Attach 19 - Round One Q and A Responses_20 APR 2020.pdf

PWS Paragraph

Reference (If

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Reference Document (If

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QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

Section L, 3.0 Volume II –

Factor 2: Past Performance

3.2 Volume Organization Where in the Past Performance Section would the government like to see each project write-up for our six projects? In section L, under Specific Content only problem resolution is discussed.

Attach 14- Section L revised. Para 3.3.1 has been revised to include description of work performed on contracts in accordance with PPQs submitted.

All sections All sections Special Events are called out in nearly all PWS sections. Respectfully request the Government provide plans associated with each of these events so that offerors may determine manpower and equipment requirements

There are no plans for special events. This could be anything from Special

Olympics support to O-6 change of command or Arbor day setup and tear down. Manpower and equipment vary from request to request.

10B.1.1 Appendix 10B Two charts show different number of buildings and square footage. Which is correct?

PWS revised. Para 10B.1.1. buiilding data has been revised.

11B.1.1 Appendix 11B The historical workload table gives hours by shop.

What work is accomplished by Grounds - 443 RG?

Does this include Section 13 grounds maintenance work?

Yes – the workload data for 443 RG includes the section 13 grounds maintenance work.

11B.1.2 Appendix 11B Does the published historic work load data include hours for snow removal? Would the snow removal hours be included in the Pavements 442 PX shop or the Grounds 443 RG shop?

snow removal falls under both the pavements (442 PX) and grounds (443

RG) shops. Workload varies based on weather conditions

11B.1.2 Appendix 11B Does the published historic work load data include fire alarm and fire protection work? If so in which shop is this work reported?

This is reported in shop 472

11B.1.1 Appendix 11B Why does the exhaust hood data not include battery charging and pesticide mixing exhaust hoods?

They were not set up that way.

25B.1.1.1 Appendix 25B What constitutes a "CBA billing transaction"? CBA billing transaction consist of members travelling on orders without

Government Travel Card (GTC) .

25B.1.2.1 Appendix 25B The workload table lists hours for Aircrew Support as 18:01-22:00 and 22:01-05:59 hours. Is support required for both time intervals on a single dispatch? Or is the contractor expected to provide support for one of the specified times only for each dispatch?

We expect the contractor to provide support during those times if the need arises. Often, we conduct night flying which will require the use of shuttle bus drivers.

SECTION J - ATTACH 19

Round One Q&A Responses

VANCE BOS

FA300220R0007

20 APR 2020

Applicable)

Reference Document (If

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QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

25B.1.2.1 Appendix 25B Does each bus/school bus dispatch represent one bus and one driver or may a dispatch require multiple buses and drivers?

Each time a driver goes out for bus run it is counted as a dispatch. If the run requires more than one bus it is still loaded as one run. The times dispatched will often be the same as well as the return; mission depending.

25B.1.2.1 Appendix 25B Will the government publish the average time required per dispatch and return?

Airport runs 4 to 5 hrs., taxi on base within 5 minutes, bus on flight line is no more than 10 minutes and aircrew support is locations vary from time to time.

25B.1.3 Appendix 25B The Vehicle Maintenance Workload Factors table gives the quantity of minor maintenance work orders and regular work orders. In addition the table lists the labor hours for repairs under the heading

"Total Work Orders Generated". Are these hours in addition to the minor maintenance and regular work orders?

Labor hours for repairs are not ‘in addition’ to the minor maintenance and regular work orders. Average man hours are generated from the listed minor maintenance and regular work orders.

7B.2.1.2 Appendix 7B The quantity for "Process Additions/ Deletions to

Voice Protection System" is missing. How many actions does the government anticipate each month?

PWS revised,. para 7B.2.1.2. revised to reflect 2 per month.

7B.2.14 Appendix 7B Appendix 7B indicates that 10% of the antennas should be inspected and preventive maintenance performed. How many antennas are on base?

PWS revised. para 7B.2.14. has been revised. There are 20 LMR antennas currently supported.

10.1.2.2.3 Att. 1 The requirement for 3080 submission states

monthly but the CDRL states annually, please clarify.

PWS revised. para 10.1.2.2.3. has been revised to reflect an annual requirement

10.1.2.3.1 Att. 1 Can the USG provide workload on the number of leases, value and schedule? What are the SP requirements to ensure the Government RA makes timely payments?

There are no in leases just one out lease which is the Tinker Federal Credit

Union, they just lease the land. We do not own the building. All we do is provide the utility and they pay the utility.

10.2.2.2.10 Att. 1 Will billing statements be required for reimbursable customers and what system will be used to track customer account balances?

(Note: correct question para ref 10.1.2.2.10.) - Yes, they are tracked through the Interim Work Information Management System which is part of

Automated Civil Engineer System.

11.1.2.1 Att. 1 Can the USG provide workload data for the MICT requirement and frequency?

FY 2019 there were approx 30, this number varies year to year typically twice a year

11.1.2.2 Att. 1 Can the USG provide additional information on the

U-Fix-It program and the SP requirements?

Ref para 11.1.2.2.5.

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QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

11.1.2.2.1.2.5 Att. 1 Can the USG clarify what the SP role is in ensuring alternate locations establishment?

The SP must have an alternate control center location capable of sustaining operations in case the primary location becomes inoperable

11.1.2.2.5 Att. 1 Can the government provide a work load estimate for the U-Fix-It program?

The U-Fix-It will be manned by 1 craftsman responsible for all aspects of the program

11.1.2.4.2 Att. 1 Does the government have a workload estimate for the operation of the system to include administrative requirements for the reporting of operating conditions to state/ federal agencies?

Ref PWS 11B.1.2. This workload is included in the overall workload data under shop 469 EC

11.1.2.4.3 Att. 1 Are costs of emergent repairs to the natural gas system reimbursed by the government? How many repairs to the system in the last 5 years?

