Atch 2 - PWS Revised APR 2026.pdf

Attachment 2

6TH AIR REFUELING WING

MACDILL AFB, FLORIDA

FLOORING INSTALLATION SERVICES

PERFORMANCE WORK STATEMENT

6TH CIVIL ENGINEER SQUADRON

April 2026

CUI

TABLE OF CONTENTS

SECTION 1 SUMMARY OF WORK

SECTION 2 SERVICES DELIVERY SUMMARY

SECTION 3 TASK ORDERS

SECTION 4 WORK HOURS, UTILITY OUTAGE, SPECIAL CONDITIONS, AND

TASK ORDERS

SECTION 5 CARPET INSTALLATION

SECTION 6 ENVIRONMENTAL REQUIREMENTS

SECTION 7 GOVERNMENT FURNISHED PROPERTY AND SERVICES

SECTION 8 GENERAL INFORMATION AND REQUIREMENTS

SECTION 1

SUMMARY OF WORK

1.1 Scope. This contract is for flooring installation and removal services at MacDill AFB and Avon Park Air Force Range (APAFR). The scope of the contract includes all services and materials necessary to accomplish such work. Flooring installation is normally for the replacement of existing flooring of the same or a different type, but could include an initial flooring installation and refinishing of existing flooring. This PWS and the IDIQ pricelist identifies the most commonly used flooring used on MacDill AFB and APAFR, but the scope of this contract encompasses the services and materials necessary for any type of flooring or floor finishing indoor or outdoor whether or not specifically listed within the PWS or IDIQ price list.

1.2 Contract Type and Pricing. This is a Firm-Fixed Price (FFP) Indefinite Delivery, Indefinite Quantity (IDIQ) contract. Rates established at the IDIQ level and will be used for project pricing at the task order level. Rates shall include all markup including but not limited to Overhead, G&A, Profit.

1.2.1. Installation rates will be adjusted annually based on applicable wage determinations. See also paragraph 8.10.3.1.

1.2.2. Materials are not priced at the IDIQ level. Material, transportation, and other pricing elements will be supported by project quotes used to establish the Firm-Fixed-Price for each task order.

1.2.3. The IDIQ price list includes multipliers for Overtime and Holiday work which will be applied to the other service rates. Overtime and Holiday work is typically not required by the government and such rates will only be paid if such work is established in the task order by the government as a requirement due to mission requirements. Any work performed by the contractor on overtime or holidays in order to stay on schedule is at the sole expense of the contractor and will not be reimbursed by the government.

1.3 Description of Work. The contractor shall provide flooring installation services of all types, ensuring all items are installed in accordance with the manufacturer’s instructions and warranty requirements. The contractor shall provide all materials for each project including, but not limited to, carpet, vinyl composition tile (VCT), luxury vinyl plank (LVP), luxury vinyl tile (LVT), rubber flooring, adhesives, rubber cove base and adhesives, ceramic / porcelain / quarry tile and adhesives, grout, seam sealers, floor patch, transition strips, wood base sealers and finishes, and fastening hardware. Additionally, the contractor shall provide all equipment, tools, labor, transportation, and off-base storage required to perform the work. All work shall be performed in accordance with applicable federal, state, and local regulations, specifications, commercial practices, industry standards, the MacDill Design Guide (MacDill AFB projects), Moody Design Guide (APAFR projects) and the Air Force Corporate Facilities Standards ( https://afcfs.wbdg.org/facilities-interiors/floors/index.html ) or any other Air Force or DoD standards that may become applicable during this contract. Any substitutions of contractor supplied materials or products will be approved by the Contracting Officer (CO). Work includes but is not limited to the following:

1.3.1 Lifting, moving, and relocating existing standard office furniture and / or systems furniture to facilitate the installation of the new materials. Upon completion, replacing the furniture to its https://afcfs.wbdg.org/facilities-interiors/floors/index.html original location. Generally, it is expected that modular furniture will not be disassembled or moved, that heavy large standalone furniture items will not be moved, and that standalone items will not be removed from the premises. Any breakage that occurs during lifting/moving of items is the contractor’s responsibility to have professionally repaired or replaced. The Contractor will notify the Contracting Officer and the Contracting Officer’s Representative immediately in writing if damage occurs.

