Attachment 01 - SABER MAC IDIQ Master SOW v1.9 (Final) -- 20250207.pdf

Attachment 01 to FA466425R0001

STATEMENT OF WORK FOR

SIMPLIFIED ACQUISITION OF BASE

ENGINEERING REQUIREMENTS

(SABER)

452d Air Mobility Wing March ARB, CA

Rev. 28 February 2025

TABLE OF CONTENTS

1.0 PROJECT DESCRIPTION 3

2.0 WORK BY THE GOVERNMENT 3

3.0 PERFORMANCE CAPABILITIES 3

4.0 TECHNICAL DESIGN SUPPORT 5

5.0 DESIGN AND CONSTRUCTION REQUIREMENTS 5

6.0 QUALITY CONTROL 6

7.0 NOT USED 7

8.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY 7

9.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY 7

10.0 TASK ORDER PRICING 7

11.0 COMPUTER REQUIREMENTS 10

12.0 COMMUNICATION 11

13.0 CONSTRUCTION START-UP PERIOD 11

14.0 ORDERING PROCEDURES 11

15.0 COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR WORK 12

16.0 WEATHER DAYS 13

17.0 HOURS OF WORK 13

18.0 JOBSITE VERIFICATION / GOVERNMENT-FURNISHED RECORD DRAWINGS 14

19.0 MATERIAL SUBMITTALS / SHOP DRAWINGS 14

20.0 BURN PERMITS 14

21.0 EXCAVATION PERMITS AND DIGGING 15

22.0 TESTING OF MATERIALS 15

23.0 PRE-FINAL AND FINAL INSPECTIONS 16

24.0 WARRANTY 16

25.0 COMPUTER-AIDED DESIGN (CAD) REQUIREMENTS 16

26.0 SCHEDULING WORK 17

27.0 WORK IN OCCUPIED AREAS 17

28.0 COORDINATING WITH GOVERNMENT ACTIVITIES 17

29.0 NOISE CONTROL 18

30.0 CONSTRUCTION SITE MAINTENANCE 18

31.0 CONTRACTOR PARKING 19

32.0 TRANSPORTATION OF CONSTRUCTION EQUIPMENT 19

33.0 BASE FIRE REGULATIONS 19

34.0 SECURITY REQUIREMENTS 19

35.0 AIRFIELD REQUIREMENTS 20

36.0 WORK IN SPECIAL SECURITY AREAS 20

37.0 SAFETY AND HEALTH 20

39.0 EXPLOSIVE OPERATED HANDTOOLS 20

40.0 CONTRACTOR’S USE OF ELECTROMAGNETIC EMISSION DEVICES 21

41.0 RECORDING AND PRESERVING HISTORICAL AND ARCHEOLOGICAL FINDS 21

42.0 PAVING AND ROADWORK 21

43.0 USE OF TOBACCO 21

44.0 INAPPROPRIATE WORKER BEHAVIOR 21

45.0 COMPLETION OF CONTRACT 21

ABBREVIATIONS 22

1.0 PROJECT DESCRIPTION

1.1 The Contractor (KTR) shall provide all management, labor, material, equipment, (unless furnished by the Government (USG)), transportation, supervision, and minimal designs to accomplish numerous, concurrent projects for a broad range of maintenance, repair, and minor construction work on real property at March Air Reserve Base, CA (MARB). This includes conducting environmental testing, laboratory analysis, monitoring, seeking permits, paying fees to State or local agencies, preparing documents, and/or taking other associated actions required for the express purposes of being granted authority to conduct or complete the identified work at MARB. The KTR shall be in compliance with applicable laws, regulations, or rules concerning Federal, State or local authorities having jurisdiction over the identified work to be accomplished with the scope of this Statement of Work (SOW). The base encompasses over 2,151 acres, and 244 facilities containing 2,633,043 SF. The size and diversity of MARB necessitates expeditious response and efficient management of the identified task order projects placed against the Simplified Acquisition of Base Engineering Requirements (SABER) contract.

1.2 Each Task Order (TO) shall be executed as required per individual and succinct Seed Project SOWs and overall Terms and Conditions of the contract. The Contracting Officer (CO) will issue to the KTR a Request for Proposal (RFP) describing requirements for each TO. In response to the RFP, the KTR shall submit a proposal to include all applicable documentation for review by the CO. If applicable, the CO will schedule negotiations with the KTR, and at the conclusion of negotiations, may award an individual TO. The KTR shall be required to maintain a local office to facilitate receipt of each TO and provide other services as described in Section 3.0 – PERFORMANCE CAPABILITIES.

1.3 The KTR shall have a start-up period of thirty (30) calendar days from the time of contract award for any mobilization activities associated with this contract to fully execute the requirements of the contract.

1.4 The USG will provide only basic design / scope information for each TO. The KTR shall complete the design and provide construction and complete as-built drawings (if required). The KTR shall provide sufficient technical support and project management to assure the quality and completeness of TOs. This shall include accommodating a number of concurrent “active” projects, providing flexibility of the design staff and subcontractor pool to handle rapid increases in work volume, processing submittals in a timely manner, and performing according to schedule. The KTR shall be required to manage and execute the normal to heavy workload of concurrent projects. The KTR may on occasion be required to provide for large, unexpected fluctuations in the workload. It is estimated that less than five percent (5%) of all work will be required during other than normal working hours.

