Draft_ACES_Section_L_20_May_19_v3.docx

Section L

INSTRUCTIONS TO OFFERORS

Aircraft Maintenance Enterprise Solution (ACES) Program Structure and Objective The Government plans to create an Aircraft Maintenance Enterprise Solution (ACES) Multiple Award Contract (MAC) vehicle by awarding multiple Indefinite Delivery Indefinite Quantity (IDIQ) contracts. The ACES MAC will create a group of pre-selected contractors who meet the overall criteria to provide aircraft maintenance and related services on-site at operational Government locations in the Continental United States (CONUS), Alaska and Hawaii via award of IDIQ contracts.

The MAC IDIQ initial Task Orders will enable all selected contractors to attend the MAC Kick-off Conference.

General General Instructions This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposals. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with (IAW) these instructions. Any offeror who submits an incomplete package will be considered ineligible for award. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS) and the entire Request for Proposal (RFP), including attachments.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather provide convincing rationale to address how the Offeror intends to meet these requirements. Where appropriate, specific examples of an Offeror’s processes may be used to demonstrate how the Offeror will meet the Government’s requirement. Offerors shall assume the Government has no prior knowledge of their experience or capability and will base its evaluation on the information presented in the Offeror’s proposal.

Elaborate brochures, documentation, binding, detailed artwork, pictures or other embellishments are unnecessary and are not desired.

Offeror proposals must be valid for 18 months.

IAW Federal Acquisition Regulation (FAR) Subpart 4.8, “Government Contract Files”, the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of all unsuccessful proposals.

Proposals addressing only a subset of the solicitation requirements, such as a specific location or type of aircraft, will be deemed incomplete and ineligible for award.

Funding will be obligated on each task order awarded under the basic contracts. Orders may be fully or incrementally funded, as appropriate.

Debriefings Competitive Range: If a competitive range is established, the Contracting Officer (CO) will notify Offerors of any decision to exclude them from the competitive range, whereupon they may request to receive a debriefing IAW FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision is announced to request a post-award debriefing. Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal.

Unsuccessful Offerors: The CO will notify unsuccessful Offerors IAW FAR 15.503. Upon such notification, unsuccessful Offerors may request to receive a debriefing. Offerors desiring a debriefing must make their request IAW the requirements of FAR 15.506, as applicable.

Discrepancies If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale, to include the remedies the offeror is requesting the CO to consider as related to the omission or error. The Offeror is reminded the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

Electronic Reference Documents All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

Oral Presentation Oral presentations will not be accepted.

Amendments to Solicitation If the RFP is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this request by signing and returning the front page of each amendment no later than the date and time specified in the amendment(s).

Submission, Modification, Revision, and Withdrawal of Proposals Proposals and modifications to proposals shall be submitted via email to the POCs located in Paragraph 2.12, Distribution, showing the time and date specified for receipt, the solicitation number, and the name and address of the Offeror.

Organization/Number of Copies/Page Limits Title Pages: The Title Page of each volume must show the solicitation number, as well as the Offeror’s name, address, telephone number, and electronic e-mail address.

Proposal Organization Table: The Offeror shall prepare the proposal as set forth in Table 2.1, Proposal Organization, within the number of copies as specified in Table 2.1. The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Page Limitations: Page limitations listed in table 2.1 shall be treated as maximums. If exceeded, the excess pages will not be considered in the evaluation of the proposal. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the request. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and those noted in the Proposed Organization Chart as unlimited.

Cross Referencing: Each volume shall be written on a stand-alone basis so its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted when its use would conserve space without impairing clarity.

1.1.1.1. Individual subcontractor/vendor proprietary information may be submitted via separate binders/CD/DVDs. The information contained in these binders/CD/DVDs must be referenced (by binder title, page and section number, as appropriate) within the main proposal where the information would have been included if it were not subcontractor/vendor proprietary. The information in these separate binders/CD/DVDs is subject to all other requirements of the RFP and must be well-marked to clearly indicate any special handling instructions.

Restriction of Disclosure/Proprietary Information. If the Offeror wishes to restrict the disclosure or use of its proposal, use the legend permitted by FAR 52.215-1(e).

