IPT Draft PWS - V1.pdf

PERFORMANCE WORK STATEMENT (PWS)

for

Initial Pilot Training (IPT)

XX XXX XX

Page 1 of XX FA3002-XX-D-XXXX, Initial Pilot Training

Attachment 1

SECTION C

TABLE OF CONTENTS

SECTION TITLE PARAGRAPH

C-1 Description of Services Mission Requirements 1.1 Initial Pilot Training (IPT) Role 1.1.1 General Guidance 1.1.2 Scope of Work 1.2 Flight Training Program 1.2.1 Program Admission and Graduation Requirements 1.2.2 Training Schedule 1.2.3 Flying Training Area 1.2.4 Instructor and Aircrew Requirements 1.2.5 Environmental Management 1.2.6 Emergency, Fire, Crash and Rescue

Requirements 1.2.7

Student Transportation 1.2.8 Contractor Instructors/Trainers Professional and

Unprofessional Relationships 1.2.9

Contract Manpower Reporting. 1.2.10 Aircraft 1.2.11 Simulator Requirements 1.2.12

Administrative Management Aircraft Maintenance Management Aircraft Servicing Environmental Management Information Management Facilities Control Personnel Management Quality Control (QC) Program Safety Management IPT Support Functions Contractor Furnished Equipment, Services, Supplies, and Facilities Lodging Food Service

1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 1.11 1.12 1.13

1.14 1.15

C-2 Service Summary (SS) 2

C-3 Government Furnished Services and Equipment 3.1

APPENDICES

A-1

Workload Estimates

A-2 CSO and RPA Training Requirement Overview A-3 Publications, Directives, and Forms A-4 Reports/Plans/Publications A-5 Safety Limited Use Form A-6 Abbreviations and Acronyms A-7 Minimum Room Furnishings Requirements A-8 Menu Selection Examples A-9 Physical Security Requirements

SECTION C-1

DESCRIPTION OF SERVICES

1.1 MISSION REQUIREMENTS

1.1.1 INITIAL PILOT TRAINING (IPT) ROLE. IPT is the first step in the Air Force Undergraduate Flying Training (UFT) process. IPT provides ground and flying training for United States Government (USG) and international military student (IMS) candidates. These may include pilot candidates, Combat System Officer (CSO) candidates, and Remotely Piloted Aircraft (RPA) pilot candidates in preparation for follow-on flight training.

1.1.2 GENERAL GUIDANCE. The Contractor shall comply with Federal Aviation Administration (FAA) requirements as specified in Section 1 of this Performance Work Statement.

The Government, however, requires additional programs (e.g., mid-air collision avoidance) to enhance safety and to establish the standards by which the Contractor shall be measured. Those programs are detailed in the paragraphs below. The Contractor shall have a thorough understanding of the work required to meet the standards identified in this PWS, commercial standards, and all applicable local, state, and federal regulations. The Government’s expectations, with regard to the minimum acceptable standards for the facilities supplied by the Contractor under this contract, will be guided by the general principles contained in Department of the Air Force Manual (DAFMAN) 32-1084, Standard Facility Requirements. Additionally, the Contractor must maintain a positive relationship and open dialogue with the local community, especially in a location unfamiliar with military flight operations. The Contractor must be willing and able to keep the local public informed of their operations and the Contractor must address any concerns that might arise from this flying program through the use of Town Hall meetings or contact with community leaders.

1.1.3 MISSION ESSENTIAL SERVICES: Mission essential services are the minimum support required to sustain flying operations and maintain key infrastructure. The Contractor shall ensure mission essential services are provided without interruption, to include periods of crisis or worker unrest. In accordance with DoDI 1100.22 and DFARS 237.76 and, Continuation of Essential Contractor Services, the Contractor shall provide a written plan to the Government for review and approval that ensures continued performance of mission essential services.

1.1.4 ORGANIZATIONAL CONFLICT OF INTEREST (OCI): In the performance of this contract, the Contractor (to include any subsidiary, affiliate, or successor entity) may have access to data and information proprietary to a Government agency or to another Government Contractor, or of such nature that its dissemination or use, other than as specified in this contract, would be illegal or otherwise adverse to the interests of the Government or others. The Contractor and its personnel shall not divulge, or release data or information developed or obtained under performance of this contract, except to authorize Government personnel or upon written approval of the Contracting Officer (CO). The Contractor and its Contractor personnel shall not use, disclose, or reproduce proprietary information bearing a restrictive legend, other than as specified in the contract.

1.2 SCOPE OF WORK.

a. For quality assurance purposes, the Government retains program oversight, but will not exercise direct supervision over Contractor employees performing services under this contract, except in the instance and interest of safety or national emergency. The Contractor shall provide all services and equipment necessary to successfully execute requirements contained in this PWS and its attachments. The purpose of the IPT program is to ensure that all pilot, CSO, and RPA candidates are trained IAW the CFR, Title 14, Part 141 or 61, syllabuses (Appendix A-X) and Federal Aviation Administration (FAA) regulations.

The Contractor will provide the required academics, ground training, and flight training to prepare and provide the required FAA check-rides for student pilots to earn a Private Pilot Certificate (PPC), Instrument Rating (IR), and Multiengine Land (MEL) rating as well as CSO and RPA candidates to accomplish their required training as outlined in Appendices A-1 and A-2.

