ATCH 1_PWS - Rights of Way Vegetation Clearing_20250815.pdf

Joint Base Charleston

Performance Work Statement Rights of Way Vegetation Clearing

Joint Base Charleston 628th Civil Engineer Squadron 7-24-2025

Table of Contents

1 PURPOSE

1.1 STANDARDS

1.2 MANAGEMENT

1.3 OUTAGE REQUESTS AND SCHEDULE CHANGES

1.3.1 OUTAGE REQUESTS

1.3.2 SCHEDULE CHANGES

2 DESCRIPTION OF SERVICES

2.1 ELECTRICAL ROW CLEARANCE

2.1.1 CHEMICAL USEAGE

2.2 VEHICLE AND PEDESTRIAN ROW

2.4 ELECTRICAL ROW INSPECTION

2.5 LAND CLEARING AND TREE REMOVAL………………………………………………………………………………………5

3 REQUEST FOR QUOTE

4 GOVERNMENT FURNISHED PROPERTY EQUIPMENT AND SERVICES

5 GENERAL INFORMATION

5.1 QUALITY CONTROL

5.2 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

5.3 PERMITS, LICENSES AND CERTIFICATIONS

5.4 HOURS OF OPERATION

5.4.1 RECOGNIZED HOLIDAYS

5.4.2 BASE CLOSURES

5.5 SECURITY REQUIREMENTS

5.5.1 BASE ACCESS

5.5.2 RESTRICTED AREA ACCESS

5.5.3 FORCE PROTECTION CONDITION (FPCON) CHECKS

5.6 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE (QUALITY ASSURANCE

PERSONNEL)

5.7 SAFETY REQUIREMENTS AND REPORTS

6 APPENDICES

1 PURPOSE

Provide the 628th Civil Engineer Squadron (CES) Rights of Way (ROW) vegetation clearance.

Work will be accomplished on Joint Base Charleston (JB CHS) Naval Weapons (WS) station and Air Base (AB) within installation boundaries and around installation owned utilities.

1.1 STANDARDS

Performance of services shall follow commercial/industry standards as described by UFC 3-560-

01, AFMAN32-1065, American National Standards Institute (ANSI), and professional organizations such as the National Arborist Association.

1.2 MANAGEMENT

The contractor shall provide a Project Manager for all requirements in the PWS. The Project

Manager must be able to read, write, speak, and understand English, or an interpreter must be provided to work alongside the Project Manager at no additional cost to the Government. Except where otherwise stated, the contractor shall furnish all certified/qualified technicians, supervision, management, administration, tools, materials, equipment, transportation, and other items necessary to provide the services described in this Performance Work Statement (PWS).

1.3 OUTAGE REQUESTS AND SCHEDULE CHANGES

1.3.1 OUTAGE REQUESTS

For all required electrical interruptions, the contractor shall coordinate requests through the COR with the submission of AF form 103(s), “Work Clearance Request” (Appendix A). Requests shall be routed through the 628th CES Requirements flight with a minimum of three-week advanced notice, and outages shall be performed through 628th CES electrical shop personnel.

All notifications to impacted facilities will be issued by CES.

1.3.2 SCHEDULE CHANGES

All schedule changes impacting estimated completion dates, times, road closures, and utility outages shall be communicated to the COR as soon as possible. Schedule changes that impact both primary and alternate utility outage dates will require an additional AF form 103 and three-week advance notice.

2 DESCRIPTION OF SERVICES

2.1 ELECTRICAL ROW CLEARANCE

The contractor shall trim or cut back all vegetation from identified power lines a minimum of 20 feet to each side, or to adjacent tree lines, whichever is closer. Identified lines shall have a minimum clearance of 10 feet above and below. Limbs exceeding minimum clearance are exempt and authorized to canopy lines.

• The clearance requirement in 2.1 is a minimum. Specific requirements above the minimum clearance requirement will be specified in the individual work order.

• Transmission lines will not be included in any orders issued under this agreement. Orders will include distribution and service lines only.

2.1.1 CHEMICAL USEAGE

The contractor shall be responsible for maintaining chemical usage records and providing a usage report for any month when chemicals are used. The report shall be submitted within ten days following the month of usage. Chemical records shall be made available upon request from

Government personnel for the duration of the agreement. The contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para

4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides and herbicides are defined in DoD and Air Force documents. The contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The contractor shall ensure that all employees performing applications have current state certification. 628th CES Asset Management Flight must approve all herbicides and pesticides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel. The contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

2.1.1.1 CHEMICALS NOT ON BASE APPROVED LIST

All chemicals must be approved prior to use by the Command Entomologist if not on the base approved list. The contractor shall submit the chemicals list with intended uses to the

Contracting Officer (CO). The Contractor shall provide an inventory of hazardous materials with the applicable Safety Data Sheets (SDS(s)) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the contractor’s failure to use reasonable care causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the Government. The contractor will immediately clean up any spilled chemicals and report them to the Environmental

Section. The contractor will be responsible for all remediation and disposal costs.

2.1.1.2 CHEMICAL MIXING

Open air chemical mixing may be performed on the installation.