2.0 WORK BY THE GOVERNMENT

2.1 The USG is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using USG workforces. The USG may use other contracts as it deems necessary or desirable to accomplish the work, and by doing so will not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 The KTR shall provide quality, cost effective designs for multiple TOs simultaneously within the time constraints stated in Section 14.0 – ORDERING PROCEDURES. The KTR shall complete the design and drawings to a point where the architectural, civil, structural, mechanical, and electrical drawings clearly indicate the proposed method of accomplishing the work, while annotating the description, size, and location of each item listed in the detailed cost proposal. The KTR’s design and drawings shall comply with the USG’s concept design requirements as well as all governing codes (See Section 5.0 – DESIGN AND CONSTRUCTION REQUIREMENTS). The KTR shall use recognized industry standard practice for determining their proposed design materials and methods unless the USG specifies otherwise.

3.2 KTR Personnel:

3.2.1 KTR Contract Manager (KCM): The KCM shall be responsible for the overall performance of this contract. The KCM(s) shall possess the necessary experience to direct oversight of all project design and planning activities. The KCM’s alternate, who shall act for the KTR when the KCM is absent, shall be designated in writing to the CO.

3.2.2 KTR Quality Control Manager (KQCM): The KQCM shall provide quality control management for all active TOs and shall be responsible for executing the Quality Control Plan (QCP). The KQCM shall also visit each active project site daily to ensure full compliance with all safety requirements and verify that the materials and workmanship are in accordance with (IAW) the approved construction drawings, shop drawings, and material submittals.

3.2.3 The KQCM shall prepare and coordinate:

• material submittal sheets;

• shop drawing submittals; and

• QC reports.

The KQCM shall also:

• schedule and coordinate testing procedures;

• attend site visits;

• schedule pre-final/final inspections; and

• attend all status meetings as required.

The KQCM shall be someone other than the KCM or KTR Project Superintendent (KPS).

3.2.4 KTR Project Superintendent (KPS): The KPS shall provide on-site supervision and visit each active project site daily. The KPS shall also:

• submit periodic detailed progress reports (AF Form 3065) for each TO;

• schedule and coordinate subcontractors and material suppliers;

• conduct site visits and pre-final/final inspections; and

• attend all status meetings as required.

NOTE: The KPS cannot be the KQCM, and subcontractors shall not perform duties of the KPS. Each TO does not require its own KPS unless the magnitude and quantity of active TOs prevents one (1) KPS from providing adequate oversight.

3.2.5 KTR Environmental Manager (KEM): The KTR shall appoint in writing a KEM for the contract.

The KEM is directly responsible for coordinating KTR compliance with Federal, State, local, and installation requirements. The KEM shall be responsible for:

• ensuring compliance with Hazardous Waste Program requirements (including hazardous waste handling, storage, manifesting, and disposal);

• implementing the EPP;

• ensuring environmental permits are obtained, maintained, and closed out;

• ensuring compliance with Stormwater Program requirements;

• ensuring compliance with Hazardous Materials (storage, handling, and reporting) requirements;

and

• coordinating any remediation of regulated substances (lead, asbestos, PCB transformers).

Although this can be a collateral position, the person in the KEM position shall be trained to adequately accomplish the following duties:

• ensuring waste segregation and storage compatibility requirements are met;

• inspecting and managing Satellite Accumulation areas;

• ensuring only authorized personnel add waste to containers;

• ensuring KTR personnel are trained in 40 CFR requirements IAW their position requirements;

• coordinating the removal of waste containers; and

• maintaining the Environmental Records binder and required documentation, including environmental permits for compliance and close-out.

The KTR shall submit KEM qualifications to the CO.

3.2.6 The KTR shall also provide and maintain the following capabilities, at a local or remote office, to support the MARB SABER IDIQ contract.

3.2.6.1 Design/Drafting: The KTR shall provide technical design and computer-aided design and drafting (CADD) support capable of producing accurate design and drawings for each individual TO within the time constraints specified in Section 14.0 – ORDERING PROCEDURES.

3.2.6.2 Cost Estimating/Negotiating: The KTR shall provide estimating / negotiating support capable of producing accurate quantity take-offs and cost proposals within the time constraints specified.

3.3 KTR Employee Requirements: The KTR shall ensure that all employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the KTR’s expense.

3.4 The KTR shall not employ any person who is currently or formerly an employee of the USG, if the employment of that person would create a conflict of interest.

3.5 Subcontractors: All subcontractors performing work in their specialty shall be licensed in the State of California as required.

3.6 KTR Employee Training Records: For personnel conducting work regulated by Federal, State, local and MARB laws, regulations, plans, and policies, the KTR shall prepare and maintain employee training records throughout the term of the contract that meet applicable 40 CFR requirements. The KTR shall provide employee training records in the Environmental Records Binder. The KTR shall ensure that every employee completes a program of classroom instruction or on-the-job training that teaches them to perform their duties in a way that ensures compliance with Federal, State, and local regulatory requirements for the RCRA Large Quantity Generator. The KTR shall provide a position description for each employee, by subcontractor, based on the Davis-Bacon Wage Rate designation or other equivalent method, evaluating the employee's association with hazardous and regulated wastes. This position description shall include training requirements as defined in 40 CFR 265 for a Large Quantity Generator facility. The KTR shall submit these assembled employee training records to the CO at the conclusion of the project, unless otherwise directed. The KTR shall train its personnel to meet California environmental requirements. The KTR shall conduct environmental protection / pollution control meetings for its personnel prior to commencing construction activities.

