Attachment 17 - SABER MAC IDIQ RFP Section L v1.7 (Final) -- 20250210.pdf

Attachment 17 to FA466425R0001

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The United States Government (USG) reserves the right to cancel this solicitation, either before or after the closing date. In the event the USG cancels this solicitation, the USG has no obligation to reimburse an offeror for any costs.

Period of Acceptance of Offers: The offeror agrees to hold the prices in its offer firm until 180 days after the proposal due date.

L1. BUDGET/FUNDING INFORMATION

L1.1. Magnitude of Construction:

In accordance with (IAW) Federal Acquisition Regulations (FAR) 36.204, Disclosure of the Magnitude of Construction Projects, the following SEED project will meet the Indefinite Delivery / Indefinite Quantity (IDIQ) minimum value. To cover the initial award requirement of the March Air Reserve Base (MARB) Simplified Acquisition for Base Engineering Requirements (SABER) Multiple Award IDIQ contract per Department of the Air Force Federal Acquisition Regulation Supplemental (DAFFARS) 5316.504(a)(2), the USG will award a minimum guarantee by executing one (1) of the following two (2) Seed Projects / Task Orders (TO):

1. PDPG 15-0123 – Maintain Exterior Paint @ Building 300

2. PDPG 17-0117 – Maintain Exterior Paint & Replace Low Slope Roof @ Building 373

L2. GENERAL INFORMATION

L2.1. General Instructions:

This section of the instructions to offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal shall include all data and information requested by the ITO and submitted in accordance with (IAW) these instructions. Any offeror who submits an incomplete proposal or does not conform to these instructions may be considered non-responsive and may not be evaluated or considered eligible for award. The offeror is required to meet all solicitation requirements, including the terms, conditions, representations, and certifications. Failure to meet a solicitation requirement may result in an offeror’s proposal being ineligible for award. The offeror shall be compliant with the requirements as stated in the RFP.

NOTE: The offeror shall make no changes or modifications outside of Section L instructions to the solicitation or its attachment(s). Any such changes or modifications will be rejected and may render the proposal ineligible for award.

The Procurement Contracting Officer (PCO) has determined there is a high probability of adequate price competition in this acquisition. Therefore, the offeror is advised to submit their best pricing and technical information up-front; Multiple offers will not be accepted. Upon examination of initial offers, the PCO will determine if adequate price competition exists. If the PCO determines that adequate price competition exists, no additional price information will be requested and certification under FAR 15.406-2, Certificate of Current Cost or Pricing Data, will not be required. However, if at any time during this competition the PCO determines that adequate price competition no longer exists, offerors may be required to submit certified cost or pricing data, to the extent necessary for the PCO to determine the reasonableness and affordability of the price.

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and substantiation of stated claims. The proposal shall not simply rephrase or restate the USG’s requirements but shall provide convincing rationale to address how the offeror intends to meet these requirements. The offeror shall assume that the USG has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the offeror’s proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

Proposals shall demonstrate a comprehensive understanding of the nature and scope of work required. The USG will not search for data to cure problems or address inconsistencies in proposals. Each offeror shall submit a complete proposal IAW these instructions. The USG may consider any failure to comply with these instructions to be indicative of what could be expected from the offeror during performance and may render the proposal ineligible for evaluation purposes. General statements (e.g., “will comply,” “noted and understood,” "IAW industry best practices or standards,") without supporting narratives are not acceptable.

Cursory responses or responses that merely reiterate or paraphrase the language contained within the Statement of Work (SOW) does not satisfy the requirements of the solicitation.

L2.1.1. Acceptance Period:

The USG requires a minimum acceptance period of 180 calendar days from the date of USG offer receipt;

however, the offeror may specify an acceptance period exceeding the USG’s minimum requirement. The offeror’s proposal shall affirmatively state an acceptance period equal to, or greater than, 180 calendar days.

Failure to affirm may render proposal ineligible for evaluation purposes.

L2.1.2. Retainability or Disposal:

IAW FAR Subpart 4.8, Government Contract Files, the USG will retain electronic copies of any proposals.

