Industry_Day_Slides_15_Jan_19_final.pdf

Recruit, Train, and Educate Airmen to Deliver Airpower for America

Industry Day AirCraft Maintenance Enterprise Solution

Ms. Lisa Hartman, Contract Specialist

AFICA 338 SCONS/PKC

Maj Kristin Ormaza, Program Manager

HQ AETC/A5T

15 Jan 19

Welcome Mr. Robby Kyrouac

HQ AETC/A5/8D

Overview

Welcome/Mission Agenda Administration Acquisition Strategy Small Business Requirements Enterprise Program Requirements Aircraft Maintenance Requirements at Vance AFB Conclusion

Agenda

DAY ONE Tuesday, 15 Jan 19 0830 - 0925 Sign In 0930 - 0945 Welcome/Mission 0945 - 1000 Administration and Acquisition Strategy 1000 – 1015 Enterprise Program Requirements

1015 - 1030 BREAK

1030 - 1100 Aircraft Maintenance Requirements at Vance AFB 1100 - 1115 Conclusion

1115 – 1230 LUNCH

1230 - 1600 One-on-One Sessions DAY TWO Wednesday, 16 Jan 19 0830 – 1600 One-on-One Sessions

Administration

Facility Information Restrooms Emergency Exits Location of One-on-One Meetings are in the Traditional Conference Room

All Briefings and Discussions are Unclassified Questions must be submitted on index cards Official questions and answers, briefing, and attendance list will be posted on www.fbo.gov All contractors must be registered in the System for Award Management

(SAM) at https://uscontractorregistration.com

Contracting Office

Lead Contracting Officer

TBD

Contract Specialist:

Ms. Lisa Hartman Phone: 210-652-8268 Email: lisa.hartman@us.af.mil

Contract Specialist:

Mr. DeAndre Gross Phone: 210-652-8320 Email: deandre.gross.1@us.af.mil

All correspondence must go through the Contracting Office.

Disclaimer

Information provided during the general session and one-on-one sessions are for information and planning purposes only and shall not qualify as the terms and conditions of this solicitation, or any associated documents.

Requirements discussed here or any DRAFT document presented to include dates, technical information and other aspects of the program may change prior to the release of the solicitation.

Be sure to read the FINAL Request for Proposal (RFP) in total. The final RFP takes precedence over all preliminary or draft documents, discussions, or postings.

Disclaimer (cont’d)

Nothing that is presented or discussed shall be considered as direction or a commitment by the Air Force.

A Procuring Contracting Officer (PCO) is the only authorized individual that can commit the government.

If in doubt, contact the contracting personnel: Ms. Lisa Hartman or Mr.

DeAndre Gross with AFICA 338th SCONS/PKC.

Exchanges with Industry Before RFP Issue

Exchanging information before receipt of proposals is encouraged Improves understanding of Government requirements and industry capabilities Ensure exchanges are IAW procurement integrity rules (FAR 3.104)

BEFORE the RFP is released is the time to comment on the DRAFT documents

Fairness is paramount; no advance procurement information to anyone Industry Day Q&As to be published on FedBizOpps

Information protection of:

Proprietary information Company names are not connected to questions Source Selection Information

Exchanges with Industry After RFP Issue

After RFP release, ALL communications with industry shall be through the Procuring Contracting Officer with a copy to the Contract Specialist, Ms. Lisa Hartman Q&As and RFP Amendments will be posted on FedBizOpps Information protection still applies

Acquisition Strategy

Ms. Lisa Hartman, Contract Specialist Air Force Installation Contracting Agency

338th Specialized Contracting Squadron/PKC

Acquisition Strategy

Full and Open Competition Basic Contract Multiple Award Contract (MAC) with Indefinite Delivery Indefinite Quantity (IDIQ) Task

Orders Source Selection Procedures will be IAW FAR 15

Task Orders Specific to an Air Force Base location Evaluated IAW FAR 16

Performance Based Acquisition (‘What” rather than “How to”) Written Proposals submitted in response to a Request for Proposal (RFP) Reserve the Right to Award without Discussions

Period of Performance

Multiple Award Contract 10 year ordering period 5 year performance period after last ordering period

Task Order 60 Day Transition Period One year Base Period plus two Option Periods Two, 1-year Incentive Option Periods (may be earned during each option period)

DP#1 DP#2

TO

Base Yr

Option

Option

IOP

IOP

Note: “DP” is Decision Point.

