FA441825Q0043_Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS SOLICITATION

FA441825Q0043

RIGHT OF WAY VEGETATION CLEARING

JOINT BASE CHARLESTON, SC

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, and FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

(ii) Solicitation number FA441825Q0043 shall be used to reference any written quote provided under this RFQ.

(iii) The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05; Effective August 7, 2025.

(iv) This acquisition is set-aside 100% for small business. The North American Industry Classification System (NAICS) code for this acquisition is 561730 with a size standard of $9,500,000.00.

(v) A list of line item numbers and items, quantities, and units of measure are included in

Attachment 5 – ROW Vegetation Clearance – Work Request 1 Attachment 6 – ROW Vegetation Clearance – Work Request 2 Attachment 7 – ROW Vegetation Clearing - RFQ Pricing Sheet

(vi) The purpose of this combined synopsis and solicitation is for the establishment of Blanket Ordering Agreements for right of way vegetation clearing services at Joint Base Charleston, SC in accordance with the attached Performance Work Statement (PWS). The Basic Ordering Agreements are not contracts; they are written instruments of understanding between the government and contractor and will contain terms and clauses applying to future orders). Vendors awarded Basic Ordering Agreements will then compete amongst themselves for future orders to be placed under the agreements. The government intends to award two initial orders along with the Agreements for the two project work requests specified in Item v above.

The following statement pertains to the intended initial order for ROW Vegetation Clearance – Work Request 2: Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

(vii) Performance Work Statement: See Attachment 1

(viii) FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial

Services applies to this acquisition with the following Addenda.

The NAICS code and small business size standard for this acquisition appear in (iv)

Above.

RFQ due date: September 5, 2025 RFQ due time: 5:00 P.M. EST Submission of Quotations by Email to morgan.hart.1@us.af.mil & matthew.michel@us.af.mil We must receive your quotes by the due date and time.

We will not consider any quote that we receive after this deadline unless we receive it before award is made, and considering it will not delay our acquisition.

A two-day site visit has been established for Tuesday 26 August and Wednesday 27 August beginning at 0800AM each day. Attendance is mandatory. To confirm your attendance at the site visit please contact both morgan.hart.1@us.af.mil and matthew.michel@us.af.mil and submit paperwork for base access (Attachment 9) NLT 20 August 2025.

All questions regarding this RFQ must be emailed to morgan.hart.1@us.af.mil & matthew.michel@us.af.mil by 3:30 P.M. EST 28 August 2025

Please provide the following information with your quote:

1) Company Name: ____________

Address _______________ Phone_______________ Email _________________ SAM UEI Number: ____________ Cage Code: _______________ Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

2) Price: A copy of Completed Attachment 7 – ROW Vegetation Clearing - RFQ Pricing

Sheet.

3) A list of past performance references to current or former customers who will attest to the quality of your service and products within the past three years from the date of this solicitation including (i) customer name, (ii) customer address, (iii) contract or purchase order numbers, (iv) persons to contact, (v) telephone numbers, and (vi) email address. A Past Performance Questionnaire (PPQ) template is provided as Attachment 8 to this RFQ. Vendors are highly encouraged to have their past performance references submit a copy of the completed PPQ directly to the email addresses above prior to the closing date of the solicitation.

4) Copy of Completed Representation and Certifications. See Paragraph below or complete electronically at the System for Award Management http://www.sam.gov.

5) A statement that you assent to all terms of this RFQ. Quotes may be submitted in any of the following document formats: Microsoft Word, PDF, Adobe, Microsoft Excel.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.File size is restricted to 3mb per file and total email size must be under 10mb. Vendors may submit multiple emails to submit their quotation based on file/email size restrictions.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time their quote is submitted to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions and payment instructions are found in clause DFARS 252.232-7006, Wide Area Workflow Payment Instructions.

(ix) FAR 52.212-2, Evaluation – Commercial Products and Commercial Services applies to this acquisition with the following addenda. This addenda replaces the provision at FAR 52.212-2 in its entirety:

a. General:

The Government will award Blanket Ordering Agreements (BOAs) and separate task orders resulting from this Request for Quotations (RFQ) to responsible vendors whose quotes conforming to the RFQ will be most advantageous to the Government, price and other factors considered. This acquisition establishes BOAs for right of way vegetation clearing services at Joint Base Charleston, SC and includes separate task orders for: (1) ROW Vegetation Clearance

– Work Request 1, and (2) ROW Vegetation Clearance – Work Request 2. Future projects will be competed amongst BOA holders. The BOA has an attached Performance Work Statement (PWS) describing the scope of right of way vegetation clearing services covered by the agreement.

b. Evaluation Factors:

The following factors shall be used to evaluate quotes:

1. Price

2. Past Performance

c. Price Evaluation

1. The Government will calculate a Total Evaluated Price for each quote by adding the prices for Project 1 and Project 2 together.