L2.2. Government Point of Contact (POCs):

The PCO is the primary POC for this acquisition. The offeror shall address all questions or concerns to the PCO and Contract Specialist (CS) below. Electronic (email format) requests for clarification may be sent to the below organizational emails as your POCs.

POC: Title: Email:

Mr. Jon D. Aaron PCO jon.aaron@us.af.mil

Mr. Michael Dorsey CS michael.dorsey.14@us.af.mil

L2.3. Debriefings:

The PCO will promptly notify an offeror of any decision to exclude them from the competition or competitive range if a competitive range is established; whereupon the offeror may request and receive a debriefing in accordance with FAR 15.505, Pre-award Debriefing of Offerors. The offeror excluded from the competition or competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. An offeror desiring a debriefing shall make their request IAW the requirements of FAR 15.505, or FAR 15.506, as applicable. See further discussions in M1.2., Competitive Range Determination.

NOTE: An offeror excluded from the competitive range is entitled to no more than one (1) debriefing for each proposal submitted.

L2.4. Discrepancies:

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO electronically (email format) with supporting rationale as well as the remedies the offeror is asking the PCO to consider as related to the omission or error.

The offeror is reminded that the USG reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages concerning the initial proposal.

L2.5. Electronic Reference Documents:

All referenced documents for this solicitation are available on www.sam.gov or https://piee.eb.mil. Refer to the links in the announcement on www.sam.gov. Offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

NOTE: The offeror shall be registered in the PIEE Solicitation Module with the role of Proposal Manager.

See https://pieetraining.eb.mil/wbt/sol/Proposal_Manager.pdf.

Certain identified documents within the Technical Library are not suitable for public release and will be made available upon request by emailing the PCO as identified in paragraph L2.2 or by requesting via www.sam.gov. It is the responsibility of each offeror to review www.sam.gov for posting of amendments, updates, or changes to current information. An offeror is encouraged to “follow” and/or “subscribe” for real time e-mail notifications and/or monitor www.sam.gov and/or https://piee.eb.mil for updates to this solicitation.

Offerors shall have a current assessment in the Supplier Performance Risk System (SPRS) as required by the Department of Defense Federal Acquisition Regulation Supplemental (DFARS) 252.204-7019 and DFARS 252.204-7020. An assessment date is considered current within the last three (3) years of this solicitation issuance. The USG will consider the offeror’s risk assessment for item, price, and supplier risk, as applicable. Offerors are able to access their risk assessments by following the access instructions in the SPRS users guide available at https://www.sprs.csd.disa.mil/reference.htm.

L2.6. Oral Presentation:

The USG will neither utilize nor consider oral presentations for this solicitation.

L2.7. Exchanges with Offerors:

Exchange of source selection information between the USG and the offeror will be controlled by the PCO.

Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “SABER – Source Selection Information – See FAR 3.104” in the subject line.

L2.8. Amendments to the Solicitation:

If this RFP is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. The offeror shall acknowledge receipt of all issued amendments by providing signed copies of the amendment(s) as part of the offeror’s proposal. Failure to do so may render the proposal ineligible for evaluation http://www.sam.gov/ https://piee.eb.mil/ http://www.sam.gov/ https://pieetraining.eb.mil/wbt/sol/Proposal_Manager.pdf https://piee.eb.mil/ https://www.sprs.csd.disa.mil/reference.htm review.

L2.9. Submission, Modification/Revision, and Withdrawal of Proposals:

Proposals shall be complete and submitted prior to the date and time specified in the SF33, Solicitation, Offer, and Award, Item 9. The proposal, modification(s) or revision(s) of a proposal shall only be accepted if delivered electronically via PIEE. See paragraph L2.19. Submission, below for instructions on how to submit documents via PIEE. No other means of delivery will be accepted.

