Atch_2_MACC_Statement_of_Work_19_Aug_2013.pdf

19 August 2013 F4801-11-R-0003

Attachment 2

STATEMENT OF WORK (SOW)

MULTIPLE AWARD CONSTRUCTION

CONTRACT

(MACC)

HOLLOMAN AIR FORCE BASE (HAFB), NEW MEXICO

AIR COMBAT COMMAND (ACC)

19 Aug 2013

GENERAL PROVISIONS

FOR

MULTIPLE AWARD CONSTRUCTION CONTRACT

1. SCOPE OF WORK:

The required work to be performed by the contractor consists of, but is not limited to, a broad range of maintenance, repair, minor construction/alteration and renovation work on real property at Holloman Air Force Base (HAFB), NM and federal real property within 100 mile radius of HAFB post office, excluding areas within the state of Texas.

All work shall be in conformance with the requirements of the contract including furnishing all materials, labor, plant, tools, equipment, transportation, supervision, management, and other services (including engineering/technical design support), items, and incidentals necessary thereto.

2. DEFINITIONS :

a. 35% Design - Documents providing the following minimum information, as applicable to the project:

drawings, a list showing sections to be incorporated in the specifications, design analyses as identified in the

Delivery Order (DO), and a cost estimate. Major mechanical and electrical equipment items shall be shown on the drawings with single line diagrams. All utilities and structures shall be shown. Cost for the 35% design will be deducted from the cost of construction if the project is awarded for construction within one (1) year from the

Government approval date of the 35% design. Drawings shall also include the following, as applicable:

(1) All required controlling dimensions shall be shown. Site plan showing proposed location of work including access from main roads and surface or subsurface drainage concepts.

(2) Floor plans with dimensions and functional arrangement of all areas; including corridors, exits, stairs, and utility spaces properly related to exterior access, American with Disabilities Act (ADA) requirements, life safety, roads, parking, and service areas, etc. Individual treatment shall be given items involving special design and/or deviations from accepted standards and of complex design. Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing, and loadings shall be indicated. Built-in, installed, and specialized portable equipment shall be indicated to scale. Pertinent information regarding fire prevention and safety requirements shall be shown. Design live and wind loads shall be shown.

(3) Elevations shall include story heights, fenestration, and adaptation to finished grades at the site.

(4) Sections of structures, including framing, partitions, suspended ceilings, (if any), ducts, etc., shall be shown.

(5) Typical wall sections shall be shown at a scale of no less than 3/4 inch = 1 foot. Sections shall include material and thicknesses, methods of attachment, and type of windows with relation thereof to supporting structural columns or walls.

(6) For heating, air conditioning, mechanical ventilation and plumbing, and special features such as fire suppression, elevators, hoists, kitchen equipment, etc., indicate the location, capacity, and space requirements for all major items of mechanical equipment. Single line indication and riser diagrams of ducts, pipes, and equipment and their approximate location shall also be shown. Indication shall be made as to whether piping and duct work are exposed or concealed. Functional areas where pipes are exposed shall be delineated. Approximate operating range or capacity for heating, ventilation, air conditioning, and refrigeration equipment shall be clearly stated.

(7) For electrical systems, indicate lighting arrangements, type of fixtures proposed, general light intensities, special electrical requirements of the user, including communications and electronic facilities where applicable, light and power service entrance and distribution arrangement. Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed conduits shall be delineated. Riser diagrams, showing service equipment, feeders, and panels, other than branch circuits, shall be shown. Cable sizes, current demand factors and the switch and panel board descriptions are not required at this time. Location capacity and space requirements of all major items of equipment shall be shown including interior substations with service equipment and panels. Power, communication, and electronic features will be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements.

(8) Identify all Government-furnished equipment to be installed by the Contractor and equipment furnished and installed by the Government, if applicable.

b. 65% Design - Documents building upon the 35% design, including drawings and the complete text of the specifications. The drawings will show an additional 30 % progress in all disciplines including site plans, floor plans, elevations, wall sections, details, and all other areas as listed in the 35% design. All cut sections and details shall also be shown on the drawings at this time. Any updated or corrected design analyses of architectural, structural, civil, electric, mechanical, and utility systems shall be included as well as an updated cost proposal.

c. 100% Design - Documents to be submitted by the Contractor that will be subject to Government review.

