Attachment 28 Q-A 20231211.pdf

Grissom Base Operations Support Services

Question WorkSheet

FA465423R0006 Attachment 28

9 November 2023

ITEM

PWS TAB

or

TYPE OF SERVICE

PARAGRAPH

or

ATTACHMENT

PAGE

NUMBER

STATEMENT QUESTION/COMMENT RESPONSE

1 FACTS Sheets Attachment 22 2 Some of the cells on page 2 appear with shadowy text and cause those cells to be virtually unreadable. Will the Government please address this issue and repost correctly-formatted sheets? Attachment 22 - FACTS Sheet Word Format 20231011 - Word Document provided in amendment.

2 Phase-In/Phase-Out

Schedule B;

Phase-Out Plan;

multiple references in Sections L & M various Both "Phase-In/Phase-Out" and "Mobilization/Demobilization" are referred to throughout the solicitation documents.

Please clarify which terminology we should use in our porposal. Mobilization/De-Mobilization is the correct terminology.

3 Pricing Section L - L5.0

Volume IV Price 18-19

There is no specific reference to submitting a completed Schedule B/CLIN schedule with the proposal documents.

Please verify that we should not include a completed Schedule B with any of the volumes in our proposal.

Offerors are to review and follow proposal instructions in Attachment 18

Section L – Instructions, Conditions, and Notices to Offerors.

4 TAB F

Attachment 11

GARB - F-TE-6 WLD

n/a F-TE-6 for RPM workload is incomplete. Will the Government please provide complete information on workload for the RPM tab/services?

See Attachment 1 - GARB PWS - 20231102 v1.2, paragraph F5.3.2.4.6 Water Softeners was added. Also see

Attachment 10-Tab F - Tech Lib 20231102, Technical Exhibit, F-TE-6 Workload Data for Water Softeners.

5 TAB F

F5.3.1.2.1

F5.3.1.2.2

F-TE-2K

F-12

Will the government reimburse the contractor for the purchase of the materials (i.e. gutter brooms, curtains, replacement parts, etc) required to fulfill the street sweeping requirement IAW these PWS references?

See Attachment 1 - GARB PWS - 20231102 v1.2, states in paragraph 5.3.1.2.2 Roads and Parking Lots

Sweeping, "The KTR shall be responsible for the purchase, installation and maintenance of all sweeper consumables such as gutter brooms, curtains, and associated parts as FFP."

Quantities can be found in Attachment 10-Tab F - Tech Lib 20231102, Technical Exhibit, F-TE-2 Workload

Data, Spreadsheet - F-TE-2k.

6 TAB F

F5.3.1.2.3.1

F5.3.1.2.3.3

F5.3.1.2.3.4

F5.3.1.2.3.5

F-TE-2K

F-12

Will the government reimburse the contractor for the purchase of the materials (i.e. snowplow blades, shoes, cables, snow brooms, broom core replacements, snow marker stakes, snow fencing, hydrant flags, sand barrels/ice melt, E-36 Potassium Acetate, etc) required to fulfill the snow/ice removal requirement

IAW these PWS references?

Attachment 1 - GARB PWS - 20231102 v1.2, states in paragraph F5.3.1.2.3.3 Snow Plow Blades, Brooms.

"The KTR shall be responsible for the purchase, installation, and maintenance of all snowplow blades, shoes, cables, snow brooms and associated parts for all snow equipment as FFP." The purchase of the materials

(i.e. snowplow blades, shoes, cables, snow brooms, broom core replacements are FFP and will not be reimbursed by the Government. Quantities can be found in Attachment 10-Tab F - Tech Lib 20231102, Technical Exhibit, F-TE-2 Workload Data, Spreadsheet - F-TE-2k.

Attachment 1 - GARB PWS - 20231102 v1.2, paragraphs F5.3.1.2.3.2, F5.3.1.2.3.4, and F5.3.1.2.3.5 were updated to reflect non-vehicle material for snow and ice control (such as snow marker stakes, hydrant flags, sand barrels/ice melt, E-36 Potassium Acetate, and sand) being ordered under the applicable RPS CLIN of the contract.

7 TAB F

F5.2.1

Integrates and

Synchronizes

Preventive

Maintenance (PM)

Program

F-9

Paragraph states the Contractor will implement and manage the PM program in NexGen IT. It also states that the Contractor create, schedule and complete PM actions to include building Asset Records, Job Plans, assign PMTLs and implement schedules within the 1st year.

Is the PM program in NexGen operational? No. The PM program has not been built.

8 TAB F

F5.2.1

Integrates and

Synchronizes

Preventive

Maintenance (PM)

Program

F-9

Paragraph states the Contractor will implement and manage the PM program in NexGen IT. It also states that the Contractor create, schedule and complete PM actions to include building Asset Records, Job Plans, assign PMTLs and implement schedules within the 1st year.

How Complete are the Asset Records in NexGen?

BUILDER PM01 data has been uploaded into NexGen IT (NGIT) for the equipment Preventive Maintenance would be conducted on, but the data has not been checked for accuracy and quality. Assets to be incorporated into the PM program are listed in Attachment 10-Tab F - Tech Lib 20231102, -Technical

Exhibits - F-TE-2 and F-TE-6.

9 TAB F

F5.2.1

Integrates and

Synchronizes

Preventive

Maintenance (PM)

Program

F-9

Paragraph states the Contractor will implement and manage the PM program in NexGen IT. It also states that the Contractor create, schedule and complete PM actions to include building Asset Records, Job Plans, assign PMTLs and implement schedules within the 1st year.

Have any Job Plans and Schedules been completed? Very few have been built.

10 TAB F

F5.2.2, F5.2.3.2

BUILDERTM

Integrates and synchronizes

Sustainment

Management

Systems (SMS) data standards, collection, and analysis

F-9 & 10 Paragraphs both refer to the Builder program reflecting an accurate asset inventory for facilities. Also, that the Facility Condition Assessments verify complete Facility data.

Does the Builder Program contain a complete and accurate inventory of assets and RPIE for all facilities?

The last large scale inventory and inspection was conducted in 2020. BUILDER inspections are require on a

5 year basis to capture equipment missed or replaced throughout the period.