1.3.2 Removal of existing flooring and base, installation of new flooring and base, sanding and finishing of wood base, removal of existing stair treads landings and risers. Installation of new flooring, trim, stair treads, risers, stringers and accessories.

1.3.3 Contractor shall thoroughly clean the installation area including flooring, base, walls, stairs, landings and the surrounding area to include removal of all debris, cleaning and removal of all exposed adhesives and vacuuming of carpeted areas to a clean condition with no visible debris.

Remove spots or stains and replace flooring materials where spots cannot be removed. Clean base cove of all foreign materials. Clean all other flooring materials according to the manufacturer recommendations and specifications.. Tile surfaces shall be thoroughly cleaned in accordance with manufacturer's approved cleaning instructions. Acid shall not be used for cleaning glazed tile. Floor tile with resinous grout or with factory mixed grout shall be cleaned in accordance with instructions of the grout manufacturer. After the grout has set, all surfaces shall be given a protective coat of grout sealer or other approved method of protection. Tiled floor areas shall be covered with building paper before foot traffic is permitted over the finished tile floors. Board walkways shall be laid on tiled floors that are to be continuously used as passageways by workmen. Damaged or defective tiles shall be replaced.

1.3.4 Carpet and related installation materials must be procured by the contractor from vendors if available approved under the Air Force Carpet Program, as updated, unless otherwise specified by the Contracting Officer.

1.3.5 Debris Disposal. The Contractor is responsible for removing all waste materials and debris from the installation site and discarding at a state permitted disposal site. Contractor shall be responsible for providing dumpster / hauling service for each task order. The Government shall not furnish the Contractor with a dumpster. The Contractor shall inform the COR of the size of dumpster needed for the job and will place the dumpster at a location as directed by the COR.

1.3.6 Acceptance by Government. Prior to acceptance, the COR or the CO will inspect the work.

Inspection results must be satisfactory before an invoice is submitted. Deficiencies will be identified on a punch list and must be remedied before acceptance of work completion by the government and invoice submission occurs.

1.3.7 Location. Work will occur at either MacDill Air Force Base in Hillsborough County in Tampa, Florida or at Avon Park Air Force Range in Polk County, Florida. The work occurs in various buildings in indefinite quantities. The contractor should anticipate that All work is be done with the building occupied and the work area unoccupied. The Contractor shall coordinate all work with the occupants, the COR and CO.

1.3.8 Building and fixture protection. The Contractor shall take all necessary actions and precautions to protect the building and fixtures from damage during execution of all associated work. If the building or any portion thereof is damaged due to the Contractor's operations or negligence, the Contractor shall replace or repair such to its condition prior to the completion of the work and invoicing, at no additional cost to the Government.

SECTION 2

SERVICES DELIVERY SUMMARY

2.1 The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective (PO) PWS Section Performance Threshold Method of

Surveillance

PO-1 - Removal of existing flooring 1.3.2

Excellent: 0 defects Customer Complaint;

100% Inspection;

Periodic Validation

Very Good: 1 defect Satisfactory: 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

PO-2 - Installation of new flooring 1.3

Excellent: 0 defects Customer Complaint;

100% Inspection;

Periodic Validation

Very Good: 1 defect Satisfactory: 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

PO-3 - Cleanup and Disposal 1.3.3, 1.3.5

Excellent: 0 defects Customer

Complaint;

100%

Inspection;

Periodic

Very Good: 1 defect Satisfactory: 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

PO-4 - Furnish flooring All Material 1.3, Satisfactory: 1 defect

1.3.4

100% Inspection

PO-5 - Vacuum newly installed carpet 1.3.3

Excellent: 0 defects

100% Inspection

Very Good: 1 defect Satisfactory: 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