The documents will include final and complete drawings and specifications. The 100% design shall include all items identified in the DO and shall be ready for construction, requiring only final Government review. Note: Prior to the 100% design submission, the Contractor will submit a 35% and 65% design for Government review and subsequent approval to finalize the 100% design

d. Delivery Order (DO) – A DO is a document prepared by the Government and issued to the Contractor against the basic contract. Its purpose is to place an order for labor, materials and other associated items as necessary to complete the design and/or design-build/construction of a specific project. The DO requires the

Contractor to submit cost proposal and design documents for a project. Following submittal of the proposal and at the Government’s discretion, discussions may be held with the Contractor to clarify and/or negotiate elements of the proposal. If a construct only DO is issued as a follow on to a previously awarded 35% design DO, the design costs will be deducted from the total amount of the costs of the construction DO if the construct award is made within 1 year of the design approval.

e. Fixed Element Pricing Rate (FEP) -- “Fixed Element Pricing Rate” or “FEP rate” means a numerical factor that represents indirect costs and profit. The FEP rate is applied to total direct costs to price a job or project on individual task orders.

i. The offeror agrees that the FEP rate includes all indirect costs and profit, including but not limited to all overheads and burden rates, protective clothing, insurance, indirect equipment rental, taxes and compliance with tax laws (except NMGRT), contingencies, proposal/bid preparation costs, General and Administrative, insurance, and any/all other costs that cannot be attributed as a direct cost to the individual project. The FEP rate does NOT include bond or New Mexico Gross Receipts tax (NMGRT). Bond and NMGRT shall be listed as the 3rd to last and

2nd to last cost lines, respectively, on each project cost proposal, immediately before the Grand Total.

ii. The FEP rates proposed by the offeror, and accepted by the Government, are incorporated upon contract award and are binding in this contract. For all future task order proposals, the contractor will use this rate, or a discounted rate, to propose the amount for indirect costs and profit by applying it to “total direct costs.”

f. Statement of Work (SOW) – A document prepared by the Government and issued to the Contractor as part of the DO. Included in the SOW are the specific technical requirements for the project.

g. Request for Proposal (RFP) – A package of documents issued to the contractor requesting a cost proposal for construction and design documents for a project based on the DO. Following submittal of the proposal and at the government’s option, discussions may be held with the contractor to clarify and / or negotiate elements of the proposal. The RFP will be issued on design or design-build DO’s

h. Invitation for Bid (IFB) – A package of documents issued to a contractor requesting a firm price for construction and the required design documents for a project based on the DO. Once submitted, no revisions to the bid are permitted. Award is made to the low bidder. The IFB will be issued on construct only DO’s when a design is already available.

i. Professional Certification – Professional certification will be required on all life safety plans, fire suppression plans and pre-engineered structures. If requested by the Contracting Officer, additional plans will be stamped for a pre negotiated fee for certain task orders. The process consists of affixing a seal or statement to a drawing or design document to indicate that the work to which it is affixed has been performed by a person licensed as a professional, in that area of expertise, in the state of New Mexico.

j. Conventional Design-Build – The process by which the same contractor provides both the design and construction services for a project, completing the design before construction activity begins.

k. Fast Track Design-Build – The process by which the same contractor provides both the design and construction services for a project, beginning construction at a mutually agreed point prior to completion of the design and construction drawings.

l. Government Furnished Equipment (GFE) / Government Furnished Material (GFM) – Items of equipment or material which the government will supply to the contractor for use in the construction of a project.

m. Color Board – A visual presentation consisting of samples of the various finishes, grouped together based on location within the project that may be required as directed by the Contracting Officer. Samples shall be of adequate size to show the full pattern, texture, and color of each item and shall be submitted to the Contracting

Officer in the standard submittal format.

n. Design Costs – Those costs identified by the Contractor, not to exceed the 6% statutory limit, as part of the

DO process which represent the portion of the overall project cost attributed to preparation of the design for a construction project. If a construct only DO is issued as a follow on to a previously awarded 35% design DO, the design costs will be deducted from the total amount of the costs of the construction DO if the construct award is made within 1 year of the design approval.

o. Technical Representative of the Contracting Officer (TRCO): The Base Civil Engineer representative who performs technical surveillance and evaluation of the work under this contract. This designation in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract. Any site conditions that impact the construction of the project and indicate the need for possible changes to the SOW must be presented to the Contracting Officer in written format.

p. Sustainability: Demonstrate ability to achieve LEED self-certification. Comply with Air Force Sustainable

Design and Development (SDD) Implementing Guidance. Reference Leadership in Energy and Environmental

Design (LEED®) for New Construction and Major Renovation v2.2 Reference Guide.

q. Design Charrette/Post Award Kickoff Meeting: An intensely focused activity intended to build consensus among participants, develop specific design goals and solutions for a project, and motivate participants and stakeholders to be committed to reaching those goals. Participants represent all those who can influence the project design decisions. For further information, refer to documents such as A Handbook for Planning and Conducting Charrettes for High-Performance Project, National Renewable Energy Laboratory.

3. DESCRIPTION OF WORK:

a. An Invitation for Bid (IFB) or Request for Proposal (RFP) issued under this contract will be issued to all the contractors and will include a Delivery Order (DO) defining the project requirements. The project may ultimately require the contractor to produce a full design, partial design, or no design depending on the type of DO request. For example, a new project with no, or partial, previous design accomplished will be issued as an RFP and will include requirements to provide a 35% (minimum) design as part of the contractor’s bid or proposal.

