ACES_Draft_PWS_3_May_19.pdf

PERFORMANCE WORK STATEMENT

FOR

AIRCRAFT MAINTENANCE ENTERPRISE SOLUTION (ACES)

CONTRACTED AIRCRAFT MAINTENANCE

3 MAY 2019

STATEMENT D – To Department of Defense (DoD) and DoD Contractors Only:

Distribution authorized to the DoD and U.S. DoD Contractors only for administrative use, 3 May 2019. Other requests for this document must be referred to 338 Specialized Contracting

Squadron (338 SCONS/PKC), 2021 First St West, JBSA-Randolph, TX, 78150.

Table of Contents

1. GENERAL INFORMATION

1.1. Background

1.2. Partnering

1.3. Description of Services/Introduction

1.4. Objectives

1.5. Performance Standards

1.6. Scope

1.7. Period of Performance (PoP)

Figure 1: Diagram of Task Order Periods

2. PROGRAM MANAGEMENT AND REPORTING:

2.1. Contract Management and Administration

2.2. Team Complement

2.3. Staffing Reports

2.4. Identification of Contractor Employees

2.5. Contractor Management Reporting (CMR):

2.6. Employee Training/Certification/Licensing Requirements

2.7. Personnel

2.8. Qualifications

2.9. Identification and Replacement of Key Personnel

2.10. Site Program Manager (SPM

2.11. Small Business Utilization

2.12. Security Requirements

2.12.1. DD Form 254

2.12.2. Security Clearance Requirements

2.12.3. Physical Requirements

2.12.4. Information Security Plan

2.12.5. Protection of Personally Identifiable Information (PII)

2.12.6. Security Representative Appointment

2.12.7. Antiterrorism Force Protection Plan (AT/FP)

2.12.8. Communication Security (COMSEC):

2.12.9. Operation Security (OPSEC):

2.12.10. Safeguarding Classified Information and Equipment

2.13. Transition In / Out Period

3. AIRCRAFT MAINTENANCE

3.1. Basic Services

3.1.1. Organizational-Level Maintenance

3.1.2. Intermediate-Level (Backshop) Maintenance

3.1.3. Maintenance Support Activities

3.2. Health of Fleet Report

3.3. Supply Support

3.4. Material, Equipment, and Facilities

3.5. Warranty

3.6. Deployment Liaison

4. AIRFIELD MANAGEMENT

5. AIRCREW FLIGHT EQUIPMENT MANAGEMENT

6. ADDITIONAL REQUIREMENTS

6.1. Duty Hours, Operating Location, and Installation Closure

6.2. Publications

6.3. Technical Guidance

6.4. Technical Orders and Technical Manuals

6.5. Environmental Management

6.6. Occupational Safety and Health (OSHA)

6.7. Mishap Investigation

6.8. Government Owned Contractor Operated (GOCO)

6.9. Records Management

6.10. Management of Government Resources

6.11. Mission Essential Contractor Service Plan

6.12. Vehicles

6.13. Ground and Flight operating procedures

6.14. Emergency Procedures

6.15. Personal Protective Equipment (PPE)

6.16. Common Access Card (CAC) Requirements

6.17. Associate Contractor Agreements (ACA)

6.18. Award Conference/Periodic Progress Meetings

6.19. Contractor Travel

6.21. Management Plan (Strike Plan and Labor Dispute)

6.22. Vehicle and Equipment Operation

6.23. Delayed Reporting Requirements

6.24. Export Control

7. GOVERNMENT FURNISHED ITEMS AND SERVICES

7.1. Government Furnished Property (GFP) and Government Furnished Information (GFI)

7.2. CONUS Logistics Support

8. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

9. GOVERNMENT OBSERVATION

9.2. Contractor Data Requirements Lists (CDRLs)

9.3. Contract Line Item Number (CLIN)

9.4. Quality Assurance

10. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

11. DEFINITIONS:

12. ACRONYMS:

Section 1

GENERAL INFORMATION

1. GENERAL INFORMATION: This is a non-personal services contract to provide aircraft maintenance support. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Background: The Aircraft Maintenance Enterprise Solution (ACES) Team, located at

Joint Base San Antonio (JBSA) Randolph, TX, is responsible for establishing a strategic sourcing contract vehicle for Air Force (AF) wide contracted aircraft maintenance. Task Orders will be available for use to AF agencies located within the continental United States (CONUS), Alaska and Hawaii.