There have been approximately 25 repairs to the gas system in the last 5 years. These repair costs are not reimbursed by the government.

11.1.2.4.4 Att. 1 Is SP responsible for operating the aviation fuels system under this new contract, or will aviation fuels still be separate from BOS contract?

The aviation fuels system is separate from the BOS contract

11.1.2.4.8.2 Att. 1 Is SP expected to establish and maintain

maintenance service contracts to accommodate emergent and/or routine repairs to the proprietary technology systems that comprise the EMCS system? Are repairs to EMCS system held to the same time response metrics as a work order, or are repairs to EMCS considered to follow the time period of a utility system? Are service agreements

USG funded?

The SP utilizes their Electronics and Controls shop to maintain the EMCS systems. Anything beyond the capability of the shop would be accomplished by service contract. All major repairs to the EMCS system are performed by service contracts. As such, they are not held to the same time lines as work orders. Service agreements for EMCS are government funded

11B.1.1 Att. 1 With what frequency are the Dorm Lock

Maintenance services required?

PWS revised. para 11B.1.1. has been revised to reflect dorm locks require quarterly maintenance.

12.1.1 Att. 1 Can the USG provide the level of effort required for

MICT, number of check sheets with the number of line items?

Currently there are 5 MICT work sheets which require approximately 4 hours each to review and complete. Typical require updating twice a year

12.1.2.1.1.1 Att. 1 Can the USG clarify “Manage off-base planning coordination activities”?

Ref para 12.1.2.1.1.1.1.

12.1.2.1.1.1 Att. 1 What is the future workload for maintaining and updating base plans i.e., Installation development plan, area development plans and executive summary? There is no historic data in 12B.1.2

This information is provided in 12B1.3 Future Workload Data.

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QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

12.1.2.1.2.1 Att. 1 Can the USG provide detailed workload data expectations with regards to planning charrettes

(per year the number, project type, design options, MILCON and FSRM project cost)?

Ref para 12B.1.3. for projected projects

12.1.2.1.2.1.1 Att. 1 How many projects are included in each of these programs?

Ref para 12B.1.3. for projected projects

12.1.2.1.2.1.1 Att. 1 CADD Standards, The current software used in the industry is AUTO CADD and Revit. The AF security system will not allow the sub routines to run on the data system for collaboration and obtaining details from manufacturers. Will Revit be allowed in the future or will the SP have to set up a separate server and systems to manage the contract drawing until they are finalized?

This needs to be set up by the contractor. The SP needs to set up a server of their own.

12.1.2.2.1.1 Att. 1 Can the government clarify the work load estimate for the in house design staff (specifically what is the # of designs, project type, and $ value for each year)? The current workload data does not describe the USG performance requirements?

Refer to Table 12B.1.3 Future Workload Data.

12.1.2.2.1.1 Att. 1 Will the government provide the workload data and government expectations on the value and number of non-programmed mission requirements?

Table 12B.1.2. Historic Workload Data reflects historical workload data for planning purposes.

12.1.2.2.2.1.1 Att. 1 Can the USG provide workload data or set a limit on the requirement to provide maps upon request, how many requests are anticipated?

Ref 12B.1.2. for GeoBase support workload history

12.1.2.2.2.1.6 Att. 1 Specialized studies often require specialized knowledge, extensive research and collection of field data. What is the average number of projects requiring these services?

Ref Table 12B.1.3. Future Workload Data.

12B.1.3 Att. 1 What is the max workload expected? Ref Table 12B.1.3. Future Workload Data.

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QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

13.1.1.1 Att. 1 Will the government complete a condition

acceptance walk through with the SP during the first 30 days of the contract in order to set the surveillance standards for each service?

No. With regard to Custodial Services, the Government will not perform a condition acceptance walkthrough in order to set the surveillance standards for custodial services. Custodial Performance requirements are identified in

PWS Section "13.1.1.1. Custodial Services." If there are concerns surrounding facility maintenance, they should be addressed through Civil

Engineering Operations and Maintenance PWS section 11.

13.1.1.1.1.12.17.1 Att. 1 Will the Government provide the SP with the square footage of "All interior windows and interior glass, including glass in doors, partitions, walls," and the specific number of "display cases, and directory boards" in this facility for workload calculation purposes?

Approximate surface areas of glass and windows:

LEVEL 4 – CHILD DEVELOPMENT CENTER

• inside: 1527 SF

• outside: 539 SF

LEVEL 4 - YOUTH CENTER

• inside: 445 SF

• outside: 156 SF

LEVEL 4 - SCHOOL AGE PROGRAM

• inside: 111 SF

• outside: 98 SF

LEVEL 4 - FITNESS CENTER

• inside: 2946 SF

• outside: 861 SF

Control Tower

• inside: 1324 SF

• outside: 1324 SF

Vance 6x RSU total

• inside total: 2364 SF

• outside total: 2364 SF

KAAF 2x RSU total

• inside total: 788 SF

• outside total: 788 SF

Note: Display cases and directory boards are not included in these measurements. PWS changed to clarify intent.

13.1.1.1.1.12.17.1 Att. 1 For the control tower and RSU/RCS window cleaning, are all windows that require cleaning directly accessible from a catwalk or mezzanine?

RSU/RCS - Yes

Control tower - cab windows - Yes, limited catwalk/mezzanine access

Control tower - other elevated facility windows - no catwalk/mezzanine access

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13.1.1.1.1.12.17.2 Att. 1 Will the Government provide the SP with the square footage of "All exterior windows and glass" for workload calculation purposes?