In addition, the Contractor shall provide the required FAA check-rides for these ratings and 10 hours of additional multi-engine “seasoning” for each student detailed in paragraph 1.2.1.3.1. To ensure that all students receive the required training, the Contractor shall provide all personnel, including Certified Flight Instructors (CFIs), Certified Flight Instrument Instructor (CFIIs) Designated Pilot Examiners (DPEs), aircraft, training aids, supervision, materials, maintenance personnel, maintenance equipment, and any services necessary to perform training as defined in this PWS. Civilian students will not be mixed with IPT students in the IPT ground and flight training environment(s). IPT students will be segregated in the lodging and dining facilities from non-IPT students. IPT students will not cohabitate with a member of the opposite sex (e.g., male with female) in the lodging facilities. The Contractor shall plan to have adequate space for a small military organization (for at least 6 but no more than 10) that will have responsibility and command authority over the IPT students while they are in residence.

b. The Contractor shall provide support for the following required flying missions, to include but not limited to: IPT student training sorties as required by the contract and FAA requirements, CFI “new hire” and upgrade training sorties as required by the Contractors’ training plans, Military Flight Instructor (MFI) flight check and check-ride preparation sorties (initial and recurring flight checks should normally be flown as local student profile sorties), AETCMAN 11-219, Initial Flight Training, and MFI continuation training (CT) required sorties.

c. The Contractor shall provide office space for the military personnel assigned as MFIs.

Additionally, the Contractor shall provide and utilize an electronic Learning Management System (LMS) to manage the training program while recording event performance of each student during program execution as well as applicable flight and simulator time.

d. The Contractor shall, without charge to the students while attending IPT, provide lodging, meal service, and transportation as specified in paragraphs 1.14, 1.15, and 1.28, respectively.

e. The Contractor shall, without charge to the students, provide access to a gymnasium environment possessing both aerobic and weight training equipment. IAW training syllabus requirements, three to four hours per week will be allocated to Contractor supervised physical conditioning. The Contractor shall provide a fitness trainer to supervise physical training (PT) and appropriate lesson plans. The first week of PT will include group training on the (contractor-provided equipment/facilities) and group PT. After the first week, PT will consist of individual PT by the students. Student PT will be tracked and recorded. The Contractor will submit the PT lesson plans for approval IAW Appendix A-4. The PT lesson plans must be reviewed annually or when changes are needed and updated as required. Changes to the plans must be approved by the Chief Contracting Officer’s Representative (COR).

f. The Contractor shall support USG-approved visits by US and Foreign Government personnel. The approved visits will normally require a briefing by the Contractor about their IPT operations and a tour of the Contractor’s facilities. The IPT Contracting Officer (CO) or COR must approve the visits in writing. All visits will be conducted on a non-interference basis and must be coordinated at least ten (10) business days in advance. Any requests inside of the 10-day window, must be reviewed and approved by the AETC/A5/8 Director.

1.2.1 FLIGHT TRAINING PROGRAM. The objective of the IPT program is to provide initial pilot training and certificates for USAF student pilots with limited to no flying experience.

This program aims to prepare and enhance the students’ ability to succeed in UFT by beginning their development of foundational aviation skills and familiarizing them with a UFT-like environment where practical. Aircrew training is required for various aircrew positions, to include but not limited to, pilots, Combat Systems Officers (CSO) (Navigator), Remotely Piloted Aircraft (RPA) pilots. The IPT program also provides the AF the opportunity to screen aviation candidates prior to UFT attendance.

1.2.1.1 14 CFR – Part 141 Pilot Training. This training is intended to graduate pilots with a Private Pilot Certificate with Instrument and Multiengine ratings. The default will be for students to complete the combined Private Pilot and Instrument rating course under Part 141 Annex M.

However, these courses are also listed separately to accommodate students with varying backgrounds (i.e. a student already possesses a Private Pilot Certificate). Additionally, students on this track will receive upset recovery training and multiengine Crew Resource Management (CRM) training as detailed in sections 1.2.1.3.1 and 1.2.1.3.2 below. The entire course of instruction duration shall not to exceed 139 days as defined by the Joint Travel Regulation (JTR), Section 0322 which includes all training mentioned above.

1.2.1.1.1 Combined Private Pilot and Instrument Rating Course. This course provides the required aeronautical knowledge and flight training to prepare students for the Private Pilot and Instrument Rating practical tests. Course completion requires the successful award of a Private Pilot –Single Engine Land and Airplane Instrument rating. This training shall be accomplished under FAR Part 141 Annex M.

1.2.1.1.2 Private Pilot (PPC) Course. This course provides the required aeronautical knowledge and flight training to prepare students for the Private Pilot practical test. Course completion requires the successful award of a Private Pilot – Single Engine Land certificate. This training shall be accomplished under FAR Part 141 Annex B.

1.2.1.1.3. Instrument Rating (IR) Course. This course provides the required aeronautical knowledge and flight training to prepare students for the Instrument rating practical test. Course completion requires the successful award of an Airplane Instrument rating. This training shall be accomplished under FAR Part 141 Annex C.