Table of Contents: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. The page limits associated with the Table of Contents are not included in the 50 page limit associated with Subfactors 1, 2 and 3.

Table L.2-1 - Proposal Organization

CD/DVD

(Subfactors 1,2,3) See Block 9 of SF 33

Subfactor 1 - Aircraft Maintenance

Included in 50 page limit

Subfactor 2 – Human Resources

Included in 50 page limit

Subfactor 3 – Program Management

Included in 50 page limit

Subfactor 4 – Small Business Participation

23**

RESERVED

Notes:

*When combined, Technical Subfactors 1, 2, and 3 shall not exceed 50 pages.

**The page limits for Technical Subfactor 4 are as follows:

Large Businesses Only: If an Offeror currently has a DCMA approved Master Small Business Subcontracting Plan (must be IAW Paragraph 4.2.4.3 below), then the Offeror can submit this approved plan and will not be subject to any page limitations for the Small Business Subcontracting Plan.

If an Offeror does not have a DCMA approved Master Small Business Subcontracting Plan, then the Offeror must submit an individual Small Business Subcontracting Plan (See Paragraph 4.2.4.3 below) and is subject to a page limit of 20 pages.

All Offerors (both Large and Small Businesses), to include Offerors with a DCMA approved comprehensive Small Business Subcontracting Plan, must submit a Small Business Participation Commitment Document (See Paragraph 4.2.4.2 below). The Small Business Participation Commitment Document is subject to a page limit of 3 pages.

Tables and Figures: The Offeror’s proposal shall include an indexed list of tables and figures. The page limits associated with The List of Tables and Figures are not included in the 50 page limit associated with Subfactors 1, 2, and 3. The tables and figures are included in the page limit.

Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. The page limits associated with the Glossary are not included in the 50 page limit associated with Subfactors 1, 2, and 3.

Page Size and Format A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches. Page line spacing shall be single spaced. The font shall be Times New Roman, no less than 12 points. Headers and Footers are excluded from this text requirement. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notices (EN) as well.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in paper size or be less than size 8 font. Each 11 x 17 inch page will count as two pages. The following limitation only applies to the Technical Volume: text intended for evaluation within all figures, charts, tables, and graphs, to include imbedded images, shall be no less than size 8 font. The size 8 font requirement includes the caption of the figures, charts, tables, and graphs. It shall also include callout/focus boxes. These limitations shall apply to all electronic and hardcopy proposals. Any text within figures, charts, tables, and graphs which do not meet this requirement will not be considered in the evaluation. These limitations shall apply to all electronic proposals.

Hardcopy Submissions Each volume shall be bound separately in hard side three-ring binders (e.g., Section L-3 Technical in a binder, L-4 Past Performance in a binder, etc.).

Electronic Submissions In addition to the hardcopy submission, the Offeror shall submit ALL proposal information in CD/DVD format only. Any other electronic method of submission, including email, will not be accepted. CD/DVDs shall be “read-only”. No file compression utilities, such as .zip, may be used. The electronic copies of the proposal shall be submitted in a format searchable by Microsoft (MS) Word 2007, 2010 or 2016; MS Excel 2007, 2010 or 2016; MS Project 2007, 2010 or 2016; MS Power Point 2007, 2010 or 2016; and Adobe Acrobat (PDF).

By submission of a proposal on electronic media, i.e. CD/DVD, the Offeror must ensure that the submission is readable, in the format specified in the solicitation, and is free of computer viruses. Prior to any evaluation, the Government will check all files for viruses and ensure all information is readable. If any files contain viruses and/or are defective (unreadable), the Government may only evaluate the readable/virus free electronic files. If the defective (unreadable) media renders a significant deficiency in the Offeror's proposal, the government may consider the proposal incomplete and will not consider such proposals for evaluation.

The Offeror must ensure that the electronic and hardcopies of its proposal submitted in response to the solicitation are identical.

It is the offeror's responsibility to confirm receipt of all formal communications. Late proposals will be excluded from the evaluation.

Distribution Proposals shall be submitted to the POCs listed below and are due NLT 1200 Central Time on 6 December 2019: (Tentative based on planned official RFP release).