11 TAB F

F5.2.2, F5.2.3.2

BUILDERTM

Integrates and synchronizes

Sustainment

Management

Systems (SMS) data standards, collection, and analysis

F-9 & 10 Paragraphs both refer to the Builder program reflecting an accurate asset inventory for facilities. Also, that the Facility Condition Assessments verify complete Facility data.

At what percent is Builder completed with asset records for all facilities?

The last large scale inventory and inspection was conducted in 2020. BUILDER inspections are require on a

5 year basis to capture equipment missed or replaced throughout the period.

FA465423R0006 Attachment 28

9 November 2023

ITEM

PWS TAB

or

TYPE OF SERVICE

PARAGRAPH

or

ATTACHMENT

PAGE

NUMBER

STATEMENT QUESTION/COMMENT RESPONSE

12 TAB F

F5.2.2, F5.2.3.2

BUILDERTM

Integrates and synchronizes

Sustainment

Management

Systems (SMS) data standards, collection, and analysis

F-9 & 10 Paragraphs both refer to the Builder program reflecting an accurate asset inventory for facilities. Also, that the Facility Condition Assessments verify complete Facility data.

Is the Contractor expected to complete FCA’s with only the assets currently loaded in Builder for each facility?

FCAs shall be conducted IAW Attachment 1 - GARB PWS - 20231102 v1.2, paragraph F5.2.3 and BUILDER

Assessment Guides.

13 TAB F

F5.2.2, F5.2.3.2

BUILDERTM

Integrates and synchronizes

Sustainment

Management

Systems (SMS) data standards, collection, and analysis

F-9 & 10 Paragraphs both refer to the Builder program reflecting an accurate asset inventory for facilities. Also, that the Facility Condition Assessments verify complete Facility data.

Is the Contractor expected to complete the assets in each facility before any FCA is performed? In regards to FCAs, inspection and inventory are generally conducted at the same time.

14 N/A

Attachment 22

FACTS Sheet

20230523

All The PDF form fields are not expandable. Will the Government please provide a Microsoft Word version of Attachment 22 FACTS Sheet please? Attachment 22 - FACTS Sheet Word Format 20231011 - Word Document provided in amendment.

15 F-TE-6 Hangar Doors

F-28, Hangar

Doors tab

CM versus T&M work on hangar doors Please clarify if Hangar Doors Inspections are to be performed under FFP or T&M portion of contract? Hangar door inspections are FFP.

16 Attachment 23 Past Performance

Questionaire

Attachment

Past Performance Questionaire

Will the Government accept the same PPQs for Homestead as have already been sent/received for Dobbins and Youngstown?

No - Each solicitation is independent of one another. It is the responsibility of each offeror to provide the necessary documents, the Government requires for each solicitation. To be considered in this solicitation, all relevant Past Performance Questionnaires (PPQs) must be submitted. The Government will not independently retrieve.

17 F-TE-6 All tabs F-TE-6 All tab F-TE-

Each tab in F-TE-6 is color coded either grey, yellow, green, or red Can the Government please explain the purpose of the color coding for the different tabs shown in F-TE-6? All tab colors have been removed.

18 Solicitation, Section B Solicitation, Section

B, CLINS 0010 - 0018

5-6/124 The Time and Materials CLINS 0010 - 0018 show the figure "5" as Quantity and "Lot" as unit. Can the Government please clarify the meeting of "5" Quantity and "Lot" as unit in Section B?

The Government will use one ordering Lot per year to support T&M CLINS. The amount of funded work and work orders may vary per year but will not exceed the total.

19 G G5.2.4.3, G5.2.5.2..1 G3, G4 KTR will issue and maintain IL Keys for authorized base vehicles. When is Grissom scheduled to transfer to EPoS (Energy Electronic Point of sale)? Grissom is tentatively scheduled for the second quarter of 2024.

20 G G-TE-2 G-17 Aircraft Deicing Fluid in #1, 2, 5, 6. There are no entries. What are the annual receipts? Number of deliveries annually?

See Attachment 1 - GARB PWS - 20231102 v1.2, Tab G, Technical Exhibit, G-TE-2 Workload Estimates, for updated Aircraft Deicing Fluid information.

21 B B2.3 B4 Flight Service Center In which Building and Room number is the Flight Service Center Located?

Flight Service Center responsibilities are handled in Bldg 209 in the general warehouse area of Stockroom

01J.

22 B B-TE-4c B24 Government Furnished Telephones What Function is located in Building 233?

See Attachment 1 - GARB PWS - 20231102 v1.2, Building 233 was remove from Tab B - Technical Exhibit B-

TE-4e.

23 D D-TE-2 D-15 Workload, Lumber Requirements Are all Lumber requirements in TAB D included in the FFP or Government paid?

See Attachment 1 - GARB PWS - 20231102 v1.2, Tab D - Technical Exhibit D-TE-2 Workload Data was updated to reflect the appropriate cost per year for lumber.

24 N/A L5.3 Section 2 Pages 19-20

TThe RFP requires that firm-fixed prices be supplied for CLINS. To do this, bidders will have to make assumptions and provide details on how the estimate was prepared. This data will provide the Government with a clear basis for the estimates to determine the reasonableness and risk of each bid received.

Within the RFP Section L5.3, there is no place to include a basis of estimate/cost narrative.is of estimate/cost narrative.

Please indicate where in the Volume IV Price the basis of estimate or price narrative should be included, for example, as part of Section 2: Pricing Documents. The location of the narrative, supporting calculations, or other support for pricing is not clearly specified.

A BOE is not a required document, however if a contractor wants to provide one they may do so as long as it fits in the page limitations of Volume IV.

25 Tab F-TE-2 Attachment 1, Attachment 10 N/A

Please indicate where in the Volume IV Price the basis of estimate or price narrative should be included, for example, as part of Section 2: Pricing Documents.

Please provide units of measure in column D, so that the bidders can estimate the costs of providing the required services. Without this data, only the incumbent will be able to provide accurate, and therfore, reasonable/realistic pricing.

Offerors Question Clarification: "This refers to the Excel file GARB F-TE WL Est-20221208 tab F-TE2i tab which is contained in Attachment 10. When Attachment 10 is opened, it contains 3 spreadsheets, one of which is GARB F-TE WL Est-20221208."