Approximate surface areas of glass and windows:

LEVEL 4 – CHILD DEVELOPMENT CENTER

• inside: 1527 SF

• outside: 539 SF

LEVEL 4 - YOUTH CENTER

• inside: 445 SF

• outside: 156 SF

LEVEL 4 - SCHOOL AGE PROGRAM

• inside: 111 SF

• outside: 98 SF

LEVEL 4 - FITNESS CENTER

• inside: 2946 SF

• outside: 861 SF

Control Tower

• inside: 1324 SF

• outside: 1324 SF

Vance 6x RSU total

• inside total: 2364 SF

• outside total: 2364 SF

KAAF 2x RSU total

• inside total: 788 SF

• outside total: 788 SF

Note: Display cases and directory boards are not included in these measurements. PWS changed to clarify intent.

13.1.1.1.1.12.5 Att. 1 Are food preparation tables part of the kitchen area, if so can the USG clarify the discrepancy between this and 13.1.1.1.1.7.1?

13.1.1.1.1.7.1, states: Kitchen areas are not part of the SP’s responsibility for cleaning. Need clarification on food preparation tables location.

Table 12B.1.2. Historic Workload Data reflects historical workload data for planning purposes.

13.1.1.1.1.12.9. Att. 1 The frequency of the tasks in this paragraph do not match the frequencies listed in Table 13.1.1.1.1.9.

will the Government provide guidance?

PWS revised. Tasks revised to 'twice daily' from the 'once daily' requirement.

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QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

13.1.1.1.1.24.2 Att. 1 Can the USG clarify how changes in existing facilities will be addressed such as floor type changes?

Changes in floor type will require a PWS MOD.

However, services for the matching floor type are still required:

Ref para 13.1.1.1.1.1. "...Floor types are subject to change without notice;

render services regardless of floor type. Notify the COR, within seven calendar days, when floor type does not match building data information."

After a PWS MOD occurs, an REA may occur to ensure the USG is correctly credited or debited for the appropriate floor type cost of service.

13.1.1.1.1.3 Att. 1 Is the square footage of the Stairways, Elevators and Handicap Lifts included in the total square footage of the facility? Are these areas identified in table 13.1.1.1.1.9?

Yes, floor SF of the stairways and elevators are included in the total SF of the facility. There are no 'Handicap Lifts' located on Vance or Kegelman

AAF.

Ref Appendix 13B.1.1. ESTIMATED CUSTODIAL WORKLOAD AND

DRAWINGS' for SF totals.

13.1.1.1.1.5.4 Att. 1 Can the government provide the number of drinking fountains for each facility?

PWS revised. Ref Para 13B.1.1. revised to reflect number of drinking fountain by location.

13.1.1.1.2.11.1 Att. 1 Can the USG clarify the course of action for grass that is less than 7 inches in height? There are native grasses that will not grow to 7 inches and the USG conducts controlled burns on the airfield that will create a deficiency.

PWS revised, 13B.1.2. MAPS replaced.

Grass height should be uniform in the identified areas around each building.

For mowing standards, to include height, refer to the maps portion of:

13B.1.2. ESTIMATED GROUNDS WORKLOAD AND MAPS

13.1.1.1.2.19 Att. 1 The workload data provided only identifies square footage, can the USG also provide the number of beds?

PWS revised. Ref para 13B.1.2. ESTIMATED GROUNDS WORKLOAD

AND MAPS

13.1.1.1.2.3 Att. 1 Can the USG provide more details on the irrigation systems that include type and condition?

PWS revised. Para 13.1.1.1.2.3. has revised to reflect RESERVED, para

13.1.11.2.3.1. have been deleted in its entirety. Associated CDRL has been deleted.

13.1.1.1.2.4 Att. 1 What is the frequency of this requirement, is it when we mow that area, a daily requirement, upon request from the COR and what is the workload for this requirement?

PWS revised. Para 13.1.1.1.2.4. has been revised.

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QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

13.1.1.1.2.5 Att. 1 Who will issue direction for the special requirement and how many special requirements are expected?

If there are more than expected special requirements is it handled as an over and above task?

PWS revised, para 13.1.1.1.2.5. to read: Leaf Removal. The SP shall remove leaves in areas of improved grounds to maintain a neat and professional appearance. Leaf removal shall include natural debris (i.e. tree limbs, dry brush, rodent habitats), and man-made debris. Leaf removal must be completed within 2 days upon notification by the ACO/COR identifying unprofessional appearance due to natural debris . At all other times leaf removal is a part of debris and litter removal to maintain a neat and professional appearance. Leaves must be disposed in accordance with the base solid waste management plan.

13.1.1.1.2.6.1 Att. 1 Can the USG provide more detailed expectations for this requirement such as the number of tests, areas to be tested and types of vegetation?

PWS revised. Para 13.1.1.1.2.6.1. has been revised. Note: The USG does not have a detailed listing which identifies all types of vegetation on the installation. The prospective bidders can survey the installation during the forthcoming Site Visit and annotate the various types of vegetation on the installation to aid in development of a ‘a pH adjustment and fertilizer application program’ proposal. Due to the various types of vegetation on the installation, the USG cannot specifically identify all areas within the

Improved Grounds areas which may require soil testing, as pH & fertilization requirements differ between different types/species of plants. A

BOS Service Provider’s fertilization application program should identify the various pH & fertilization requirements for the various plants and ensure the vegetation is not improperly fertilized…’one size does not fit all’

(PWS 13.1.1.1.2.6.1. “The SP shall perform a laboratory test of the soil in improved grounds and apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated.”). The number of soil tests is dependent upon the number of areas which the prospective BOS Service Provider determines requires different pH adjustment & fertilization products to bring the soil condition to a suitable condition for the vegetation being treated.

13.1.1.1.2.9 Att. 1 Can the USG state the grass height requirement to present a freshly mowed appearance?

PWS revised. 13B.1.2. MAPS replaced.

Grass height should be uniform in the identified areas around each building. For mowing standards, to include height, refer to the maps portion of: 13B.1.2. ESTIMATED GROUNDS WORKLOAD AND

MAPS

13.1.1.1.3.2.2 Att. 1 How many requests for containers are received annually?

ISWM maintains USG GFP ItPoP receptacles for this purpose. The requests are dependent upon CE activities. The current SP does not maintain records of such requests.