Conversely, a project for which a 100% design is already available will be issued as an IFB and will only require a bid or cost proposal in the prescribed format. If awarded a Delivery Order (DO) for the project, the successful contractor will, as necessary, complete the design to the 100% level. A delivery order is a document prepared by the

Government and issued to the contractor against the basic contract. Its purpose is to place an order for labor, materials and other associated items as necessary to complete the design and/or construction of a specific project.

For IFB's and RFP’s, the cost proposal will be submitted using the reports generated by the CPG. In addition, the

DO may also include but is not limited to, the following, as applicable, based on the level of design required:

(1) Government prepared SOW, sketches, and any available as-builts, specifications, or design information.

(2) Design calculations requirements.

(3) Construction drawings requirements including professional certifications.

(4) Direction regarding fast-track vs. design-build.

(5) Timeframes for preparing the proposal, completing design work (if awarded), and completing construction.

(6) Contractor prepared specification sections and version required.

(7) Submittal requirements.

(8) Government Furnished Materials (GFM) or Government Furnished Equipment (GFE).

b. Proposals received in the RFP format will be evaluated based on compliance with the design requirements and the proposed price. The government reserves the right to enter into discussions with the contractor for the purpose of requesting minor revisions to the proposals. Proposals received in the IFB format will be evaluated based on low bid.

c. The contractor may be required to work within controlled or restricted areas. Refer to paragraphs 19 and

20 for additional information concerning security.

d. Occasionally, the government will have a need to establish a final price for a project which is not already funded but for which there is a reasonable expectation that funding will be received in the future. In that case, an

RFP will be issued to the contractor for preparation of a 35% design (if not already designed) and a cost proposal.

The 35% design fee (not to exceed the 6% statutory limit of the programmed amount, if applicable) shall be negotiated for those projects not already designed. The contractor must provide an acceptance period of 120 calendar days following establishment of a final price. If the project is awarded prior to 120 calendar day acceptance period, the contractor will be issued a DO to complete design work as needed and accomplish the construction. If the project is not awarded within the 120 day acceptance period following the establishment of a final price, the contractor will be paid the negotiated 35% design fee.

4. COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK:

The contractor shall commence work and complete the project in accordance with the time frames established in the

DO and Notice to Proceed (NTP). At completion of project, the contractor shall fill out and submit a “Transfer and

Acceptance of Military Real Property (DD 1354). The DD 1354 form can be obtained from http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd1354.pdf. See additional specific instructions for preparation of DD1354’s.

The Contractor shall comply with all requirements outlined in the Holloman AFB environmental regulations (see attached documents).

5. DESIGN DOCUMENTS, GENERAL:

The design documents developed by the contractor shall comply with the following requirements:

a. The Contractor shall receive one (1) copy of the appropriate record drawings if available, with the DO. The

Government does not guarantee the accuracy or adequacy of the existing record drawings. It is the Contractor’s responsibility to field verify all Government provided record drawings during preliminary site visits, planning of the http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd1354.pdf project, and prior to issuance of each DO. The Contractor shall be responsible for the reproduction of these drawings if multiple copies are needed.

b. When design is required by the DO, the Contractor shall develop all drawings using latest version of Auto

CAD computer aided drafting software and be prepared to utilize Standard D (24” x 36”) or Standard B (11” x 17”) drawing format. All drawings shall be in the same electronic format. The Holloman AFB cover sheet and title blocks shall be used. Templates for these will be provided to the Contractor on disk in Auto CAD. All drawings shall be drawn to Standard English scale as appropriate for the size of drawing. The Contractor shall submit three

(3) sets of Standard D and/or B size drawings in correct scale to the Contracting Officer with their proposal.

c. The Contractor shall prepare drawings, as specified in the DO, for Government approval prior to the start of construction or as indicated in the DO. It is not necessary for each drawing to be on an individual sheet; more than one drawing can be included on a sheet. Each sheet shall have an approved title block and border with professional certification when required by the DO. The title block shall contain project information including but not limited to

Project number, DO number, Project Name, and date. Basic design criteria utilized for each discipline will be included on the appropriate drawings as required by the DO. Examples would include wind and live/dead loads assumed for structural elements, function specific conditions such as lighting levels or future use considerations for electrical systems, site specific climatic design conditions for mechanical systems, and Uniform Building Code analysis (performed to the same level as if being applied to a building permit process). The following is a list of drawings which might typically be required under this contract:

(1) Cover Sheet with Title and Approval Block (showing haul route)

(2) Legend page

(3) Existing Site Plan

(4) Final Site Plan

(5) Grading Plan

(6) Underground Utility Plan and Profiles

(7) Demolition Plan

(8) Floor Plans

(9) Elevations

(10) Finish Schedule

(11) Wall and Roof Sections

(12) Window and Door Schedules

(13) Ceiling Plan

(14) Details

(15) Mechanical Plan and Schedules

(16) Plumbing and HVAC Riser Diagrams

(17) HVAC Controls Diagrams

(18) Electrical Site Plan

(19) Power Plan and Panel Schedule

(20) Electrical Plan and Lighting Plan with Schedule and details

(21) Fire Projection Plan

(22) Communications Plan

d. Perspective Drawing: When required by the DO, develop a black line concept perspective and/or a rendered (color) perspective of the project. (May be computer or hand generated.)