PO-6 - Environmental Requirements 6.1-6.5 Satisfactory: 0 defects 100%

PO-7 - Quality Control 5.1-5.4 Satisfactory: 0 defects 100%

SECTION 3

TASK ORDERS

3.1 Ordering Procedures. Either the customer (unit), 6 CES will usually contact the contractor to provide an estimate for flooring requirements. Once the requirement is approved through 6 CES, 6 CES will send the requirement to the Contracting Officer. The CO will notify the Contractor of a new requirement and provide the Contractor with a statement of the general scope of work required. Upon receipt of a new requirement, unless the Contractor has already done so the Contractor shall respond within five (5) working days by visiting the proposed worksite in the company of the COR or authorized representative for purposes of conducting a scope validation site visit and conference during which the project will be discussed and established. The Contractor shall be required to examine drawings when provided, review the task order PWS and visit the worksite. In the absence of drawings, the Contractor shall be provided a description of the proposed work. The Contractor is responsible for verifying all dimensions in the field, as well as other conditions affecting site access and the supply/material quantities necessary for the project.

3.2 Task Order Issuance. Once a quote is accepted and adequate funding received, a firm-fixed price task order shall be issued to the Contractor. Each task order will designate the required line items, quantities, dollar amounts, the building number where work is to be accomplished and the point of contact at the jobsite. The project engineer will coordinate the delivery day with the facility manager for the specified building number. A drawing of the work area and a material pickup letter for Government Furnished Material will be attached to the order. No changes to the awarded quantities will be made and no additional pricing will be added unless allowed under FAR clause 52.212-4(d) and the task order is modified by the CO. The Contractor is responsible for notifying the CO immediately upon encountering any conditions that could not have been detected prior to the contractor beginning work.

SECTION 4

WORK SCHEDULE

4.1 Occupied Areas. The work to be performed on this contract will include work in occupied facilities. The Contractor will be held responsible for damage to equipment or facilities as a result of negligence on the part of the Contractor. The Contractor shall coordinate the work of all activities whereby both the Government and the Contractor can continue operations with the least possible interference and inconvenience. The Contractor shall conduct all work to coordinate the means of ingress and egress from any facility is maintained. The Contractor shall be responsible for furnishing, installing, and maintaining, including but not limited to approved barricades, roped barriers, and fencing to warn occupants of hazardous areas at the jobsite for the duration of the contract.

4.2 Contractor manager. The Contractor shall maintain a full-time contract manager to serve as the Government point of contact at all times that work is conducted under this contract. The contract manager shall be responsible for the conduct of all laborers while on base. The contract manager shall be available during normal duty hours within 24 hours to meet on the installation with Government personnel to discuss work requirements or problem areas.

4.2.1 The contract manager and alternate must be able to converse in English, both orally and in writing.

4.3 Base Closures. Work scheduled but not accomplished because of unplanned base closure will be accomplished as soon as possible after the base reopens to contractors. The government is not responsible for time lost or costs incurred by the contractor during base closures due to national or military emergencies, natural disasters, or other events not caused by the federal government or MacDill AFB which necessitate base closure.

4.3.1 The standard work hours are from 0730 to 1630 hours, Monday through Friday, excluding Federal holidays. These hours may be modified with approval from the Contracting Officer in accordance with each individual Task Order.

4.3.2 Federal Holidays. The following Federal legal holidays are observed by this base:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday of November Christmas Day 25 December

Note: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day post the holiday observance.

SECTION 5

FLOORING INSTALLATION

5.1 The Contractor shall install flooring after work of other trades is completed. If any other work is occurring as part of a bigger project, the Contractor shall coordinate installation with the COR to ensure carpet is installed afterwards.

5.1.1 Furniture

Moving. The Contractor shall be responsible for the removal, reinstallation, and movement of furniture required for floor cover installation. Any furniture moved by the Contractor shall be returned to its original location. Any damage caused by the moving of furniture will be repaired/replaced by the Contractor. If repair is selected over replacement of damaged furniture, it will be to the satisfaction of the 6 CES quality assurance inspector and the CO at no additional cost to the Government. The Contractor shall coordinate and store furniture in the facility unless other provisions are made by the government in the task order.