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QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

18.1.1 Att. 1 What training, firefighting equipment, and

apparatus is required for this level of wildland firefighting?

Please refer to PWS 18.1.2.2.6.7. & PWS 18.1.2.2.6.7.1. for clarification.

18.1.1 Att. 1 Does the USG have wildland equipment available

at Vance AFB or KAAF?

No.

18.1.1 Att. 1 Which NFPA Technical rescues are required, and

what levels are required?

Please refer to PWS 18.1.2.2.6.1. & 18.1.2.2.6.11. for clarification.

18.1.1 Att. 1 Which services / requirements are to be

accomplished at KAAF (Confined space, Hazmat, Etc.…)?

Please refer to PWS 18.1.2.1.1 for clarification. Technical Rescue and

Hazardous Materials Operations are included in the services provided. The

USG anticipates personnel and organizations performing operations at

Kegelman AAF for which such services may be required should/will coordinate organizational activities with F&ES prior to performance, and the USG anticipates F&ES Pre-Incident Planning; the USG is aware of the possibility of a delayed response from F&ES assets from Vance AFB to

Kegelman AAF to support scheduled organizational activities and un-scheduled emergency incidents.

18.1.2.1.11 Att. 1 Based on the qualification, training and

certification requirements imposed on this contract and no deviations will be approved, there are not replacement F&ES personnel that would be qualified IAW the PWS to fill in during the labor unrest. Can the USG provide clarification on qualification requirements and expectations for the services during the labor unrest?

Provide enhanced accessibility to information for Emergency Response senior management personnel.

18.1.2.1.12 Att. 1 How often is the SP required to update the list? PWS revised. Para 18.1.2.1.12. added and when Key Personnel changes occur

18.1.2.1.14.1 Att. 1 How will the USG address data base issues where documentation has been lost or corrupted?

These requirements are considered routine tasks encompassed within the management and operations workload.

18.1.2.1.17 Att. 1 This requirement does not match the requirements for security clearances identified in Section 2, can the USG clarify security clearance requirements?

PWS revised. para 2.1.6.5. The security clearance requirements identified in PWS 18 are required.

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QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

18.1.2.1.2 Att. 1 PPE, is this to include all Firefighter specialized equipment that includes Structural Gear, Hazmat, Confined Space, Wildland, SCBA, Etc.…?

"except as identified as Government provided in PWS 18 Appendix E, Government Furnished Property, and as identified as Government provided in PWS 18 Appendix E, Incidental to Place of Performance (ItPoP)

Equipment and as identified as Government provided in PWS 18 Appendix

E, ItPoP Vehicles." Ref para 18.1.2.2.7.6. for further SP PPE responsibilities

18.1.2.1.2 Att. 1 If the SP is required to provide structural/proximity gear, is the SP required to procure specific brands or types mandated for use by the Air Force?

Ref PWS 18.1.2.2.7.1.1. & PWS 18.1.2.2.7.6.

18.1.2.1.2 Att. 1 Can the USG clarify materials, or simply state what they will provide?

IAW para 18.1.2.1.2.: "Provide overall F&ES program management, resource management, planning, administration, F&ES operations, supervision, labor, uniforms, personal protective equipment, materials, supplies, fuel, vehicles; except as identified as Government provided in

PWS 18 Appendix E, Government Furnished Property, and as identified as

Government provided in PWS 18 Appendix E, Incidental to Place of

Performance (ItPoP) Equipment and as identified as Government provided in PWS 18 Appendix E, ItPoP Vehicles."

18.1.2.1.2 Att. 1 With all NFPA being applicable and wildland fire being called out in the PWS, can the USG clarify what vehicles the SP is expected to provide, for example, Command vehicles, wildland fighting vehicles, maritime vehicles?

PWS revised. reference para 18.1.2.2.7.3. "Provide F&ES general purpose vehicles. All procurement and utilization costs are the sole responsibility of the SP. Utilization costs include, but are not limited to inspection, maintenance, testing, repair, replacement, and operating expenses, such as:

fuel, lubricants, fluids and liquids for vehicles."

18.1.2.1.2 Att. 1 With the SP being responsible for equipment costs, fuel costs, can the USG provide workload data, fuel consumption and equipment status to include age?

The service provider is not responsible for replacement costs. Ref

Appendix 18E, the Government does not have any additional information.

18.1.2.1.2 Att. 1 Does supplies and materials requirements include

ECC equipment as it is not listed in appendix E? If so can the USG provide details on the current equipment, interface requirements, server restrictions and so on?

The equipment in the Emergency Communication Center (ECC) is facility infrastructure equipment and as such is not identified in the ItPoP inventories.

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QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

18.1.2.1.2.1 Att. 1 Offensive hazmat requires additional members of the USAF to ensure staffing meeting the NFPA required personnel; is Bio-environmental and

Emergency Management required to meet the 22-minute NFPA time line?

Minimum required F&ES staffing is sufficient to perform Offensive

HazMat Operations without augmentation by USAF personnel. Refer para

18.1.2.2.6.8.1, "The 71st Medical Group will provide two (2) Emergency

Medical Technicians with on-scene medical transport capability." The 71

MDG provides identified support through an agreement with Life EMS, whose required response time is 12 minutes 90% of the time.

18.1.2.1.2.1 Att. 1 Does Life Ambulance meet the NFPA requirement for EMS responders?

Ref para 18.3.2.6. "The Air Force Surgeon General directs medical services on the installation. The Emergency Medical Service (EMS) program remains the responsibility of the installation senior medical officer."

18.1.2.1.2.1 Att. 1 Are there MOUs in place citing offensive

HAZMAT support, if so, will it be provided?

PWS revised. Refer to PWS 18, Appendix 18G.1.2.

18.1.2.1.22 Att. 1 Can the USG provide workload data for this requirement that includes necessary data to accurately price this requirement (past testing data, condition, age)?