1.2.1.1.4 Multiengine Land Pilot (MEL) Course. This course provides the required aeronautical knowledge and flight training to prepare students for the Multiengine rating practical test. Course completion requires the successful award of an Airplane Multiengine Land rating. This training shall be accomplished under FAR Part 141 Annex I.

1.2.1.2 1.2.1.2 CFR – 14 CFR Part 141 Pilot Training – Without Certificates. This track is reserved for use should the Government no longer desire FAA certificates. The training is intended to graduate pilots with all the required aeronautical knowledge and flight training requirements to be eligible for a Private Pilot Certificate with Instrument and Multiengine ratings but without the practical tests. Additionally, students on this track will receive upset recovery training and multiengine CRM training as detailed in sections 1.2.1.3.1 and 1.2.1.3.2 below.

1.2.1.3 The entire course of instruction duration shall not to exceed 139 days as defined by the Joint Travel Regulation (JTR), Section 0322 which includes all training mentioned above.

1.2.1.2.1 Private Pilot Course. The Private Pilot course fulfills all aeronautical knowledge and flight training requirements to be eligible for a Private Pilot Certificate under FAR Part 141 Appendix B but does not include the practical test. An end-of course evaluation will be performed by a military flight instructor or Contractor certified to perform evaluations by the USAF. Course includes approximately 37 hours of flight training (32 hours dual/5 hours solo) including the evaluation and approximately 35 hours ground training.

1.2.1.2.2 Instrument Course. The Instrument training course fulfills all aeronautical knowledge and flight training requirements to be eligible for an Instrument Rating under FAR Part 141 Appendix C but does not include the practical test. An end-of course evaluation will be performed by a military flight instructor or Contractor certified to perform evaluations by the USAF. Course includes approximately 37 hours of flight training (32 hours dual/5 hours solo) including the evaluation and approximately 35 hours ground training.

1.2.1.2.3 Multiengine Course – The Multiengine Flight course fulfills all aeronautical knowledge and flight training requirements to be eligible for a Multiengine class rating under FAR Part 141 Appendix I but does not include the practical test. An end-of course evaluation will be performed by a military flight instructor or Contractor certified to perform evaluations by the USAF. Course includes approximately 12 hours of dual flight training including the evaluation and approximately 10 hours ground training.

1.2.1.3 General Aviation Training Courses. These courses are intended to supplement the pilot training courses above or serve as initial aviation training for Remotely Piloted Aircraft operators or Combat Systems Officer candidates These courses do not follow any FAA prescribed syllabi or result in certification.

1.2.1.3.1 Multi-Engine Crew Resource Management Course. This course is intended to provide additional multi engine experience with an emphasis on Crew Resource Management.

Course includes 10 hours of flight instruction to allow students to successfully achieve the following training competencies: Preparation Procedures, Checklist Discipline, Crew Resource Management (CRM – Pilot Flying/Pilot Monitoring Duties), Pattern Work (Overhead/Closed Pullups), Flight Management Systems (FMS), Autopilot Operations, Approaches (Exposed to Radar (ASR/PAR), VOR/TACAN, Back Course LOC, LOC/ILS, and GPS/RNAV approaches).

1.2.1.3.2 Pilot Upset Prevention and Recovery Training (UPRT) Course. UPRT course provides a minimum of 6 hours of ground academic training on aerodynamics applicable to airplane upsets, stalls, and spins, including case studies of incidents involving potential or actual upsets. Academics will also cover aerodynamics relevant to the airplane and exercises used in the practical training environment, possible physiological/psychological effects of an upset and memorizing the appropriate procedures and techniques for upset recovery. Flight training consists of a minimum of 4 flight hours on recovery from extreme unusual attitudes, steep turns, dives, skidded turn stalls, spins left and right with multiple turns, and recovery from unusual attitudes with minimal altitude loss. This training shall be accomplished in FAR Part 21 certified acrobatic category aircraft and flight instructors must have a minimum of 2 years’ experience instructing aerobatics.

1.2.1.3.3 Recurrent Training Course. Recurrent Training course provides the student a review of normal and emergency operational limits of the aircraft, systems and sub- systems, and procedures. It should also include a review of Aerodynamics, Aircraft Operating Limits, Crew Resource Management (CRM)/Safety, and Visual Flight Procedures as requested in the individual TO. This training provides students recurrency to continue with other courses as required (e.g., PPC-holders going directly into the IR course, etc.).

1.2.1.3.4 Initial Aviation Training – Combat Systems Officer (CSO) Course. General Aviation (CSO) course provides academic and flight training to allow students to successfully complete all training requirements defined in Appendix A-2 to prepare future CSOs for follow-on USAF training. This training shall be accomplished in accordance with the requirements outlined in Appendix A-2.

1.2.1.3.5 Initial Aviation Training – Remotely Piloted Aircraft (RPA) Pilot Course. General Aviation (RPA) course provides academic and flight training to allow students to successfully complete all training requirements defined in Appendix A-2 to prepare future RPA pilots for follow-on USAF training. This training shall be accomplished in accordance with the requirements outlined in Appendix A-2.