See Attachment 10-Tab F - Tech Lib 20231102 - Technical Exhibit - F-TE-2 Workload Data, Spreadsheet F-TE-

2i, the number represented in column "D" is the number of floors/stories in the building. Facilities without a value are single story.

Tab F-TE-2, F-TE-6, Tab F-AF-PMTL

Attachment 1, Attachment 10 N/A

Workload data is provided in multiple files, including the PWS, Attachment 10, tab F-TE-2 WL Est, and Tab F-

TE-6 WLD. Tab F-AF-PMTL has RS Means maintenance data for compressors based on the horsepower.

Tab F-TE-6 lists a number of compressors, not all of which have part numbers, which will allow bidders to determine the horsepower of each unit to determine the maintenance schedule requirements stipulated in

Tab F-AF-PMTL.

Please provide additional data on these compressors such as model numbers or size, so that bidders can determine the maintenance requirements stipulated in Tab F-AF-PMTL.

See Attachment 10-Tab F - Tech Lib 20231102, Technical Exhibit, F-TE-6 Workload Data

Tab F-TE-2, F-TE-6, Tab F-AF-PMTL

Attachment 1, Attachment 10 N/A

Workload data is provided in multiple files, including the PWS, Attachment 10, tab F-TE-2 WL Est, and Tab F-

TE-6 WLD. In Tab F-AF-PMTL. Tab F-AF-PMTL has RS Means maintenance data for the BAK-12, BAK-4, & BAK

15 Aircraft Arresting System. No aircraft arresting systems appear in the other workload data.

Please Confirm that there are arresting systems and, if so, how many and which align with the maintenance schedule for BAK-12, BAK-14, and BAK-15 RS Means maintenance data so that bidders can accurately price the requirements that would otherwise only be available to the incumbent.

There are no Aircraft Arresting Systems at Grissom Air Reserve Base. Aircraft Arresting Systems are

RESERVED in the PWS and there is no Aircraft Arresting System workload data.

FA465423R0006 Attachment 28

9 November 2023

ITEM

PWS TAB

or

TYPE OF SERVICE

PARAGRAPH

or

ATTACHMENT

PAGE

NUMBER

STATEMENT QUESTION/COMMENT RESPONSE

Tab F-TE-2, F-TE-6, Tab F-F-AF-PMTL

PWS F5.3.1.2.1

(Pavement Clearance)

Attachment 1, Attachment 3, Attachment 8, and

Attachment 10

N/A

Tab F-TE-2 has an estimate of 4 curtain replacements and gutter broom replacements for flight-line sweeping. Neither the Grissom MVR May 2023 spreadsheet contained within Attachment 8 nor the serially managed Government Furnished Property in Attachment 3 contain any details relating to the replacement parts.

No other details relating to sweeper specifications are supplied in the request for proposals.

Without sweeper details, bidders cannot accurately price replacement parts. Please indicate if the bidders are to supply the sweeper to perform the pavement clearance PWS F5.3.1.2.1 in addition to the consumables. If the Government supplies the sweeper, please provide details on the model so that the parts can be accurately priced. Without this information, the incumbent will have an unfair advantage over the other bidders.

Please see vehicle/equipment information in Attachment 8-Tab C - Tech Lib 20230519 - MVR Spreadsheet and Attachment 3 Government Furnished Property 20230725.

Tab F-TE-2i

PWS F5.3.1.2.1

(Pavement Clearance)

Attachment 1

Attachment 10 N/A

The PWS (Attachment 1) PWS F5.3.1.2.1 requires that the contractor check all Air Force-owned pavements daily for FOD and perform necessary sweeping. Attachment 10 Tab F-TE-2i indicates the paved area for the runways, aprons, taxiways, vehicle parking, and aircraft wash rack.

The list of Government-furnished property included in Attachment 3 Grissom MVR May 2023 spreadsheet does not list a sweeper. Similarly, the Grissom MVR May 2023 list of Government vehicles to be maintained does not include any vehicle that appears to be a sweeper. Please indicate whether runway sweepers are to be provided by the contractor and if so, what performance specifications for the equipment.

Without this information, the bidders cannot provide accurate pricing and are at a disadvantage to the incumbent.

Please indicate whether runway sweepers are to be provided by the contractor and if so, what the performance specifications the equipment must meet.

Without this information, the bidders cannot provide accurate pricing and are at a disadvantage to the incumbent.

Please see vehicle/equipment information in Attachment 8-Tab C - Tech Lib 20230519 - MVR Spreadsheet and Attachment 3 Government Furnished Property 20230725.

30 Tab F-TE-2 Attachment 1, Attachment 10 N/A

Tab F-TE-2l has a table indicating pole number, heads, height, and wattage for High Mast lighting, which presumably exists at the base. However, there is no data contained in the table.

Without data for the high mast lighting that the contractor is required to maintain, there is no way for bidders, other than the incumbent, to provide a price for this service requirement. Please provide the required data or remove the requirement from the scope of work and Tab F-TE-l.

High mast lighting was RESERVED Attachment 10-Tab F - Tech Lib 20231102, -Technical Exhibits - F-TE-2

Workload Data, Spreadsheet - F-TE-2l

Construction Wage

Rates Tab Attachment 4 N/A

The construction wage tab has a number of positions, such as a laborer shaded grey, and instructions indicating that there are multiple groups within each labor category for which rates must be provided.

For those labor categories with multiple groups, please provide the percentage splits for the multiple groups. Without this, bidders will have substantially different rates that are not comparable and possibly be deemed unreasonable. Only the incumbent has the historical data and, as such, has an unfair advantage in the development of pricing.

Individual rates in the group should be evenly spread when developing the composite rate. For example if 2 rates make up the composite, split the given rates 50-50 to develop a composite rate.

Service Contract Labor

Standard

Tab

Attachment 4

&Attachment 14 N/A

The Union Collective Bargaining Act (CBA) stipulates the number of vacation days members receive based upon seniority with the preceding contract(s). These vacation days factor into the development of fringe rates and direct working hours in each year. The RFP does not provide any insights into the level of staff seniority, and only the incumbent has this data.