L2.10. Organization/Number of Copies/Page Limits:

The titles and contents of the volumes shall be as defined in the following table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.1. The content of each proposal volume is described in the table below:

Table 2.1 - Proposal Organization

VOLUME VOLUME TITLE ELECTRONIC

COPIES PAGE LIMIT

I Contract Documentation 1 (Original) Max 35 pages

II Technical 1 (Original) Max 35 pages

III Past Performance 1 (Original) Max 25 pages

IV Price / Cost 2 (1 Original.

1 Redacted)

Attachment 19 – Coefficient Pricing Worksheet

L2.11. Page Limitations:

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess electronic copies will be returned to the offeror as soon as practicable. Page limitations may be placed in responses to Evaluation Notices (ENs) if applicable. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

Each page shall be counted except for the following:

• Cover Pages,

• Tables of Content,

• List of Table or Figures, and

• List of Appendices.

L2.12. Page Size and Format:

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it will be counted as two (2) pages. Page size shall be 8.5 x 11 inches. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than twelve (12) points. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and 1-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply both to responses concerning ENs and to the mandatory electronic copies of the offeror’s proposal. Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11x14 inches in size. Foldout pages shall fold entirely within the volume and count as a single page. For tables, charts, graphs and figures, the text size shall be no smaller than eleven (11) points. These limitations shall also apply to the mandatory electronic copies of the offeror’s proposal.

L2.13. Pricing Related Data:

The offeror shall complete blocks 14, 15, 16, 17, 19 and 20 of the RFP, Section A, of the SF1442. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation. These sections constitute the model contract. Additionally, the Pricing Schedule shall be filled out on the provided Attachment 19 – Coefficient Pricing Worksheet and Attachment 20 – Coefficient Pricing Worksheet Instructions for SABER to reduce administrative burden. Offerors whose price is determined to be unreasonable may not be considered for award.

L2.14. Priced Coefficients Factor:

The offeror’s coefficient pricing schedule will be evaluated, based upon the total coefficient proposed for base award coefficients and all options. The USG will evaluate the proposed pricing schedule coefficients to determine which offerors’ total coefficient represents the best value to the USG. The PCO will use price competition and other applicable techniques deemed appropriate IAW FAR 15.404-1 to determine whether an offeror's overall pricing is fair and reasonable as well as balanced across all option years. Evaluation of options shall not obligate the USG to exercise such options. The USG’s evaluation of the offeror’s coefficient pricing schedule will breakdown and document the completeness and reasonableness of the proposed coefficients. The price will also be evaluated to determine the offeror’s understanding of the contract requirements as expressed by the solicitation.

L2.15. Cross-Referencing:

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

L2.16. Indexing:

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L2.17. Labeling:

Each volume of the proposal should be separated into its own attachment. The offeror shall apply all appropriate markings including those prescribed IAW FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Price or Proposal Information and Source Selection Information.

L2.18. Electronic Offers:

Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall be in electronic format via the Solicitation Module within https://piee.eb.mil by the date noted on the solicitation. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 10, MS Office Excel 10, MS Office Project 10, and MS Office Power Point 10, as applicable. Acknowledgement of solicitation amendments (SF30s) will be accepted electronically via the PIEE Solicitation Module and on the submitted SF1442. The acknowledgement must be received prior to solicitation closing date. If an offeror chooses to submit their proposal electronically, it is their responsibility to ensure the proposal, and its attachments is received by the date and time of closing.

L2.19. Submission:

The "original" proposal shall be identified to differentiate from those which are redacted. Proposals shall be submitted in the PIEE Solicitation Module. The USG will NOT accept faxed or emailed proposals.

L2.19.1. Please see the links below:

• www.sam.gov:

• https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml

• https://www.acq.osd.mil/asda/dpc/ce/cap/docs/piee/PIEE_Solicitation_Module_Vendor_Access

_Instructions.pdf

• https://dodprocurementtoolbox.com/

-or-

L2.19.2. Hand Carry and or Commercial Carrier

452d Operational Contracting Office Attn: Michael Dorsey, CS

1261 Graeber Street Bldg 2313, Suite 118 March ARB, CA 92518

The offeror shall ensure that it clearly marks the package "Controlled Unclassified Information (CUI)" and "Source Selection Information -- IAW FAR 2.101 and FAR 3.104". The label should also be clearly marked with FA466425R0001, SABER on the outer envelope.