3.7 The KTR shall conduct additional meetings for new personnel and when site conditions change. The KTR shall include the following in the training and meeting agenda:

• methods of detecting and avoiding pollution;

• familiarization with statutory and contractual pollution standards;

• installation and care of devices, vegetative covers, and instruments required for monitoring purposes to ensure adequate and continuous environmental protection / pollution control;

• anticipated hazardous or toxic chemicals or wastes, and other regulated contaminants; and

• recognition and protection of archaeological sites, artifacts, waters of the United States, and endangered species and their habitats that are known to be in the area.

The KTR shall provide a copy of the Erosion and Sediment Control Inspector Qualifications as defined by the EPA and certification as required by the State of California.

3.8 Throughout the life of this contract, whenever there are active TOs, the KCM shall be available to meet with the CO at base contracting within ninety (90) minutes after notification by telephone during normal business hours. The KCM shall be available to meet with the CO within thirty-six (36) hours when there are no active TOs. The CO shall be able to contact the KCM or the designated representative by phone at all times.

3.9 The KCM (or the designated representative) shall provide overall contract management, including:

• the full authority to develop TO proposals,

• the full authority to negotiate and sign TOs,

• providing subcontract purchasing and administration,

• reviewing material submittals and shop drawings, and

• attending all status meetings, site visits, and pre-final/final inspections.

4.0 TECHNICAL DESIGN SUPPORT

4.1 The KTR’s staff shall have either in-house or access to architect-engineering resources in all construction engineering / architectural disciplines.

5.0 DESIGN AND CONSTRUCTION REQUIREMENTS

5.1 MARB SABER IDIQ contract TOs could require design up to thirty-five percent (35%). The thirty-five percent (35%) level design typically includes floorplans in building system areas such as architectural, electrical, HVAC, plumbing, civil, environmental, typical schedules, and manufacturer cut sheets. All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following codes, unless the CO directs the KTR otherwise.

5.1.1 International Building Code

5.1.2 International Mechanical Code

5.1.3 International Plumbing Code

5.1.4 National Electrical Code

5.1.5 National Fire Code

5.1.6 Unified Facilities Criteria

5.1.7 Unified Facilities Guide Specifications

5.1.8 Uniform Federal Accessibility Standards

5.1.9 March ARB Installation Facilities Standards (IFS) and all current amendments.

https://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs

NOTE: If there is a conflict between these codes, the most stringent requirements shall apply.

https://www.wbdg.org/FFC/AF-AFCEC/INSTALLATION-FACILITIES-STANDARDS-IFS https://www.wbdg.org/FFC/AF-AFCEC/INSTALLATION-FACILITIES-STANDARDS-IFS

5.2 The KTR shall provide an Environmental Protection Plan (EPP) to cover all potential work under this contract. The EPP shall be prepared as specified in the guide specification listed below.

5.2.1 The following MARB environmental specifications shall be used to address environmental protection and controls on all projects.

• March ARB UFGS Update Division 01 – Existing Condition Section 01 57 19.

• March ARB UFGS Update Division 02 – Existing Condition Section 02 82 16.00 20

• March ARB UFGS Update Removal and Disposal of Lead-containing Paint Section 02 82

33.1320

5.2.2 The KTR shall perform all activities of this contract IAW all applicable Federal, State, and MARB specifications.

6.0 QUALITY CONTROL

6.1 It shall be the KTR’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of this SOW. The KQCM shall direct the execution of the KTR’s

QCP.

6.2 A finalized version of the QCP shall be submitted to the CO for review and approval within thirty

(30) calendar days after award. Any changes to the plan shall be submitted to the CO for review and approval. The QCP shall include, but is not limited to the following:

6.2.1 Inspection System: Details of the KTR's inspection system, which monitors the execution of any task completed under this contract, shall specify the areas to be inspected on a scheduled or unscheduled basis, the frequency of inspections to be accomplished, and titles of the individuals who are performing the inspections.

6.2.2 Deficiency Prevention: The KTR shall identify on each TO a method for identifying and preventing quality deficiencies and their causes.

6.2.3 Response Times: Routine warranty calls shall be no later than forty-eight (48) hours after the initial notification by the USG. Emergency calls shall be no later than two (2) hours after initial notification by the USG. Punch list items on individual TOs shall be resolved within ten (10) working days of notification by the USG unless a timelier completion is noted elsewhere in the TO requirements.

6.2.4 Inspection Files: The KTR shall maintain on-site records of all the inspections conducted by the KTR and the corrective actions taken. This documentation shall be made available to the USG throughout the performance of this contract.

7.0 RESERVED.

8.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY

8.1 All KTR equipment shall be the sole responsibility of the KTR. The USG is not liable for the theft, vandalism, or damage to any KTR supplies, equipment, or property. The KTR shall secure their materials and protect all equipment from damage.

8.2 Equipment or material the KTR shall remove as required during the course of the TO, which then requires reinstallation as part of the TO requirement, shall be the responsibility of the KTR. All damaged material shall be replaced with equipment or material of equal quality and function by the KTR at their own expense.

9.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

9.1 Only the CO is authorized to make changes to the contract or any TO issue hereunder. No other USG or non-USG official shall alter this contract or any TO issue IAW the basic contract terms and conditions.