1.2.2 PROGRAM ADMISSION AND GRADUATION REQUIREMENTS

1.2.2.1 Student Experience. The skill level of entering students will vary from no previous flying experience to limited private or military flying experience. For students with prior flight experience or exceptional abilities, the Contractor shall evaluate the student's skill level and advance students through the flying syllabuses based on their demonstrated proficiency, as permitted in the syllabuses. Those students who possess a valid PPC will not be required to go through the PPC Course.

1.2.2.2 Student Load. The projected student loads and required flight hours are included in the Workload Estimates, Appendix A-1. Workloads may be accelerated, within Government financial and student scheduling constraints, when the Contractor is capable of accepting an increased student load. In spite of the best forecasting efforts, deviations may occur. The Contractor shall honor short-term (calendar quarter) variations ±1,500 flight hours. Should variations exceed 1,500 flight hours; a 60-calendar day notification will be given to the Contractor to allow time to adjust personnel and schedules. The Government will allow maximum flexibility to the Contractor should the Workload Estimate increase/decrease by more than 6,000 flight hours. The Contractor is expected to coordinate with the Government to handle these deviations. IPT attrition will vary from class to class based on student capabilities. Overall annual graduation rate will be at least 90%. Those students who are removed from training due to self-elimination (i.e., drop-on-request), medical disqualification, or disciplinary action by the USAF will not be included in this metric.

1.2.2.3 Schedule. Students are scheduled to complete training as specified in the approved syllabuses. The Contractor shall coordinate the annual class schedule with 19 AF/A3F and 19 AF/A3 Undergrad Resource & Analysis. The Contractor may request the number of training days scheduled be modified to improve efficiency of operations. Normally, training days are Monday through Friday. Weekends and federal holidays (AETC Family Days are not considered Federal holidays) may only be scheduled as training days with the approval of the IPT Program Manager (PM) and the Chief COR. Students will be assigned full-time, and the Contractor shall determine their daily schedule. The Contractor will coordinate with the Contractor Officer Representative to develop in-processing schedule and procedures, the first training day’s schedule, and the physical fitness schedule.

1.2.2.4 Projected Graduation Dates. Prior to the beginning of each performance period, the Government will issue flying training hour and/or student load projections for the next contract performance period (See Appendix 1 for estimated workload). Before 1 Oct each year, the Contractor will submit to the Chief COR a draft annual training plan for the next fiscal year that will accommodate the Government’s estimated student load and meet programmed graduation dates. The draft annual training plan will include: class number, planned number of students per class by type student (Pilot/RPA/CSO/IMS), arrival date, class start date, class graduation date, and class departure date. The Contractor shall be responsible for meeting programmed graduation dates, except for variable factors beyond Contractor control, such as bad flying weather that is worse than the historic monthly average (the Contractor is expected to plan for historic weather conditions), student medical status, aircraft or student availability due to Government action, and program guidance changes. Documentation of those factors which are beyond Contractor control must be forwarded to the Chief COR and maintained to substantiate reasons for late graduation. When it becomes apparent, for whatever the reason, students will not graduate on time, the Contractor will provide the Chief COR a “get well” plan.

1.2.2.5 Data Reporting. The Contractor will track and report training and performance data for each student to include at a minimum syllabus progress, grades, event completion status, flight hours, sortie count, simulator hours (if applicable), simulator event count (if applicable), certification information, and aircraft type flown with flight hours attributed to specific aircraft type. The Contractor should expect to document this data within a government-directed learning management system (LMS) or training management system (TMS), to be determined at a later date. In the absence of a defined LMS/TMS, the Contractor, in the interim, will ensure the data is formatted and delivered in an electronic delivery medium. Additional data tracking and reporting requirements will be further defined in tasking orders to each Contractor upon award.

1.2.2.6 Training Syllabuses and Training Plans. The Contractor shall conduct training IAW an approved FAA Part 141 (Annex M) program for manned aircraft student pilots and applicable AETC syllabuses; see Appendix A-2 for RPA and CSO student training requirements overview.

19 AF/A3F will work with the Contractor and Chief COR to continually refine any changes to syllabuses. The Contractor will develop and implement specific, detailed training plans for each flying and simulator training event sortie required by the RPA and CSO syllabi. The Contractor will submit the training plans for approval IAW Appendix A-4. Those plans must be reviewed annually or when changes are needed and updated as required. Changes to any of those plans must be approved by the Chief COR.

1.2.2.7 Academics / Equipment Provided. The Contractor shall provide the instructors, facilities, and equipment necessary to instruct the academic portion of the IPT program. The Contractor shall provide each student their own the necessary access to any courseware or software required for academic training, ground training, and flight/simulator training to include, but not limited to electronic tablets with applicable flight software and courseware (electronic flight bags (EFBs) that use ForeFlight flight software), internet connectivity via Wi-Fi, headsets for flight training, computer stations as required, etc. The Contractor shall employ, utilize, and comply with an FAA approved flying training program that includes, but is not limited to: FAA Certified Examiner, Certified Flight Instructors (CFI), and/or FAA-rated ground instructors may instruct academics.

1.2.2.8 For CSO, the Contractor will develop academic courseware/curriculums to support their respective syllabuses and submit the courseware/curriculums for approval IAW Appendix A-4.

Those courseware/curriculums must be reviewed annually or when changes are needed and updated as required. Changes to any of those courseware/curriculums must be approved by the Chief COR.