5.1.2 Light Furniture. Light furniture is defined as typical office furniture, including but not limited to, the following: Desks, bookcases, cabinets, small tables and boxes. Note: Chairs, trash cans, etc. are considered to be part of an incidental to the movement of desks or tables.

5.1.3 Heavy Furniture. Heavy furniture is defined as, including but not limited to, the following:

Safes, pool tables, vending machines, refrigerators, auditorium seating and conference tables.

5.1.4 System and Modular Furniture. The Contractor shall disassemble, move, and reassemble System and Modular Furniture only to the extent necessary for the removal and reinstallation of floor covering(s).

5.2 Carpet Location. Install carpet wall-to-wall in rooms and areas indicated in the drawings.

Include all material indicated, specified, or necessary for a completely finished installation by the installation method specified.

5.3 Substrate Penetration. Before installation, verify that concrete floors comply with requirements on moisture content as recommended by adhesive or carpet manufacturers’ instructions. Repair holes, cracks, depressions, or rough areas using material recommended by the carpet or adhesive manufacturer. Grind ridges smooth and level with surrounding surface.

Provide floor free of any foreign materials and ensure the floor is “broom swept” clean. Comply with requirements for conditioning adhesives and minimum floor temperature before, during, and after installation, as recommended by the carpet and adhesive manufacturers' instructions.

Carpet installation constitutes validation by the Contractor that the substrate and conditions in the area meet all manufacturers’ requirements for satisfactory installation.

5.4 Indoor Air Quality Installation Guidelines. When installing flooring with adhesives, the Contractor shall always ventilate with fresh air (open doors and/or windows, use exhaust fans) during all phases of installation and for at least 72 hours thereafter. Low chemical emitting adhesive and cushions (separate and attached) shall be used. The installer should follow the installation guidelines outlined in CRI 104 published by the CRI. In addition, the Contractor shall vacuum old carpet before removal in order to minimize the amount of dust particles during renovation projects. The Contractor shall also vacuum the floor after the old carpet and cushion have been removed.

5.5 Surface Preparation. Flooring shall be in a smooth, true, level plane, except where indicated as sloped in the SOW. Before any work under this section is begun, all defects such as rough or scaling concrete, low spots, high spots, and uneven surfaces shall have been corrected, and all damaged portions of concrete slabs shall have been repaired and residual matter removed as recommended by the flooring manufacturer.

5.6 Special Conditions. To avoid damage, install flooring after other work in same area has been completed. Apply flooring and accessories in accordance with manufacturers’ directions using experienced workers. Detailed requirements follow:

5.6.1 Adhesives. Do not allow smoking, open flames or other sources of ignition in areas where solvent-containing adhesives are being used or spread after posting signs reading "NO

SMOKING OR OPEN FLAME."

5.6.2 Flooring. Apply in patterns indicated by product manufacturer. Start in center of room or area and work toward edges. Keep tile lines and joints square, symmetrical, tight, and even. Keep each floor in true, level plane, except where slope is indicated in the SOW. Vary width of edge tiles as necessary to maintain full-size tiles in field, but no edge tile shall be less than one-half full size, except where irregular-shapes make it impossible.

5.6.3 Cutting. Cut flooring edges and scribe to walls and partitions after field flooring has been applied.

5.6.4 Edge Strips. Provide edging strips where flooring terminates at points higher than contiguous finished flooring, except where thresholds are provided. Secure plastic strips with adhesive.

5.7 Installation of VCT. Tile flooring shall be installed with adhesive in accordance with the manufacturer's installation instructions. Tile lines and joints shall be kept square, symmetrical, tight and even. Edge width shall vary as necessary to maintain full-size tiles in the field, but no edge tile shall be less than one-half the field tile size, except where irregular shaped rooms make it impossible. Flooring shall be cut to, and fitted around, all permanent fixtures, built-in furniture and cabinets, pipes, and outlets. Edge tile shall be cut, fitted and scribed to walls and partitions after field flooring has been applied.

