TE-09 - Definitions.pdf

Technical Exhibit 9

DEFINITIONS

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As-Built Drawings: Drawings prepared by the Contractor in sufficient detail to accurately reflect the project as constructed, complete with all changes, modifications, and deletions from award drawings in the format as prescribed in “TE-07 - Contractor Drawing and

Geospatial Information System (GIS) Data Standards.”

Calendar Day (CD): Each day of the calendar year including workdays (WD), Holidays, and Weekends (Saturdays and Sundays).

Coefficient: A Coefficient is the Contractor’s pricing factor, which is multiplied against the standard unit prices in calculating task order (TO) prices. It is proposed by offerors as a percentage increase (e.g., 1.10) or decrease (e.g., 0.95) to the current edition of the means price book. They include all cost elements not included in the current UPB (e.g., overhead, profit, minimum design costs, G & A expenses, bond premiums, gross receipts taxes, quality control, clean-up, subcontractor mark-up, labor burden, mobilization/demobilization, permits and licenses, taxes, depreciation, as-built drawings, submittals, site security, etc.).

Controlled Areas: Areas of performance on Government property with heightened security requirements within which the Contractor is not allowed free access to the work site, cannot enter and exit freely, and may be required to be under escort at all times during performance of the project. Controlled areas contain valuable resources and are clearly marked with a

"Controlled Area" sign. Personnel and equipment entry may be subject to brief (up to 15 minutes) delays due to security processing.

Dyess AFB (DAFB), Texas: For the purpose of this contract, Dyess AFB is defined as all

Military Family Housing, main base area, and all grounds owned by the Department of the

Air Force near Abilene, TX, within the confines of Dyess Air Force Base.

DAFB Technical Specifications: The Dyess AFB technical specifications to be utilized during the life of the entire contract (possible five years) shall be Dyess AFB Technical

Specifications, provided to the Contractor. The Government reserves the right to update, revise and/or add new SABER Guide specifications at any time during the life of the entire contract.

Estimates of Pre-priced Items: A computerized, “detailed report” estimate, organized into the Means Pricing book format listing quantities, item identification number, unit price, total price, and a short description of all items required by a Statement of Work as well as drawings for which a price exists in the Means price book.

Estimates of Non-Priced Items: A computerized, “detailed report” estimate, organized into the Means Priced Database format (or Contracting Officer approved equivalent) listing quantities, item identification number, unit price, total price, and a short description of all items required by a Statement of Work and drawings for which no price exists in the Means

Pricing Database.

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Final Inspection: The examinations held by the Government to verify that all work requirements (including clean-up) have been satisfactorily accomplished by the Contractor.

Government Furnished Items: Items (e.g., equipment, facilities, materials, services, etc.)

provided by the Government to the Contractor for use in performance of this contract, including issued task orders.

Negotiations: A reasonable number of meetings between the Government and the

Contractor as necessary to come to full agreement on all aspects, including pricing, technical requirements, and the performance time required for each identified construction project.

Non-Priced Item (NPI): Items of work not covered by the Means price book. When a component, work element, or system does not exist as pre-priced item, but is within the scope and general intent of the contract, it shall be considered as a non-priced item that may be negotiated and added to individual task orders or to the Means price book at any time during the term of the contract.

Non-Standard Working Hours: The period from 4:30 p.m. to 7:30 a.m., Monday through

Friday, and any time on Saturdays, Sundays, and Federal Holidays.

Notice to Proceed: A separate notice or instruction authorizing the Contractor to proceed with the Task Order work or part thereof.

Pre-priced Item (PPI): All line items IAW paragraph 3.2.1.2. are considered pre-priced items.

Pre-Construction Conference: A meeting attended by designated representatives of the

Government and the Contractor after project award but before the start of work to discuss all aspects of the required work for a specific project.

Pre-Final Inspection: The quality control examination held by the Contractor to identify and correct all work discrepancies prior to requesting a final inspection by the Government.

Progress Meetings: A meeting attended by designated representatives of the Government and the Contractor to discuss the progress on existing or potential SABER projects as well as the basic contract performance.

Restricted Work Areas: Areas of performance on government property with increased security requirements within which the Contractor is not allowed free access to the work site, and cannot enter and exit freely. Restricted areas are marked by warning signs, contain priority resources and all personnel must obtain specific written permission to enter.

Contractor shall be required to be under escort during performance of the project. Personnel and equipment entry may be subject to delays (up to 45 minutes) due to security processing.

SABER: Simplified Acquisition of Base Engineering Requirements.

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Scoping Meetings: A reasonable number of meetings attended by designated representatives of the Government and the Contractor to discuss and define the work requirements of each project in sufficient detail to allow either the Government or the Contractor to prepare a

Statement of Work (SOW), required drawings/sketches, material submittal forms, and all else necessary to successfully complete the project.

Site Visits: Investigative visit to a location at which work has been proposed by the

Government to be done by the Contractor. The purpose of the visit is for the Contractor or the Government to gather enough information to prepare the Statement of Work, drawings/sketches, and project estimate.

Statement of Objectives (SOO): The initial Government concept document, with drawings where applicable, provided to the Contractor outlining the work to be completed.

Statement of Work (SOW): Written descriptions (in the quality, detail, and professionalism identified in the Contractor’s technical proposal) documenting work required by each

Government task order, prepared, by the contractor, from the Statement of Objectives provided by the Government.

In conjunction with the above written descriptions, the SOW must provide:

Drawings and Sketches or work to be accomplished

A listing of the applicable technical specifications

Identification of the method of work or materials to be used

A listing of the required material submittals

A listing of proposed alternatives, if applicable

A performance period expressed in calendar days

Completed bid schedule

RS MEANS cost estimate(s) generated by the approved software

All information on non-priced items (if applicable)

All items must be submitted in hard copy and electronic copy (CD-R)

The SOW must be thorough and detailed enough to allow:

The Government and the Contractor to estimate the number and type of pre-priced and non-priced items required to successfully perform all work

Government personnel to monitor and validate work compliance

The Government to easily follow the work processes involved

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SOW Drawings: Graphical representations (in the quality, detail, and professionalism as identified in the Contractor’s technical proposal) documenting the work required by each

Government project. In conjunction with the SOW, SOW drawings must be thorough and detailed enough to allow:

:The Government to verify materials/quantities as identified in the Contractor estimate to successfully perform all work.

Government personnel to monitor and validate work compliance.

Standard Working Hours: The period from 7:30 a.m. to 4:30 p.m., Monday through

Friday, excluding Saturdays, Sundays and Federal Holidays.

Unrestricted Work Areas: Areas of performance on Government property with limited security requirements within which the Contractor is normally allowed full, free access to the work site.

Workday (WD): Monday through Friday, excluding Saturdays, Sundays, and Federal

Holidays.