The Contractor will be expected to modify academic courseware/curriculums to match future changes made to the IPT syllabuses and to improve the ground training. Only Certified Flight Instructors (CFI) or Federal Aviation Administration (FAA)-rated ground instructors may instruct academics. The Contractor shall provide feedback to instructors to ensure high quality ground training. Feedback must be leveraged to improve the program where applicable.

1.2.2.9 For RPA, the Contractor will develop academic courseware/curriculums to support their respective syllabuses and submit the courseware/curriculums for approval IAW Appendix A-4.

Those courseware/curriculums must be reviewed annually or when changes are needed and updated as required. Changes to any of those courseware/curriculums must be approved by the Chief COR.

The Contractor will be expected to modify academic courseware/curriculums to match future changes made to the IPT syllabuses and to improve the ground training. Only Certified Flight Instructors (CFI) or FAA-rated ground instructors may instruct academics. The Contractor shall provide feedback to instructors to ensure high quality ground training. Feedback must be leveraged to improve the program where applicable.

1.2.2.10 Additional Training (Student Standup). The Contractor shall develop mass briefings that provide IPT students with a “UFT-like” experience. The Contractor shall be prepared to give briefings on a daily basis but may request Government approval to conduct individual briefings if scheduling or training needs dictate. Briefings shall include, as a minimum, actual and forecast weather, Notices to Airmen (NOTAM), Emergency Procedures (EP), and operational notes of interest to the aircrew. If more time is available (e.g., flying is delayed due to weather), the briefings should be expanded to include such items as safety and various applicable aviation topics.

1.2.2.11 Flight Safety Briefings. The Contractor shall conduct quarterly flight safety briefings for all flight instructors. The quarterly flight safety briefings will include aircraft operations safety topics/issues/lessons learned and continuation training topics/issues. The Contractor shall maintain attendance records and ensure those absent from the briefing review the material presented prior to performing a flight related event.

1.2.3 TRAINING SCHEDULE

1.2.3.1 Hours of Operation. Normal operating hours for flight operations other than night flights are Monday through Friday, beginning of morning civil twilight to the end of evening civil twilight, as recorded by the Nautical Almanac Office, U.S. Naval Observatory, Washington, DC 20392. Saturday and/or Sunday flying, while not normally planned, may be authorized by the Chief COR. The Contractor may fly on a weekend, if coordinated with the

IPT PM and Chief COR. If MFI support is required for weekend flying, coordination must take place not later than the Thursday preceding the weekend during which flight operations are to occur. Authorization for weekend flying is not guaranteed.

1.2.3.2 Holiday Scheduling. Flying on Federal holidays, while not normally planned, may be authorized by the Chief COR. The Contractor may fly on a Federal holiday, if coordinated with the IPT PM and Chief COR. (AETC Family Days are not considered Federal holidays.) If MFI support is required for federal holiday flying, coordination must take place not later than two days preceding the holiday during which flight operations are to occur. Authorization for holiday flying is not guaranteed.

1.2.3.3 Student Report Times. The Contractor shall determine student daily reporting and departure times. When variations to the normal schedule are necessary, they shall be made at least 12 hours in advance, unless the Chief COR or designated representative approves the variations inside of 12 hours in advance. The Contractor shall immediately notify the Military Training Officer (MTO), the USAF officer scheduled to liaise with the Contractor’s supervisor of flying during flying operations, when factors change the flying schedule. Student reporting and departure times shall allow for adequate crew rest.

1.2.3.4 Crew Rest. The Contractor Shall ensure that all students, MFIs and contracted aircrew follow AFMAN 11-202, Volume 3, AETC Supplement, Flight Operations, for crew rest regulations and interruptions.

1.2.3.5 Flight Duty Period (FDP). A period that starts when a student or MFI reports for a mission briefing or other official duty and ends when the engine is shut down at the end of their last mission of the day. The maximum FDP is 12 hours.

1.2.3.6 Daily Flying Schedule. The Contractor shall prepare a daily flying schedule designed to maximize student-training opportunities, reduce pattern saturation, make best use of available airfields and airspace, and reduce the mid-air collision potential. The Contractor shall provide the Daily Flying Schedule to the Chief COR or designated representative NLT one hour after the last flight of students is released. The flying schedule shall be maintained with a computer-based program. The Contractor shall develop a method of scheduling airspace that provides aircraft accountability and ensures that no more than one aircraft is in a block of training airspace at one time.

1.2.3.7 Weekly Flying Schedule. The Contractor shall also prepare a Weekly Flying Schedule for all syllabus events and activities (e.g., flights, simulators, ground training, academics, etc.). The Contractor shall provide the Weekly Flying Schedule to the Chief COR or designated representative no later than 1000L on Thursday the week prior (the previous duty day if Thursday is a holiday). The weekly schedule is intended to be sortie based (Contractor’s scope of flying activities for the week), while the daily schedule is intended to match instructors and students against those sorties to accomplish specific syllabus activities.