The KTR shall report any attempts to alter this contract or any Task Order to the CO. In the event the KTR affects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. If the KTR needs clarification(s) regarding a TO or contract, the KTR shall submit a Request for Information (RFI) through the appropriate channels, which is the CO.

10.0 TASK ORDER PRICING

10.1 TO pricing is based upon unit price data from RS-MEANS. The KTR’s TO pricing shall be accomplished as described below and shall be based on the most economical standard construction practices.

Value engineering and design review shall be used in project design and scope development.

10.2 Terms Explained:

10.2.1 Line-Item Costs: The cost of a line-item shall be the item’s total bare cost based on a national average as defined by the RS-MEANS Price Book (Latest Edition). The RS-MEANS labor costs are included as line-items of work.

10.2.2 RS-MEANS Price Book (MPB): Includes all items of work from a current year RS-MEANS Facilities Cost Data Guide, RS-MEANS Assemblies, and RS-MEANS Master Composite Cost Data Guides.

The line-items are priced primarily using KTR-furnished RS-MEANS electronic data bases. The RS- MEANS labor costs are included as line-items of work.

10.2.3 Custom Price Book (CPB): A pre-priced item book that allows for the addition of recurring items not included in the MPB. Recurring non-pre-priced items (NPIs) may be added to the CPB after negotiations, and they are used on a TO at the discretion of the CO.

10.2.4 Non-Pre-priced Items (NPI): Items of work not included in the MPB required for execution of a TO and within the scope and general intent of the contract. These items shall be submitted, approved, and/or negotiated if necessary. NPIs are used in circumstances where the material cost for an item is significantly higher than the RS-MEANS price. Aside from RS-MEANS labor costs, an NPI comprised of material costs solely would fall under an NPI line-item. All NPIs found in a TO shall be separate from the RS-MEANS items in the cost estimate. The cost of NPIs cannot exceed twenty-five percent (25%) of the TO.

10.2.4.1 Items provided from sources such as Engineered Performance Standards, Preventative Maintenance Standards, and Service Call Standards will not be negotiable; however, their costs shall be used in calculating the NPI percentage of the total TO cost.

10.2.4.2 NPI prices taken from local area sources shall be at the lowest price offered from at least two (2) acceptable suppliers. Labor costs shall be derived using the RS-MEANS productivity and crew cost rates.

The KTR shall submit a worksheet for each NPI item which shows all of the costs and calculations used to develop the NPI’s price. The KTR shall retain all materials used in performing take-offs (calculations, sketches, field measurements, etc.), obtain all cost information for the NPIs (catalog cut sheets, vendor quotes, etc.), and provide these materials in the proposal.

10.2.4.3 In the event that a minimum of two (2) quotes cannot be obtained for the product or service, or the material supplier is the manufacturer, a sole-source justification shall be required. Sole source is justified when there is only one (1) supplier, or when potential suppliers or subcontractors are unresponsive or respond with “no bid”, etc. The KTR shall document the sole-source justification and submit it to the USG as part of their proposal package.

10.2.4.4 NPI prices include only direct costs.

10.2.4.5 Negotiating prices for NPIs and incorporating them into a given TO does not automatically incorporate the items into the contract for subsequent use as a priced line-item. To permit subsequent use, the CO shall incorporate prices for NPIs by supplemental agreement into this contract itself, in which case they become pre-priced items under the contract. This may occur with an annual update to the MPB or separately at another time during the year at the discretion of the CO.

10.2.5 Local Area Adjustment Factor: The RS-MEANS total weighted-average city cost index adjusted for the city of Riverside, CA.

10.2.6 Coefficient: The coefficient is multiplied to the initial MPB and NPI TO prices to calculate the overall TO total price.

10.2.6.1 The coefficient is defined as a numerical factor that compensates the KTR for any cost and profit not included in the unit pricing. The coefficients shall include all costs not covered in the MPB and NPI.

10.2.6.2 Examples of such costs include:

• Gross Receipts taxes,

• Payroll taxes for direct employees, including:

o FICA, o Worker's Compensation, o State Unemployment, o Federal Unemployment;

• Superintendents' salaries,

• Builders' Risk insurance costs,

• Mobilization expenses,

• De-mobilization expenses,

• Bond Premium expenses,

• Various Overhead expenses, including:

o Project Estimating Software costs, o Site Office overhead, including:

Field Office / KTR Trailer costs, Office Furniture costs, Office Equipment costs, Staff salaries (@ Site Office), Vehicle and Construction Equipment maintenance costs, Office Administrative costs, Home Office overhead costs (proportional share);

• Other Project-related Insurance costs,

• Special Worker Clothing costs,

• Traffic Barricade costs,

• Additional Supervision,

• Paperwork Fees associated with a given TO plan, including:

o Asbestos Removal costs, o Lead Abatement costs, o Consultant Fees, o Storage costs (on and off-site);

• Other Overhead (General and Administrative expenses),

• Profit (within reason),

• Labor burden for the prime KTR and subcontractor costs,

• Bond Premiums,

• Other Tax costs,

• Adjustment Factor costs (for average TO size),

• Proposal preparation costs (for withdrawn TOs),

• Costs associated with the following required procurements:

o Tools, o Equipment, o Software, o Specifications, o Computers;

• Environmental Law compliance costs,

• Engineering Service costs (if required),

• KTR’s perception of the accuracy of RS-MEANS cost data,

• Minimum Project Design costs, and

• Technical Support costs.

