4. Solictation Questions and Answers Document_B501.pdf

Executing Excellence!

DEPARTMENT OF THE AIR FORCE

436TH CONTRACTING SQUADRON (AMC)

DOVER AIR FORCE BASE, DELAWARE

15 May 2025

MEMORANDUM FOR ALL OFFERORS

FROM: 436 CONS/PKA

639 Atlantic St

Dover AFB, DE 19902

SUBJECT: FA449725R0011, 100% Design, B501 Mission Planning Cell, Solicitation

Questions and Answers

1. Escort Scheduling & Coordination: During the site visit, we were unable to access certain areas, particularly those deemed highly restricted. In this regard, are additional security screenings or clearances required for our team members to enter these more restricted zones?

GOVERNMENT RESPONSE: During Pre-bid, contractors will be escorted by cleared personnel. Upon award, the A/E contractor that has been awarded the contract will be responsible for applying for and maintaining proper credentials for accessing the base, coordinated through 436 CONS. See SOW section 15.2.

2. Access Limitations: To help us meet schedule deadlines, how many team members are permitted to access secured and non-secured areas at one time?

GOVERNMENT RESPONSE: Escorts can accompany approximately 2-3 individuals at a time in active secure spaces, prior coordination will be required for work performed after award. Non-secure areas do not require escort, but some areas may need to be unlocked by facility manager.

3. Access Limitations: Does the allowable number of personnel differ for access to more restricted or classified zones?

GOVERNMENT RESPONSE: No. Escorts can accompany approx. 2-3 individuals at a time.

4. Access Limitations: If access is limited, is there a recommended rotation or staging procedure that we should follow to ensure all team members can complete their designated tasks?

GOVERNMENT RESPONSE: Coordination of tasks after award will be the responsibility of the contractor. Pre-bid access will be coordinated per number of personnel able to be escorted at a time per answers to Questions 2 & 3.

5. Documentation & Pre-Approval: What forms, identification, or clearance levels are required for access to more restricted areas?

GOVERNMENT RESPONSE: Base access will be handled per SOW Section 15.2. Escorts and prior coordination will be required for access during active operation of the secure spaces after contract award.

6. Documentation & Pre-Approval: Should we provide a list of team members and their visit dates for pre-clearance, and if so, would this be on a per-visit or project-wide basis?

GOVERNMENT RESPONSE: See response to #5. Pre-award, contractors will be escorted.

7. Equipment Use: Are there any restrictions or additional approval processes for using devices such as 3D scanners, cameras, laptops, or other digital tools in non-restricted and highly secured zones?

GOVERNMENT RESPONSE: Refer to Construction Security Plan sections 16 and 17.

8. Equipment Use: Will any equipment need to be inspected or registered in advance before entering restricted or highly secured areas?

GOVERNMENT RESPONSE: See answer to Question 7.

9. Escort Assignment: Will a designated escort with the appropriate clearance be assigned to our team for all visits to restricted areas?

GOVERNMENT RESPONSE: Escorts will be provided at time of visit. Post-award, contractor must coordinate access to secure spaces.

10. Escort Assignment: Should we expect different escorts depending on the area or scope of work for each visit?

GOVERNMENT RESPONSE: Yes. Escorts may be different per visit or individual program in the facility.

11. On-Site Protocols: Could you please clarify the specific entry and exit procedures for accessing more restricted zones?

GOVERNMENT RESPONSE: Procedures for gaining access to secure areas will not be discussed on non-secure means to protect Operational Security.

12. On-Site Protocols: Are there additional safety, security, or operational briefings required prior to accessing these areas?

GOVERNMENT RESPONSE: No. Pre-performance meeting will go over general requirements for safety/security on base.

13. Site Utilities Scope Clarification - Can you please confirm whether the 100% design scope is intended to include utility service upgrades for example electrical, domestic water, or sewer beyond the building footprint? If so, please provide any existing utility survey data or indicate if a utility coordination meeting is anticipated.

GOVERNMENT RESPONSE: All systems will need to be assessed for the occupancy load and use of the facility. The determination for utility upgrades will need to be made during the design process by the A/E firm awarded the contract.

14. Building 501 MEP System Scope Clarifications - Can you please confirm whether the design scope is intended to include building utility service upgrades or replacements, for example replacements of Air handler units, chilled or hot water Variable Air Volume system, ventilation & exhaust systems, Hot water tanks, electrical distribution panels.

GOVERNMENT RESPONSE: Refer to SOW Part 3, awarded contractor must perform a full survey of requirements for the facility.

15. During the April 21, 2025 site visit it was mentioned that building 501 has a 2nd floor. Is this 2nd floor accessible by stair or ladder? Are there As-built drawings of how the second floor was constructed?

GOVERNMENT RESPONSE: Building 501 does not have a second floor on record. The as-builts show a standing seam metal roof over the previously existing flat roof deck.

16. Are MEP As-built drawings for buildings 500 & 501 available to design contractors?

GOVERNMENT RESPONSE: Full as-builts will be available after award. Building layouts have been provided in SOW attachments.

17. Building 500 Scope Clarifications - Can you please provide a summary scope of work for minor renovations and repairs that are inclusive of the overall design bid.

GOVERNMENT RESPONSE: Attachment 7 to the SOW is a drawing of a preliminary layout of renovations and repairs.

18. Building 500 Scope Clarifications - Can you please provide existing and proposed floor plan drawings for the identified swing spaces within building 500? What is the planned number of personnel moving into the identified swing spaces? Please confirm if the building's 500 minor renovations and repairs are inclusive of the overall design bid.

GOVERNMENT RESPONSE: See Attachment 7. Overall bid should include design for

B500 renovations. B500 renovations shall also be included in the final construction estimate required deliverable.

19. What type of base access badges will design contractors have to obtain through the duration of the period of performance?

GOVERNMENT RESPONSE: See answer to Question #5.

20. When will the 2nd site visit be scheduled? Is it mandatory to attend the second site visit?

GOVERNMENT RESPONSE: The 2nd Site visit will be 12 May 2025, 10 a.m. Attendance is highly encouraged.

21. Anticipated Security Requirements - Will any portions of the design effort require personnel with security clearances or escorts? Will the government sponsor security clearances for the contractors or provide cleared escorts? If yes, please clarify the required clearance levels, or handling procedures to request escorts.

GOVERNMENT RESPONSE: Contractor security requirements are outlined in the

Construction Security Plan (CSP). See answer to question #5 in terms of escort requirements.

22. We believe the engineering efforts will exceed the architectural efforts for the above referenced project. We respectfully request this solicitation be procured under NAICS Code

541330 to allow small business engineering firms, who serve as prime, to submit qualifications.

This will maximize competition and allow the Air Force to select the most highly qualified architect or engineering firm.

GOVERNMENT RESPONSE: This requirement will continue to be solicitated using the

NAICS Code 541310. Market Research has shown small businesses have interest in this requirement.

23. While reviewing Section L of the solicitation, we noticed that under Volume I: Section B – attachment 2, Bid schedule is required as part of the submission.

We believe this is a design project and attachment 2 is used for construction cost estimation purposes.

GOVERNMENT RESPONSE: Estimate of design costs will be required as part of the bid submission in order to evaluate based on Lowest Price Technically Acceptable (LPTA).