1.2. Partnering: This Performance Work Statement (PWS) describes a performance based work environment. The contractor is encouraged to strive for constant improvement and innovation. Successfully identifying and applying best practices can reduce business expenses and improve customer satisfaction. The success of this contract is dependent upon free and open communication between the Government and the contractor. The ultimate goal of this PWS is for the contractor to establish a quality-focused multifunctional team fulfilling the requirements necessary to support each Task Order.

1.3. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other non-personal services necessary to perform aircraft maintenance as defined in this PWS.

The contractor is not responsible for those items specified as government furnished property and services.

1.4. Objectives: The contractor shall provide safe, airworthy, mission capable aircraft and well-maintained support equipment ready to meet mission requirements. The contractor shall accomplish contract requirements throughout the life of the contract and provide manpower capable of managing and maintaining all aircraft identified in each Task Order.

1.5. Performance Standards: The contractor shall meet the performance standards stated in the applicable paragraphs of this PWS and each Task Order written.

1.6. Scope: ACES provides contract maintenance services for fixed and swing-wing aircraft operated under Military, Military/Commercial, and/or Federal Aviation Administration (FAA) rules and regulations, as well as Intermediate-Level (I-Level) maintenance for any aircraft platform.

1.6.1. The contractor is responsible for the entire scope of organizational maintenance production and certain specified intermediate maintenance in accordance with (IAW) applicable technical data, Air Force Instructions (AFI), Manuals, and Technical Orders (TO). The contractor shall also provide aircraft maintenance support for off-station aircraft recovery of aircraft when specified.

1.6.2. The contractor shall be responsible for managing and maintaining multiple Mission Design Series (MDS) aircraft unless otherwise stated in the PWS. The Government reserves the right to incorporate additional maintenance support into a Task Order via bilateral modification, including maintenance of other/new MDS aircraft, as well as on- and off-equipment maintenance to support evolving missions.

1.6.3. Each Task Order will address specific contract maintenance support requirements according to the aircraft covered, site/sites covered, and level of maintenance required, along with any aircrew and related services requirements.

1.7. Period of Performance (PoP): The Multiple Award Indefinite Delivery Indefinite Quantity (ID/IQ) Contract (MAC) ordering period will be a five-year base ordering period with five, one-year options, for a total planned ordering period of ten years. The anticipated PoP on individual task orders for performance occurring at one or more bases/units will be a one-year base period followed by two, one-year option periods.

Also, each Task Order will have two, one-year Incentive Option Periods available. The contractor will need to demonstrate Satisfactory or above performance as documented on the annual Contract Performance Assessment Report (CPAR) to be eligible for the Incentive Option Periods. Eligibility for the first Incentive Option Period will be assessed at the Determination Point (DP) at the end of the first Option Period, and eligibility for the second Incentive Option Period will be assessed at the Determination Point (DP) at the end of the second Option Period determined. Total task order PoP cannot exceed five years.

Figure 1: Diagram of Task Order Periods

Section 2

PROGRAM MANAGEMENT AND REPORTING

2. PROGRAM MANAGEMENT AND REPORTING: The contractor shall provide a management structure that enables contractor employees to effectively perform the requirements associated with the execution of individual Task Order requirements.

2.1. Contract Management and Administration: The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources, and shall be responsible for the selection, recruitment, hiring, transfer, supervision, management, control, and termination of contractor employees, as well as assignment and reassignment of associated duties, in performance of the ACES requirements. The contractor shall provide all qualified personnel required for maintenance at all sites as specified in individual Task Orders.

2.2. Team Complement: Individual Task Orders will specify required maintenance labor skills categories, key personnel, and/or a baseline manning level (also known as Minimum Team Complement (MTC)). The MTC is defined as the minimum amount of staffing, as proposed by the contractor, which must be present during all normal operating hours to meet the baseline flying level established by the Government in the Task Order PWS. The contractor proposed MTC may be incorporated into the contract.

The contractor shall employ personnel qualified according to the specified labor skill categories and consistent with the Department of Labor (DOL) Register of Wage Determinations issued under the Service Contract Act and Collective Bargaining Agreements (CBA). The labor skills categories listed in a Task Order will represent the Government’s estimate as to what labor categories will be needed for the individual Task Order PoP. Note: Incorporating the MTC level into the contract does not necessarily guarantee the contractor will meet all Task Order performance requirements. There may be shortfalls or inefficiencies in manpower throughout the life of the contract, which the contractor is responsible for identifying and managing. The contractor shall be responsible for meeting all Task Order requirements regardless of the established MTC.

