonstrate the company’s understanding of, and capability to perform, the requirements of the contract and task orders, and the ability to accomplish work within the Period of Performance of each task order. The technical section must address, but is not limited to, the following:

3.3.1. Process for replacing various flooring types in rooms with standalone and/or modular systems furniture using methods that don’t require disassembly of modular furniture or the removal/storage of furniture from the facility.

3.3.2. Process for disposal of waste and materials, showing the use of appropriate collection receptacles and an understanding that collection and disposal is solely the responsibility of the contractor.

3.3.3. Explanation showing a proper understanding of the base pass requesting process, required documents, and processing timelines.

3.3.4. Explanation showing the process and capability to verify that concrete floors comply with requirements on moisture content as recommended by adhesive or carpet manufacturers.

3.3.5. Evidence of a thorough understanding of the Carpet II Program by providing a summary of the process the company will use to obtain materials under the program and other details that demonstrate the company’s understanding.

3.3.6. A management approach that demonstrates a thorough understanding necessary to meet PWS requirements and applicable labor laws.

3.3.7. The company’s organizational structure, including roles and responsibilities of key positions, and identified employee skill mix and qualifications sufficient to meet PWS requirements and task order performance periods.

4.0. PAST PERFORMANCE INFORMATION : (PAGE LIMIT: 2)

4.1. References. Provide a reference sheet containing 3 to 5 references of business customers for flooring installation projects. Provide the following information:

- Business name and full address

- Business point of contact name, email address, phone number.

- Brief Description of the scope of work

- Value of the project.

- Dates (duration) of the project

- Number of workers employed on the project.

4.2. Past Performance Questionnaire (Attachment 7). Provide the Questionnaire at

Attachment 7 to each reference. The reference shall email the completed questionnaire directly to the Contracting Office from a business email address or an address that the government can verify online is used by the business. Any Questionnaires received directly from the Quoter will not be considered by the Government whether received as part of the Quoter’s submission or not. It is the Quoter’s responsibility to ensure their reference sends the Questionnaire to the Government; the Government is not responsible for Questionnaires that are not received from the listed references. The Government may or may not contact references to request the Questionnaires, or regarding Questionnaires that are received from the references.

5.0. PRICE MATRIX: (PAGE LIMIT: As Required). This solicitation will result in pre-priced items on the IDIQ contract. See Attachment 3 for the IDIQ pricing spreadsheet. These rates will be used to price task orders for the contract duration. The IDIQ Price Matrix will consist of two components:

- Pre-established prices and rates for the base year and all option years.

- Pricing of the Sample Task Orders.

5.1. All prices shall be stated in U.S. dollars to two (2) decimal places. All percentage rates shall show all decimal places to be used as the multiplier in the sample task orders and all future task orders. No price or percentage shall have hidden extended decimal places. Any decimal places contained in a price or percentage field in the Excel file that are not visible in the PDF of the the Excel file may render the quote unresponsive at the sole discretion of the Government.

5.2. Failure to propose prices for all pricing elements on the IDIQ price matrix and the MacDill Sample Task Order Price Matrix, and the Avon Park Air Force Range (APAFR)

Sample Task Order Price Matrix if submitted, may result in the Quote being considered unacceptable and ineligible for award. Quoters are not required to submit an quote for APAFR.

5.3. Assumptions: Firms must indicate, in this section only, if any pricing related assumptions have been made, conditions have been stipulated or exceptions have been taken with this RFQ or the Statement of Work as written. If assumptions are not noted in this Volume and this section of the quote, it will be assumed that the firm’s quote reflects no assumptions for award and the firm agrees to comply with all of the terms and conditions set forth herein. It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions buried within the firm’s quote. Accordingly, any pricing related assumptions listed in any other volume or section shall be null and void.

5.3.1. Any exceptions taken to the price related terms and conditions of the RFQ shall be stated in this Section.

5.3.2. Any assumptions that are considered unacceptable by the Government and cannot be resolved may result in the firm being removed from consideration.