The CO is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Block 7 of the solicitation.

Table L.2-2 - Distribution/Contact Information For Hardcopy and Electronic Submissions:*

Mr. Waid Harper and Ms. Lisa Hartman 338th SCONS/PKC 2021 First St West JBSA-Randolph TX 78150

* The Government POC will provide a receipt showing the submission delivery time and date. All submissions must reference Solicitation FA3002-19-R-A001. Proposal submissions via e-mail will not be accepted.

Contact Information: **

Mr. Waid Harper Phone: 210-652-8269 E-mail: waid.harper@us.af.mil

Ms. Lisa Hartman Phone: 210-652-8268 E-mail: lisa.hartman@us.af.mil

** All e-mail and telephone communications must reference Solicitation FA3002-19-R-A001.

Volume I – Factor 1: Technical General The Technical Volume shall be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical criteria defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the criteria. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all of the requirements specified in the PWS and solicitation. It is neither necessary nor desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

In the Technical Volume, address your proposed process to meeting the minimum performance or capability requirements of each technical subfactor. To be eligible for award, Offerors are required to receive an “Acceptable” rating in each Technical Subfactor. If an offeror’s proposal has an “Unacceptable” rating for any Technical Subfactor, this proposal will be unawardable.

Volume Organization: The Technical Volume shall be organized according to the following general outline:

a. Table of Contents (Not included in the 50 page limit)

b. Executive Summary

c. List of Table and Figures (Not included in the 50 page limit)

d. Glossary (Not included in the 50 page limit)

e. Subfactor One – Aircraft Maintenance

f. Subfactor Two – Human Resources

g. Subfactor Three – Program Management

h. Subfactor Four – Small Business Participation

i. Proposed Teaming Arrangements and/or Letters of Intent--Attachment 3 (Not included in the 50 page limit)

j. Cross Reference Matrix--Attachment 8 (Not included in the 50 page limit) Subfactor 1: Aircraft Maintenance:

This subfactor assesses the offeror’s strategy to provide complete aircraft maintenance capabilities to ensure aircraft are available to meet Government mission requirements. The Aircraft Maintenance subfactor consists of one (1) aspect containing four (4) elements (1a-1d).

Aspect I: Aircraft Maintenance Functions: Provide:

1.1.1.1.1. Element 1a) demonstrates specific, Operational-level aircraft maintenance processes, to include but not limited to: sortie launch and recovery, maintenance, repair, and aircraft inspection management to ensure sufficient mission capable primary and spare aircraft (where applicable) are available to meet daily, weekly, and monthly flying schedules.

1.1.1.1.2. Element 1b) demonstrates specific, Intermediate-level aircraft maintenance processes, to include but not limited to: back shop support to ensure sufficient mission capable primary and spare aircraft (where applicable) are available to meet daily, weekly, and monthly flying schedules.

1.1.1.1.3. Element 1c) demonstrates capability to perform all aspects of aircraft and equipment Maintenance Support Activities, to include but not limited to: Maintenance Operations Control (MOC), Maintenance Recovery Team (MRT), Aerospace Ground Equipment (AGE), Munitions Management and Storage, Transient Alert (TA) Services, and Quality Control/Quality Assurance (QC/QA) to ensure sufficient mission capable primary and spare aircraft (where applicable) are available to meet daily, weekly, and monthly flying schedules.

1.1.1.1.4. Element 1d) provides processes to maintain data integrity for data systems and forms documentation (e.g., approved Maintenance Information Systems, aircraft forms, vital records, manpower expended, etc.).

Subfactor 2: Human Resources This subfactor assesses the offeror’s strategy to provide trained and qualified aircraft maintenance personnel. The Human Resources subfactor consists of two (2) aspects containing four (4) elements (2a-2d).

Aspect I: Workforce and Staffing: Provide:

Element 2a) a Staffing Plan identifying key personnel and positions, which provides a detailed strategy to recruit and retain an experienced labor pool, and which complies with Collective Bargaining Agreement (CBA) limitations and mandates, where applicable. The Staffing Plan shall also address cross-utilization plans, if applicable.