2.3. Staffing Reports: The contractor shall provide MTC or minimum staffing reports as required by individual Task Orders.

2.3.1. The contractor shall provide an initial and maintain an employee listing and key personnel listing in accordance with the specifications in each operating location’s Task Order.

2.4. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall ensure all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.5. Contractor Management Reporting (CMR): The contractor shall report manpower on individual Task Orders through the Contractor Manpower Reporting Application (CMRA) secure data website (http://www.ecmra.mil). Data for Air Force service requirements must be input at the Air Force CMRA link at http://www.ecmra.mil. User manuals are available at the CMRA link on the website. Contractors may direct questions to the CMRA help desk.

2.6. Employee Training/Certification/Licensing Requirements: Develop a comprehensive master training program and perform training activities to ensure all qualification, certification, proficiency, and recurring training requirements are met IAW DCMA INST 8210.1C and requirements in the individual Task Orders.

2.7. Personnel: The contractor shall provide trained, qualified, and knowledgeable employees that must be able to read, write, speak and understand English.

2.8. Qualifications: The contractor shall ensure all employees possess and maintain current applicable certifications during the execution of this contract and IAW Individual Task Orders.

2.9. Identification and Replacement of Key Personnel: The contractor shall identify key personnel (i.e. on-site manager, all contractor management and supervisory personnel) responsible for overseeing the daily operations of the functional areas covered IAW each operating location’s individual Task Order.

2.10. Site Program Manager (SPM): The contractor shall provide a SPM and/or alternate(s) with 24/7 contact capability who shall be responsible for assuring services are accomplished IAW individual Task Orders. Additionally, the SPM or alternate(s) shall have binding authority to act on behalf of the contractor on all matters relating to this PWS and individual Task Orders.

2.11. Small Business Utilization: The Contractor shall submit a semi-annual report on small business subcontracting utilization performance. The Government will review the Small Business Utilization Report to determine if the contractor has performed IAW the Small Business Participation Commitment Document (SBPCD) incorporated into the contract. Failure to perform will negatively impact the contractor’s CPAR ratings.

2.11.1. The government has set a minimum overall small business subcontracting goal (first tier) of 12% for Small Business (5% for Women Owned Small Business, 5% for Small Disadvantaged Businesses, 3% for HUBZ one, and 3% for Service Disabled Veteran Owned) of the total obligated amount of all task orders awarded under this contract.

2.12. Security Requirements: The contractor shall complete the necessary requirements for each employee requiring access to each operating location. See individual Task Orders for specific requirements.

2.12.1. DD Form 254: Overarching security requirements and Contractor access to classified information shall be as specified in the basic DD Form 254. All Contractor personnel with access to unclassified information systems, including e-mail, shall possess a minimum clearance level IAW the individual Task Order for each operating location.

2.12.2. Security Clearance Requirements: For the ACES MAC, the minimum level of Facility Security Clearance (FCL) is Top Secret (TS); however not all task orders will require TS. All employees shall have a minimum of a secret or interim clearance while the investigation and adjudication actions are being processed. Personnel will be allowed on the work site (no access to classified materials) without a final or interim clearance as long as validation of the Electronic Questionnaires for Investigation Processing (E-QIP) has been submitted and the investigation opened. Individual Security clearances are accomplished by the contractor Facility Security Officer (FSO) through the Office of Personnel Management (OPM).

2.12.3. Physical Requirements. The contractor shall comply with all applicable physical and cyber security requirements, abide by direction given by military police or other security personnel, and adhere to installation traffic laws and other governing policies as specified in individual Task Orders. Contract security shall be IAW DOD 5000.02, DOD 5220.22-M, and DOD 5220.22-R, or latest guidance.

2.12.3.1. Per individual Task Orders, the contractor will be given proper credentials and identification cards. The contractor shall require employees to wear a uniform when required by the individual Task Orders. Upon termination of services of any employee, the contractor shall immediately return all government credentials issued to that employee to the specified government representative.

2.12.3.2. The contractor shall safeguard all government equipment, information and property provided for contractor use.

2.12.3.3. Physical Security Plan: The Contractor shall prepare and submit a Physical Security Plan within 90 calendar days of Task Order award IAW DI-MISC-80508B. The plan shall include detailed procedures by which the Contractor shall implement the Physical Security Plan.