1.2.4 FLYING TRAINING AREA. The Contractor shall coordinate with the FAA, other appropriate Government, and local agencies when designating the local flying area boundaries, standard flight routes, and training areas to avoid conflicting with other using agencies. In accordance with Department of Defense Instruction 4715.9, Environmental Planning and Analysis, the Contractor shall have available for review by the Government a copy of their approved National Environmental Policy Act (NEPA) documentation covering their levels of aircraft operations, their airfields, to include auxiliary airfields, and their training airspace. The Contractor shall have available for review by the Government an acknowledgement that states they are aware of and within the operational limits described in these documents. The Contractor shall ensure flight instructors comply with local area procedures as specified in operating instructions. Any proposed changes to the local flying area procedures by the Contractor shall be approved in advance by the Chief COR. The Contractor shall provide and distribute the Chief COR-approved local area map. A copy of this chart shall be maintained in each flight room and at the Contractor’s operations desk. A monthly review of obstacle data for the local area and visual flight rules (VFR)-navigation maps shall be accomplished and maps updated, as required. The Contractor’s complete flying training operations plan, which will include the local area procedures, airfield operating procedures, flying training areas, transit routes, scheduling process/plan, mid-air collision program, etc. shall be submitted for approval IAW Appendix A-4. Those procedures and programs must be reviewed annually or when changes are needed and updated as required. Changes to any of those procedures/programs must be approved by the Chief COR.

1.2.4.1 Mid-Air Collision Avoidance. The Contractor shall work with local flying agencies to review at least annually the mid-air collision avoidance program and update as necessary. The program shall include provisions to inform other airport users of the magnitude of IPT flying operations, the hours of typically high IPT operations tempo, the boundaries and altitudes of IPT training areas, and the normal transit routes IPT will use flying to and from the training areas. The program shall be updated to reflect changes in IPT training areas, routes, or standard operating procedures.

1.2.4.2 Airfield Operating Procedures. At each primary and auxiliary airfield used for student training, the Contractor shall comply with all applicable Federal Aviation Regulations (FARs) and airfield operating procedures as specified by the airport management. (An auxiliary airfield is defined as any runway, with associated buildings and services, which is scheduled for student training). If an airfield does not have specified operating procedures, the Contractor must develop procedures. All airfield operating procedures shall include the maximum number of airplanes that may operate in the pattern, including non-IPT aircraft, and the maximum number of solo students that may operate in the pattern.

1.2.4.3 Use of Military Airfields. Upon request, the Government may allow the Contractor to operate at towered and non-towered military airfields. The Contractor must coordinate use of these airfields with the appropriate agencies and complete a letter of agreement prior to using the airfield.

1.2.4.4 Scheduling Breaks. A student flying break of approximately two weeks will be scheduled in the late December - early January timeframe.

1.2.5 INSTRUCTOR AND AIRCREW REQUIREMENTS

1.2.5.1 Certified Flight Instructors. The Contractor will provide sufficient numbers of qualified CFIs to meet student loads and graduation dates. Contractor CFIs must have 500 hours total time and a minimum of 100 hours instructor time, and must have completed a “new hire” program, which will include a briefing by the Chief COR or designated representative, before giving flight instruction to

IPT students. Two years prior experience as a military instructor pilot will satisfy the two-year CFI requirement. Once each six months, all flight instructors shall fly at least one sortie in which two instructors fly together to share instructional techniques. A normal bi-annual flight review can satisfy this requirement. The Government Chief COR or designated representative reserves the right to designate an MFI to fly with a Contractor CFI on these sorties. Contractor CFIs may be asked to participate in a Government led student elimination process and training review boards. Participation in these processes is restricted to Contractor CFIs who have flown with the student in question or supervisory personnel deemed necessary to complete the review.

1.2.5.2 Military Flight Instructors. The Government will provide up to ten MFIs (one commander, one operations officer, and up to eight instructor pilots) per training location, who will have Government responsibilities, and the Contractor shall utilize for flying training. The number of MFIs will be proportional to the student load. The proportion of MFIs to students and the total number of MFIs may change based on the syllabus requirements, HQ directives, and total student load. The Contractor’s flight schedule shall not depend on a military flight instructor to fly any particular sortie. If coordinated in advance (IAW paragraphs 1.2.3.1 and 1.2.3.2), MFIs will be available to fly on weekends and federal holidays. All military instructors must have a current FAA CFI, CFII, and/or MEL endorsement as required prior to flying with students. To begin “new hire” training, all military instructors must possess an FAA CFI certificate. They will receive the same “new hire” checkout as Contractor CFIs but may require additional sorties to prepare them for a Form 8 checkride and CFI, CFII, and MEL endorsement as required. The Contractor shall allow two MFIs, qualified in the aircraft, or a solo military instructor, to fly the Contractor’s aircraft. Once each six months, MFIs shall fly at least one sortie in which two instructors fly together to share instructional techniques. Military flight checks can satisfy this requirement. The Contractor will provide EFBs, subscriptions for ForeFlight flight software for use on EFBs, and flying headset for each MFI. The Contractor shall schedule and track FAA- and Contractor-stipulated requirements for all flight instructors, including MFIs. Any military-specific training or flying requirements (e.g., AFI 11-202 Vol I/II) for MFIs shall be tracked by the Chief COR or designated representative. The Government may provide additional military instructors during the contract period. The Contractor shall be responsible for maintaining normal student production quotas regardless of the status of military flight instructor manning.