So that all bidders are using a similar basis, please provide an indication of average union employee seniority. If this is not possible, how will the Government determine the reasonableness of the rates?

The list will be provided to the successful offeror at the commencement of the new contract for determining employee eligibility for vacation or other fringe benefits per the FAR.

33 C 1.1 C-1 Ground Transportation hours of operation are 0700-2030 Is the workload data provided reflective of a second shift requirement?

Staffing requirements are the responsibility of the offerors to determine. The Government requirement is for Documented Cargo coverage from 0700-2030 - Monday through Friday.

34 D 1.3 D-2 "Provide Receiving/X-Ray Operation" Language for x-ray operations has been removed from the PWS compared to historical PWS. However, Hours of Operation require x-ray operations. Will it be a KTR duty to provide X-Ray Operations?

See Attachment 1 - GARB PWS - 20231102 v1.2, removed X-Ray Operations reference from D1.3 Hours of

Operation table.

35 G 5.2.4.5 G-3 Deicing Fluid- The KTR shall receive, store, and issue ADF. The KTR shall monitor inventory levels and notify the Grissom ARB, 434 LRS/LGRM when ADF levels need to be replenished. The 434 LRS/LGRFM will coordinate 434 MXG to purchase ADF (Government Furnished) when inventory levels dictate.

FTL 23-03 states that the Fuels Management team will relinquish control in the procurement, storage, issuing and accounting for Bulk de-icing fluid. How will this affect workload, overall cost incurred, etc?

Currently the base has no timeframe nor the infrastructure to transition control of procurement, storage, issuing and accounting for Bulk de-icing Fluid.

36 G G5 G-1 Performance Requirements Are there any waivers in Fuels? If yes, please explain and/or provide a copy of the fuel waivers. There are no Fuels waivers.

37 Tab F All All Subcontractors Please provide a list of Subcontractors and the services they perform. The Government does not have this information.

38 PWS

C.4.4 Scheduled

Maintenance c-8

C4.4.2 Seasonal Preparation. The KTR shall accomplish repairs and scheduled maintenance of seasonal equipment during the off-season such as snow removal and deicing equipment IAW DAFI 24-302, TO 36-1-

191, and the base Snow Plan. If equipment will not be in service before season start or falls below MEL during the season, the KTR shall notify the AO and COR. The KTR shall ensure completed work information is input into DPAS as a work order “SLPR”

Will the Government reimburse the Contractor for replacement, worn or unusable snow blades?

Attachment 1 - GARB PWS - 20231102 v1.2, states in paragraph F5.3.1.2.3.3 Snow Plow Blades, Brooms.

"The KTR shall be responsible for the purchase, installation, and maintenance of all snowplow blades, shoes, cables, snow brooms and associated parts for all snow equipment as FFP." The purchase of the materials

(i.e. snowplow blades, shoes, cables, snow brooms, broom core replacements are FFP and will not be reimbursed by the Government. Quantities can be found in Attachment 10-Tab F - Tech Lib 20231102, Technical Exhibit F-TE-2 Workload Data, Spreadsheet F-TE-2k.

39 TAB C

C1.2.3/C1.2.3.1 &

C1.2.4

Fleet Management and Analysis

(FM&A)/Material

Control; Ground

Transportation/Vehic le Dispatcher

C-2

Both positions state the selected employee(s) will not operate in a full-time capacity in any other position detailed within the PWS. C1.2.3.1 Materiel Control. The KTR shall provide an individual to perform Materiel

Control responsibilities.

Is it the government’s intent that this is also a full-time position?

The requirement for the positions is to have an individual that does not have any competing full time priorities. This verbiage does not preclude an individual from having additional duties, tasks, or responsibilities.

40 TAB C

C1.2.3/C1.2.3.1 &

C1.2.4

Fleet Management and Analysis

(FM&A)/Material

Control; Ground

Transportation/Vehic le Dispatcher

C-2

Both positions state the selected employee(s) will not operate in a full-time capacity in any other position detailed within the PWS. C1.2.3.1 Materiel Control. The KTR shall provide an individual to perform Materiel

Control responsibilities.

Is it the government’s expectation that these positions are staffed with different people and that one position cannot accomplish the duties of any others?

The requirement for the positions is to have an individual that does not have any competing full time priorities. This verbiage does not preclude an individual from having additional duties, tasks, or responsibilities.

FA465423R0006 Attachment 28

9 November 2023

ITEM

PWS TAB

or

TYPE OF SERVICE

PARAGRAPH

or

ATTACHMENT

PAGE

NUMBER

STATEMENT QUESTION/COMMENT RESPONSE

41 TAB F

F4.5.1

RSMeans Estimate F-8

The estimate is derived from RSMeans Facilities Maintenance & Repair Cost Data (not Government provided) as the primary standard and shall be completed within 5 business days of CM WT initiation, unless otherwise specified by the BCE. If this standard is inadequate, the next source for standard hours is the RSMeans Construction Cost Data. Need clarification about “… the next source for standard hours is the

RS Means Construction Cost Data”.

What does this mean relative to completing RS Means estimates? Is the KTR expected to buy the

Construction Cost Data along with FM&R Cost Data?

RSMeans Facilities Maintenance & Repair Cost Data shall be the primary source for WT requiring an estimate as it better describes the repair work accomplished on this contract and the format requested. If this standard is inadequate, the next source for standard hours is the RSMeans Construction Cost Data. No cost estimating material is provided by the Government.

42 TAB F

F4.5.1

RSMeans Estimate F-8

The estimate is derived from RSMeans Facilities Maintenance & Repair Cost Data (not Government provided) as the primary standard and shall be completed within 5 business days of CM WT initiation, unless otherwise specified by the BCE. If this standard is inadequate, the next source for standard hours is the RSMeans Construction Cost Data. Need clarification about “… the next source for standard hours is the

RS Means Construction Cost Data”.

Are there any other Cost Data Dictionaries the KTR is required to have?

Estimates shall be derived from RSMeans Facilities Maintenance & Repair Cost Data, and if this is not sufficient, use RSMeans Construction Cost Data.

43 TAB F

F4.5.1

RSMeans Estimate F-8

While the contract states the KTR must use RS Means Cost Data, there is no medium/method specified that must be used to provide the data/estimate.