2.2 VEHICLE AND PEDESTRIAN ROW

The contractor shall maintain all trees that encroach on the streets, driveways and pedestrian sidewalk rights of way across approximately 72 miles to minimum clearances. The contractor will ensure all safety requirements are met prior to trimming. When completed, all debris will be blown from the roads, driveways and sidewalks. Work orders will be issued per PWS paragraph three.

2.3 DEBRIS MANAGEMENT

Debris generated from all rights of way vegetation management may be chipped or mulched in place when possible. Chipped and mulched debris shall be dispersed into woody areas and spread in accordance with good forestry practices to prevent fire hazards. Debris that cannot be chipped or mulched in place shall be removed from the installation.

2.4 ELECTRICAL ROW INSPECTION

For areas where work is to be performed, the Contractor shall provide written notice within 24 hours to the COR of any damaged lines, poles, components, or observed trees outside tree trimming zones that pose safety/utility damage risk.

2.5 LAND CLEARING AND TREE REMOVAL

The work to be performed consists of furnishing all tools, qualified labor, materials, equipment, supplies, and supervision necessary to trim, remove, and dispose of trees and vegetation along rights-of-way in selected hard to access and extremely overgrown areas. Detailed work specifications will be provided on individual work orders.

3 FINAL ACCEPTANCE AND INSPECTION

Upon completion of the work, the contractor shall accompany the COR on a final acceptance inspection. When deficiencies are found the contractor will have five working days to re-perform prior to final acceptance by the government.

4 GOVERNMENT FURNISHED PROPERTY EQUIPMENT AND

SERVICES

There will be no government furnished property or equipment. The government shall provide services to accommodate utility outages. The government will provide police and fire protection.

In the event of a medical emergency, a base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

911 – Fire/Police/Ambulance

843-963-3777 – Base dispatch

843-963-1110 – Base Operator

5 GENERAL INFORMATION

5.1 QUALITY CONTROL

The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service(s) does not occur. A written Quality

Control Plan shall be submitted to the CO for review and feedback within 30 days of the agreement award. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

5.2 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR

VEGETATION

The contractor shall be liable for damages caused to buildings, equipment, vegetation, or personnel caused by contractor performance.

5.3 PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this agreement or any order issued hereunder, the contractor is responsible for obtaining necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of any order issued under this agreement.

Maintain records of such requirements and make the documentation available to the Government for review. All pesticide applications will be made by State certified applicator as prescribed in

DoDI 4150.07.

5.4 HOURS OF OPERATION

The base hours of operation are 7:00AM to 5:00PM, Monday through Friday. The contractor is not required to provide services on Federal Holidays. Any other work outside Government regular hours of operation requires a request submittal to CO for approval, 96 hours prior work outside of regular hours.

5.4.1 RECOGNIZED HOLIDAYS.

The contractor is not required to provide service on federal holidays, except in emergency situations.

5.4.2 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

5.5 SECURITY REQUIREMENTS

All contractor employees shall always carry photo identification. Contractor employees or any representative of the contractor entering the Government installations shall always comply with base security measures. This includes but is not limited to background checks prior to base access, vehicle and goods searches and identification checks during times of increased security.

5.5.1 BASE ACCESS

The COR is responsible for turning the contractor access form into the respective visitor center a minimum of 72 hours prior to the start of each project/period of performance. Failure to do so may delay entry for personnel and delay project performance. The 628 SFS will conduct a fitness determination prior to a base credential being issued for base access. Failure to fully comply with all federal and state law on/off Joint Base Charleston, may result in federal or local citations or prosecution or denial of access to JB CHS.

5.5.2 RESTRICTED AREA ACCESS

The contractor shall be escorted in Restricted Areas. The contractor shall contact the CO/COR for instructions and procedures.

5.5.3 FORCE PROTECTION CONDITION (FPCON) CHECKS

Additional FPCON checks may occur sporadically. Increased military security measures shall dictate the use of force protection conditions FPCON Alpha, Bravo, Charlie or Delta. The

CO/COR will notify the contractor of FPCON changes and provide the appropriate instructions.

5.6 CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE (QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative COR for management of the day-to-day activities of orders issued under this agreement. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

5.7 SAFETY REQUIREMENTS AND REPORTS

Contractor safety plans, programs, policies, and practices shall meet the requirements of series

29 CFR (1904, 1910, and 1926) for all applicable work scopes. Prior to the start of each Notice to Proceed – Period of Performance (PoP), the contractor shall submit, to the COR, a site specific

Environmental, Safety and Health (ESH) Plan for review and acceptance. Submitted ESH Plan shall meet equivalent format and content guidelines of the most current edition of the US Army

Corps of Engineers (USACE) EM-385-1-1.

Upon request, the contractor shall provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation. The contractor shall provide a verbal report to the COR as soon as possible after each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The contractor shall provide a completed copy of the required Accident Investigation Reports to the COR within five calendar days of each occurrence.

The contractor shall maintain a Safety Data Sheet (SDS) for all chemicals utilized and stored in the execution of any orders issued under this agreement. A SDS binder shall be maintained and kept in accordance with OSHA guidelines.

6 APPENDICES

APPENDIX A – AF Form 103 – Work Clearance Request

APPENDIX B – Base Approved Herbicide

APPENDIX C – AB Electrical Utilities Map

APPENDIX D – WS Electrical Utilities Map