1.2.5.3 Military Training Officer (MTO) Responsibilities. The MTO is responsible for monitoring student training and coordinate with the Contractor-appointed civilian flight commander who is responsible for the day-to-day and normal training of each student under their supervision. The Contractor-appointed civilian flight commander ensures the MTO is aware of each student’s progress and status. Assist students and flight instructors with the training review process and provide for motivation, discipline, physical and mental well-being, and general welfare of students. MTOs must be aware of each student’s progress in all areas, including the potential effect of external factors (personal problems, etc.). MTOs accomplish the following:

Perform Student Counseling — Counsel students as necessary on military matters, including personal problems and disciplinary matters. Refer students to appropriate support agencies (Chaplain, Legal Office, etc.) for further assistance, if necessary. If training is affected, ensure the Contractor-appointed civilian flight commander is aware of the situation and any actions taken.

Oversee the Contractor’s maintenance of student training folders IAW AETCI 36-2605, Vol. 1 and AETCI 36-2605, Vol. 3. Ensure proper management of military training, including student processing.

Note: Sensitive personal information shall be in a secure location IAW AFI 33-332, Air Force Privacy and Civil Liberties Program.

1.2.5.4 Aircrew Requirements. The Contractor shall develop a checklist system to ensure only fully qualified aircrew and aircraft are assigned for a flight event. As a minimum, Go/No- Go items shall include Flight Crew Information File (FCIF) or equivalent, Read File (which will include continuation and safety meeting minutes), Notices to Airmen (NOTAMs), Duty Not Including Flying (DNIF) status, flight instructor currency, medical certificate, and flight maneuver currencies. This data shall be readily available in the operations desk area.

1.2.5.5 USAF Aircrew Requirements. Military aircrew members, both students and instructors, have to comply with USAF instructions/requirements. Some of those instructions/requirements are more restrictive than the FARs. The Chief COR shall provide the Contractor a memo, which lists the USAF guidance that is more restrictive than the FARs and that must be followed. The memo will be reviewed at least annually and updated as required.

1.2.6 PHYSICAL SECURITY REQUIREMENTS. The Contractor shall submit a Security Plan and Emergency Action Plan for approval IAW Appendix 4 that covers their primary/auxiliary proposed training location/facilities. At a minimum, the Contractor's primary/auxiliary proposed location/facilities shall meet all the requirements specified in the Level 1 (Minimum) of the Facility Security Level (FSL) Table and IAW DoDI O-2000.16, V1 & V2. The Contractor shall include all costs to meet FSL 1 requirements at their proposed location/ facilities in CLIN XXXX, Mobilization. If a Government-conducted security assessment determines the Contractor's proposed location/facilities didn’t meet the requirements for FSL 1, then any additional costs required for the Contractor's proposed location/facilities to meet FSL 1 requirements, shall be borne by the Contractor. The Government may, based upon a Government-conducted security assessment, require additional security measures to the Contractor's proposed location/facilities to meet higher FSL requirements. If increased or higher FSL security requirements become/are necessary, the Government will notify the Contractor and process a bi-lateral modification.

1.2.7 EMERGENCY, FIRE, CRASH AND RESCUE REQUIREMENTS. The Contractor shall ensure the availability of emergency, fire, crash and rescue services at each primary and auxiliary airfield. For each airfield that is scheduled to have 61 or more aircraft/day use the airfield, the Contractor shall provide or arrange to have provided an emergency notification process and a minimum of one vehicle, which can respond and be at the incident aircraft on the airfield within 5 minutes. For each airfield that is scheduled to have 60 or fewer aircraft/day use the airfield, the Contractor shall provide or arrange to have provided an emergency notification process and a minimum of one vehicle, which can respond and be at the incident aircraft on the airfield within 15 minutes. The vehicle must carry protective clothing for the emergency responder(s), appropriate equipment/tools to extract the incident pilots, enough fire suppression agent to fight a small external fire during pilot extraction, a first aid kit, and any airfield required vehicle requirements. The Contractor shall also ensure the emergency responder(s) are properly trained in first aid, aircraft fire suppression, pilot extraction procedures, and airfield emergency response procedures. The Contractor shall also ensure the appropriate communications equipment (e.g., radio, cell phone, etc.) is available for use by the responder(s). The Contractor shall submit an emergency, fire, crash, rescue services plan for approval IAW Appendix A-4. The plan must be reviewed annually or when changes are needed and updated as required. Changes to the plan must be approved by the Chief COR.

1.2.8 STUDENT TRANSPORTATION. The Contractor will provide transportation for students to and from lodging, dining facilities, flight line, academics, fitness center, etc. if required. The Contractor shall also provide a means to transport students between the training facilities and nearby airports that provide scheduled airline service. This service must be provided at convenient intervals and on a schedule known in advance to students planning to arrive and depart IPT by commercial airline. The Contractor shall submit a student transportation plan for approval IAW Appendix A-4. The plan must be reviewed at least annually, updated as required, and changes to the plan must be approved by the Chief COR.