Currently all Flightline Fire Extinguishers are serviceable: annual inspections are current, 6 year internal inspections are current and 12 year internal inspection and hydrostatic test are current (ref: NFPA 10). Age of individual extinguishers is not readily available. Upon evaluation of request, if specific work load concerning Flightline Fire Extinguishers is provided...during the contract (10 Yr) each extinguishers will ne required to have annual maintenance performed, each extinguisher will be required to have one 6 yr Mx performed and each extinguisher will be required to have one 12 year Mx and hydrostatic test performed. If an extinguisher fails the test, the USG will either replace the extinguisher or reduce the quantity of extinguishers to ensure Flightline Fire Extinguisher availability IAW T.O.

00-25-172.

18.1.2.1.22 Att. 1 Will the USG provide required equipment to accomplish this requirement to include replacement halon?

No. Additional equipment in excess of the GFP identified in Appendix 18F will be provided for accomplishment of the Flightline Fire Extinguisher

Program. The USG will provide Halon, if required, via USG Halon reserves maintained by DLA. A cost may be associated with DLA provision of Halon, but those cost will be funded by USG provided funds.

Historical use data is minimal. In the past 8 years that the current COR has been at VAFB, no Halon has been used.

18.1.2.1.22 Att. 1 Will the fire extinguishers be added to the GFE listing in this section of the PWS?

No.

18.1.2.1.3.2 Att. 1 Is this only for permanent changes in duty position? Any change in duty position

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18.1.2.1.3.2 Att. 1 There is a lot of PII contained in this report, will the

PWS language be changed to reflect this?

No. Refer to PWS 18 Appendix 18H, Note 1.

18.1.2.1.3.2 Att. 1 The CDRL calls out that the submittal will be electronic. This report will be too large to transmit electronically, containing, on average a 4-page resume, 8-page application, 16 plus pages of certifications, and 2 pages local training. This multiplied by the number of fire fighters, (30 pages

X 50 FES personnel) could result in a 1,500-page report. Will the USG reevaluate this requirement?

No, the USG will not re-evaluate this requirement. Recommend certification documentation identified in the DOD Firefighter Certification

Look-up computer application be included in the F&ES Employee

Qualification Report in-lieu-of each individual DOD/IFSAC certificate.

18.1.2.1.3.2 Att. 1 Duty positions can change daily when callouts occur, is the USG requiring this approximate 30 page report with every occurrence?

Any change in duty position or new hire.

18.1.2.1.4.1 Att. 1 Does the changing of personnel temporarily assigned to KAAF consist of a duty position and/or personnel assigned to duty positions change require a new ORG chart?

The Organizational Chart should only identify the Primary duty position to which the employee was hired to staff. Temporary changes in duty position due to immediate daily staffing requirements should be reflected on the

Daily Roster, Ref: PWS 18.1.2.1.4.2.

18.1.2.1.4.1 Att. 1 This organizational chart may change numerous times a day due to training or other FES functional requirements, can the USG clarify what change constitutes an update?

Refer to PWS 18.1.2.1.4.1. defines when updates are required

18.1.2.1.4.2 Att. 1 Rosters may change countless times a day, Roster changes may happen during the middle of the night due to illness or countless other reasons. In the event of the AC being unable to provide that due to emergencies, comm outage, what method will be used and what time period will be allowed for this notification?

Although "Rosters may change countless times a day", the rosters should be revised when changes occur to document who is staffing the duty position/vehicle during a specific time frame. The vehicle staffing data is automatically recorded in emergency response data and reports in the FES-

IMS incident reporting system.

If there is a COMM outage and the roster cannot be revised in FES-IMS and subsequently e-mailed as required by PWS 18.1.2.1.4.2 (and CDRL

1810), then the USG expects the FES-IMS vehicle staffing data be maintained on hard-copy records and the FES-IMS staffing database to be updated when connectivity is restored; and once the FES-IMS data-base is updated the SP shall provide the up-dated Daily Rosters to the USG IAW

CDRL 1810.

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Applicable)

QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

18.1.2.1.9 Att. 1 Can the USG provide additional details on what is required in the “Official Meeting Minutes or

Memorandum”?

Meeting minutes or MFR shall be provided in accordance with AFH 33-

337, The Tongue and Quill guidelines. Additionally, Meeting Minutes or

MFR shall at a minimum detail and document: date and time of meeting, attendees, discussion topics, discussion summary, any resolution or determination/decisional outcome of the meeting, individual deliverables resulting from the meeting, and all additional information presented/discussed at the meeting.

18.1.2.1.9.2 Att. 1 Please clarify if all three USG positions must be notified prior to and after the meetings?

The USG recommends electronic notification requesting to meet with and brief prior to a meeting with off-base activities such as local government officials and local emergency response organizations. Unavailability to attend specific briefings should be addressed on a Case-by-Case basis.

18.1.2.2.1.5 Att. 1 What is required to be on this report? Refer to PWS 18.3.3.3.

18.1.2.2.2.6 Att. 1 Please clarify what applicable regulatory guidance, standards and guidelines are being referenced?

References are provided in PWS 18 Appendix 18A

18.1.2.2.3.7 Att. 1 What is required to be accomplished in the

Installation Fire Extinguisher program?

Provide Subject Matter Expert (SME) guidance for all matters involving fire extinguishers.

18.1.2.2.4.10 Att. 1 Can the USG identify applicable requirements? Applicable requirements are identified in the PWS. "18.1.2.2.4.10.

Establish, implement, execute and maintain a F&ES Driver Training program. Establish academic training and practical training requirements

IAW USAF F&ES Master Standardized Vehicle Lesson Plans and standardized USAF F&ES vehicle qualification training requirements.