5.3.3. Failure to utilize the attached Schedule of Prices (Attachment 3) will result in the firm being removed from consideration for award.

5.4. Guarantee of IDIQ rates and Contract Issuance.

5.4.1. While it is the Government’s intent to award this Fiscal Year, Quoters shall guarantee proposed IDIQ rates through 31 December 2026 to allow time for award of the IDIQ at the proposed rates and of an accompanying task order.

5.4.2. DoD 7000.14-R Volume 3, Chapter 8, paragraph 6.4 requires an obligation be made at the time the IDIQ contract is awarded. It is the Government’s intent to use one of the Sample Task Orders to meet this requirement, however if one cannot be used it may be delayed until the contracting office is able to award an alternate task order requirement.

5.4.3. Should the apparent awardee fail to propose on a task order as required, or refuse to honor IDIQ prices/rates they proposed which resulted in their selection, the Quoter will be deemed unresponsive and award of the IDIQ will go to the next best value Quoter who honors their proposed rates and provides a quote for the task order requirement. If necessary, this process will continue until the IDIQ is awarded, or at the government’s discretion, the requirement will be cancelled or resolicited.

5.5. Sample Solicitation Task Orders

5.5.1. This solicitation also includes sample task orders to demonstrate the contractor’s application of these prices (Attachments 4A&B, 5A&B, 6A&B). These task orders represent real requirements which may or may not be awarded, although it is anticipated at least one may be awarded.

Refer to the instructions on each sample task order for information on completing the task order quote.

5.5.2. For standardization and streamlining of the task order pricing process in response to this solicitation, material rates and room sizes to be used are set by the government. Quoters are NOT required to contact Air Force Carpet Program vendors for pricing.

5.5.3. Following selection of the winning quote, the apparent awardee will be given the opportunity to validate room measurements in consultation with the Contracting Officer Representative and make quantity adjustments should the dimensions provided by the government be proven incorrect. The apparent awardee will also be required to contact the Air Force Carpet Program vendors to confirm availability and current pricing of the selected carpet, and other vendors for price validation of materials not available through the Carpet Program. The contractor will be permitted to revise task order pricing as supported by the selected awardee and concurred by the Contracting Officer for material quantity and price prior to award.

5.5.4. Should none of these task orders be awarded, the selected awardee will be required to price another task order.

6.0. NOTIFICATIONS

6.1. Notification of apparent award selection will be made in accordance with RFO 5.3 and R-DFARS 205.3 and Air Force policy. The contracting officer will also notify the apparent successful Quoter by email. Should award be delayed until availability of an alternate task order, notifications of an intent to award will be made.

6.2. The apparent awardee shall take no action to begin work until a written Contract is issued by the CO.

6.3. The Government reserves the right to withdraw and cancel this Solicitation. In such an event, notification will be made via SAM.gov.

ADDENDUM TO RFO 52.212-2 – EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Note: All FAR Parts and Clauses referred to in this solicitation and in the subsequent contract are based on the Revolutionary FAR Overhaul which can be accessed at https://www.acquisition.gov/far-overhaul .

The following additions/changes are made to RFO 52.212-2:

1.0 NUMBER OF CONTRACT AWARDS

The Government intends to make one award. It is the Government’s preference to make one award encompassing services at both MacDill AFB and Avon Park Air Force Range (APAFR). Due to the location of APAFR, Contractors have the option whether or not to offer on services at APAFR for the initial solicitation and award. Not proposing on APAFR will not eliminate a Quoter from consideration. Given the basis of award discussed below, the government may award to an Quoter who did not propose on APAFR if it is in the government’s best interest. However, if an award is made which includes services at APAFR, then such services must be provided when required. The Government reserves the right to make a separate award resulting from this solicitation solely for services at APAFR if the Government determines doing so to be in its best interests.