Aspect II: Training. Propose a process which demonstrates a thorough understanding of complexities and issues involved with providing a trained, qualified, and certified workforce throughout the life of the contract. Provide:

Element 2b) a Training Plan and management process that provides an effective strategy for formal training, classroom training, on-the-job training (OJT), and training documentation. The Training Plan shall also address cross-utilization and remedial training programs.

Element 2c) a strategy that considers local, regional and/or national educational institutions to provide a workforce capable of performing aircraft maintenance services.

Element 2d) a strategy to ensure all new hires and entry-level employees obtain the applicable professional certifications/recertifications to meet PWS requirements.

Subfactor 3: Program Management This subfactor assesses the offeror’s plan to sustain adequate and compliant mission support with a trained workforce in an environment that identifies and corrects deficiencies. The Program Management subfactor consists of three (3) aspects containing seven (7) elements (3a-3g).

Aspect I: Fleet Management. Present a strategy for fleet aircraft maintenance management that optimizes aircraft availability by effectively utilizing available resources to accomplish operational requirements. Provide:

Element 3a) a specific strategy to manage a small fleet of one to forty (1-40) aircraft to meet high (~98%) departure reliability rate standards IAW the PWS. The focus is not on the actual size of the fleet, but the strategy to manage a small number of aircraft to meet a high departure reliability rate without an established flying hour schedule.

Element 3b) a specific strategy to manage a large fleet of over forty (40) aircraft to meet moderate (70-80%) mission capable rate standards IAW the PWS. The focus is not on the actual size of the fleet, but the strategy to manage a large number of aircraft to meet an established flying hour program.

Aspect II: Quality Management System (QMS). Present an independent, contractor oriented QMS process that assures high quality maintenance with unbiased/independent internal inspection procedures. Provide:

Element 3c) a Quality Control organizational structure showing clear lines of authorities and responsibilities.

Element 3d) a method to identify discrepancies; analyze root causes; devise, implement, track and close corrective actions; and document discrepancy trends.

Element 3e) a method to record, compute, assess, and report performance measurement data (metrics).

Element 3f) a management structure that fosters a culture of continuous process improvement and compliance with contractual requirements, regulatory/technical guidance, and technical data.

Aspect III: Parts Supply Management. Propose a detailed strategy which provides:

Element 3g) a parts supply management process (forecasting, ordering, issuing and turn in) to maintain aircraft, Aerospace Ground Equipment (AGE), and tools and support equipment at established levels.

Subfactor 4: Small Business Participation This subfactor assesses the offeror’s plan to meet the ACES MAC subcontracting goals. It applies ONLY to Large Businesses and, IAW FAR 19.702 (b) (3), applies to work performed in the United States AND ITS OUTLYING AREAS ONLY.

The Offeror shall include all information concerning Extent of Small Business Participation, if applicable. A Small Business Participation Commitment Document shall include the subcontracting goals expressed at the IDIQ contract level as a percentage of annual total contract dollars obligated on awarded task orders for each of the following: small business, small disadvantaged business, women-owned small business, HUBZone small business, and service disabled veteran-owned small business.

If a Small Business Subcontracting Plan is required by FAR 19.7, the Offeror’s proposal shall provide a narrative describing the Prime’s corporate commitment to the proposed goals and targets for subcontracting (small business, small disadvantaged business, women-owned small business, HUBZone small business, and service disabled veteran-owned small business) as indicated in Table L.3-1. Describe the strength and specificity of each corporate commitment (i.e., what type of commitment, how binding is the commitment, how specific is the commitment to this proposed effort, and what types of tasks are included in these subcontracting opportunities).

Table L.3-1 – Small Business Participation Goals

For Small Business, the Offeror must demonstrate adherence to the goals established in Section L, paragraph 3.6 for Subfactor 4 (Attachment 11 Small Business Subcontracting Plan Checklist).

Describe how specific subcontracting percentage goals and targets will be met for the ACES contract expressed in dollars and in percentages of the total contract dollars and total subcontracting dollars to each socio-economic small business category listed above. The subcontracting goals and other targets may be met by any combination of subcontracts, other business teaming arrangements, or vendor purchases and should make use of small businesses to the maximum extent practicable.