(1) The perspectives shall be approximately 14” x 28” in size and shall be mounted on a standard presentation board, complete with a small site plan and supporting data (i.e. size, cost of landscaping, site work, building, etc.) affixed to the presentation board.

(2) The black-line concept perspective shall be provided with the contractor’s bid/proposal as part of the

35% submittal. The rendered perspective shall be prepared by the contractor and delivered with the final design submittal when requested.

d. Topographic and/or Cadastral Surveys: Surveys/work as required for siting, grading, computation of quantities for excavation and fill, and development of a particular project site and the establishment of property lines in connection with a project shall be performed using conventional or other methods, such as a total station or

Global Positioning Systems (GPS) for field data collection at an accuracy level in accordance with “Geospatial

Positioning Accuracy Standards, Part 2: Standards for Geodetic Networks,” published by the Federal Geographic

Data Committee (FGDC), dated July 1998. All geodetic data shall be collected using the coordinate and projection system of the installation imagery - WGS 84 (G1150) latitude, longitude and ellipsoid height, and orthometric height

(EGM96). Data may also be requested in WGS 84 Universal Transverse Mercator (UTM) and Military Grid

Reference System (MGRS) coordinates. The Contractor shall use survey grade GPS, at an accuracy level of +/-

2cm. All Survey data collected shall be provided to the Government in a digital format with an attached Survey

Report identifying survey method, equipment list, calibration documentation, survey layout, description of control points, control diagrams, and field survey data.

e. Geographic Information System (GIS): GIS data shall be provided in ESRI ArcGIS 8.x personal geodatabase format. The Contractor shall identify the horizontal and vertical order, classification, ID number, elevation, coordinate location and any other necessary attributes (specified by the Government) for all surveyed features. Entity naming conventions, attribute fields, and domain names shall be collected in the format defined by the CADD/GIS Technology Center’s Spatial Data Standards (SDS) release 2.0, except where modified by the government. For more information, go to http://www.sdsfie.org/.

g. Specifications:

(1) If required by the DO, provide a Contractor-originated design specification that, in conjunction with the drawings, demonstrates compliance with materials, equipment, execution, and field quality control requirements of the SOW. The specified products, equipment, fixtures, devices, and systems submitted by the Contractor and accepted or approved by the Contracting Officer shall be used to construct the project. For projects, prepare the project specification section by using the appropriate Unified Facilities Guide Specifications (UFGS) available from the Whole Building Design Guide website, http://dod.wbdg.org/, which is current at the beginning of the design.

Modify the guide specification to fit the project. Delete portions of the guide specification that cover work not included in the project. When portions of the work involved are not covered in a guide specification, add requirements to the project specification, as necessary, using language and format similar to that employed in the guide specification. Use guide specifications only as source documents and do not reference them in project specifications. Do not combine work covered by various UFGS into one section unless the work is of a minor nature.

(2) In addition to the technical specifications described above, the current versions of the following references, which are available on line except as noted, are to be utilized in the preparation of project designs:

Latest Version Holloman AFB Design Compatibility Standards – provided by CE

American Society of Testing and Materials (ASTM) Standards;

American National Standards Institute (ANSI) Standards;

National Fire Codes, UFC 3-600-01 – Fire Protection Engineering for Facilities

International Building Code

International Mechanical Code

International Plumbing Code

National Electrical Code (NEC)

ANSI C-2, National Electrical Safety Code

Life Safety Code, NFPA 101

National Fire Protection Association (NFPA)

ANSI/ASCE 7-95

See Standard Design Criteria for additional references.

http://www.sdsfie.org/

(3) Any applicable manufacturer or industry specifications associated with material, supplies, or systems shall be utilized. If a discrepancy exists between these documents, the contractor shall bring this to the attention of the Contracting Officer and shall utilize the most stringent requirement(s) in the preparation of the project design.

(4) The use or specification of materials not made in the United States is prohibited. Only American made products shall be used in this project.

(5) Schedule of Material Submittals: Required submittals shall be listed on a Schedule of Submittals (the

AF Form 66 is obsolete, but contains the required information ) and the form will be provided upon award. A sample copy of the AF Form 66 is included as an attachment. Reference each submittal item on the AF Form 66 to the specification section and paragraph. Consecutively number each page of the Schedule of Submittal, e.g. “Page 1 of 1”. Use all line number rows on one page before starting another page. Ensure all items requiring submittals are annotated on the Schedule of Submittals with the anticipated submission date. The Contracting Officer will review the Schedule of Submittals to ensure all required submittals are annotated and track required submittals for each construction project..

f. Design Analysis: As specified in the DO, design analysis may be required, to include Calculations, General Description, History, Assumptions, References; Analysis of Alternatives; Energy Conservation

Analysis/Life Cycle Cost Analysis, and code references, as applicable for each discipline, to show compliance.