L3. VOLUME I – CONTRACT DOCUMENTATION

L3.1. Representations and Certifications (Section K):

The purpose of this volume is to provide information to the USG for preparing the MARB SABER IDIQ contract document and supporting files. The offeror's proposal shall include a signed copy of the completed solicitation, completed Attachment 19 – Coefficient Pricing Worksheet, and Section K, Representations, Certifications, and other Statements. Offerors shall be required to complete all blocks requiring offeror information. Signatures by the offeror constitutes an offer, which the USG may accept. The "original" copy should be clearly marked. Offerors shall be required to complete ALL required representations and https://piee.eb.mil/ http://www.sam.gov/ https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml https://www.acq.osd.mil/asda/dpc/ce/cap/docs/piee/PIEE_Solicitation_Module_Vendor_Access_Instructions.pdf https://www.acq.osd.mil/asda/dpc/ce/cap/docs/piee/PIEE_Solicitation_Module_Vendor_Access_Instructions.pdf https://dodprocurementtoolbox.com/ certifications in Section K.

L3.2. Solicitation/Contract Form SF1442:

The offeror shall be required to complete blocks 14, 15, 16, 17, 19 and 20 of the RFP, Section A, of the SF1442. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP, Sections A through J. These RFP sections constitute the model contract. The offeror shall be required to insert proposed coefficients concerning Section B for each Contract Line-Item Number (CLIN) or Sub-CLIN (SLIN), to include all option periods. Additionally, the offeror shall provide additional documentation regarding the rationale used to determine their coefficients. The offeror shall be required to complete the necessary fill-ins and certifications in Sections I through K. The offeror shall be required to return Section K in its entirety. In regard to Sections C through I, the offeror shall submit only those pages that require a fill-in.

NOTE: Be sure to sign and date where required. Sections K, L, and M will be removed from the resulting MARB SABER IDIQ contract award but will be considered incorporated by reference.

L3.3. Other Information Required:

The offeror shall provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

L3.4. Authorized Offeror Personnel:

The offeror shall provide the name, title, and telephone number of the company/division POC regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, the offeror shall identify those individuals authorized to negotiate with the USG.

L3.5. Company/Division Address, Identifying Codes, and Applicable Designations:

The offeror shall provide company/division's street address, county and facility code; Commercial and Government Entity (CAGE) code; Unique Entity Identifier (UEI); TIN; size of business (large or small);

and labor surplus area designation. This information shall be included in the original version only and not in the redacted version.

L4. VOLUME II – TECHNICAL UNDERSTANDING & APPROACH

L4.1. General:

The offeror’s proposal is limited to no more than 15 pages as defined in Table 2.1. Technical Proposals will be rated on an ACCEPTABLE / UNACCEPTABLE basis by subfactor. The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Using the instructions provided below, the offeror shall provide as specifically as possible the actual methodology the offeror would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By the offeror’s proposal submission, the offeror is representing that the firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for the offeror to merely reiterate the objectives of this requirement or reformulate the requirements specified in the solicitation to the USG.

L4.2. Format and Specific Content:

L4.2.1. Technical:

In the Technical volume, the offeror shall address its technical solution for meeting or exceeding the USG’s minimum performance or capability requirements of each Technical subfactor.

L4.2.2. Volume Organization:

The Technical volume shall be organized according to the following outline:

• Cover Page

• Table of Contents

• List of Tables or Figures

• List of Appendices

• Courses of Action

L4.2.3. Courses of Action and Technical Documentation:

The offeror shall provide a written narrative describing their technical understanding and approach for the SABER contract with specified details concerning the Seed Project provided.

L4.2.4. Technical Subfactors:

The offeror’s proposal shall address each of the following Technical Subfactor’s Criteria in detail per their understanding of the MARB SABER IDIQ contract Statement of Work (SOW) in the Seed Projects’ TO.