2. Vendors will then be ranked from lowest Total Evaluated Price to highest.

d. Past Performance Evaluation:

The government will begin evaluating past performance, starting with the vendor that has the lowest Total Evaluated Price. Evaluation of the vendor’s past performance is subjective and will result in a Performance Confidence rating of (See table below) Substantial, Satisfactory, Neutral, or Limited confidence. Vendors who do not have recent and relevant past performance relating to this requirement will receive a rating of Neutral Confidence.

Rating Description

Substantial Confidence: Based on the Vendor’s recent/relevant performance record, the Government has a high expectation the vendor will successfully perform the requirement.

Satisfactory Confidence: Based on the vendor’s recent/relevant performance record, the Government has a reasonable expectation that the vendor will successfully perform the requirement.

Neutral Confidence: No recent/relevant performance record is available, or the vendor’s performance record is so sparse, no meaningful confidence assessment rating can be reasonably assigned. The vendor may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence: Based on the vendor’s recent/relevant performance record, the Government has a low expectation the vendor will successfully perform the requirement.

The Government will evaluate past performance for recency and relevancy. Recency is defined as performance of similar services within the past three (3) years from the date of this solicitation. Relevancy is defined as performance of similar services of the same magnitude and scope as those described in the BOA's PWS.

e. Award Decision:

1. The Government intends to award three BOAs as a result of this solicitation; however, the Government reserves the right to award fewer than three BOAs, or more than three BOAs, if determined to be in the best interest of the Government.

2. If the three lowest-priced vendors all receive a rating of Substantial Confidence, the Government may award BOAs to those three vendors and cease further evaluation.

3. However, the Government reserves the right to continue evaluating additional quotes and award more than three BOAs if it determines that doing so is in the best interest of the Government, even if three vendors have already received a rating of Substantial Confidence.

Factors that might lead the Government to award additional BOAs include, but are not limited to:

a need for specialized expertise, or concerns about the capacity of the initial three vendors to meet future needs.

4. Furthermore, in the event the three lowest-priced vendors do not receive a rating of Substantial Confidence, the Government will continue evaluations until three vendors receive a rating of Substantial Confidence, or all quotes are evaluated. The Government reserves the right to award a BOA to vendors that receive a past performance rating of Satisfactory Confidence or Neutral Confidence and reserves the right to award to other than the lowest-priced vendors, if the Government determines that doing so represents the best value.

5. Project 1 and Project 2 task orders will be awarded to the selected BOA awardee who submitted the lowest price for that specific project.

f. Your quote should include your best terms. The Government intends to award agreements and orders without interchanges with respective vendors. The Government, however, does reserve the right to hold interchanges with one, some, none, or all vendors.

(x) All vendors shall include a completed copy of FAR 52.212-3, Offeror Representation and Certifications – Commercial Products and Commercial Services (MAR 2025) (DEVIATION 2024-O0004) or complete electronic annual representations and certifications at http//www.sam.gov

(xi) The clause at FAR 52.212-4, Contract Terms and Condition—Commercial Products and Commercial Services, applies to this acquisition.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (MAR 2025) (DEVIATION 2025-O0004), applies to this acquisition.

(xiii) The contracting officer has determined the additional applicable contract requirements or terms and conditions included below apply to this acquisition.

(xiv) Quotes in response to this solicitation are due no later than the date & time specified in

(viii) item above.

(xv) Address questions to Morgan Hart, Contract Specialist at morgan.hart.1@us.af.mil & Matthew Michel, Contract Officer at matthew.michel@us.af.mil.

Attachments: (9) Attachment 1 – BOA Performance Work Statement Attachment 2 – BOA Specific Terms and Conditions Attachment 3 – Wage Determination Attachment 4 – FAR and DFARS Clauses and Provisions Attachment 5 – ROW Vegetation Clearance – Work Request 1 Attachment 6 – ROW Vegetation Clearance – Work Request 2 Attachment 7 – ROW Vegetation Clearing - RFQ Pricing Sheet Attachment 8 – Past Performance Questionnaire Attachment 9 – Base Access Pass Request for Site Visit

The following DAFFARS clauses are applicable to this solicitation and any resulting agreements:

5352.901-9101 Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618- 229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause

5352.223-9001 Health and Safety on Government Installations (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and <<1> >to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with <<2>> citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)