CLIN Structure

Number Description Type 00XX AC Platform 1 Scheduled/Unscheduled Maintenance FFP 00XX AC Platform 1 Scheduled/Unscheduled Maintenance FPIF 00XX Flying hour adjustment rate (for surge; AC platform 1) FFP 00XX AC Platform 2 Scheduled/Unscheduled Maintenance FFP 00XX AC Platform 2 Scheduled/Unscheduled Maintenance FPIF 00XX Flying hour adjustment rate (for surge; AC platform 2) FFP 00XX AC Platform 3 Scheduled/Unscheduled Maintenance FFP 00XX AC Platform 3 Scheduled/Unscheduled Maintenance FPIF 00XX Flying hour adjustment rate (for surge; AC platform 3) FFP 00XX AC Platform 4 Scheduled/Unscheduled Maintenance FFP 00XX AC Platform 4 Scheduled/Unscheduled Maintenance FPIF 00XX Flying hour adjustment rate (for surge; AC platform 4) FFP

Aircraft Maintenance Enterprise Solution

CLIN Structure (Cont’d)

Number Description Type 00XX Aerospace Ground Equipment (AGE) Maintenance FFP 00XX Aircraft Static Display Maintenance FFP 00XX Aircrew Flight Equipment FFP 00XX Airfield Management FFP 00XX Backshop Support Aircraft Maintenance FFP 00XX Consumable Purchases CR 00XX Deployment CR 00XX Fleet Health FPIF 00XX Government Directed Overtime CR 00XX Mobilization/Transition FFP 00XX Monetary Performance Incentive (MPI) COST 00XX Non-Destructive Inspection (NDI) Support FFP

CLIN Structure (Cont’d)

Number Description Type 00XX Non-Recurring Task/Government Directed CR 00XX Paint Media Blasting/ Aircraft Painting – Air Force FFP 00XX Paint Media Blasting/ Aircraft Painting – Non Air Force FFP 00XX Quality Management System – Direct Staff FFP 00XX Site Support – Management/Overhead FFP 00XX Post Award Conference/Training FFP 00XX Sunshades/Shelters – Preventive Maintenance FFP 00XX Sunshades/Shelters – Repair FFP 00XX Off-station Recovery Travel CR 00XX Time Compliance Technical Orders (TCTOs) CR 00XX Training FFP 00XX Travel CR

Acquisition Milestones

Draft RFP Release May 2019

RFP Issue Aug 2019

Proposals Due Oct 2019

Contract Award May 2021

Mobilization (1st Task Order) Jul 2021

All dates are subject to change

Small Business Requirements

Ms. Diane Sanchez Small Business Specialist

AFICA/SB

Small Business Considerations

NAICS Code 488190 - Other Support Activities for Air Transportation Size Standard: $32.5M Small Business Subcontracting Requirements: 9% Small Business Subcontracting Plan, 52.219-9 applies

Possible Targeted Scope Areas- Aircrew Flight Equipment (Vance AFB only) Airfield Management (Vance AFB and JB Andrews only) AGE/Support Equipment Maintenance Quality Control Munitions Management Wash Rack Maintenance Training Sun Shelters Fire bottle maintenance Tool Room

Small Business Cont’d

Expand Options by Teaming

Teaming Arrangements: FAR 9.601 Take advantage of SBA affiliation rules Maximize complementary skills, resources, capabilities Minimize risks Fill gaps in past performance Eliminate barriers (e.g., support geographically dispersed requirements) Increase competitiveness Dynamic Small Business Search (http://dsbs.sba.gov)

Small Business Subcontracting Plan

FAR 19.7 and DFAR 219.7-Any contractor receiving a contract with a value greater than the simplified acquisition threshold must agree in the contract that small business, veteran-owned small business (VOSB), and service-disabled veteran-owned small business (SDVOSB), HUBZone small business, small disadvantaged business (SDB), and women-owned small business (WOSB concerns will have the maximum practicable opportunity to participate in contract performance consistent with its efficient performance.