The plan shall describe how the Contractor shall prevent unauthorized access, vandalism, pilferage, and larceny directed toward Contractor controlled facilities. The Plan shall include a list of the installation buildings for which the Contractor is responsible and comply with the requirements listed in the individual Task Order for each operating location.

2.12.4. Information Security Plan: The Contractor shall prepare and submit an Information Security Plan within 90 calendar days of Task Order award IAW DI-MISC-80508B. The plan shall include detailed procedures by which the Contractor shall implement the Information Security Plan. The Plan will comply with each operating location individual Task Order.

2.12.5. Protection of Personally Identifiable Information (PII): The Contractor shall protect all PII of Government personnel encountered in the performance of services IAW DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the Contractor’s violation of the aforementioned policies, the Contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised. The Contractor shall immediately notify the Contracting Officer in the event of unauthorized access, disclosure, or misuse of Government PII.

2.12.6. Security Representative Appointment: The contractor shall appoint a security manager for the on-base, long-term visitor group in accordance with the operating location’s individual Task Order.

2.12.6.1. All Contractor personnel with access to Government PII shall complete Personally Identifiable Information training within (30) days of employment and annually thereafter.

2.12.7. Antiterrorism Force Protection Plan (AT/FP): Contractor shall implement changes in Force Protection Conditions (FPCON) and establish FPCON Measures as required at each operating location. All Contractor personnel shall complete AT Level 1 Training within 90 calendar days of Task Order Award, and annually thereafter. All newly hired Contractor personnel shall complete Annual AT Level 1 Training within 30 calendar days and annually thereafter. Additional requirements may be listed in the operating location’s individual Task Order.

2.12.8. Communications Security (COMSEC): The Contractor shall meet all DoD COMSEC requirements and each operating location’s individual Task Order requirements.

2.12.8.1. UNCLASSIFIED COMSEC: The Contractor shall establish a

National Security Agency (NSA) COMSEC Account to receive Controlled Classified Information (CCI) as Government Furnished Equipment in order to be authorized to account for CCI cryptographic devices in accordance with NSA/CSS Policy Manual No. 3-16. Additional requirements may be listed in AFMAN 17-302 and the operating location’s individual Task Order.

2.12.8.2. CLASSIFIED/UNCLASSIFIED COMSEC: Information will be controlled through each operating location. Contractor designated Hand Receipt Holders (HRH) must have a Final Adjudicated SECRET Clearance, or higher as required, before being granted access to CLASSIFIED COMSEC, as required IAW CNSSI No.

4001/4005 and each operating location’s individual Task Order.

2.12.8.3. CLASSIFIED/UNCLASSIFIED COMSEC STORAGE: The

Contractor shall store CLASSIFIED/UNCLASSIFIED COMSEC only in COMSEC facilities approved by each operating location’s COMSEC Account Manager. The Government will provide an approved GSA Security Container.

2.12.9. Operation Security (OPSEC): The Contractor shall meet all DoD OPSEC requirements and each operating location’s individual Task Order requirements.

2.12.9.1. OPSEC Awareness Training: All Contractor personnel shall complete OPSEC Awareness Training IAW individual Task Orders.

2.12.10. Safeguarding Classified Information and Equipment: The Contractor shall comply with DoD 5220.22M requirements for safeguarding classified information and equipment. Classified components on aircraft shall be properly stored or under the control of a cleared person IAW each operating location’s Task Order Attachment, DD254 Contract Security Classification Specification.

2.12.11. The Contracting Officer (CO) may direct the contractor to remove an employee(s) from an assignment under this contract for reasons of security or misconduct. Where the reasons for the removal request is due solely for security or misconduct by the employee(s), the replacement shall be at the contractor’s expense and not chargeable to the Government.

2.13. Transition In / Out Period: The contractor shall perform Transition Phase In/Out as specified in the individual Task Orders.

2.13.1. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor shall provide reasonable support to the Government and the successful offeror to ensure an orderly transition and minimize any impact on the entire operation. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

Section 3

AIRCRAFT MAINTENANCE

3. AIRCRAFT MAINTENANCE

3.1. Basic Services: The overall maintenance concept shall be implemented IAW AFI 21- 101, Aircraft and Equipment Maintenance Management, Management Philosophy, and supplements. Per individual Task Orders, the contractor shall perform aircraft maintenance and equipment services that include:

3.1.1. Organizational (O)-Level Maintenance activities include, but are not limited to: aircraft ground handling, launch and recovery, pre-flight, thru-flight, basic post flight, hourly post flight, debrief, Consolidated Took Kit (CTK) support, periodic and phase inspections, and scheduled and unscheduled maintenance.