These calculations shall be provided by the contractor and included with the appropriate design submittal. The following is a list of calculations which might typically be required under this contract.

(1) Civil/Site work:

(a) Sizing and grades for sanitary & storm sewers

(b) Sizing for water mains & services

(c) Sizing for gas mains & services

(d) Soil testing (stamped with certification)

(e) Storm water runoff and drainage

(f) Pavement design analysis

(2) Structural

(a) Foundation sizes and reinforcing

(b) Superstructure framing

(c) Wind & snow loading analysis

(d) LL (live load) & DL (dead load) calculations

(e) Wall sizes and reinforcing

(f) Equipment supports

(g) Elevated platforms

(h) Floor member sizing / reinforcing

(i) Lintel sizing

(j) Sizing for roof joists & decking

(k) Seismic calculations

(3) Mechanical:

(a) Cooling and heating load analysis:

(b) Pump sizing and pump curves.

(c) Pipe sizing.

(d) Duct size.

(e) Static pressure loss.

(f) Control valve sizing.

(g) Psychometric chart analysis.

(h) Fan sizing and fan curves..

(i) Heat exchanger selection.

(4) Electrical:

(a) Load calculations

(b) Short circuit calculations

(c) Lighting level calculations

(d) Branch circuit calculations

(e) Motor feed requirements

(f) Panel sizing

(5) Fire Protection:

(a) Sprinkler layout and pipe sizing

(b) Water supply analysis

(c) Sizing of fire demand pipelines

(d) Sizing of fire pumps

(e) Sizing of Water Storage Tanks

(6) Architectural:

(a) LEED Checklist and Analysis

(b) IBC Code Analysis

(c) Life Safety Code Analysis

(7) Others as applicable to a specific project and identified in the DO.

6. AS-BUILT DRAWINGS:

During the progress of the work, the Contractor shall keep a careful record of all changes and corrections from the original design layouts shown on the drawings. These red-lined drawings will be maintained at the job site, available for inspection by the Government. The Contractor shall manually and promptly enter any changes and corrections on the contract or record drawings maintained at the site. On completion of the project, the Contractor shall update the original electronic drawing files and provide the Government with a draft of the as-built drawings in

Standard D size, on paper for review. Upon Government approval of the draft, the Contractor shall submit as-built drawings in quantities, sizes, and format as specified in the Task Order. The Auto CAD drawing shall be independently referenced such that the documents may be readily opened by Government personnel. The drawings shall indicate, in addition to all changes and corrections, the actual location of all subsurface utility lines. In order that the location of the utility lines and appurtenances may be determined in the event the surface openings or indicators become covered over or obscured, the as-built drawings shall be clearly defined to show the end of each run including each change in direction. This may be accomplished, by offset dimensions to two (2) permanently fixed surface features. Valves, splice boxes, and similar appurtenances shall be located by accurate dimensions along the utility run from a reference point. The Contractor shall record the depth (below the surface of each run), in addition to the size and type of conduit or pipe used for the run.

7. POST AWARD MEETINGS:

a. POST AWARD KICKOFF MEETING - The Post Award Kickoff (PAK) meeting is made up of Contract

Administration, Design Presentation, Partnering, and Scheduling. If mutually beneficial to the Contractor and the

Government, these four elements may be addressed in a single meeting or multiple meetings.

b. PARTNERING MEETING - The contractor shall conduct quarterly partnering sessions with key personnel of the project team, including Contractor's personnel and government personnel. The contractor shall pay all costs in connection with the partnering effort. To most effectively accomplish this contract, the Government requires the formation of a cohesive partnership with the Contractor and its subcontractors. Key personnel, including the client who will occupy the facility, the designer-of-record, principal individuals Civil Engineer Squadron (CES) office, the project sponsor, and representative(s) of the facility owner will be invited to participate in the partnering process.

Key members of the prime and subcontractors teams, including senior management, must participate. The initial session will be one-day minimum and the follow-on sessions, held at a minimum of once every three months or as agreed to by the partners, will be half-day minimum. The initial partnering session should be held away from the project site at a location acceptable to the Contractor and to the Government; the follow-on sessions can be held at locations agreed to by the partners. The contractor shall pay all costs associated with the partnering effort including facilitator, meeting room and other incidental items. Before the partnering session, the contractor shall coordinate with the facilitator requirements for incidental items (audio-visual equipment, two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session.