FAR 19.702- requires that all negotiated and sealed bid acquisitions that are expected to exceed 700K (1.5 Million for construction) and that has subcontracting possibilities, shall require the apparently successful offeror/bidder selected for award to submit an acceptable subcontracting plan (see FAR 19.702(b) for exceptions).

Small Business Subcontracting Plan will be evaluated and incorporated into the contract upon award (see FAR 19.704, Subcontracting Plan requirements).

Small Business Participation Commitment Document (SBPCD)

• In accordance with FAR 15.304(c)(4), for solicitations, that are not set aside for small business concerns, involving consolidation or bundling that offer a significant opportunity for subcontracting, the CO shall include proposed small business subcontracting commitment as an evaluation factor. (15 U.S. C.637(d)(4)(G)(i).

• All Offerors (both other than small businesses and small businesses) shall provide a Small Business Participation Commitment Document.

• Small Business concerns that qualify in more than one socioeconomic category may be counted in each category for which they qualify.

• The SBPCD shall cover the entire life of the contract. DFARS 215.304(c)(i).

SBPCD will be evaluated and incorporated into the contract upon award.

Small Business Office

Diane T. Sanchez Small Business Specialist

Air Force Installation Contracting Agency (AFICA/SB)

338TH Specialized Contracting Squadron 2021 First Street West, BLDG 853 Room 106

JBSA Randolph, TX 78150-4302 Office (210) 395-8819 diane.sanchez.2@us.af.mil

Enterprise Program Requirements

Maj Kristin Ormaza, Program Manager

HQ AETC/A5T

JBSA Randolph

MAC Requirements: aircraft maintenance services Organizational-level Mx: a/c ground handling, launch/recovery, periodic/phase inspections, scheduled/unscheduled Mx, etc.

Intermediate-level Mx: off-equipment maintenance, backshops, etc.

Flightline Support Maintenance Management Scope includes multiple Mission Data Series (MDS) aircraft at a particular location

Future aircraft will be included via contract mod Any aviation platform, excluding rotary wing and tiltrotor aircraft (any MAJCOM)

Transient Alert (TA) Services will NOT be included Mandatory Enterprise contract

Airfield Management (AFM) & Aircrew Flight Equipment (AFE) – NOT included Exception: Vance AFB and JB Andrews due to unique mission requirements All other customers must acquire these services through other methods

Unique/base-specific requirements: included at task order level Separate PWS addendum for each customer

Scope Definition

Current Customers Vance AFB: 209 a/c Columbus AFB: 233 a/c

Sheppard AFB: 201 a/c JB Andrews (AMC) – Executive Airlift (EA): 12 a/c

47 T-1As 99 T-6As 87 T-38Cs45 T-1As 99 T-6As 65 T-38Cs

77 T-6As 124 T-38Cs

4 C-32As 3 C-37As 3 C-37Bs

2 C-40Bs

Backshop Mx Support for:

2 VC-25As 22 UH-1Ns 3 C-32As

FY2021 FY2022 FY2023 FY2024 FY2025

FY 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

CY Oct-Dec Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Jul-Sep

ACES Ten Year Ordering Period + additional Five years for performance (15 years total)

CAFB Follow-On Contract 1st Option Year 2nd Option Year 3rd Option Year

VAFB Current Contract 1st Option Year 2nd Option Year 3rd Option Year 1st Incentive Year