The contractor shall perform Time Compliance Technical Orders (TCTOs), Time Change Items (TCIs), and One Time Inspections (OTIs) on aircraft and support equipment IAW the requirements specified in each Task Order.

3.1.1.1. The contractor shall manage the inspections of aircraft platforms

IAW individual task orders; specifically, the contractor shall manage aircraft fleet time to ensure there is an even distribution of flying hours across each platform.

3.1.2. Intermediate (I)-Level (Backshop) Maintenance activities include, but are not limited to:

3.1.2.1. Perform all on- and off-equipment maintenance on Electrical and

Environmental (E&E), Egress, fuel, and hydraulics systems and associated equipment.

3.1.2.2. Perform maintenance on avionics systems components and perform authorized equipment repairs, to include any required functional checks and inspections following maintenance activities.

3.1.2.3. Manage and implement a comprehensive Aircraft Structural Maintenance (ASM) program to include Metals Technology, Nondestructive Inspection and corrosion control for the prevention, early detection, and repair of corrosion damage on all assigned aircraft, engines, and equipment. Perform corrosion control on aircraft and support equipment for detecting and treating aircraft and equipment corrosion, applying surface protective coatings, paint, and media blast.

3.1.2.4. Maintain aircraft engine propulsion units, propulsion components and propellers.

3.1.2.5. Maintain, calibrate, and certify Test, Measurement, and Diagnostic Equipment (TMDE).

3.1.2.6. Manage the build-up, repair, test and storage of wheel and tire assemblies.

3.1.2.7. Cabinetry Shop: perform maintenance, modification and repair of furnishings, cabinets, tables, bulkheads, wood trim and other interior components in aircraft.

3.1.2.8. When required, the contractor shall develop and submit standard operating procedures (SOPs) for internal policies, local operating instructions (LOI), flight and ground operating procedures (FOP and GOP), as well as detailed procedures for inspections, repairs, and records maintenance as specified in the individual Task Order. I-level maintenance activities: repair materiel coded for O- and I-level repair in back shops and/or centralized repair facilities.

3.1.3. Maintenance Support Activities: Per individual Task Orders, the contractor shall perform maintenance support activities that include, but are not limited to:

3.1.3.1. Maintenance Operations Control (MOC): Monitor and coordinate sortie production, maintenance production, and execution of the operations and maintenance schedules while maintaining visibility of fleet health indicators.

3.1.3.2. Maintenance Recovery Team (MRT): Provide aircraft maintenance repair/support for off-station Local and Regional aircraft recovery.

3.1.3.3. Aerospace Ground Equipment (AGE): provide powered and non-powered AGE as defined in TO 00-20-1 to support both aircraft and non-aircraft weapon systems.

3.1.3.4. Munitions Management and Storage: Controls, accounts for, stores, ships/receives, inspects, maintains, assembles, and delivers munitions. Manages and maintains all assigned tools, test and munitions handling equipment.

3.1.3.5. Transient Alert (TA) Services (only available to those organizations exempt from using an established mandatory-use contract and which are not being performed by a small business). Establish procedures and furnish necessary personnel for handling transient aerospace vehicles to ensure that servicing, inspection, and maintenance are consistent with the mission of each transient aerospace vehicle.

3.1.3.6. Maintenance Documentation. Perform accurate maintenance documentation, to include data Maintenance Publications, Technical Data, and Flight Manuals. The contractor shall obtain and maintain technical data, maintenance publications, and subscriptions for support of aircraft and related systems.

3.1.3.7. Quality Control/Quality Assurance (QC/QA). Develop and maintain an effective QC/QA program and implement procedures to support quality maintenance on aircraft, systems, and support equipment that identify, prevent, and ensure non-recurrence of defective services.

3.1.3.8. Static Display aerospace vehicles. The Contractor is responsible for all maintenance performed on historical static display aircraft per individual Task Orders.

3.2. Health of Fleet Report: The contractor shall report on the health-of-the-fleet metrics IAW individual Task Orders.

3.3. Supply Support: As specified in the individual Task Orders, the contractor shall obtain, establish, manage, maintain, ship, receive, handle, and warehouse spare parts to maintain aircraft, AGE, tools and support equipment at established levels.