Is there a specific RS Means Program the KTR must use?

While excel is the preferred format, there is no specified 'program' required, estimates shall be in a

RSMeans format providing the task name, number, crew size, labor hours etc., so estimates can be reviewed by the Government.

44 TAB F

F4.6

Subcontracted Work F-9

Subcontracted work will only be considered for approval in circumstances where the work required is determined to only be available from a justified sole source (e.g. proprietary source); unusual or compelling urgency as a result of a real world emergency or contingency; or specialty skillset as determined by the BCE.

How does the BCE determine if the skillset is a specialty?

Any skillset necessary to repair Real Property, that is beyond the normal day to day maintenance and repair.

The skillsets are tied to the nature of work in the commercial industry and shall follow state certifications/licenses for the required work.

45 TAB F

F4.6

Subcontracted Work F-9

Subcontracted work will only be considered for approval in circumstances where the work required is determined to only be available from a justified sole source (e.g. proprietary source); unusual or compelling urgency as a result of a real world emergency or contingency; or specialty skillset as determined by the BCE.

Are all required skillsets listed in the PWS?

See Attachment 1 - GARB PWS - 20231102 v1.2, Technical Exhibit - F-TE-9 - - Key Personnel, Special Training, Certification, and Licensing Requirements are general in nature. The actual skillsets required will be tied to the nature of work in the commercial industry and shall follow state certifications/licenses for the specific required work.

46 TAB F

F4.6

Subcontracted Work F-9

Subcontracted work will only be considered for approval in circumstances where the work required is determined to only be available from a justified sole source (e.g. proprietary source); unusual or compelling urgency as a result of a real world emergency or contingency; or specialty skillset as determined by the BCE.

Can the government provide a list of CM and PM work that REQUIRES the KTR to use subcontractors due to existing agreements or contracts?

There are only two known systems that are proprietary at this time, Industrial Controls Systems and generator control systems. Neither are FFP requirements and would be invoiced under the applicable reimbursable CLIN of the contract.

FA465423R0006 Attachment 28 - Additional Q/A

11 December 2023

ITEM

PWS TAB

or

TYPE OF SERVICE

paragraph or

ATTACHMENT

PAGE

NUMBER

STATEMENT QUESTION/COMMENT RESPONSE

1 TAB A

A5.3

Base Exercises A-8

At times KTR support shall be required in any or all service areas during base exercises. The KTR shall participate in exercises IAW the most current published AF and higher headquarters guidance. The KTR shall provide the required support and personnel IAW exercise needs, base Operations Plans (OPLANS) and the

434 ARW Installation Deployment Plan (IDP). Extended KTR operations in support of base exercises are included in the FFP.

Does the Government have an estimate on how many Base exercises are anticipated annually and the associated duration of each?

See Attachment 1 - GARB PWS - 20231211 v1.3 - each Tabs Technical Exhibit - Workload Estimates. B-TE-

2a, C-TE-2c, and D-TE-2.

2 TAB A

A6.4.2

EM Equipment A-9

The KTR shall obtain, maintain, and store equipment and supplies needed for response and recovery operations for members of their team. This includes all elements of the DRF, including UCCs, DRF members, CCTs, shelters, SMTs and support teams.

Will the Government release the respective CONPLANS so the KTR can ID and procure the appropriate equipment?

This information is not to released to the public, the plan will be made available upon contract award.

3 TAB A

A6.4.3

Base Shelter Program A-9

The KTR shall support and participate in the Base Shelter Program. Shelters as identified in the Grissom

ARB IEMP 10-2 shall be maintained as such for use during contingency situations, natural disasters, and exercises by the owners and users of the shelter.

Will the Government please provide the Base Shelter Program plan to all offerors? What are the frequencies for maintaining facilities for the BSP, i.e. monthly or annually?

This information is not to released to the public, the plan will be made available upon contract award.

4 TAB A

A13.1

Operator Licensing and

Operation

A-14

The KTR shall ensure employees have the most current and valid professional certifications to operate the

GFP vehicles in C-TE-2 prior to starting work. All KTR personnel operating privately owned, Government, or

KTR-owned vehicles or material handling equipment, shall possess a current and valid state driver’s license and CDL license IAW AFI 24-301, Ground Transportation, for operation of that vehicle IAW federal, state, and local laws. All KTR personnel shall abide by installation rules and regulations as to safety, speed, parking, and seasonal hazards. This paragraph leads us to believe the KTR needs a CDL for MHE. MHE does not require a CDL.

Would the Government please clarify this paragraph?

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab A, paragraph A13.1

Operator Licensing and Operation, second sentence of paragraph revised.

5 TAB A

A17.2.3

Land Mobile Radios A-18

Reference A17.2.3 Land Mobile Radios. Technical Exhibit 4(d) of Tabs A thru G list all LMRs. The

Government will furnish LMR equipment to the minimum extent necessary for mission accomplishment.

The KTR shall coordinate all maintenance activity through the Communications Squadron or appropriate agency and shall not attempt to repair LMR equipment.

Who is expected to replace defective LMR batteries, the Government or KTR? Grissom ARB currently pays to replace LMR radio battery replacement and will continue to do so.

6 TAB A

A19

Calibration Services A-22

The Government will provide Precision Measurement Equipment and Laboratory (PMEL) support for calibration services of test, measurement, and diagnostic equipment (TMDE) used for the Fuels laboratory analysis. The KTR shall manage the TMDE equipment and calibration intervals IAW 33K Series TOs. The KTR shall establish a maintenance calibration program for KTR owned/lease tools and equipment requiring periodic/scheduled calibration. (A-TE-3, A016). Tab C also has Government owned PMEL.

Will the Government provide calibration services for Tab C items as well?

TMDE calibration is performed by PMEL for any Government owned tools to include GFE/GFP. This does not include KTR owned tools.

7 TAB B

B1.1

Hours of Operations B-1

Customer Support hours are shown as Mon-Fri 0730-2030. Current hours are 0730-1630 Mon-Fri for warehouse support only.

Are warehouse and MICAP support required Mon-Fri 0730-2030? Please note Aircraft Maintenance currently works Mon-Fri 0630-2400.