Establish academic knowledge and performance requirements for F&ES vehicle operator license which correspond the USAF F&ES vehicle qualification requirements. Utilize CERTEST computer application to augment local academic vehicle testing program. Document all driver’s training in FES-IMS and on locally developed Driver’s Training worksheets specific for each vehicle type. Maintain all F&ES driver’s training documentation and vehicle qualification documentation as hard-copy in F&ES personnel training folders. Ensure the Drivers Training program complies with all applicable requirements."

18.1.2.2.4.12 Att. 1 What standard/certification is the semi-annual hazardous materials refresher (awareness, operations, technician and IC) to be taught to?

Yes, Government personnel assigned to the 71st Installation Support

Squadron and 71st Medical Group who receive Semi-Annual Hazardous

Materials refresher training at the HazMat Awareness, Operations, Technician and Incident Commander levels will have certification(s) commensurate to the level of HazMat refresher training which the government personnel attend.

Applicable)

Reference Document (If

Applicable)

QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

18.1.2.2.4.12 Att. 1 Is this one event semi-annually or is it semi-annually for numerous events?

PWS 18.1.2.2.4.12. "Provide Semi-Annual Hazardous Materials refresher training at the HazMat Awareness, Operations, Technician and Incident

Commander levels to Government personnel assigned to the 71st

Installation Support Squadron." The USG expects the Service Provider will work with the USG organization to schedule Semi-Annual Hazardous

Materials refresher training in a manner which minimizes workload, for example: pre-notification to the USG organization concerning scheduled

F&ES HazMat refresher training classes and including identified USG personnel in the student base for the various regularly scheduled refresher classes.

18.1.2.2.4.12 Att. 1 Who will be scheduling the government personnel?

What is the number of events?

The Service Provider should coordinate Semi-Annual Hazardous Materials refresher training with 71st Installation Support Squadron and 71st Medical

Group training managers. See above response for additional information

18.1.2.2.4.12. Att. 1 Will the personnel receiving the training have

IFSAC/Pro-Board certification at their current skill level?

Yes, Government personnel assigned to the 71st Installation Support

Squadron and 71st Medical Group who receive Semi-Annual Hazardous

Materials refresher training at the HazMat Awareness, Operations, Technician and Incident Commander levels will have certification(s) commensurate to the level of HazMat refresher training which the government personnel attend.

18.1.2.2.4.12. Att. 1 Prior to attending training, who will verify certification level and medical clearance where personnel need to wear specific PPE?

The government employee's organization (71st Installation Support

Squadron and 71st Medical Group) will validate employee's certification level and medical clearance prior to attendance of Semi-Annual Hazardous

Materials refresher training.

18.1.2.2.4.5 Att. 1 ECC operators being required to have EMD

changes the staffing to 2 personnel and contradicts the USAF 1221 TIG, can the USG clarify?

Ref PWS para 18.1.2.2.5. F&ES Emergency Communication Center

(ECC) administrative staff shall consist of five (5) ECC Operators.

AF FES organizations are allocated 5 dispatchers IAW AFMS 44F1, Table

1.1. as referenced by 7.3.1. & 7.3.1.1. of USAF Technical Implementation

Guide 1221-19 for NFPA 1221, Standard for Installation, Maintenance, and Use of Emergency Services Communications Systems (25 Oct 2019).

The F&ES portion of the BOS Contract is designed to provide F&ES staffing which is consistent with AFMS 44F1.

Applicable)

Reference Document (If

Applicable)

QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

18.1.2.2.4.7 Att. 1 The Firefighter Credentialing Program is a recommendation per DoDi 6055, please clarify if this is a mandatory requirement.

PWS 18.1.2.2.4.7. " Ensure F&ES personnel are appropriately credentialed

IAW assigned duty position." Additionally, reference AFI 32-2001 (Fire and Emergency Services Program), 3.4. "Fire and Emergency Services

Training. The IFC executes the Firefighter Certification and Training

Program IAW Department of Defense Manual(DoDM) 6055.06, Department of Defense Fire and Emergency Services Certification Program, the Air Force F&ES Training Plan and the Air Force Fire and Emergency

Services Credentialing Program."

18.1.2.2.4.8 Att. 1 Is the required training identified in the training table 18H?. If not, please identify the requirements.

No. IAW AFI 32-2001, 3.4.4. "IFCs will ensure aircraft live-fire training facilities are maintained and operated IAW Technical Order 35E1-2-13-1, Operation and Maintenance Instruction Manual Aircraft Fire Training

Facility (T-1)."

18.1.2.2.4.8 Att. 1 What is appropriately trained and who provides authorization to operate the aircraft and/or structural live fire training facilities?

IAW AFI 32-2001, 3.4.4. "IFCs will ensure aircraft live-fire training facilities are maintained and operated IAW Technical Order 35E1-2-13-1, Operation and Maintenance Instruction Manual Aircraft Fire Training

Facility (T-1)."

18.1.2.2.5 Att. 1 Will ECC relief operators need to be EMD

certified?

Yes, ref para 18.1.2.2.4.5.

18.1.2.2.5 Att. 1 The USG determined EMD certification requires that there be 2 dispatchers at all times not just in support of special events. This contradicts the

NFPA 1221 TIG and this paragraph of 5 operators, can the USG clarify staffing?

F&ES Emergency Communication Center (ECC) administrative staff shall consist of five (5) ECC Operators.

AF FES organizations are allocated 5 dispatchers IAW AFMS 44F1, Table

1.1. as referenced by 7.3.1. & 7.3.1.1. of USAF Technical Implementation

Guide 1221-19 for NFPA 1221, Standard for Installation, Maintenance, and Use of Emergency Services Communications Systems (25 Oct 2019).

The F&ES portion of the BOS Contract is designed to provide F&ES staffing which is consistent with AFMS 44F1.

Applicable)

Reference Document (If

Applicable)

QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

18.1.2.2.5.1 Att. 1 The USG determined EMD certification requires that there be 2 dispatchers at all times not just in support of special events. This contradicts the

NFPA 1221 TIG and this paragraph of 5 operators, please clarify this requirement.