2.0 BASIS OF AWARD: BEST VALUE

2.1 The government will award to the Quoter whose quote presents the best value to the government and in whom the Government has confidence the Quoter understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention using the procedures in RFO 12.203 “Evaluation” and RFO 52.212-1(d) “Contract Award.” Factors evaluated will be in the relative order of importance Technical Capability, Past Performance, and Price. The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor (or “contractors” if a separate award is made solely for services at APAFR) that is best suited and provides the best value, considering the evaluation factors in this solicitation.

2.2 The Quoter’s initial quote should contain the Quoter’s best terms. After receipt of offers, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with all, some, one, or no Quoters regarding their quotes. At any time prior to selection, including upon receipt of quotes, the Government may exclude a quote from further consideration for any material failure to follow instructions, including the omission of required information, or when the quote is no longer considered to be present a potential best value consideration for award.

2.3 Technical Approach

2.3.1 The technical offer will be evaluated based on the Quoter’s demonstrated understanding and capability to meet the requirements of the Performance Work Statement (PWS) as described in their technical offer.

2.3.2 The technical factor will not be deemed fully met if the Offer does not address the following:

2.3.2.1 Quoter’s process for replacing various flooring types in rooms with standalone and/or modular systems furniture using methods that don’t require disassembly of modular furniture or the removal/storage of furniture.

https://www.acquisition.gov/far-overhaul

2.3.2.2 Quoter’s process for disposal of waste and materials, showing the use of appropriate collection receptacles and an understanding that collection and disposal is solely the responsibility of the contractor.

2.3.2.3 Explanation showing a proper understanding of the base pass requesting process, required documents, and processing timelines.

2.3.2.4 Explanation showing the process and capability to verify that concrete floors comply with requirements on moisture content as recommended by adhesive or carpet manufacturers.

2.3.2.5 Evidence of a thorough understanding of the Air Force Carpet Program by providing a summary of the process the offer will use to obtain materials under the program and other details that demonstrate contractor’s understanding.

2.3.2.6 A management approach that demonstrates a thorough understanding necessary to meet PWS requirements and applicable labor laws

2.3.2.7 The company’s organizational structure, including roles and responsibilities of key positions, and identified employee skill mix and qualifications sufficient to meet PWS requirements and task order performance periods.

2.4 Price:

2.4.1 The IDIQ award will be an unpriced Indefinite Delivery, Indefinite Quantity task order contract with a ceiling of $9,000,000. The types, quantities, and frequency of jobs and materials is not known at time of award. The award will include unit prices or rates to be used to determine prices charged on task orders.

2.4.2 Evaluation of IDIQ prices and rates will include the use of priced sample task orders using those rates.

2.4.3 The Contracting Officer must be able to determine proposed pricing is complete, and is fair and reasonable in order to make an award.

2.4.4 Assumptions: Firms must indicate, in this section only, if any pricing related assumptions have been made, conditions have been stipulated or exceptions have been taken with this RFQ or the Statement of Work as written. If assumptions are not noted in this Volume and this section of the quote, it will be assumed that the firm’s quote reflects no assumptions for award and the firm agrees to comply with all of the terms and conditions set forth herein. It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions buried within the firm’s quote. Accordingly, any pricing related assumptions listed in any other volume or section shall be null and void.

2.4.4.1 Any exceptions taken to the price related terms and conditions of the

RFQ shall be stated in this Section.

2.4.4.2 Any assumptions that are considered unacceptable by the Government and cannot be resolved may result in the firm being removed from consideration.

2.4.4.3 Failure to utilize the attached Schedule of Prices (Attachment 3) will result in the firm being removed from consideration for award.

2.5 Past Performance

2.5.1 The Government seeks to award to a company that will provide a quality service at a reasonable price with minimal performance risk. Past Performance will be evaluated to determine performance risk. The Government may consider any available source of Past Performance information, including from sources not provided by the Quoter. Past Performance information will be considered relative to its recency, relevancy and quality of performance in accordance with FAR Part 13.106-2.