The contractor will copy documents for distribution to all attendees. The facilitator must be acceptable to both the

Contractor and the Government. The participants shall bear their own costs for meals, lodging and transportation associated with partnering.

c. DESIGN QUALITY ASSURANCE MEETINGS - After Government Quality Assurance (QA) of each

Design Submittal has been completed, meet with the Government for a one-day conference to discuss review comments for the specific design submittal. Provide consolidated copies of all Government comments with annotations of Contractor's action beside them. Notify the Contracting Officer in writing within five (5) days after receipt of Government's comments if the Contractor disagrees with comments technically or interprets comments to exceed the requirements of the contract.

(1) Design QA Meeting Attendees - The following Contractor key personnel shall attend the design QA meetings: Project Manager, QC Manager, DQC Manager, and Contractor's Design Staff (architect and engineering disciplines related to topics to be discussed).

(2) Design QA Meeting Location - Meetings shall be located at the office of the Contracting Officer's QA

Team or may be conducted at other locations or by other electronic means if mutually acceptable to all parties.

(3) Minimum Design QA Meeting Agenda - Address all Government comments that are unresolved and present clarification or supporting information requested by the Contracting Officer's QA team during the previous meeting.

d. PRECONSTRUCTION MEETING - Meet with the Contracting Officer to discuss construction items of concern to the Government and the Contractor such as outages, storage, trailer location, disposal of construction debris, etc. at a location to be determined by the Contracting Officer. The Preconstruction meeting may take place with the PAK meeting or at any time prior to mobilization and before any construction work begins.

8. WARRANTY OF CONSTRUCTION:

a. In addition to any other warranties in this contract, the contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material or design furnished, or workmanship performed by the contractor or any subcontractor or supplier at any tier. This warranty shall not limit the Government’s rights under the Inspection and Acceptance clause of this contract with respect to latent defects, gross mistakes and/or fraud.

b. This warranty shall continue for a period of one (1) year from the date of final acceptance of the work, unless otherwise specified in the individual DO. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of one year from the date of beneficial occupancy. In the event the contractor’s warranty of this clause has expired, the Government may bring suit, at its expense, to enforce a subcontractor’s, manufacturer’s, or supplier’s warranty.

c. The contractor shall remedy, at the contractor’s expense, any failure to conform or any defect. In addition, the contractor shall remedy, at the contractor’s expense, any damage to Government-owned or controlled real or personal property when that damage is the result of:

(1) The contractor’s failure to conform to contract requirements or

(2) Any defect of equipment, material, workmanship, or design furnished.

d. The contractor shall restore any work damaged in fulfilling the terms and conditions of this clause. The contractor’s warranty with respect to work repaired or replaced will run for one year from the date of repair or replacement.

e. The Contracting Officer shall notify the contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage.

f. If the contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the Government shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the contractor’s expense.

g. With respect to all warranties, express or implied, from subcontractors, manufacturers or suppliers for work performed and materials furnished under this contract, the contractor shall:

(1) Obtain all warranties that would be given in normal commercial practice

(2) Require all warranties to be executed, in writing, for the benefit of the Government if directed by the

Contracting Officer, and

(3) Enforce all warranties for the benefit of the Government if directed by the Contracting Officer.

Emergency warranty calls shall not exceed a 4-hour response time, while routine warranty response time shall not exceed three (3) workdays.

h. Unless a defect is caused by the negligence of the contractor, subcontractor, or supplier at any tier, the contractor shall not be liable for the repair of any defects of material or design furnished by the Government or the repair of any damage that results from any defect in Government-furnished material or design.

i. The warranty enumerated herein does not preclude any manufacturer warranties in excess of one year as noted in the individual specifications sections. The contractor should read each section carefully to ensure that he/she is aware of all warranties called for in each project.

9. TASK ORDERS:

All requests for services under this contract shall be via task orders.

10. PROGRESS OF WORK:

Once awarded a DO, the Contractor shall submit for approval all work schedules to the Contracting Officer within ten (10) calendar days after start of work unless otherwise specified. The reports contemplated by the clause titled

“Schedules for Construction Contracts” shall be accomplished on and in accordance with instructions pertaining to

AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report. This requirement is applicable to a DO with a minimum performance period of 60 calendar days or more unless otherwise specified by the Contracting Officer

11. MATERIAL APPROVAL SUBMITTAL FORM:

(AF FAR SUP 5336.290): All material and articles requiring approval, as contemplated by the Materials and

Workmanship Clause, shall be submitted by the contractor using AF Form 3000. All wall covering, carpet and other fabric type submittals will show the full pattern of material as a minimum. All applicable submittals shall be grouped in color boards as installed, i.e. carpet, paneling, chair-rail, wall covering and ceiling tile. Contractor is responsible for identifying and locating required materials for submittals to include matching any existing materials.

12. PROGRAM MANAGEMENT:

The Contractor shall provide a program manager and staff for executing DOs awarded under this contract. The program management staff shall have project design oversite, quality control, and construction and financial management capability. The program manager shall have a minimum of five (5) years experience as a program manager, and shall have the authority to negotiate DOs and modifications thereto and obligate the company for DOs.