Work performed in foreign countries is not applicable to these goals.

For proposal purposes an anticipated obligated value is provided for completing your Small Business Participation Commitment Document. Offerors shall use an anticipated obligated value of $100,000,000 for each of ten (10) years for a total contract ceiling value of $1,000,000,000. Using the excel spreadsheet in Section J, titled “ACES MAC Small Business Participation Commitment Document Calculation”, Offerors shall fill in the yellow highlighted cells with the appropriate dollar amount and percentage. The Small Business Participation Commitment Document shall also describe the Offeror’s approach to meeting each of its subcontracting goals. NOTE: The Small Business Subcontracting Commitment Document shall be submitted in accordance with FAR 52.219-9 Alternate II and DFARS 252.219-7003 in the Contract Documentation Volume IV and will be evaluated as part of responsibility.

FOR SMALL BUSINESS ONLY: A Small Business Participation Commitment Document shall provide small business concerns (veteran-owned, service-disabled veteran-owed, HUBZone, small disadvantaged business, and women-owned small business) the maximum practicable opportunity to participate in performing with established procedures pursuant to the terms of their subcontracts with small business concerns.

4. Volume II – Factor 2: Past Performance Information:

4.1. General

4.1.1. Volume II shall be prepared IAW these instructions and Paragraph 4.2 of this Section L. Each Offeror’s proposal will be evaluated IAW the evaluation criteria in Section M. Offerors without a record of relevant past performance on contracts that are similar in size, scope and complexity, or for whom past performance is not available, will be evaluated neither favorably nor unfavorably on past performance. Volume II shall contain the following:

4.2. Volume Organization. The Past Performance Volume shall be organized according to the following general outline:

a. Table of Contents

b. Summary Page

c. Past and Present Performance Information (PPI) Reports (from PPI Tool)

d. Specific Content

e. Subcontractor Letters of Consent/Client Authorization Letters

f. Organizational Structure Change History

4.2.1. Volume II - Past Performance Information shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

4.2.2. Summary Page, limited to one (1) page, shall describe the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner for whom the Offeror is required to provide Past Performance Information IAW Section L paragraph 4.2.3. The Summary Page shall also indicate the percentage and type of work the Offeror and each subcontractor, teaming partner, and/or joint venture partner will conduct.

4.2.3. Past and Present Performance Information (PPI). Offerors must use the PPI Tool (use the latest version from FBO.gov, referenced in Attachment 5) to electronically submit the Past Performance Information Report (PPIR) portion of the Past Performance Volume. The PPI Report(s) for each past performance contract submitted under Volume II are limited to five (5) pages, as printed out of the PPI Tool (Attachment 5). Offerors are requested to limit responses for each past performance reference to those efforts necessary for evaluation and relevant to the ACES effort. No more than six (6) contracts total (including proposed major subcontractors, teaming partners, and joint venture partners) shall be submitted, identifying active or completed contracts (either Government or commercial), that Offerors consider relevant and consistent with the definitions in Section M in demonstrating the ability to perform the proposed effort. Only submit PPI for each prime, teaming partner, or joint venture partner, and for a subcontractor performing meaningful work determined to be critical to overall successful performance. Each submitted contract must also meet the recency and relevancy requirements defined in Section L paragraph 4.5 and 4.6.

4.2.3.1. Key Personnel: The evaluation will be based on the Offeror’s/joint venture firms present/past performance and NOT on the key personnel of the Offeror’s/joint venture firm.

4.2.4. Ordering-Type Contracts Submission: In an ordering-type contractual vehicle, performance is demonstrated at the order level (i.e. a delivery/task order). Therefore, if the contract being submitted is an ordering type contractual vehicle (for example, an Indefinite Delivery “D” type contract per FAR 16.5), the Offeror shall also submit the individual delivery/task order (or series of orders) for evaluation, in lieu of just the basic ordering contract itself. The Government will use the information submitted for each order (or series of orders) to evaluate the effort’s recency, relevancy, and quality.