L4.2.4.1. Subfactor 1 – Management/Organizational Structure:

The offeror shall provide an organizational chart identifying key personnel with a description of their work experience relating to projects similar in scope to those expected under this MARB SABER IDIQ.

Additionally, the offeror shall provide a narrative describing the organization’s program management policies, procedures, and processes. The offeror shall provide a comprehensive Project Management Plan (PMP) developed specifically for managing the MARB SABER IDIQ program. The PMP shall discuss the offeror’s management approach used for design, site clearing and demolition, construction, completion/ turn-over of projects, and overall management. The information in the PMP shall make it clear that the offeror has the ability to deliver a quality product and effectively manage the designers, consultants, and subcontractors on the team, as well as the ability to coordinate all work throughout the simplified design and construction phases. The PMP shall include an explanation of the total project team management approach for the construction team as well as a résumé for the Project Manager. The offeror shall list any relevant experience or certifications the Project Manager possesses that will help the USG determine their ability to oversee projects under the MARB SABER IDIQ contract. The offeror shall provide design/ documentation for the overall MARB SABER IDIQ provided in the applicable Attachments.

L4.2.4.1.1. At a minimum, the offeror’s proposed approach shall thoroughly substantiate all the following:

• A block diagram identifying the individuals (management and supervisors) associated with this requirement to include Key personnel.

• Each individual’s name, title, duty, years of experience, and experience level relating to similar contracts in size and scope for the following Labor Categories:

o Project Manager (minimum of 5 years’ experience) o Site Superintendent (minimum of 3 years’ experience) o Quality Assurance Manager/ Foreman (minimum of 2 years’ experience) o Safety Manager (minimum of 1 year experience) o Cost Estimator (with e-4Clicks S/W, can be filled by one of the other required on-site disciplines) o Draftsman (with AutoCAD S/W, can be filled by one of the other required on-site disciplines)

L4.2.4.1.2. At a minimum, the offeror’s proposed approach shall provide a description of the organization’s project management policies and procedures to include its project planning approach for the MARB SABER IDIQ, the process for information flow, reporting, and the policies and procedures for coordinating and executing multiple simultaneous construction projects. Additionally, the offeror shall denote who will be responsible for the development of AutoCAD drawings (Draftsman). Also, the offeror shall denote the PE or architecture firm used and shall specify whether the PE or architecture firm will be in-house or subcontracted.

L4.2.4.1.3. At a minimum, the offeror’s proposed approach shall provide a description of the organization’s approach for multiple work sites on separate TOs concurrently without causing undue delay of completion of these multiple TOs. This approach shall also indicate the management that may occur based on USG end of fiscal year (EOFY) finances.

L4.2.4.2. Subfactor 2 – Bonding Capacity:

The offeror shall provide evidence of its ability to obtain the maximum single award / TO performance and payment bonding capacity of $1M and a minimum multiple project aggregate bonding capacity of $9M for the entire MAC IDIQ over five (5) years.

L4.2.4.2.1. At a minimum, the proposed offeror’s approach shall thoroughly substantiate all the following:

• Bonding Capacity documents that meet the aggregate and project amounts, backed by a Bonding Surety company with a best company rating of ‘A’.

• Bonding Capacity documents must include the Bonding Surety company’s name, address, phone number, and points of contact.

• Bonding Surety company must be registered with the Department of Treasuries List of Registered

Surety Companies (https://fiscal.treasury.gov/surety-bonds/list-certified-companies.html).

L4.2.4.3. Subfactor 3 – Quality Control Plan:

The offeror shall provide a draft Quality Control Plan (QCP). The QCP shall identify personnel, procedures, controls, instructions, tests, records, and forms to be used. The QCP shall describe the offeror’s approach to detection and resolution of problems with the actual work in sufficient detail to evaluate the frequency and quality of contractor inspections and how progress shall be measured. After contract award is finalized, the formal detailed QCP shall be required from the apparent awardee no later than twenty (20) calendar days after the award of the contract for approval IAW the SOW.