SAFB Current Contract 1st Option Year 2nd Option Year

JBA Current Contract 1st Option Year 2nd Option Year

Contract Award

Task Order

ACES Task Order (TO) Schedule Notional

Vance (VAFB): task order required 1 Oct 2021 Columbus (CAFB): task order required 1 Oct 2022 JB Andrews: task order required 1 Sep 2023 Sheppard (SAFB): task order required 1 Oct 2023

Task Order

Task Order

Task Order

Contract Start

Aircraft Maintenance Requirements Vance AFB, Enid, OK

Mr. Matt Micklos, Program Manager

HQ AETC/A4PM

JBSA Randolph

Aircraft Maintenance Overview

400 AF and International pilots earn wings annually 80,000 flying hours annually 209 aircraft assigned (45 T-1s, 99 T-6s, and 65 T-38s) 115 aircraft must be flight ready daily Take off every 3 minutes

T-38T-1 T-6

Aircraft Maintenance Requirements

Projected Flying Hours

FY19 – FY24

T-1A 24,959 T-6A 44,301 T-38C 14,037

Total Active Inventory T-1A 45 T-6A 99

T-38C 65

Requirements

T-1A, T-6A, & T-38C aircraft maintenance

Flightline supports FO control and FO walks Tool control and TO usage Flightline upkeep (fire bottles, ground wires, AGE) Aircraft wipe downs Aircraft ladders Dash -21 equipment QC/environmental management Sun shelters inspection and

Management

Requirements

Perform on-and off-equipment maintenance (repairs, scheduled and unscheduled maintenance, inspections, Time Compliance Technical Orders (TCTOs), Time Change Items (TCIs) and One-Time Inspections (OTIs)) on aircraft and support equipment

Supported by 14 backshop maintenance areas

Maintenance Management Functions Quality Control Plans & Scheduling Documentation Data Management Debrief Training Comprehensive Engine Mgt.

Maintenance Operations Center

Aircraft Maintenance Requirements

Aerospace Ground Equipment (AGE) & Centralized Aircraft Support System (CASS) equipment

Crashed, Damaged, or Disabled Aircraft Recovery (CDDAR)

Aircraft Maintenance

Munitions Management, Accountability, Inspection, Storage, and Handling

Aircraft Maintenance

Requirements

Aircraft shelters, engine test cell, & aircraft sound suppressor inspection, maintenance, and upkeep

Maintain 11 static display aircraft Each aircraft requires wash twice a year and repaint every 3 years Each aircraft inspected annually for damage and bird/animal intrusion Repair aircraft, as needed

Aircraft Maintenance

Canada

Off-Station Aircraft Maintenance Repairs

Aircraft Maintenance Requirements

Vance responsible for Columbus

(if west of Mississippi River), Laughlin, Randolph, and Sheppard off-station aircraft repairs

Canada

Aircrew Flight Equipment (AFE) Requirements

Aircrew Flight Equipment Primary location for equipment maintenance and storage of assigned aircrew equipment:

-- Helmets/Oxygen Masks -- Parachutes, Torso Harnesses -- Anti-G Suits -- Survival Kits -- Life Rafts (w/accessory kits) -- Life Preservers -- Aircrew Continuation Training Equipment -- Emergency Passenger Oxygen

Systems (EPOS)

AFE hours of operation vary depending upon the 71 FTW flying requirements

Aircrew Flight Equipment (AFE) Requirements

Secondary location for equipment maintenance and repacking area for:

-- Parachutes -- Torso Harnesses -- Anti-G Suits -- Life Preservers -- Local Manufacturing -- Life Rafts

3 T-6A parachute press machines 2 T-38 parachute press machines

Airfield Management Requirements

Airfield Support – (Airport Management) Provide safe and effective management of the airfield and its facilities Synchronizes all airfield activities 115 - 125 flight plans supported daily

Questions?

Conclusion

All questions after today must be submitted in writing to:

Ms. Lisa Hartman, lisa.hartman@us.af.mil and Mr. DeAndre Gross, deandre.gross.1@us.af.mil

Key Question and Answers resulting from this event and one on one’s will be posted on FedBizOpps

Proprietary and sensitive information will be protected at all times