4.2.4.1. Series of Orders: If a series of orders is submitted for evaluation, in lieu of the basic ordering contract, the Offeror shall provide the total dollar value and total period of performance for each order in the series. All orders (task or delivery) associated with a basic ordering contract shall be counted as one contract for the purposes of evaluation.

4.2.4.1.1. The Government will add up all total dollar values in the series of orders to arrive at a Total Dollar Value for the series of orders, to be used in the evaluation.

4.2.4.1.2. The Government will add up the Period of Performance of each order to calculate the Total Period of Performance for the series of orders, to be used in the evaluation. Only orders that meet the recency definition in Section L paragraph 4.5.1 will be evaluated.

4.2.4.1.3. The Total Dollar Value and Total Period of Performance for the submitted effort’s series of orders, as well as the technical complexities and programmatic/logistical scope and magnitude of effort, will be evaluated to arrive at a Relevancy Rating for the total effort.

4.2.4.1.4. The Government reserves the right to request additional information from the Offeror Points of Contact to verify the series of orders is for the same continuous technical scope.

4.2.5. Specific Content.

4.2.5.1. Offerors may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts, as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to an “Unacceptable” rating since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc.

4.2.5.2. Each offeror shall submit past performance information to demonstrate compliance with the requirements of FAR 52.219-8, Utilization of Small Business Concerns, including the extent to which small business performance objectives/requirements were met for the contracts that required submission of a Small Business Participation Commitment Document. Copies of contractual reports may be submitted to validate compliance with requirements of FAR 52.219-8. Submit eSRS data that documents your company’s compliance with previous Small Business Participation Commitment Documents or equivalent. Explanation of efforts where minimum quantitative requirements and/or goals were not met should be provided. All supporting documentation is excluded from the page count.

4.2.5.3. Each offeror shall submit past performance information to demonstrate compliance with the requirements of FAR 52.219-9 (DEVIATIONS 2018-O0018 and 2019-O0005) Small Business Subcontracting Plan, including extent to which applicable goals and other small business performance objectives/requirements were met for the contracts submitted to demonstrate compliance. Explanation of efforts where goals were not met should be provided. All supporting documentation is excluded from the page count.

4.2.6. Subcontractor Letters of Consent and Client Authorization Letters.

4.2.6.1. Subcontractor Letters of Consent (Attachment 6 to the RFP). Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor. Consent Letters are executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the Offeror can respond to such information.

4.2.6.2. Client Authorization Letters (Attachment 7 to the RFP). If applicable, Offerors must also include Client Authorization Letters for each identified effort performed for a commercial customer, authorizing release to the Government of requested information on the Offeror’s performance.

4.2.7. Organization Structure Change History: Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include with the proposal volume a “roadmap” describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance acceptability assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offerors, your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

4.3. Early Proposal Information

4.3.1. Early proposal information associated with Volume II Past Performance is requested to be submitted within 30 days after the request for proposal is posted. This will facilitate a timelier past performance evaluation.

4.4. Recent Contracts

4.4.1. To be recent, at least 12 months of the effort’s period of performance must have been performed during the past five (5) years from the date of issuance of this solicitation and include at least 12 months of performance.

4.5. Relevant Contracts

4.5.1. Instructions Regarding Relevant Contracts

4.5.1.1. Relevant performance is defined as efforts involving a similar scope and similar magnitude of effort and complexity as this solicitation requires.

4.5.1.2. Present/Past Performance/Relevant Contract Narrative Information shall be provided in the PPI Report(s) submitted for each past performance contract under Volume II. Each report, for each contract, is limited to five (5) pages, as printed out of the PPI Tool (Referenced in Attachment 5). Request each Offeror submit up to three (3) complete contracts for the Prime Contractor and up to three (3) complete contracts for each significant subcontractor/teaming partner

4.5.2. Present/Past Performance/Relevant Contract Narrative Information, Specific Content

4.5.2.1. Offerors shall explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. Also, the Offeror shall explain how the past performance effort is relevant to the percent of effort to be performed as identified in the PPIR. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. The Offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified.