The program manager shall have the authority to hire subContractors. The program manager must be experienced in subcontract management.

13. QUALITY CONTROL PLAN:

The contractor shall designate on-staff personnel as project superintendents to document and resolve all quality control problems and accomplish daily quality control inspections. The contractor shall establish a method to identify poor performance and specify appropriate corrective action. Project personnel will interface with

Government personnel to ensure that the quality control is maintained at the highest level.

14. SUBCONTRACTING SUPPORT CAPABILITY:

The Contractor shall provide subContractor management including surveillance, quality control, and scheduling.

SubContractors must be available to ensure quick response times. The Contractor must have the ability to manage and control multiple subcontracts at multiple job locations. The Contractor must ensure subContractors are competent and capable of handling all tasks assigned to them and shall ensure that each subContractor is not assigned more work than they can satisfactorily accomplish.

15. PROJECT EXECUTION AND TECHNICAL CAPABILITY:

Contractor shall have a support staff that includes clerical, quality control, project superintendent, drafting and design personnel as necessary to prepare bids/proposals and execute the construction phase of all DOs.

16. IDENTIFICATION REQUIREMENTS

a. Personnel: The Contractor and Subcontractor personnel shall present a neat appearance and be easily recognized as contractor employees when they are on Holloman AFB (HAFB). This shall be accomplished by providing each employee with a picture identification badge to be worn at all times.

b. Vehicles: Contractor and subcontractor vehicles shall have identification and shall be neatly stenciled or printed (not handwritten). Magnetic signs are acceptable. The identification shall be legible from 25 feet and be on the driver and passenger side of each vehicle. The sign shall include contractor name, contractor address, contractor phone number and TRCO phone number.

c. Contractor Office/Storage Area: Any storage yards or office trailers shall have the following sign posted:

(1) Size: 3 feet by 4 feet.

(2) Color: Sahara tan sign and posts with cocoa brown letters.

(3) Letters: Stenciled 4” high letters for first line of sign.

(4) Stenciled 3” high letters for middle of sign.

(5) Stenciled 2” high letters for last line of sign.

(6) Information:

AIR FORCE MACC CONTRACT

Contractor Name

Contract Number

Contract Duration

Emergency Contractor Phone Number

Technical Representative of the Contracting Officer

(TRCO) can be reached at 2-5832

d. Storage Yard: Upon request, reasonable space will be provided if permanent outdoor storage is required;

however, the contractor will be required to provide and install a Government approved fence to secure the area. The fence shall have a screen attached to conceal the materials inside in compliance with Holloman AFB’s color scheme and approved by the CO.

e. Office and Storage Facilities: The contractor is not required to have offices or storage facilities on HAFB.

If the contractor chooses to have an office or storage facility on HAFB, the government will provide a 50’ x 100’ lot within a reasonable distance of utilities. The contractor shall be responsible for any costs associated with their on-site office and storage facilities to include mobilization, demobilization, trailers, skirting, utility lines, connections and site restoration. The on-site office and storage facility must conform to Holloman AFB’s color scheme, architecture standard and be in good repair. Contractor on-site offices shall comply with handicapped accessibility laws and regulations. The contractor shall restore the site to its original condition within thirty (30) days of contract completion.

f. Available Utilities: Subject to available supply, the government will furnish reasonable amounts of electricity, gas, water and sanitary sewer capacity from existing outlets and supplies, without charge to the contractor. The contractor shall conserve the utilities. The CO, at his/her discretion, can charge the contractor for utilities if the contractor is using poor conservation practices. The contractor shall install, maintain and remove any necessary temporary connections and distribution lines at their own expense. If temporary lines are associated with a specific DO, they shall be removed prior to the final acceptance meeting. Communications access is not available to the contractor and the contractor will be required to use wireless communications.

g. Construction Project Sign: At commencement of construction the contractor will establish (in consultation with the Technical Reprsentative of the Contracting Officer) one construction sign at a prominent location at or near the construction site per the following guidance and specifications.

1. The prime contractor shall furnish and install a construction sign for identification of the project. The sign shall be constructed in accordance with the guidelines, specifications, and drawing below. No other contractor or subcontractor or material signs will be permitted on the site.

2. The cost of preparation and erection of the sign is included in the contract FEP rate. On rare occasions, and at the discretion of the Contracting Officer, the dimensions or other features of the sign may be changed, or the sign omitted altogether, at no additional cost to the Government.

3. The construction sign for identification of the project will be installed prior to commencement of construction at a location which is near the project site and amenable to public viewing.

4. The sign will be adequately supported with regard to site conditions and will be an adequate distance above the prevailing grade to permit public viewing. The contractor should exercise care when installing the sign to minimize disruption to the grounds/landscaping. Upon final acceptance of the project, the contractor shall be responsible for restoring the grounds/landscaping to its original condition.