5.8 Installation of Feature Strips. Edge strips shall be secured with adhesive as recommended by the manufacturer. Edge strips shall be provided at locations where flooring termination is higher than the adjacent finished flooring, except at doorways where thresholds are provided. At doors, place edge strip under door centerline.

5.9 Installation of Wall Base. Wall base shall be installed with adhesive in accordance with the manufacturer's written instructions. Base joints shall be tight, and base shall be even with adjacent resilient flooring. Voids along the top edge of base at masonry walls shall be filled with caulk. Where wall base is used in conjunction with vinyl wallcovering cut vinyl wallcovering off below top of base. Ensure proper alignment and avoid excess adhesive in corners.

5.10 Installation of Treads and Risers. Stair treads and risers shall be installed with adhesive in accordance with the manufacturer's written installation instructions. Treads and risers shall cover the full width of the stairs. Stairs wider than manufacturer's standard lengths shall have equal length pieces butted together to cover the treads.

5.11 Cleaning. Immediately upon completion of installation of tile in a room or an area, flooring and adjacent surfaces shall be cleaned to remove all surplus adhesive. No sooner than five (5) workdays after installation, flooring shall be washed with a non-alkaline cleaning solution, rinsed thoroughly with clean cold water, and except for raised pattern rubber flooring, rubber tile and sheet rubber flooring, rubber stair treads, and static control vinyl tile, given two coats of polish or sealer in accordance with manufacturer’s written instructions. Raised pattern rubber flooring, rubber tile and sheet rubber flooring, rubber stair treads, and static control vinyl tile shall be cleaned and maintained as recommended by the manufacturer. Follow flooring manufacturer's instructions for final finish to vinyl flooring, pre-waxed flooring, flooring designated as no-wax and translucent or transparent-surfaced sheet vinyl flooring after installation.

5.12 Protection. From the time of installation until acceptance, flooring shall be protected from damage as recommended by the flooring manufacturer. Flooring which becomes damaged, loose, broken, or curled, Style C flooring that fails to achieve complete tension and cove base which is not tight to backing fillet shall be removed and replaced at the contractor’s expense.

SECTION 6

ENVIRONMENTAL REQUIREMENTS

6.1 The Contractor shall submit a Hazardous Material (HM) Handling Plan for review. All work shall be accomplished in accordance with Environmental Protection Agency (EPA) and other applicable federal, state, and local regulations governing carpet, vinyl tile flooring, ceramic tile, hazardous waste/special waste, and recycling, including Air Force Manual (AFMAN) 32-7002 Environmental Compliance.

6.1.1 Hazardous Materials is defined as any product, material, chemical or substance listed in 49 Code of Federal Regulations (CFR) 172.101 (revised) and 40 CFR 302-304 (revised).

Specifically, a Hazardous Material is any substance or material, in any quantity or form, that has the potential to harm human health or the environment or displays specific characteristics (reactive, corrosive, ignitable, and toxic).

6.1.2 Absolutely no Hazardous Materials shall be brought onto MacDill AFB until that material is reviewed and approved by 6 CEIE, 6 AMDS/BEE, and 6 ARW/SE. No Hazardous Materials shall be brought onto APAFR until reviewed and approved by 598 RANS/RMFI (Environmental Flight). The Contractor shall submit a complete hazardous material inventory list including Material Safety Data Sheets (MSDS) and any other supporting documentation for each Hazardous Material used prior start or introduction of that material to either base. The Hazardous Materials inventory shall include the contract number, delivery period, and a Contractor point of contact for Hazardous Materials matters. All excess material and empty containers are the responsibility of the Contractor and shall be removed accordingly at the end of the contract.

Should Contractor Hazardous Material requirements change during the delivery period, the Contractor shall immediately notify the CO of such changes in writing.

6.1.3 Storage/Use of Hazardous Materials. Only temporary storage is available at each jobsite.

All Hazardous Materials to be used or temporarily stored at MacDill AFB must have the approval and be coordinated with the CES/CEIE, the Base Fire Department (CES/CEF), and Wing Safety For APAFR, obtain approvals from 598 RANS/RMFI (Environmental Flight). The Contractor shall observe HM management practices in accordance with AFI 32-7002.