F&ES Emergency Communication Center (ECC) administrative staff shall consist of five (5) ECC Operators.

AF FES organizations are allocated 5 dispatchers IAW AFMS 44F1, Table

1.1. as referenced by 7.3.1. & 7.3.1.1. of USAF Technical Implementation

Guide 1221-19 for NFPA 1221, Standard for Installation, Maintenance, and Use of Emergency Services Communications Systems (25 Oct 2019).

The F&ES portion of the BOS Contract is designed to provide F&ES staffing which is consistent with AFMS 44F1.

18.1.2.2.6 Att. 1 Can the USG clarify the requirement to have 2 operational 24 hour shifts at Vance AFB and F&ES operations personnel at Kegelman? This sounds like KAAF will be 24 hour ops.

PWS revised. Para 18.1.2.2.6. revised. F&ES Operations at Kegelman

AAF will not be "24 hour ops".

As identified in 18.1.2.2.6.3 & 18B.1.2.2. (Workload), provide F&ES at

Kegelman Auxiliary Airfield (KAAF) 12 hours per day Monday thru

Friday (M-F), and on weekends, as required to support flying operations.

The USG 'requirement to have 2 operational 24 hour shifts at Vance AFB' is identified at PWS 18.1.2.2.6., and further defined at 18.1.2.2.6.2. &

18B.1.2.1. (Workload).

18.1.2.2.6 Att. 1 The SP should have the flexibility to staff the fire department to meet mission requirements. With the

USG mandating positions and titles the USG may be creating staffing shortfalls and additional overtime requirements please clarify?

The F&ES portion of this contract (PWS 18) is compliance based, not performance based.

The USG has provided flexibility with regard to F&ES staffing shortfall due to F&ES Operation’s rotational staffing requirements and/or staffing shortfall due to Leave or Temporary Duty for off-installation for training at

18.3.2.8.

The F&ES portion of the BOS Contract is designed to provide F&ES staffing which is consistent with AFMS 44F1 and AFI 32-2001.

Applicable)

Reference Document (If

Applicable)

QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

18.1.2.2.6 Att. 1 This requirement will drive significant additional costs, for example based on the hours of operation

Kegelemn will require 2 Station Chiefs, can the

USG clarify the reasoning for mandating staffing by position?

PWS revised. Para 18.1.2.2.6. revised. Note: F&ES Operations at

Kegelman AAF will not be "24 hour ops".

As identified in 18.1.2.2.6.3 & 18B.1.2.2. (Workload), provide F&ES at

Kegelman Auxiliary Airfield (KAAF) 12 hours per day Monday thru

Friday (M-F), and on weekends, as required to support flying operations.

The USG 'requirement to have 2 operational 24 hour shifts at Vance AFB is identified at PWS 18.1.2.2.6., and further defined at 18.1.2.2.6.2. &

18B.1.2.1. (Workload).

18.1.2.2.6 Att. 1 By the USG directing positions that are determined by union and exempt status it creates conflicts within the FES and with the CBA, please provide additional clarification.

The USG is directing F&ES positions IAW AFI 32-2001, 3.1 and Fire

Emergency Services Flight 44F1 Manpower Standard.

18.1.2.2.6 Att. 1 The use of a station chief at KAAF is a

management position and not a CBA position driving the requirement for additional personnel, please clarify intent.

The current Service Provider made an independent decision concerning classification of a F&ES Station Chief as a management position outside the CBA. The CBA does contain duty position descriptions for Station

Chief (804266, LGF, LP32) and Station Chief, KAAF (804415, LGF, LP32)

18.1.2.2.6.1 Att. 1 What training, firefighting equipment, and apparatus is required for this level of wildland firefighting? USAF determined Level 2 (KAAF) and Level 3 (Vance)?

Refer to PWS 18.1.2.2.6.7. and 18.1.2.2.6.7.1. for clarification.

18.1.2.2.6.1 Att. 1 Which NFPA Technical rescues, and what levels are being required?

Refer to PWS 18.1.2.2.6.1. & 18.1.2.2.6.11. for clarification.

18.1.2.2.6.12 Att. 1 Is the USG going to provide equipment, and training required for these responses?

The cost are under FFP CLIN X037 and shall be priced accordingly.

18.1.2.2.6.14 Att. 1 There is no functional FES commander, please clarify

The F&ES Functional Commander is a position in the USG Chain of

Command.

18.1.2.2.6.14 Att. 1 The significant list of notifications for mutual aid will significantly impact response times, can the

USG clarify?

The USG does not anticipate any delay in F&ES Operations staff response to request(s) for Mutual Aid Assistance due to required notifications.

Applicable)

Reference Document (If

Applicable)

QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

18.1.2.2.6.14 Att. 1 Does the significant list of people to be notified apply to automatic aid as well?

The PWS does not address 'automatic aid'. Automatic Aid is a program in which two or more F&ES organizations are immediately dispatched to emergency incidents within both organizations jurisdictions without the a request for assistance from the F&ES organization in which the emergency incident is occurring. Vance AFB does not have an 'Automatic Aid

Agreement' with other F&ES organizations. The terms and conditions of

Vance AFB F&ES Mutual Aid Agreement(s) and Installation Emergency

Response Plans specify the manner in which F&ES Mutual Aid Assistance is rendered, i.e. immediate F&ES response when notified of Mutual Aid

Assistance request or approval of the 71 FTW/CC or designated representative prior to F&ES response when notified of Mutual Aid

Assistance request. In both instances PWS 18.1.2.2.6.14 requires the

Service Provider to: "Immediately notify the Wing Command Post, the

F&ES Functional Commander, the Base Civil Engineer, the Fire Marshal, and the F&ES COR of all requests for Mutual Aid assistance."