5. The sign will be constructed of a 4.0 feet by 4.0 feet exterior type high density overlaid plywood or other sign material of equivalent quality and framed with nominal 2 inch by 4 inch wood of suitable grade.

6. The sign will be painted with black lettering on a matt white background.

7. Lettering will be of professional quality and in accordance with the drawing detail below; all lettering will be in proportion to the sizes shown and centered on the sign.

8. Information specified on the following detail will be displayed on the sign. A draft sign will be rendered, submitted and reviewed by the Contracting Officer prior to production.

9. Any additional information displayed on the sign will not detract from or displace the information required in the drawing. Changes must be approved by the Contracting Officer.

10. The sign will be maintained in good condition by the contractor until completion of the construction project.

11. The sign will be removed and appropriately disposed of when the construction is complete and accepted by the Government.

12. Below is the drawing detail/template for the sign. The contractor shall update appropriate information such as the contract #, task order #, phone #s, etc, as required.

17. GOVERNMENT FURNISHED EQUIPMENT/MATERIALS:

a. The Government reserves the right to provide Government furnished equipment (GFE) and/or Government furnished material (GFM) if the GFE/GFM is on hand and can be used by the Contractor to complete a DO. The

GFE/GFM shall be transported by the Contractor, from the Government storage area, to the work site indicated on the DO.

b. The Contractor assumes the risk and responsibility for the loss or damage to GFE/GFM once the Contractor receives possession of the GFE/GFM.

c. The Contractor shall follow the instructions of the Contracting Officer or his/her representative regarding the disposition of all GFE/GFM not consumed in performance of a task order.

18. GOVERNMENT EQUIPMENT ON THE SITE:

a. All GFE and GFM on each project is the property of the Government unless specifically noted otherwise.

Contractor shall relocate all property that the Government retains title to on the installation as specified in the DO or follow the instructions of the Contracting Officer or his/her representative.

b. The Contractor is required to cover equipment that is to remain in place within the area of contract operations and protect it against damage or loss. In addition where directed, the Contractor will store equipment that is removed in performance of work or return equipment for reuse in work as required by drawings and specifications. Equipment temporarily removed shall be protected and returned to the site in an equal condition to its original condition prior to starting work at no additional expense to the Government. Security for equipment or material that is to be reused and is removed for temporary storage shall be the sole responsibility of the Contractor.

19. DISPOSAL OF WASTE:

a. All construction debris will be taken off base to a state-approved landfill.

b. All trucks containing loose debris shall ensure that upon leaving the site, the debris is loaded in such a manner that shall prevent dropping of materials on streets and conform to local ordinances/laws. Fasten suitable cover, such as a tarpaulin, over the load before entering surrounding streets. The Contractor shall be responsible for cleaning up any materials that fall from trucks and be held liable for any resulting damages.

c. Upon request, the Contractor shall submit all trip tickets from the landfill facility to show all debris is being disposed of in an approved landfill and in accordance with all Federal requirements.

20. CONSTRUCTION SITE MAINTENANCE:

Contractor shall store all supplies and equipment on project site so as to preclude theft or damage. Maintain site in a neat and orderly manner. Protection and security for materials and equipment on site is the sole responsibility of the contractor. The contractor may be required to install temporary fencing to protect the site as indicated in the DO.

21. WORK IN SPECIAL SECURITY AREAS:

Government shall provide all escorts required for contractor access to restricted/controlled areas, while working on construction projects at Holloman AFB.

22. DELAYS IN ENTERING AND LEAVING WORK AREA:

If the work site is located in a restricted or controlled area, the contractor may experience delays due to compliance with entrance/exit requirements of the restricted/controlled areas. The contractor shall not be compensated for reasonable delays in accessing the site. Also, due to the nature of restricted areas, the contractor may be requested to leave the restricted area at any given time. The Contracting Officer may extend the contract performance time when area designations change while the contractor is working.

23. SAFETY AND HEALTH:

a. General:

(1) In order to provide safety controls for protection to the life and health of employees and other persons, for prevention of damage to property, materials, supplies, and equipment, and for avoidance of work interruptions in the performance of this contract, the contractor shall comply with all pertinent provisions of the

Corps of Engineers Manual, EM 385-1-1, (current version), entitled “Safety and Health Requirements Manual,” as amended, and will also take or cause to be taken such additional measures as the Contracting Officer, or his/her designated representative may determine to be reasonably necessary for the purpose. The manual can be obtained from the Government Printing Office, Washington DC 20402.

(2) The contractor will maintain an accurate record of, and will report to the Contracting Officer or his/her designated representative in the manner and on the forms prescribed by the Contracting Officer or his/her designated representative. The contractor will report exposure data and all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incident to work performed under this contract.

(3) The Contracting Officer or his/her designated representative will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The contractor shall, after receipt of such notice, immediately take corrective action.