L4.2.4.3.1. At a minimum, the offeror’s proposed approach shall thoroughly substantiate all of the following:

• A description of the offeror’s quality control processes and procedures, including a chart showing lines of authority.

• The QCP Manager shall report to the Project Manager or someone higher in the organization. The

Project Manager in this context shall mean the individual with responsibility for the overall management of the project including quality and production.

L4.2.4.4. Subfactor 4 – Seed Projects:

The Seed Projects will be used to determine technical acceptability for awarding the MARB SABER IDIQ contract. The scope of the Seed Projects is intended to be a representative sample of the work to be performed under the basic MARB SABER IDIQ contract. There are two (2) Seed Projects included in this request for proposal (RFP). For these tasks, the offeror shall be required to identify the major milestones that make up the Seed Projects’ critical path, providing a detailed approach from requirement documents to construction completion within the period of performance stated within the project. The Seed Projects’ milestones shall be identified as preliminary dates and defined in terms of the number of calendar days from one (1) milestone to the next. The offeror shall identify significant risks that may hinder progression along the critical path. The critical path shall provide a detailed approach for cradle-to-grave completion of the Seed Projects. The offeror’s narrative shall identify how work will transition from one (1) area to the next, and the customer-oriented approach for ensuring customer expectations and goals are met or exceeded throughout construction phases. The offeror shall provide design/documentation for the Seed Projects. At a minimum, the offeror’s proposed approach shall thoroughly substantiate all the following:

L4.2.4.4.1. Work Performance Plan (WPP) – The offeror shall provide a comprehensive WPP (to include, but not limited to material submittals, testing, policies, procedures, records, forms, surge management, and processes to be used).

L4.2.4.4.2. The offeror shall provide an equipment list to accomplish the work, including a thorough explanation of all equipment proposed to perform the work.

L4.2.4.4.3. The offeror shall provide a realistic schedule that demonstrates an approach and understanding of the required activities to execute each Seed Project. The offeror’s schedule shall define the Seed Projects’ critical path, shall provide for a description of all work, and sequencing activities required to complete multiple projects within their respective calendar days. This shall be demonstrated by including a GANTT chart showing all activities and the critical path.

L4.2.4.4.4. The offeror shall provide a price proposal that includes the proposed CLINs with pricing (based on proposed coefficients) and quantities applicable for executing the Seed Projects through the usage of RS- Means (Unburdened) Cost Database estimating software (e4Clicks) or approved equivalent. The proposed CLINs will be evaluated for technical acceptability. The offeror’s proposal shall be sent with a digital e4Clicks file, PDF, and conceptual drawings needed to evaluate proposed CLINs and quantities.

L5. VOLUME III – PRESENT/PAST PERFORMANCE

L5.1. General:

Each offeror shall submit a past performance volume with its proposal, containing a past performance narrative IAW the format in Attachment 22 – Past Performance Questionnaire (PPQ) (to be filled out and submitted by previous customers). This information is required for the offeror and all significant subcontractors who are proposed to perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the USG will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance. PPQs filled out by previous customers, must be delivered by the previous customer directly to the Contracting Office. PPQs completed by previous customers, but delivered from the offeror, will be discarded. Instruct previous customers to send PPQs to jon.aaron@us.af.mil and michael.dorsey.14@us.af.mil. Along with the information required in this paragraph, the offeror shall submit a consent letter in their format executed by mailto:jon.aaron@us.af.mil mailto:michael.dorsey.14@us.af.mil.

each significant subcontractor, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort concerning a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the USG of requested information on the offeror's performance.