6.1.4 The Contractor shall not use, store, or handle any Class I ozone-depleting substance (ODS).

6.2 All Contractor personnel shall immediately report to the COR and CO any Hazardous Materials, chemicals, or contaminated areas encountered. Furthermore, Contractor personnel shall immediately cease work in the area unless the work is of emergency nature and the risk of exposure can be mitigated using personal protective equipment (PPE) or clothing. The Government will determine the best means of sampling and corrective action, and will notify the contractor accordingly.

6.3 All hazardous waste or special waste generated by the Contractor during or as a result of this project shall be identified, characterized, containerized, and transported to a permitted disposal facility in strict accordance with the requirements of 40 CFR 260-279 (Hazardous Waste and Used Oil Regulations), 30 TAC 324, 330-335 (TNRCC Industrial and Hazardous Waste Regulations), and the MacDill AFB Hazardous Waste Management Plan or the APAFR Hazardous Waste Management Plan as applicable. Any anticipated hazardous or special waste generation shall be identified to the CO/Base Environmental Coordinator (BEC) prior to ANY generation of such waste. The BEC will assist the contractor in determining any special handling or storage procedures.

6.3.1 The Contractor shall provide a completed Uniform Hazardous Waste Manifest to document all authorized parties and locations involved in the generation, transportation, storage, and disposal of all hazardous and special waste. The Contractor shall provide the CO/BEC a draft copy of the manifest, for review, no less than 3 working days prior to any hazardous or special waste shipment from the installation. The BEC will sign as the generator for their corresponding base. The Contractor shall submit the completed original manifest to the CO/BEC not later than 30 days after waste has been shipped from the base.

6.3.2 Unidentified Hazardous or Regulated Material/Waste Encountered by the Contractor. The Contractor shall notify the CO upon encountering any material, not identified in the contract documents, thought to be hazardous to workers, personnel in the area or the environment. The Government shall be responsible for characterization, storage, transportation, and disposal of the waste, if necessary. The Contractor shall immediately contact the BEC upon discovery of unidentified materials/waste who will assist the contractor in determining appropriate procedures to be used.

6.4 Asbestos Containing Building Materials. No asbestos containing materials shall be used. The Contractor shall certify, in writing to the CO/BEC, that no asbestos containing materials will be used.

6.4.1 Should the Contractor encounter previously unidentified or suspected ACM, which must be disturbed to comply with the contract documents, the Contractor shall cease all work that would disturb the suspect material and shall immediately notify the CO. The Government shall take steps, as appropriate, to ascertain the material’s composition and determine any remedial actions necessary.

6.5 Flooring Adhesives. Flooring adhesives may contain toxic volatile components. Follow ventilation, personal protection, and other safety precautions as recommended by the manufacturer of the adhesive.

SECTION 7

GOVERNMENT FURNISHED PROPERTY AND SERVICES

7.1 Utilities. The Government will furnish utilities as available and needed for contractor to perform deliveries described in this SOW. The Contractor shall conserve use of utilities at all times. Electricity, sewage, and water will be made available where existing. The Contractor shall ensure all employees practice utilities conservation. Any alterations or temporary connections to Government utilities shall be the responsibility of the Contractor. No temporary connections will be allowed until the Contractor has submitted a detailed plan for the connection and has received approval from the CO for the connection as planned. The plan shall include a detailed description on how the connection will be restored to its original condition or better. All temporary connections shall be restored to original condition prior to the final payment.

7.2 Emergency Medical Service. There are no on-base emergency medical services available.

In the event of an emergency call 911 or proceed to the nearest emergency room.

7.3 Security. The Government provides general security service on MacDill AFB and APAFR.

To contact MacDill AFB Security Forces from a base phone dial 813-828-3322; for emergencies dial 911. On APAFR from a base phone dial XXXXXXXX; for emergencies dial 911.

SECTION 8

GENERAL INFORMATION & REQUIREMENTS

8.1 Quality Assurance/Acceptance/Payments. Quality Assurance Personnel will inspect each task order for acceptance of work in accordance with requirements set forth in this contract.