NOTE: No allowance will be considered later for these costs.

10.2.6.3 Contingencies such as changes to labor wages and inflation shall be adjusted annually by the annual economic price adjustment to the MPB. Any change in the applicable minimum hourly rates of wages during the contract period shall not affect the unit prices to be paid by the USG reformed under the contract.

10.2.6.4 The KTR shall consider the following factors that affect the calculation of the coefficients:

10.2.6.5 The coefficients are fixed for the term of the contract.

10.2.6.6 The MPB prices are for “in-place” quantities. There shall be no allowances added for storage, shipping, staging, and handling.

10.2.6.7 Daily clean-up shall be performed at all active project sites.

10.3 All vehicles, office supplies, office setup, administrative requirements, and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients.

Equipment/tool rental will be allowed as a direct cost to any TO for specialty equipment required for a TO.

For example, scaffolding, lifts, earth-moving equipment, etc. The KTR shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, pick-up trucks or vans, etc. The cost of maintaining, operating, mobilizing, de-mobilizing, and transporting the KTR’s equipment shall be included in the coefficient.

10.4 How to Calculate a TO Price:

10.4.1 Total MPB Costs: The sum of all MPB line-item costs.

10.4.2 Total NPI Costs: The sum of all NPI line-item costs.

10.5 Keeping Prices Current:

10.5.1 The RS-MEANS Price Book: The list and price information for all pre-priced line-items covered in this contract are found within the MPB. The MPB, which consists of the current year RS-MEANS Facilities Cost Data Guide and RS-MEANS Master Composite Cost Data Guides, shall be updated in February of each year (e.g., the contract is awarded on 31 May 2024; the 2024 MPB shall remain in effect through 31 December 2024, and shall be updated on 15 January 2025).

10.5.1.1 The MPB shall be updated annually through the life of the contract. This annual update shall only pertain to new projects estimated in that particular year. In February of each year, all projects that were previously estimated, but not yet awarded, will be updated to the current year costs. If the new RS-MEANS Price Book covers an existing CPB line-item, the line-item in the new RS-MEANS price book shall be used and the existing line-item in the CPB shall be discarded.

10.5.2 Custom Price Book: The CPB shall be updated to current year pricing on 15 January of each year and shall be submitted by the KTR. The CPB will be reviewed and approved by the CO.

11.0 COMPUTER REQUIREMENTS

11.1 Each TO proposal shall be prepared using e-4Clicks Project Premier Estimator (or approved equal as provided by the KTR) and the RS-MEANS Facilities Masterfile cost data. Each line-item in the MPB includes appropriate material, equipment, and labor costs indexed to the Riverside area. The RS-MEANS prices in the MPB shall be updated annually per agreement, using the RS-MEANS referenced local percentage (in the section titled City Cost Index) for materials and labor in the Riverside area.

11.2 The KTR shall provide and maintain the current year MPB consisting of the RS-MEANS MPB (electronic database of pre-priced items).

11.3 The KTR shall provide, install, and maintain the KTR’s computer hardware and software. At a minimum, the KTR shall maintain equipment and software throughout the term of this contract.

11.4 Any KTR-furnished hardware not operating properly shall be promptly repaired by the KTR so as to maintain all schedules and deliver all documents to the USG within the timeframes specified.

11.5 All drawings submitted by the KTR shall be created using AutoCAD software.

11.6 The KTR shall submit all CADD drawings via email or other acceptable means of safe file transfer such as DoD SAFE.

11.6.1 All design work to be provided under this contract shall be accomplished and developed using CADD software and procedures conforming to the following criteria.

11.6.2 The “March ARB Installation Facilities Standards (IFS) and all current amendments” is the applicable specification for developing design drawings and submitting as-built drawings.

11.6.3 The KTR shall submit “as-built” drawings, in the form of CADD files, to the CO for review and approval for each individual TO prior to submitting a 100% invoice for the project.

11.6.4 Electronic drawings shall be submitted both in AutoCAD (color) and PDF (Black and White) in D size format (30” wide).

12.0 COMMUNICATION

12.1 The KTR shall provide and maintain a cellular telephone for the KCM, KQCM, and KPS throughout the period of this contract.

13.0 CONSTRUCTION START-UP PERIOD

13.1 The first thirty (30) calendar days following basic contract award shall be designated as a start-up period, after which the KTR shall have all equipment and personnel in place to fully execute the requirements of this contract.

14.0 ORDERING PROCEDURES

14.1 Site Visit:

14.1.1 The CO will provide the KCM an RFP that will include date and time of site visits, a brief concise SOW, a preliminary list of required shop drawings/material submittals (if required), and possibly concept design drawings. The KCM and subcontractors (if applicable) shall attend the site visit and obtain whatever measurements and information necessary to develop the design and produce a complete and accurate TO proposal, to be submitted to the CO within ten (10) working days from the date of the site visit. Due to mission requirements, it may be necessary to require the KTR’s TO proposal in less than ten (10) working days. For more complex projects, additional time may be granted by the CO.

14.1.2 The scope validation / site visit discussions will include:

• Site access,

• Methods and alternatives for accomplishing the work,

• Definition and refinement of requirements,

• Requirements for proposal (in addition to those enumerated in this SOW),

• Detailed scope of work, and

• Special time requirements for completion, and phasing requirements.