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab B, paragraph B1.1 Hours of Operations - Customer service/MICAP operates 0730-1630 Mon-Fri. Warehouse operates 0730-2030 & performs pulls/deliveries during those hours.

8 TAB B

B2.4.1(a)

AFRC Command Storage B-5

This reference only contains some of the items being managed, not all. Listed: JSLIST (Chem Suits), Gas

Masks, Body Armor (Vests and Plates), M8. Not Listed: Chemical Over Boots, Gloves & Inserts, M9 Paper, M295 Decon Kit, M61 Canister, Sleeping Bag, Helmet & Cover, Canteen-Cup-Cover, Web Belt, NVG Helmet

Bracket, JFAK, Storage Bag, Balaclava, Mukluk Boots & Inserts, ECW Parka & Pants, Mittens, Holsters-Slings-

Magazines-Ammo Pouches, M50 Mask Parts, Training Gear.

Would the Government please review/validate the workload and clarify the requirement?

All items are managed under AFRC Command Storage IAW Attachment 1 - GARB PWS - 20231211 v1.3, Tab

B, paragraph - B.2.4. "All IPE assets, to include training gear and weapons accessories shall be managed in

AFITS".

9 TAB B

B2.4.1(a)

AFRC Command Storage B-5 Please note there is no local guidance or HQ AFRC instructions for HQ CMD Storage. Would the Government please research and provide the appropriate guidance? AFI23-101_AFRCSUP guidance drives command storage on storing, issuing, and stock levels.

10 TAB B

B3.2.5.1

War Consumable

Distribution Objective

(WCDO) Material

B-9 The last sentence, “KTR shall appoint the installation WRMO from the Plan and Integration Section of the

LRS in writing and provide a copy to the COR.” This does not make sense.

Is it implying TAB B, Supply Personnel, appoint the installation WRMO from the Plans Section of LRS in writing and provides a copy to the COR? Please note Supply personnel have no authority to appoint personnel for the Plans office.

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab B, paragraph B3.2.5.1, War Consumable Distribution

Objective (WCDO) Material, last sentence revised.

11 TAB B

B3.2.18

AF Reservist Training B-11

This is the only paragraph on this topic appearing in the PWS. The current PWS has B5.1.2.3.4 Trainees, that provides specific information for training requests (names, dates, times) submitted to AO for validation and provided by the CO to the KTR at least 5 work days in advance for hands-on-training & 10 days in advance for OJT.

Would the Government please clarify and update the PWS?

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab B, paragraph B3.2.18 AF Reservist Training - which states Government validated training requirements will be provided to the KTR IAW Attachment 1 - GARB

PWS - 20231211 v1.3 paragraph A12.5.

12 TAB B

B-TE-1

Service Summary B-14

SSB14a, Issue Request Delivery Priority Group 01, NLT 30 minutes contradicts B3.2.3.1 which states NLT 15 minutes.

Would the Government please clarify which is correct?

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab B, - Technical Exhibit - B-TE-1, Item SSB14b. Item was updated.

13 TAB B

B-TE-1

Service Summary B-14 SSB14a, Processing Shipments MICAP NLT 4 hours contradicts B3.2.3.1 which states NLT I hour. Would the Government please clarify which is correct?

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab B, - Technical Exhibit - B-TE-1, Item SSB14a. Item was updated.

14 TAB B

B-TE-4

Government Furnished

Equipment

B-24 Would the Government please update the outdated information in all of the tables?

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab B, - Technical Exhibit - B-TE-4 (a, c, d, and e) Tables were updated.

15 TAB B

B-TE-4b

Attachment 3

Government Furnished

Property (GFP) Listing

B-24 This reference cannot be located. Would the Government please clarify and provide the reference? Current GFE is correct. See Attachment 3 Government Furnished Property 20230725 posted with RFP.

16 TAB C

C4.4.2

Seasonal Preparation C-8 This reference, among others in the PWS, calls out the base snow plan. Would the Government please make the base snow plan available to all offers? This information is not to released to the public, the plan will be made available upon contract award.

17 TAB C

C1.2.4

Ground

Transportation/Vehicle

Dispatcher

C-2 With regards to the dispatcher position, the contract states he/she shall have no other full-time role as outlined in the PWS.

Does this mean the dispatcher may be expected to fulfill other part-time duties and also be a full-time position?

The Vehicle Dispatcher should not fill other full time positions. The dispatcher may have other roles assigned (part time) as the offeror sees fit.

FA465423R0006 Attachment 28 - Additional Q/A

11 December 2023

ITEM

PWS TAB

or

TYPE OF SERVICE

paragraph or

ATTACHMENT

PAGE

NUMBER

STATEMENT QUESTION/COMMENT RESPONSE

18 TAB C

C2.2.4.1

Precision Measurement

Equipment Laboratory

(PMEL).

C-5 PMEL has traditionally been handled by the Government. The PWS states that all costs shall be included in the FFP. Delivering PMEL items to WPAFB consumes a full day.

Who is expected to conduct this operation, the contractor or the Government?

PMEL runs at Grissom are shared between VM and Maintenance. Yes, this consumes a full day, but it is also the contractor responsibility to ensure their tools are calibrated appropriately.

19 TAB D

D1.3

Hours of Operations D-2

Air Transportation Function. Extended operations in support of ATF services are included in the firm-fixed price.

Does the Government have any workload data representing expected number of flights and duration of

KTR activities supporting these flights annually during non-duty hours?

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab D, Technical Exhibit - D-TE-2 Workload Data, After

Hour Support.

Yes, the hours are included in the WLD for After Hours Support in Tab D. The number of flights varies year to year and the duration depends on the support needed.

20 TAB F

F1

Overview F-1

Paragraph states the RPM will perform preventive and corrective maintenance on equipment to include

Real Property Similar Equipment.

Would the Government please explain what type of equipment constitutes RPSE?

RPSE is 'equipment' that can be repaired by CE if the requesting unit reimburses costs, as opposed to Real

Property (RP) where CE has 'earned' the funds for repair. A good example is generators. In place generators are RP. Portable generators are equipment. CE has the knowledge to repair both.

21 TAB F

F1

Overview F-1

Paragraph states the RPM will perform preventive and corrective maintenance on equipment to include

Real Property Similar Equipment.