3.4. Material, Equipment, and Facilities: Individual Task Orders will include material, equipment, and facilities requirements and accountability, documentation, reporting, and tracking requirements. The contractor will be required to comply with security and environmental requirements at the federal, state, and local levels, as well as other requirements listed in individual Task Orders.

3.5. Warranty: Items acquired under the individual Task Orders may require warranty protection. When applicable, the contractor shall maintain warrantied items per the accompanying warranty and guidance in the individual Task Orders.

3.6. Deployment Liaison: The contractor shall perform duties as the maintenance liaison for in-coming Temporary Duty (TDY) Units as required per individual Task Orders.

Deployment Liaison shall coordinate with all TDY aviation units for all logistics resources and communications requirements. The contractor shall also provide TDY units work space in Government furnished facilities, operating work stations in the maintenance operations center (MOC), and orientation.

3.7. Ensure all aircraft maintenance activities and operations are conducted in strict compliance with DoD, Air Force, and MAJCOM directives listed in individual Task Orders.

Section 4

AIRFIELD MANAGEMENT (AM)

4. AIRFIELD MANAGEMENT: The Contractor shall ensure safe, effective, and efficient airfield operations by maintaining situational awareness of airfield activities and proficiency in the use of AM related equipment. AM is only available to organizations who have AM requirements incorporated into existing aircraft maintenance contracts and which are not being performed by small businesses. Per individual Task Orders, the contractor shall perform AM services that include, but not be limited to:

4.1. Opening and closing the primary and alternate airfield locations.

4.2. Conduct airfield checks on runways, taxiways and any other required AM tasks prior to opening the airfield.

4.3. Conduct AM support activities in strict compliance with DoD, USAF, and FAA standards mandating safety requirements for military air operations.

4.4. Support Special Events and Contingencies (e.g., local airshows, Armed Forces Day, fly-ins exercises, flight checks).

4.5. Manage and maintain facilities and equipment, Flight Planning Room, Airfield Driving

Program, Vehicle Support, determining and reporting Runway Surface Condition (RSC), Airfield Restrictions and closure procedures, and training requirements.

4.6. Coordinate with airfield support agencies such as civil engineering, safety, maintenance, transportation, command and control, air traffic control and emergency response agencies in order to support aircraft operations and correct deficiencies on the airfield.

4.7. Coordinate and maintain aircraft parking plans for compliance with planning and design criteria.

4.8. Perform Bird Aircraft Strike Hazard (BASH)/Wildlife responses, RSC determinations, Notice To Airmen (NOTAM) determination, review of events logs, serving on boards and other airfield-related forums, and briefing AM Services as required.

4.9. Perform self-assessment and receive assessment in accordance with AFI 13-204 Volumes 2-3 and AFI 90-201 utilizing the Management Internal Control Toolset (MICT) applicable Self-Assessment Checklists (SAC).

4.10. Provide vehicles to support AM Services, such as airfield inspections, emergency response, aircraft mishaps, runway surface condition checks, airfield construction, Bird/Wildlife Aircraft Strike Response, aircrew support related situations and transit to alternate location in support of the monthly inspections, construction projects, and any required emergency response.

Section 5

AIRCREW FLIGHT EQUIPMENT (AFE)

5. AIRCREW FLIGHT EQUIPMENT MANAGEMENT: AFE discipline involves integrity in all aspects of the maintenance and inspection process. AFE is only available to organizations who have AFE requirements incorporated into existing aircraft maintenance contracts and which are not being performed by small businesses. The contractor shall ensure all AFE personnel comply with all applicable guidance required for repairs, inspections, and documentation. The contractor shall ensure the quality of services and workmanship is completed in a timely manner to meet the mission requirements. The contractor shall perform AFE management and services per individual Task Orders that include, but not be limited to:

5.1. Provide testing, troubleshooting, inspections, cleaning, local-manufacturing and repair of all life sustaining equipment (e.g.; helmets, oxygen masks, parachutes, survival kits, life preservers, life rafts, harnesses, and anti-g suits) IAW technical data listed in the Task Order.

5.2. Conducting effective Aircrew Continuation training to all assigned instructor and student pilots, in support of Pilot Training.

5.3. Fitting, inspecting, and repacking various types of AFE issued to assigned instructors, student pilots and incentive flyers.

5.4. Sewing wings, name, rank and patches on aircrew flight clothing and NOMEX jackets.

5.5. Responding to all AFE related Red-Ball aircraft emergencies.

5.6. Issuing and maintaining minimum quantities of flight-gloves, alkaline batteries, alcohol wipes, skull caps, relief bags, motion sickness bags, and flashlights within the AFE section.