L5.2. Recent and Relevant Contracts:

The offeror shall submit up to five (5) of the most recent contracts within Attachment 23 – Relevant Contracts FY25 SABER, that are considered most relevant in demonstrating the offeror’s ability to perform the proposed effort. Recent past performance is defined as any relevant work completed within the past five (5) years from the date of issuance of this solicitation. Also, the offeror may include information for up to five (5) recent contracts performed by each significant subcontractor that you consider most relevant in demonstrating their ability to perform the proposed effort. Past Performance information on recent contracts performed by significant subcontractors may be included, however the prime contractor’s past performance will be weighted as significantly more important than that of its subcontractors. The offeror shall include rationale supporting its assertion of relevance. Offerors shall also demonstrate their ability to successfully complete three (3) or more active contracts simultaneously. Examples include, but are not limited to, Simplified Acquisition of Base Engineering Requirements (SABER), Job Order Contracts (JOC), Multiple Award Construction Contracts (MACC), Multiple Award Task Order Contracts (MATOC), or simply evidence of simultaneous work completed on schedule. The offeror shall include rationale supporting its assertion of relevance. For a description of the characteristics or aspects the USG will consider in determining recency and relevance, see Section M of the solicitation, Performance Confidence Assessment.

L5.3. Specific Content:

Offerors shall be required to explain what aspects of the contract are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate to. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, the offeror shall be required to submit quality performance indicators or other management indicators that clearly support that the offeror has overcome past problems.

L5.3.1. The offeror shall forward a copy of the PPQ (Attachment 22) to their most recent references, for whom the offeror has contracted similar services with Federal, State, and Local Governments. If the offeror does not have Federal, State, or Local Government references, the offeror shall provide references from private industry sources that are not prohibited from furnishing information to the USG. The PPQs must be forwarded to a verified POC at each of those agencies or business organizations for completion.

L5.3.2. Prior to forwarding the PPQ to each reference, the offeror shall complete the Section entitled “Contractor Information”. Offerors may include with their proposal information on problems encountered on the identified contracts and the offeror’s corrective actions. The USG will consider this information as well as information obtained from any other sources when evaluating the offeror’s past performance information. The PPQs completed by the offeror’s referenced sources and sent directly to the 452d Operational Contracting Office in response to this RFP will not be considered part of the Past Performance Volume 15-page limitation.

L5.3.3. A cover letter sent by the offeror with the PPQ should request the referenced source(s) to complete the PPQ and email it to jon.aaron@us.af.mil and michael.dorsey.14@us.af.mil. PPQs must be received no later than the proposal due date and time. Offerors shall be responsible for ensuring their referenced source(s) receive the PPQs in time to complete and return the PPQ to the 452d Contracting Office and must be received by the USG no later than the proposal due date.

L6. VOLUME IV – PRICE/COST

L6.1. Section B – Contract Line-Item Number (CLIN) Coefficient Prices:

The offeror shall complete Attachment 19 – Coefficient Pricing Worksheet. In order to be considered for award, the offeror shall submit coefficients for all CLINs and SubCLINs (SLINs) identified in Section B.

In lieu of filling out Section B, Supplies or Services Prices, offerors shall be required to submit pricing on the attached pricing worksheet in order to meet the requirements outlined in Section M of the solicitation.

Offerors shall round to the nearest hundredth (i.e. 0.91) on the pricing schedule. Offerors should then place that worksheet at the end of Volume IV.

NOTE: The coefficient is the price multiplier that the offeror employs in its price proposal. The USG uses this multiplier to determine the price of work for each tasker on individual task orders (TOs). Bare Costs (i.e., material, equipment, labor without any markups for subcontractors, sales tax, overhead, profit, etc.), are multiplied by the coefficient to arrive at the actual price for a unit of work. The coefficient shall be represented as a net decrease from, or a net increase to, the prices listed in the Unit Price Book (UPB). An offer of net would be represented as 1.00. An example of a net decrease from the prices in the UPB would be 0.98. An example of a net increase from the prices in the UPB would be 1.06.

L6.1.1. The offeror shall insert proposed coefficients for each CLIN or SLIN, including all option periods.

The quantities listed for each CLIN/ SLIN represent the average number of projects based on five (5) years of historical data. CLINs with a quantity of one (1) have no historical data. These quantities are listed only to assist in proposal preparation and do not constitute or guarantee actual quantities under any circumstance. Additionally, all offerors shall provide additional documentation regarding the rationale used to determine their coefficients.

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