Will RPSE equipment be tracked in the NEXGEN PM program even though it is not RPIE and does not have

Work Plans and PMTLs assigned? Or will RPSE equipment PMs be tracked by the contractor thru other contractor-provided programs?

If the equipment is listed in Attachment 1 - GARB PWS - 20231211 v1.3, Tab F, or Attachment 10-Tab F -

Tech Lib 20231211 - GARB - F-TE-2 WL Est - 20231211, and GARB - F-TE-6 WLD - 20231211 and there is a definable AF or RSMEANS PMTL, it should be tracked in NexGen IT.

22 TAB F

F3.6

Unscheduled Utility

Outages

F-3 Will the Government please provide the Outage log? Unscheduled Utility Outages occur about three times a year, mostly electric

23 TAB F

F3.8

Potentially Hazardous

Materials

F-3 This paragraph mentions F5.3.3.6 Indoor Small Arms Firing Range but that paragraph in the PWS is

Reserved.

Does this mean there is no indoor firing range or should F5.3.3.6 be corrected to add the Range?

Grissom ARB does not have an enclosed indoor range with the associated firing range filtration system.

This section of the PWS only dealt with the range exhaust filters and associated hardware.

24 TAB F

F3.9.1

Permitted Equipment F-3 This is a new paragraph to these BOS procurements.

Please verify that this work applies to this contract as most of the examples of equipment do not fall under the scope of a BOS contractor. Will the Government CEV provide a list of what equipment would fall under the responsibility of the BOS contract in order to provide enough information for estimating staffing and materials required?

Attachment 1 - GARB PWS - 20231211 v1.3, Tab F, paragraph F3.9.1 provides examples of the type of equipment to notify the contractor there is permitted equipment types which require more formal documentation in data bases, and may require close coordination with CEV. Attachment 10-Tab F - Tech

Lib 20231211 - GARB - F-TE-2 WL Est - 20231211 and GARB - F-TE-6 WLD - 20231211 lists equipment requiring Preventive Maintenance.

25 TAB F

F4.1

Preventive Maintenance

& various TAB F PWS references

F-4 various

There are many paragraphs in the contract where both PMTLs and regulation references provide PM inspection criteria. In the following references the equipment to be inspected has both PMTL and UFC or

Manual references to perform PM tasks. There are many of these instances in the PWS. For example:

• paragraph F4.1 Reads: Preventive Maintenance (PM). The KTR shall perform PM/Recurring Work, also referred to Work Priority 2A, on all real property, RPIE, and RPSE IAW AF approved Preventive Maintenance

Task Lists (PMTL), RSMeans or other guidance as stated/provided within this PWS. Perform PM on the items listed in F-TE-6. Notify the CO and COR upon identification of incorrect equipment inventory or identified PM actions, prior to performing PM actions. AF-PMTLs supersede any commercial PMTL variants.

Compulsory standards, to include ETLs, UFCs, NFPA requirements, and other AF-specific mandates are the primary drivers and cannot be overlooked.

• The PWS also says to use UFC 3-601-02 to perform the testing and maintenance of fire systems. The UFC does have Inspection Tables for all types of sprinkler systems, hydrants, etc. BUT there are also AFPMTLs for those same systems. Examples of AFPMTLs are Wet Pipe D4015150195002, Pre Action

D4015180195002, Dry Pipe D4015310195001.

• The PWS says to use AFMAN 32-1067 to conduct inspections but there are AFPMTLs for Above Ground, Underground and Steel Tank Institute tank inspections. Examples of PMTLs AST G3065310195022, STI

G3065310195023, UST G3065310195024.

When the equipment has both PMTLs and regulation references for inspections, which one is primary and should be used to perform the PM tasks?

AF PMTLs supersede all other requirements and were derived from AFIs, UFCs, etc., however if a conflict is identified, please notify the COR. Equipment such as elevators and fire alarm and suppression systems are generally performed IAW state standards. The identified PMTLs allow tracking of PM in NexGen IT.

26 TAB F

F4.1.1.5, F4.1.3

NexGen IT Preventive

Maintenance (PM) WT

Completion (2A)

F-5 & 6

Both references allow the Contractor to input a CM WT into NexGen within 2 days of completion of a PM task for discrepancies found on facilities or equipment or within 2 business days of finding equipment defects that prohibit the completion of the PM.

Does this mean the Contractor has the authority to input a CM WT without the prior approval of the AO?

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab F, paragraph F4.1.3 was revised. "Excluding

Emergencies, the KTR shall notify the COR of any identified deficiencies within two working days, for approval prior to creating CM WT in NexGen IT."

27 TAB F

F4.3.1

Work Task Completion F-6

The KTR shall obtain a signature from the requester or facility manager (or alternate) to validate that the work was completed. WTs will be ordered under the applicable CLIN of the contract with the following exceptions, which are considered FFP for example but not limited to: pickup and delivery of supplies and equipment; costs associated with RS Means estimates; purely administrative tasks, tasks associated with purchasing, handling, and scheduling materials and services, assembling materials lists, obtaining quotes, data entry, subcontract administration. The KTR shall document all CM WT changes, including Priority 1 verbal approvals, special conditions and references to related WT and a resolution description including what failed, and how it was corrected (e.g., A/C inop; replaced fan motor) in the remarks section of the WT form. Track and report KPIs such as the prior month’s work tasks generated, and completed, completion times by priority, total hours expended on PM and CM WTs, PMs scheduled/completed, and contract year to date status of CLIN amounts, CLIN amounts spent on M&R (4a-4b) work, and customer complaints. The above paragraph, uses the verbiage “Track and report KPIs such as…” indicating this is not an exhaustive list.

Would the Government please provide a complete list of KPIs so this is not a moving target or a guessing game for what is expected of the contractor?

Attachment 1 - GARB PWS - 20231211 v1.3, Tab F, Technical Exhibit - F-TE-3 Data Deliverables - item F008

Details the Key Performance Indicators

28 TAB F

F4.4.4.3

Priority 3B – Medium Risk

Work

F-8 The KTR shall make an initial response within three workdays and complete all routine WT within 15 workdays after initial receipt of approval. The Current contract completion time for 3B WTs is 30 days.