1.2.9 CONTRACTOR INSTRUCTORS/TRAINERS PROFESSIONAL AND

UNPROFESSIONAL RELATIONSHIPS

1.2.9.1 The Contractor shall require CFls to present themselves as positive role models for students. CFls shall develop, and maintain at all times, a positive, professional instructor-student relationship. Unacceptable techniques may include, but are not limited to fear, sarcasm, ridicule, use of inappropriate or offensive language, or any other verbal or nonverbal communication intended to demean or harass the student or any demographic group.

1.2.9.2 The Contractor shall comply with AFI 36-2909, AETC Supplement, Air Force Professional Relationships and Conduct, and will take immediate action to resolve violations of the prohibition on unprofessional relationships. Specifically, the Contractor should understand the following:

1.2.9.3 Unprofessional relationships include relationships involving faculty, staff, trainees, cadets, students, recruiters, recruits, applicants, and first-term Airmen who participate in the Recruiter Assistance Program (RAP). Whether pursued on or off duty relationships are unprofessional when they detract from the authority of superiors or result in (or reasonably create the appearance of) favoritism, misuse of office or position, or the abandonment of organizational goals for personal interests. Unprofessional relationships include relationships between officers; between enlisted members; between officers and enlisted members; between recruiters and recruits, applicants, or RAP personnel; between RAP personnel and recruits or applicants; and between military personnel and civilian employees or Contractor personnel.

1.2.9.4 If practices, techniques, personal appearance, or conduct of Contractor personnel becomes detrimental to the accomplishment of the mission as determined by the USG, the CO will provide written notification of such conditions to the Contractor. Following such notification, the Contractor shall remedy the situation within 24 hours. In addition, the USG reserves the right to pursue other remedies available under the provisions of this contract as necessary.

1.2.10 CONTRACT MANPOWER REPORTING. The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Air Force via a secure data collection site. The prime Contractor has overall responsibility for ensuring subcontractors enter their respective data.

1.2.10.1 The Contractor shall input labor data into the System for Award Management (SAM) secure data website (https://www.sam.gov). Data shall be input in accordance with contract reporting requirements. User manuals are available on the sam.gov website. Contractors may direct questions to the sam.gov help desk.

1.2.10.2 Reporting inputs will be for the direct labor executed during each Government fiscal year

(FY), which runs 1 October through 30 September.

1.2.10.3 While inputs may be reported any time during the FY, all data for the FY shall be reported no later than 31 October of each calendar year.

1.2.10.4 Notify the contracting officer (CO) via e-mail when all prime Contractor and Subcontractor input is complete.

1.2.10.5 Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

1.2.11 AIRCRAFT. The Contractor will provide sufficient numbers of aircraft to meet student loads and graduation dates. The Contractor will utilize a like-family of aircraft in the normal or utility category with GPS and Wide Area Augmentation System (WAAS) capable modern glass cockpit avionics that meet the requirements detailed in paragraph 1.2.11.3. If multiple aircraft are used for separate phases of training, each aircraft should have the same avionics suite or build upon the previous avionics suite (i.e., same avionics suite family) as to limit the learning load requirement on students for new aircraft/avionics systems as they progress through the program. If the Contractor uses more than one type of aircraft, students shall be restricted to the type of aircraft in which they begin training. During Single Engine Land (SEL) training, fly the same type SEL platform. During MEL training, fly the same type of MEL aircraft. The Contractor shall submit an aircraft acquisition plan for approval IAW Appendix A-4. Changes to the plan must be approved by the Chief COR. The Government specifies the following as minimum IPT aircraft specifications.

1.2.11.1 Minimum Requirements. Aircraft must have FAR Part 91-required equipment for day/night, VFR and IFR flight in controlled airspace, and meet all the minimum requirements listed below to be considered acceptable by the Government to execute this contract. Higher requirements may be stipulated if the Contractor proposes to operate from an airfield that normally experiences density altitudes above 7,000 feet.

1.2.11.2 FAA certificated for normal category or higher – only FAA certificated aircraft that abide by the FAA’s air worthiness process may be employed.

1.2.11.3 Cockpit Avionics: Aircraft avionics will at a minimum have the following capabilities and features: Primary Flight Display (PFD); Multi-Function Display (MFD); Global Positioning System (GPS)/Area Navigation (RNAV); Wide Area Augmentation System (WAAS); Automatic Dependent Surveillance-Broadcast (ADSB) - In/Out; Active Traffic System; 3-Axis Auto-Pilot;

Integrated Engine Monitoring; Integrated Communication/Navigation; Dual Communication;

capable of VHF Omni-Directional Radio Range (VOR), Localizer (LOC)/Instrument Landing System (ILS), and GPS/RNAV approaches; capable of displaying terminal procedure plates (i.e., instrument approaches, Standard Arrivals (STARs), and Standard Instrument Departure (SID) procedures); capable of displaying flight charts (e.g., VFR sectionals, IFR low chart, IFR high chart, etc.); certified IFR – Part 23; minimum display size of 10” (inches); will contain 1 large display (minimum 10 inches) with capability to display 2 separate “windows” or “portals” (e.g., be able to display both a PFD and MFD on the single display at once) or 2 displays (minimum 10 inches in size each).

1.2.11.4 Tri-cycle gear.

1.2.11.5 Crosswind: 15 Knots minimum.

1.2.11.6 Aircraft Weight & Balance: For center of gravity and maximum takeoff weight…