Payment will not be authorized until the task order is complete and accepted by the Government.

The Contractor is required to notify the COR and the Contract Administrator a minimum of five

(5) workdays ahead of when work is projected to be complete to schedule an inspection and acceptance of work. Any portion of work deemed not acceptable by the Government shall be corrected by the Contractor at the contractor’s expense.

8.1.1 In accordance with the contract’s Quality Assurance Surveillance Plan (QASP), the COR will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether the performance meets the standards contained in this SOW. The COR will use the Contractor’s work schedule to record surveillance results. This surveillance record then becomes the official Air Force record of the Contractor’s performance.

8.2 Security Requirements. The Contractor and all employees shall comply with all security requirements at all times for either MacDill AFB or APAFR as applicable, and with building specific security requirements.

8.2.1 Prior to the contract start date, the Contractor shall provide an up-to-date roster of Contractor personnel to include full name, position title, aliases, social security number and home address. The roster shall be furnished to the CO before contract start date and as changes occur. The Contractor shall return any and all passes issued to an employee who no longer is employed by the Contractor to Security Forces.

8.2.2 Contractor personnel shall not operate vehicles on the flight line. If the need does arise to drive on the flight line, the Contractor shall coordinate with the COR who will assist in obtaining clearance.

8.2.3 Site Security. The work area shall be restricted only to authorized personnel. These may include the Contractor’s employees, employees of subcontractors, Government employees and representatives, and state and local inspectors.

8.2.4 The Contractor shall report entry into the work area by unauthorized individuals immediately to the COR or CO.

8.2.5 The Contractor is responsible for securing all their materials, tools and equipment.

8.2.6 Criminal Background Check. All Contractor employees who will perform work on MacDill AFB shall have a criminal background check performed by Security Forces prior to gaining base access.

8.3 Storage Areas. Except for temporary, limited storage, at each jobsite, the Government will not furnish any storage areas for the Contractor’s use. In addition, the Government will not provide a site on base for any Contractor-owned office or storage facilities.

8.4 Safety. The Contractor shall comply with all applicable federal, state and local safety requirements. The Contractor shall also comply with the EM 385-1-1 Associated General Contractors of America Safety Manual and OSHA.

8.5 Reporting Requirements. Contractor personnel shall report to an appropriate authority, any information or circumstances they are aware of that may pose a threat to the security of Department of Defense (DOD) personnel, Contractor personnel, resources, and classified or unclassified defense information. The Contractor shall brief all employees upon initial on-base assignment.

8.6 Physical Security. Areas controlled by Contractor employees shall comply with base operations plans/instructions for Force Protection Condition (FPCON) procedures, Random Anti-Terrorism Measures (RAM) and local search / identification requirements. The Contractor shall safeguard all Government property including controlled forms provided for Contractor use.

8.7 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations in accordance with the provisions of AFI 31-204.

8.8 Qualifications/Requirements

8.8.1 Site Foreman/Superintendent:

8.8.1.1. Must have a minimum of 5 years experience with at least 2 years experience as a foreman or superintendent on similar jobs.

8.8.1.2. Must have experience being responsible for hazard identification and safety compliance.

8.8.2 Site Foreman/Superintendent and Quality Control Personnel: Shall have Certified Floorcovering Installers (CFI) certification.

8.9 Contract Administration

8.9.1 FAR References and Clauses Identification

8.9.1.1 Contract Clauses: All clauses referenced in this contract are from the Revolutionary FAR Overhaul (RFO).

8.9.1.2 FAR Clauses can be found at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide and are referenced as “RFO XXX”.

8.9.1.3 DFARS Clauses can be found at

https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html and are referenced as

“R-DFARS XXX”

8.9.1.4 Should the RFO be rescinded by a future administration or incorporated into statute by Congress, all clauses referenced in this PWS will be considered to be changed to the new format

CUI

https://www.google.com/url?q=https%3A%2F%2Fwww.acquisition.gov%2Ffar-overhaul%2Ffar-part-deviation-guide https://www.google.com/url?q=https%3A%2F%2Fwww.acquisition.gov%2Ffar-overhaul%2Ffar-part-deviation-guide https://www.google.com/url?q=https%3A%2F%2Fwww.acq.osd.mil%2Fdpap%2Fdars%2Fdfars_far_overhaul_class_deviations.html and clause number for the equivalent new publication clause without modification of this contract, except as directed.