Is this change to 15 days correct?

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab F, paragraph F4.4.4.3

Priority 3B – Medium Risk Work - 15 days is correct.

FA465423R0006 Attachment 28 - Additional Q/A

11 December 2023

ITEM

PWS TAB

or

TYPE OF SERVICE

paragraph or

ATTACHMENT

PAGE

NUMBER

STATEMENT QUESTION/COMMENT RESPONSE

29 TAB F

F4.4.4.4

Priority 3C – Low Risk

Work

F-8 The KTR shall make an initial response within three workdays and complete all routine WT within 30 workdays after initial receipt of approval. The current contract completion time for 3C WTs is 60 days.

Is this change to 30 days correct?

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab F, paragraph F4.4.4.4

Priority 3C – Low Risk Work - 30 days is correct.

30 TAB F

F5.2.3

BUILDERTM Annual

Facility Condition

Assessments (FCA)

F-10

These paragraphs state the contractor shall perform a comprehensive facility condition assessment and validation/inventory of equipment of Real Property and RPIE. It does not mention RPSE. These paragraphs refer to using BUILDERTM data to conduct the FCAs. They state that the facility condition assessments are performed after verifying complete and accurate BUILDER TM data.

Will the BUILDERTM program be used to create the list of RPIE to assess?

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab F, paragraph F5.2.3

BUILDERTM Annual Facility Condition Assessments (FCA) - Yes BUILDERTM will be used to create the list of

RPIE to assess.

31 TAB F

F5.2.3, F5.2.3.3

BUILDERTM Annual

Facility Condition

Assessments (FCA) & FCA

Team Composition and

Training

F-10 Will only RPIE be assessed that is in BUILDERTM?

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab F, paragraph F5.2.3

BUILDERTM Annual Facility Condition Assessments (FCA) and F5.2.3.3 FCA Team Composition and Training -

Yes RPIE is assessed in BUILDERTM.

32 TAB F

F5.2.3, F5.2.3.3

BUILDERTM Annual

Facility Condition

Assessments (FCA) & FCA

Team Composition and

Training

F-10 Is BUILDERTM accurate and complete with the RPIE in each building?

The last large scale inventory and inspection was conducted in 2020. BUILDER inspections are require on a

5 year basis to capture equipment missed or replaced throughout the period.

33 TAB F

F5.2.3, F5.2.3.3

BUILDERTM Annual

Facility Condition

Assessments (FCA) & FCA

Team Composition and

Training

F-10 Are only the RPIE equipment assets that the contractor performs PMs on to be assessed by the contractor?

BUILDER inventories and condition assessments will be conducted on the systems listed in Attachment 10-

Tab F - Tech Lib 20231211 - GARB - F-TE-2 WL Est - 20231211 - F-TE-2e.

34 TAB F

F5.3.1.1.1

Roofing F-11

The KTR shall perform a visual roof inspection and general housekeeping (removal of foreign debris from roofs, gutters, scuppers, etc.) each year IAW Air Force Preventive Maintenance Task Lists (AF-PMTL’s).

Some roofs require semiannual roof gutter and downspout cleaning, frequencies are listed in F-TE-2i.

Will the Government please specify the buildings needing Semi Annual Roof, Gutter, and Downspout cleaning in F-TE-2i vs buildings that will only receive annual PMs?

The buildings identified in Attachment 10-Tab F - Tech Lib 20231211 - GARB - F-TE-2 WL Est - 20231211 - F-

TE-2i have a semi-annual requirement for roof, gutter and down spout inspections/cleaning. F-TE-2i has been updated to reflect this.

35 TAB F

F5.3.1.1.1

Roofing F-11 Refers to information that may be used in F5.2.1. Will the Government please clarify?

The reference to paragraph F5.2.1 suggests during the annual Roof PM inspection, information can be gathered for the annual BUILDERTM assessment.

36 TAB F

F5.3.1.1

Structures F-11

This paragraph mentions fixed ladders. The Ladder AFPMTL calls for inspections every 3 years. The local

Safety Office has requested that the ladders be inspected annually.

Would the Government please clarify the requirement?

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab F, Technical Exhibit, F-TE-3 Data Deliveries - F015

Fixed Ladder Report and DAFMAN91-203 and OSHA, fixed ladder inspections are due every three years.

37 TAB F

F5.3.1.1

Structures F-11

The hangar door AFPMTL calls for annual inspections of the hangar doors. The current MAS requires they be inspected semi-annually in May and November and tracks cleaned quarterly as requested by Aircraft

Maintenance and the Fire Dept.

Does the AO intend to approve these occurrences to be added to the PMTL?

Offerors shall Inspect Hangar Doors semi-annually IAW Attachment 10-Tab F - Tech Lib 20231211 - GARB -

F-TE-6 WLD – 20231211 - F-TE-6 Hangar Door. Offerors shall submit Hangar Door Inspection Reports IAW

Attachment 1 - GARB PWS - 20231211 v1.3, Tab F, Technical Exhibit, F-TE-3 Data Deliverables Item F017

Hangar Door Inspection Report.

38 TAB F

5.3.1.1.1 F5.3.1.1.2

Roofing & Annual Roof

Assessments

F-11 The paragraph tells us some roofs require semiannual roof gutter and downspout cleaning and that the frequencies are listed in F-TE-2i. F-TE-2i, yet these references do not list any gutters.

Is this an oversight or are there none that require semiannual cleaning?

Attachment 10-Tab F - Tech Lib 20231211 - GARB - F-TE-2 WL Est - 20231211 - F-TE-2i has been revised to reflect facilities that require The Offerors to inspect and clean roof gutters and downspouts semi-annually.

39 TAB F

F5.3.1.2.3.3

Snow Plow Blades, Brooms

F-12 This paragraph states that the Contractor shall purchase and install recurring consumable parts on snow equipment.

Will the cost for these parts purchased and installed on Government owned snow equipment be reimbursed to the Contractor by the Government?

See Attachment 1 - GARB PWS - 20231211 v1.3, Tab F, paragraph F5.3.1.2.3.3 Snow Plow Blades, Brooms, The KTR shall be responsible for the purchase, installation, and maintenance…