5.7. Ensure all AFE activities and operations are conducted in strict compliance with DoD, Air Force, and MAJCOM directives listed in individual Task Orders.

Section 6

ADDITIONAL REQUIREMENTS

6. ADDITIONAL REQUIREMENTS.

6.1. Duty Hours, Operating Location, and Installation Closure.

6.1.1. Hours of Operation. The contractor shall establish a work schedule based on the requirements listed in individual Task Orders. The contractor may be required to perform services on holidays.

6.1.2. Primary Place of Performance. The work to be performed under this contract will occur at government facilitates according to individual Task Orders.

6.1.3. Each Task Order will address the following: procedures to follow during installation closure; rescheduling of tasks due to lost hours; work requirements related to weekends, holidays, and night operations; as well as overtime, surge, and over and above work.

6.2. Publications: Applicable publications are listed in Task Order attachments.

Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract and must be followed if the publication is listed as mandatory. Upon receipt of Supplements or amendments, the contractor shall notify the CO in writing prior to implementing those changes. Additional requirements are listed in the operating location’s individual Task Order.

6.3. Technical Guidance: Applicable Government directives, instructions, publications, TOs and accepted contractor directives and/or instructions shall be the basis for inspection and surveillance of all areas identified in the Quality Assurance Surveillance Plan (QASP).

6.4. Technical Orders and Technical Manuals: Technical orders and technical manuals, as defined by TO 00-5-1, applicable to the management and maintenance of aircraft, engines, and support equipment are mandatory publications.

6.5. Environmental Management: The contractor shall meet the environmental management requirements as listed in individual Task Orders.

6.6. Occupational Safety and Health (OSHA): General Occupational Safety and Health.

The contractor shall comply with the OSHA Public Law 91-596, Occupational Safety and Health Act of 1970, and the resulting standards, OSHA Standard 29 CFR 1910, Occupational Safety and Health Standards, National Electrical Code, National Fire Codes, DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH), and the protection of their employees and AFPD 90-8, Environment, Safety, and Occupational Health Management and Risk Management. It is the contractor’s responsibility to make certain that all safety requirements, equipment, and training are met and provided to their employees.

6.7. Mishap Investigation: The contractor shall assist the applicable unit/installation Safety Office in the investigation and reporting of mishaps. Mishap investigation and reporting of accidents involving only contractor personnel shall be the responsibility of the contractor. Per individual Task Orders, the contractor shall immediately notify the Contracting Officer Representative (COR), the appropriate Wing/installation Safety Office, Wing/Unit Command Post, and CO of any serious injury or an on-the-job death of contractor personnel.

6.7.1. Protection of Safety Information Resulting from Investigations of Air Force

Mishaps: The Government may provide to the contractor sanitized safety information from previous mishaps as reference material. The Contractor shall ensure personnel receiving and/or utilizing this information comply with restrictions on handling and releasing information in the safety investigation reports IAW AFI 91-204.

6.8. Government Owned Contractor Operated (GOCO) facilities and equipment: GOCO facilities shall be maintained and operated IAW OSHA, DoD, and AF health and safety standards. Additional requirements may be listed in individual Task Orders (e.g., Sun Shade/shelter maintenance).

6.8.1. Facility Standards. The contractor shall keep GOCO facilities and areas clean, orderly, and in sanitary condition IAW 29 CFR 1910.22, Walking- Working Surfaces, and AFMAN 91-203. Additional requirements may be listed in the operating location’s individual Task Order.

6.9. Records Management: The contractor shall ensure all official Government-owned records received and created for the Government are maintained IAW established Federal Records Act, Public Law 81-754, Federal Records Act DoD and AF directives listed in individual Task Orders.

6.9.1. For Official Use Only (FOUO). The contractor shall maintain FOUO material

IAW DoDM 5400.7-R and DoDM 5400.7_AFMAN 33-302/Air Force Supplement, DoD Freedom of Information Act Program, and AFMAN 17- 1302-O, Communications Security (COMSEC) Operations.

6.9.2. The contractor shall mark documents meeting the requirements identified in DoDM 5400.07 and DoDM 5200.01-V4, Enclosure 3, as “For Official Use Only”.