14.1.3 The Contract Specialist (CS) will complete a Memorandum for Record of the site visit. Questions or clarifications should be directed to the CS or CO concerning the discussions above.

14.2 KTR’s Proposal: A TO proposal shall consist of drawings (if applicable), a detailed TO cost proposal, period of performance, cover sheet, and applicable project SOW with confirmation of the project scope.

14.2.1 Drawings: The KTR shall provide one (1) set of electronic drawings (PDF) that clearly locate, define, and quantify each item in the KTR’s detailed cost proposal. The KTR’s drawings shall clearly indicate compliance with the requirements of the USG’s concept design and building codes. The KTR shall provide civil, structural, architectural, mechanical, and electrical drawings in enough detail to allow the USG to evaluate the KTR’s detailed cost proposal for completeness and accuracy.

14.2.2 Cover sheet including the SOW and scope: The KTR’s TO proposal shall include a cover sheet defining the project information and performance period.

14.3 Negotiation: The CO will notify the KCM and schedule negotiations (as necessary). The KCM shall be available to negotiate within two (2) working days of notification.

14.3.1 All TOs will be Firm-Fixed Price (FFP) and will be negotiated on a line-item by line-item basis.

Unit prices will not be discussed, except for NPIs. The negotiations will establish the appropriate line-items for the TO and quantities for each line-item. The KTR shall be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

14.3.2 At the conclusion of line-item cost fact-finding, the CO will negotiate a reasonable and expeditious performance period based upon input from the Government Project Manager (GPM). Provisions for assessing liquidated damages (LD) will be determined on each individual TO by the CO.

14.3.3 Within five (5) working days after the TO price and performance time have been negotiated, the KTR shall provide revised drawings, corrected for any deficiencies and negotiated changes. Revised drawings shall be provided to the CO for signature. Incomplete drawings may be annotated and returned to the KCM for revision. Approved drawings will be signed by the CO and returned to the KCM for use as construction documents. Two (2) sets of construction drawings shall be on the jobsite at all times.

14.3.4 After the issuance of a Notice to Proceed (NTP) for any TO, the USG may elect to host a Pre- Performance Conference. The KTR and subcontractors shall be represented at the scheduled conference and be prepared to discuss all efforts related to the TO. A Notice to Proceed (NTP) will be issued upon receipt of insurance and required bonds.

14.4 Estimation of Projects in Advance of Funding:

14.4.1 During the course of the contract, the KTR may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre-Order costs including proposal preparation and attendance during negotiations or site visits will be due to the KTR for projects that are negotiated, and funding is not provided.

14.4.2 Fiscal Year-end Procedures: The KTR may be given a list of projects that the base reasonably expects to receive funding for. The list may be revised for both additions and deletions based on the USG’s requirements. These projects will be estimated, and negotiations completed. The USG shall incur no obligation until such time as funding becomes available and a TO is executed for the project. The negotiated total quantities shall remain binding until funding becomes available. Agreed upon total prices that contain NPIs shall be verified with the KTR prior to execution of the TO. In the event the NPIs have undergone a substantial change in the market, the items shall be re-negotiated, and an agreement shall be reached prior to executing a TO.

15.0 COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR WORK

15.1 The KTR shall be required to:

• commence work under this contract within (to be determined per TO) calendar days after the date the KTR receives the NTP,

• prosecute the work diligently, and

• complete the entire work ready for use not later than (to be determined per TO) calendar days after receipt of the NTP.

The time stated for completion shall include final clean-up of the premises.

15.2 Submittals and AF Form 3064, Contract Progress Schedules (CPS): The KTR shall, within ten (10) calendar days after NTP, submit three (3) copies each. The work elements and percentages for each element stated on the AF Form 3065 shall be identical to the work elements and percentages on the AF Form 3064.

15.3 Inspection by the USG: The Government Project Manager (GPM) will monitor the KTR’s progress on each active TO and will identify any non-compliant items while performing technical surveillance of workmanship. The GPM shall have access to the jobsite at all times. The construction drawings shall be on the jobsite and available for review at all times.

15.4 Progress Reports: After approval of the initial progress schedule, the KCM shall coordinate with the GPM each Friday morning to review the amount of progress for each TO and discuss any weather days requested for that week. This review will ensure accurate progress is reported on the weekly progress report (AF Form 3065). Disputes shall be referred to the CO for resolution. The KTR will be paid monthly (upon the submission of proper invoices) for the work performed during the preceding month for each individual TO. Invoices will be submitted and separated by TO.

15.5 Meetings: The KCM shall attend a weekly meeting as scheduled by the GPM to discuss each active TO. The KTR shall prepare minutes of the meeting no later than three (3) calendar days after and provide a copy to all parties in attendance. Should any party not concur with the minutes, they shall state the areas of non-concurrence in writing to the KTR within four (4) calendar days of receipt of the minutes.

15.6 Distribution of Correspondence: A KTR representative shall visit the Base Contracting Office, Bldg.

2313, Suite 118, to pick up and deliver correspondence when needed.

15.7 Payment: Final payment for each TO will be withheld until all discrepancies are corrected and “as-built” drawings are approved by the CO. Payment up to ninety percent (90%) will be made for performance, and ten percent (10%) will be withheld for receipt of approved “as-built” drawings / CADD disks for 100% payment.