18.1.2.2.6.19.1 Att. 1 Please clarify “Immediately” with regards of pre or post response.

at the onset of F&ES Operations... Immediately notify the F&ES COR, CE

Chief COR and Base Civil Engineer (BCE) of all F&ES emergency responses involving performance of Fire Suppression, Technical Rescue, EMS, HazMat activities at the onset of F&ES Operations.

18.1.2.2.6.19.1 Att. 1 Is it expected that the operations be impacted or delayed to make notifications?

Is it not expected that the F&ES emergency operations be impacted or delayed to make required notifications. It is expected that notifications occur at the earliest opportunity of the F&ES Emergency Communication

Center Dispatcher or other cognizant F&ES staff member to which the

Service Provider may assign the immediate notification duty.

Applicable)

Reference Document (If

Applicable)

QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

18.1.2.2.6.2 Att. 1 Is this staffing accounting for other agencies not being part of a hazmat response (i.e. after duty hours, within 22 min hazmat response)?

Per AFI 32-2001, 2.9." Contract Firefighting Operations. At installations where firefighting is provided by contract, minimum staffing levels must be determined by a risk assessment accomplished by the AFIMSC Detachment

Fire Chief and approved by the detachment commander IAW 10 U.S.C.

2465 and DoDI 6055.06." The USG determined minimum staffing requirement is consistent with USAF F&ES staffing requirements for

USAF installations assigned a UASF F&ES Vehicle Set 1.

Review of DoDI 6055.06 and NFPA staffing requirements for performance of Offensive HazMat Operations reveals 15 personnel are required on-scene, two of which are required to be Emergency medical Technicians with transport capability. The USG established F&Es Staffing and F&ES staff qualification to ensure the Service Provider was required to be appropriately staffed for performance of Offensive HazMat Operations within the Baseline Aggregate response Time (ART) IAW DoDI 6055.06

F&ES delivery objectives.

18.1.2.2.6.2 Att. 1 Can the USG clarify the discrepancy between

18.1.2.2.6.9.3 and this paragraph, you cannot be registered at multiple levels (EMR and EMT)?

F&ES shall act as initial EMS responder. F&ES role in EMS shall be limited to non-transport Basic Life Support (BLS) at the Emergency

Medical Responder (EMR) or EMT LOC from fire department apparatus, as determined by the MTF Commander.

18.1.2.2.6.3 Att. 1 Can the USG clarify the discrepancy between

18.1.2.2.6.9.3 and this paragraph, you cannot be registered at multiple levels (EMR and EMT)?

PWS revised. para 18.1.2.2.6.9.3. has been revised to reflect EMR or EMT certification

18.1.2.2.6.4 Att. 1 What requirement directs the ESF 4 representative to EOC within 10 mins? The EOC may be activated after duty hours or activated in a warm status, please provide clarification.

PWS 18.1.2.2.6.4. directs the F&ES Service provider to "Provide a F&ES

Emergency Operations Center (EOC) Representative to staff four (4) ESF within 10 minutes of EOC activation during normal duty hours, within 60 minutes after normal duty hours."

The EOC representative reporting time requirement is currently under review at the installation level for inclusion in Wing Plans.

18.1.2.2.6.6 Att. 1 Response to structural firefighting would remove all personnel from shift, this would leave no personnel for flight line operations, please clarify requirement.

AFI 32-2001, 2.1.1.1. Manpower authorizations are based on Fire

Emergency Services Flight 44F1 Manpower Standard, with the assumption only one major emergency incident occurs at a time. In the event multiple incidents occur simultaneously, response priorities are pre-determined in

Installation emergency management plans.

Applicable)

Reference Document (If

Applicable)

QUESTION RESPONSE (RESERVED FOR GOVERNMENT)

18.1.2.2.6.7 Att. 1 What equipment, apparatus is going to be provided to perform Wildland firefighting operations?

Equipment currently identified in PWS 18 Appendix 18E.

18.1.2.2.6.8.1 Att. 1 71st MDG does not have transport capability, please clarify.

PWS 18.3.2.6.3." EMS transport services are provided by ‘LIFE EMS Inc.’

through a Memorandum of Understanding between 71 MDG and LIFE

EMS Inc."

18.1.2.2.6.9 Att. 1 Please clarify EMR or EMT level? There are numerous conflicts throughout this PWS section.

F&ES shall act as initial EMS responder. F&ES role in EMS shall be limited to non-transport Basic Life Support (BLS) at the Emergency

Medical Responder (EMR) or EMT LOC from fire department apparatus, as determined by the MTF Commander.

18.1.2.2.6.9.1 Att. 1 Are the medical equipment and supplies provided by the government? If not can the USG provide workload data that includes supply consumption?

PWS revised. 18.1.2.2.6.9.1 will read: Comply with installation Medical

Group EMS requirements and guidance. Provide emergency medical treatment under the medical direction of the Medical Group Commander or his/her designee. The EMS program remains the responsibility of the installation Medical Group Commander. The installation senior medical officer shall provide: an EMS Medical Director, EMS protocols, EMS program guidance, EMS program management oversight, evaluation of

F&ES EMS equipment requirements against the standardized Surgeon

General’s approved EMS equipment list, F&ES EMS equipment procurement assistance, and allow F&ES personnel to affiliate with the local MTF NREMT site code. F&ES shall budget for and use Fire CEMAS funds to fund all EMS supply and equipment purchases.

18.1.2.2.6.9.2 Att. 1 The requirement of submitting the AFF 522 the next day does not allow for FES quality review of the document, please review requirement.

(USG correction referenced form should read AF

Form 552)

Review of the requirement reveals AFI 44-102 requires the AF Form 552, Air Force Patient Care Report, to be submitted "on the next duty day". -------

-----------------------------------------------------------------------------AFI 44-

102, 2.20.9.5. "FES will use AF Form 552 to document emergency care provide to patients. FES will provide the AF Form 552 to Tricare

Operations…