1. Volume III – Cost/Price – RESERVED for Task Orders 5.

5.1. General

5.1.1. THIS VOLUME IS RESERVED FOR TASK ORDER PROPOSALS AND IS NOT APPLICABLE TO THE MAC PROPOSALS. The Cost/Price Volume is to assist the Offeror in submitting information required to evaluate the reasonableness, completeness, balance, and/or realism of the Offeror’s proposed costs/prices.

Volume IV – Contract Documentation Solicitation/Representations and Certifications The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal shall include a signed copy of the Solicitation, and Sections A through J. The Offeror’s proposal shall also include a signed copy of each RFP Amendment.

Section A - Solicitation/Contract Form Complete blocks 12-18 of the Standard Form 33, Solicitation, Offer and Award (SF33). Signature by the Offeror on the SF33 constitutes an offer, which the Government may accept.

Section B - Supplies or Services and Costs/Prices

RESERVED

Section H - Special Contract Requirements All Unique Contract Requirements are described in the special clauses in Section H of the RFP. The Offeror shall provide required information to complete special clauses as required.

Section I - Contract Clauses All other contract clauses are listed in Section I of the RFP. The Offeror shall provide required information to complete clauses as required.

Section J – Attachments The following Section J Attachments are included as part of the RFP:

1. Performance Work Statement

2. Exhibit A-Contract Data Requirements List (CDRL) List

3. Proposed Teaming Arrangement and/or Letters of Intent

4. Small Business Participation Commitment Document Calculation Spreadsheet

5. Past Performance Information (PPI) for Offerors

6. Consent Letter

7. Client Authorization Letter

8. Cross Reference Matrix

9. DD Form 254

10. Task Order-Ordering Procedures

11. Small Business Subcontracting Plan Checklist Template

12. Staffing Summary RESERVED see 2B (2B) ACES Manpower Matrix

13. ACES Wage Determinations - RESERVED

14. Federal Equivalent Wage Rates - RESERVED

15. Incentive Plan Attachment - RESERVED Section K - Representations, Certifications, and other Statements of Offerors Complete representations, certifications, acknowledgments and statements. Offeror is required to fill out an online provision FAR 52.204-8, “Annual Representations and Certifications (Jan 2018)”. The Offeror shall insert “none” into FAR 52.204-8(d) [if applicable] to indicate that the fill-in was not missed.

Exceptions to Solicitation Requirements Offerors shall meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and criteria elements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 6.1 Solicitation Exceptions.

Table L.6-1 - Solicitation Exceptions Solicitation Document Page/ Paragraph Requirement/ Portion Rationale

Other Information Required Authorized Offeror Personnel Provide the name, title, telephone number and e-mail address of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

Company/Division Address, Identifying Codes, and Applicable Designations Provide company division's street address, county and zip code; Commercial and Government Entity (CAGE) code; Data Universal Numbering (DUNS) code; Taxpayer Identification Number (TIN); size of business (large or small); and labor surplus area designation.

Teaming Arrangements and/or Letters of Intent If applicable, Offerors shall complete Attachment 3 Proposed Teaming/Subcontracting List.

If applicable, Offerors shall provide written contract teaming arrangement agreements, subcontracting letters of intent and other necessary agreements associated with joint ventures and mentor-protégés. All associated parties must sign the corresponding agreements. This information will not be counted towards Offeror page limitations (unlimited) as noted in Table 2.1 Proposal Organization.

Government Field Support Agencies Identify the cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) office responsible for administration of the Offeror’s Government contracts.

Alternate Proposals No alternate proposals will be accepted.

Continuation of Essential Contractor Services Continuation of Essential Contractor Services will be identified in each performance work statement and the contractor will be required to submit a plan when the government identifies a task order that is mission essential. The ACES PWS contains no requirement for continuation of mission essential services therefore no plan is required to be submitted.

Small Business Subcontracting Plan For other than Small Businesses: The Small Business Subcontracting Plan shall be submitted in accordance with FAR 52.219-9 Alternate II,, Jan 2017 and DFARS 252.219-7003 or DFARS 252.219-7004 in this Contract Documentation Volume IV, which will be evaluated as part of responsibility.