8.9.2 Ombudsman

8.9.2.1 An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

8.9.2.2 Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

8.9.2.3 If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Lisa A. Gross, 510 POW/MIA Drive, Scott AFB IL 62225-5022, 618- 299- 0267, lisa.gross@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

8.9.2.4 The ombudsman has no authority to render a decision that binds the agency.

8.9.2.5 Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

8.9.3 Contract Price Administration and Task Order Pricing

8.9.3.1 Labor Rate Adjustments. Within one business day of notice of award, and with each request for equitable adjustment (REA) due to Wage Determination changes, the contractor shall submit a detailed spreadsheet showing the buildup to each rate on the IDIQ and how the labor portion of the rate was calculated. The same format and calculations submitted upon award shall be used for all future rate REAs. Unless otherwise agreed to at the sole discretion of the contracting officer in advance of the submission due date, the spreadsheet shall be in a version of Microsoft Excel usable by the contracting officer, shall show all formulas, and shall not be locked. Such exceptions will only be made if the contractor is providing the information as generated by an accounting system, the system is identified by the contractor and the report data and format is acceptable to the contracting officer.

8.9.3.2 Task Order prices shall be firm fixed price and will generally have one CLIN for the entire price of the project. In providing the quote for the task order price, the contractor shall break down the price by each IDIQ established installation category, as well as by materials, equipment, and supplies. Quotes from the selected suppliers are required for:

• All Air Force Carpet Program vendors if carpet from the program is installed, including “no bids”

• Supplier quotes for materials from other vendors

• Equipment rentals (the government will not pay for equipment purchases).

• Supply costs exceeding 5% of the total non-labor costs.

8.9.3.3 For materials and equipment rentals, the contractor will make reasonable effort to obtain competition from multiple vendors (generally at least three)

8.9.3.4 The contractor need not normally submit supporting quote documents from suppliers that were not selected to provide items with their task order quote. The contractor need not normally provide final supplier invoices/receipts upon completion of the project. However, the government reserves the right to request all quotes and invoices/receipts for any project as deemed necessary by the contracting officer. If requested, the contractor will provide the requested information to the contracting officer within 5 business days.

8.10 Requirements for Operating Government Installations

8.10.1 Elimination of Use of Class I Ozone Depleting Substances (ODS)

8.10.1.1 Contractors shall not:

1. Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

a. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

2. For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2] ) are Class I ODSs:

a. Halons: 1011, 1202, 1211, 1301, and 2402;

b. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-

113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-

216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

c. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

8.10.2. Health and Safety on Government Installations

In performing work under this contract on a Government installation, the contractor shall:

8.10.2.1 Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

1. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes

8.10.2.2 The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

8.10.2.3 Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

8.10.3. Contractor Access to Department of the Air Force Installations

8.10.3.1 The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air

CUI

http://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7086/afi32-7086.pdf https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass/Part-23---Environment,-Sustainable-Acquisition,-and-Material-Safety.aspx?CID=d7c975cb-ed41-49ba-8b44-9279666ee32b#_msocom_2

Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

8.10.3.1.1 The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

8.10.3.1.2 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

8.10.3.1.3 When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405 , Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

8.10.3.1.4 Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

8.10.3.1.5 The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

8.10.3.1.6 Failure to comply with these requirements may result in withholding of final payment.

END OF PERFORMANCE WORK STATEMENT

https://static.e-publishing.af.mil/production/1/af_a4/publication/dafi31-101/controlled_unclassified_information.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/dafi31-101/controlled_unclassified_information.pdf https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_dafman16-1405/dodm5200.02_afman16-1405.pdf https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_dafman16-1405/dodm5200.02_afman16-1405.pdf

MACDILL AFB, FLORIDA