16.0 WEATHER DAYS

16.1 In order for the CO to award a time extension for unusually severe weather, the following conditions shall be satisfied:

16.1.1 The weather experienced at the project site during the contract period shall be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

16.1.2 The unusually severe weather shall actually cause a delay to the completion of the project. The delay shall be beyond the control and without the fault or negligence of the KTR.

17.0 HOURS OF WORK

17.1 Normal work hours shall be Monday through Friday from 6:30 AM to 4:30 PM, except days observed as Federal Holidays as listed below:

New Year’s Day 1 January Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

Holidays falling on a Saturday are observed on the preceding Friday. Holidays falling on a Sunday are observed on the succeeding Monday.

17.2 The KTR may request to work on a weekend, after hours, or on a holiday. All such requests shall be submitted in writing to the GPM and CO with a description of the type of work to be accomplished on that date. Any request to work on a weekend shall be submitted by close of business on the prior Wednesday.

Requests to work other than weekends shall be submitted a minimum of thirty-six (36) hours prior to the requested date. The USG reserves the right to approve or deny the request. The KTR’s request to work outside standard work hours shall not justify non-standard rates.

18.0 JOBSITE VERIFICATION / GOVERNMENT-FURNISHED RECORD DRAWINGS

18.1 The USG agrees to provide access to all known and relevant drawings the KTR may need. Prior to starting each TO proposal, the KCM shall schedule an appointment with the GPM to review the USG drawings of record at Building 2403. Upon request, the KCM shall be provided one (1) copy of any drawing which is relevant to the TO. The KCM shall sign a receipt listing the specific drawing sheet(s) requested and received. The integrity of these drawings is not guaranteed, and the KTR shall field verify all items on the drawings. The existing dimensions and locations shown on the drawings are for approximation purposes only. Failure to verify the dimensions, conditions, and locations of items on USG furnished record drawings shall not relieve the KTR of responsibility for his design. Additionally, failure to verify shall not constitute a basis for the reimbursement of cost increases resulting from inaccuracies of drawings furnished to the KTR. The KTR’s construction drawings shall show existing conditions in the project area.

19.0 MATERIAL SUBMITTALS / SHOP DRAWINGS

19.1 Once an individual TO is awarded, the KTR shall submit all required material/shop drawing submittals to the CO within ten (10) calendar days for approval. No materials shall be installed prior to approval.

19.2 All material submittals and shop drawings shall be submitted electronically on the AF Form 3000, Material Approval Submittal, with the TO title, project number, and TO number clearly indicated. The KTR shall pay particular attention to instructions on the reverse side of the AF Form 3000. If the USG disapproves of the submittal, the KTR shall revise and resubmit as required, identifying changes made since the previous submittal. Three (3) copies of each submittal shall be submitted to the CO for approval. One

(1) copy will be returned to the KTR. The KTR may submit a catalog of standard material data sheets for selected items that are used repetitively for the MARB SABER IDIQ TOs. The catalog number for these items can be referenced on the AF Form 3000 without attaching copies of the data sheets.

19.3 Material submittals and shop drawings shall be checked and signed by the KQCM prior to submission to the CO.

19.4 Submittals shall be legible and shall include all technical data needed to verify that the item meets requirements of the MPB line-item description, specifications, and applicable codes.

19.5 Refer to the applicable TO SOW for special requirements such as a Professional Engineer (PE) stamp for roof and pre-engineered building shop drawings.

19.6 The SABER Material Submittal Register shall be incorporated as an attachment to the TO.

20.0 BURN PERMITS

20.1 The KTR shall obtain an AF Form 592, Burn Permit, prior to conducting any burning or welding.

Copies shall be submitted to the GPM and Fire Department and posted at the jobsite. All MARB fire and safety regulations are to be followed stringently.

20.2 TO supplemental Environmental Protection Plan: The KTR shall provide a supplement to the EPP for each TO in order to show applicable processes and procedures. The CO will coordinate with the Base Environmental function for review and approval, and work shall not commence until the Supplemental EPP is approved.

21.0 EXCAVATION PERMITS AND DIGGING

21.1 It is the KTR’s responsibility to verify “as-built” conditions. The USG does not guarantee the accuracy or adequacy of existing “as-built” drawings. The KTR shall fill out and process a MARB Form 103, Base Civil Engineering Work Clearance / Dig Request, to allow for any ground disturbance work.

Additionally, when the KTR locates ground disturbance, the KTR shall be required to complete an approved Stormwater Erosion Control Certificate with all required drawings, best management practices, and calculations.

21.2 The USG will make reasonable attempts to identify and locate buried lines. The KTR shall ensure that the appropriate Civil Engineering (CE) shops and the Communication (COMM) units have marked existing underground utilities prior to starting excavation. “In the area” is typically considered three (3) feet (3’) on either side, except when the GPM deems otherwise. This three (3) feet zone on either side of the mark provided is a hand-dig only area. Since depth of the utility will not be provided, the KTR assumes responsibility for any depth determination necessary.

21.3 Any lines identified by flags or on the drawings or digging permit shall be avoided by the KTR. If these lines are broken, cost for damages shall be the responsibility of the KTR. If the KTR is deemed responsible for a damaged line, they shall immediately repair the line to its prior condition. In an emergency situation, or if the CO determines the KTR is not responding within a reasonable time, the USG reserves the right to repair the damage and bill the KTR at CE shop rates.

21.4 If a broken line is not identified on the drawings or flagged, the USG will be responsible for the repair cost.

21.5 The KTR shall immediately notify the CO, GPM, and Base Fire Department when any utility line is damaged.

22.0 TESTING OF MATERIALS

22.1 All material or system tests that are charged as a direct TO expense shall be certified, and test results submitted in the original form. The KTR shall notify both the GPM and the CO at least twenty-four (24) hours prior to conducting tests.

22.2 Concrete compressive strength test cylinders or borings shall be taken in the presence of, and as directed by the GPM. The KTR shall notify the GPM at least twenty-four (24) hours prior to placement of any concrete. The KTR shall label test cylinders immediately with black permanent marker to clearly indicate the cylinder number, project number, and date. Cylinders shall remain on the project site until they are tested.

22.3 Compaction tests of fill material shall be performed in the presence of the GPM, who will specify the location where each test is to be taken. Compaction tests will typically be required for each lift. The KTR shall notify the GPM of the scheduled time and date for testing each lift at least twenty-four (24) hours in advance. Any compaction test performed without the GPM present will not be accepted.

22.4 Testing for the presence of Environmental Lead within material and other environmental tests conducted shall meet the testing and laboratory requirements of the applicable environmental guide specifications listed above. Laboratory results will be provided to the 452d MSG/CEV to include laboratory certifications.

23.0 PRE-FINAL AND FINAL INSPECTIONS

23.1 The KCM may request a Pre-Final Inspection for the purpose of having the USG assist in identifying incomplete or unsatisfactory work items prior to the Final Inspection. However, any deficiencies identified at the Pre-Final Inspection shall be completed before scheduling a Final Inspection.

23.2 The KCM shall submit a written request for Final Inspection to the CS/CO and the GPM, with the following attachments:

• Corrected “as-built” drawings.

• A QC report signed by the KQCM listing any discrepancies.

A Final Inspection will not be scheduled without the “as-built” or QC report.

23.3 The KCM shall request the Final Inspection NLT thirty-six (36) hours prior to the specified contract completion date.

23.4 The GPM will schedule, and the CS/CO will conduct, Final Inspections with the GPM, KQCM, KCM, KPS, and using agency representative. The KTR shall correct discrepancies noted on the “punch list” within the time limit specified by the CO. If during a Final Inspection, it is obvious to the CO or GPM that the jobsite is not ready for a Final Inspection, the Final Inspection will be terminated and rescheduled.

24.0 WARRANTY

24.1 The KTR shall provide a minimum one (1) year warranty on all work. Include a listing of all equipment, systems, or materials carrying a manufacturer’s warranty that is furnished under each task order to the CO, or designated representative, prior to the final acceptance and payment of each TO. The

CO will notify the KCM of warranty issues. After being notified of a problem, the KCM shall investigate the issue and respond within twenty-four (24) hours. If the KCM believes the issue is not warranty related, they may request a fact-finding visit with the CO and GPM. If the fact-finding meeting determines the issue is warranty related, the KTR shall repair the item within forty-eight (48) hours, or as determined by the CO.

24.2 The KTR is responsible for ensuring subcontractors fulfill warranty requirements on their work.

All manufacturer warranties for equipment, roofing, etc., installed under an individual TO shall be submitted to the CO utilizing an AF Form 3000 prior to close-out.

25.0 COMPUTER-AIDED DESIGN (CAD) REQUIREMENTS

25.1 During the progress of the work, the KTR shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings. The KTR shall enter such changes and corrections on the drawings of record promptly. The drawings of record shall also indicate the actual location of all sub-surface utility lines encountered, including each change in direction by offset dimensions to two (2) permanently fixed surface features. Valves, splice boxes, etc., shall be located by dimensioning along the utility run from a reference point. The depth below the surface of each run shall also be recorded. At the time final inspection is requested, the KTR shall submit to the CO one (1) copy of “as-built” prints and one (1) set of drawing files showing the aforementioned data. The red-lined drawings of record shall be available for review. Again, a Final Inspection will not be scheduled unless “as-built” drawings and files are submitted with the request for Final Inspection and the QC report.

25.2 General: The KTR shall coordinate the following requirements with the 452d CE prior to execution.

“As-built” drawings and related documents shall be delivered in the form of digital media, which shall comprise a complete set of drawings for evaluation and approval by the CO. All dimensions shall be expressed in inch-pound (English Imperial) units.

25.3 Digital Graphics Files: The completed “as-built” drawings shall be emailed or sent via DoD SAFE.

25.3.1 All files submitted in AutoCAD format shall conform to the following requirements: The KTR shall renumber all external references files (XREFS) used to create a particular sheet in the drawing package and they shall be “bound” and “inserted” into the source file sheet. CADD files with multiple sheets or drawings are not acceptable. Each drawing sheet shall be represented by only one (1) CADD file.

25.3.2 Limit the use of all text in each drawing to standard AutoCAD font files available.

26.0 SCHEDULING WORK

26.1 Each TO shall be diligently worked according to the progress schedule and without extending performance periods due to insufficient resources.

26.2 Before any work is initiated under an individual TO, the KCM shall coordinate with the GPM and agree on a sequence of procedures, means of access to premises and buildings, space for storage of materials and equipment, delivery of materials, and use of approaches, corridors, stairways, and elevators.

26.3 When specifically requested by the USG, the work shall be conducted, as far as practicable, in well-defined sections or areas. The work shall be confined to limited areas and shall be completed before work in other areas has commenced.