6.9.3. The contractor shall provide capability to retrieve, send, and account for mail from the Official Mail Center.

6.9.4. Contractor directives/instructions/regulations. The contractor shall ensure aircraft maintenance and supply operations are accomplished IAW the instructions, standards and procedures contained in applicable technical orders. In the absence of published guidance, the contractor shall follow internal written procedures, directives, instructions to include maintenance, supply, flight operations, and ground operations instructions. All contractor directives/instructions/regulations shall be submitted to the Government for approval. Approved directives shall be reviewed and/or updated annually or within 30 calendar days of an identified deficiency. For surveillance purposes, the Government will have full and unlimited rights to the contractor directives/instructions/regulations.

6.9.5. Correspondence. All correspondence between the contractor and Government representatives shall be IAW Air Force Handbook 33-337 and individual Task Order requirements. Proprietary markings shall be limited to that produced at private expense and justified.

6.10. Management of Government Resources: The contractor shall assist the Government in planning, programming, budgeting, executing, and managing costs associated with the acquisition of aircraft parts, equipment, special tools, and other associated government furnished material provided under this contract in support of the applicable unit mission.

6.11. Mission Essential Contractor Service Plan: The Contractor shall provide with its offer a written plan describing how it will continue to perform the essential contractor services IAW DFAR Clause 252.237-7023, 7024 to address continuation of services in the event of a crisis. Additional information can be found in each operating location’s individual Task Order.

6.12. Vehicles: The contractor shall provide and maintain, all general-purpose vehicles required to perform services IAW each operating location’s individual Task Order.

6.13. Ground and Flight operating procedures.

6.13.1. Government Flight Representative/Ground Government Flight Representative

(GFR/GGFR). The GFR/GGFR will be responsible for the oversight and enforcement of contractor compliance for flight and ground operations, as applicable, IAW DCMA INST 8210.1C. The GFR/GGFR will be appointed by the CO. The GGFR may be the same as the COR.

6.13.2. The Contractor shall develop flight and ground operating procedures IAW AFI 10-220 and provide them to the GFR/GGFR for approval at the beginning of the transition start date.

6.13.3. Safety: The contractor shall be responsible for the safety and accountability of all its employees. The contractor shall comply with the safety program, host base safety requirements, Environmental Protection Agency (EPA) instructions and Public Law 91-596, as well as safety provisions listed in individual Task Orders.

6.14. Emergency Procedures: For work being performed at government facilities, the Government will provide the contractor initial guidance on emergency response procedures (i.e., fire, tornado, active shooter, and bomb threats). Thereafter, the contractor is responsible for providing employees procedures for responding. The contractor shall account for their employees following an emergency situation.

Contractor employees shall participate with government personnel in all emergency response procedures or drills.

6.15. Personal Protective Equipment (PPE): The contractor shall ensure employees are issued PPE required for the work they are expected to perform IAW AFMAN 91-203, as specified in individual Task Orders.

6.16. Common Access Card (CAC) Requirements: CAC’s are issued IAW AFMAN 16-1405, Personnel Security Management, Common Access Card (CAC). In order to get issued a CAC, a previous valid clearance or fingerprints must be verified with favorable results.

6.16.1. Automated Information Systems (AIS). Access will be prohibited until either a valid clearance or temporary waiver is issued by the Trusted Agent (TA) and will be initiated after an investigation has been verified or a new investigation has been initiated by OPM. Individual Task Orders will identify additional clearance levels and specific training requirements. Note: AIS requires a

CAC.

6.16.2. Contractors Not Requiring a CAC but Requiring Access to a DOD Facility or Installation. The contractor and all associated subcontractor employees shall comply with applicable installation or facility access policies and procedures provided by the Government as specified in the individual Task Orders.

6.17. Associate Contractor Agreements (ACA): The contractor shall establish ACAs as required to fulfill the terms of the proposed subcontracting plan.

6.18. Award Conference/Periodic Progress Meetings: Individual Task Orders may require the Contractor to attend a post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. In addition, the CO, COR, and other Government personnel, as appropriate, will meet periodically with the contractor to conduct Program Management Reviews (PMR), review the contractor’s performance and discuss any issues that are hindering contractor performance. The contractor shall participate in these meetings, provide feedback, and work with government representatives to resolve outstanding issues.

6.19. Contractor Travel: The contractor may be required to travel off-site in support of individual Task Orders.

6.19.1. Contract personnel will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization.

6.19.2. When contract employees are on TDY status, the Task Order may authorize Government provided transportation within the limits specified in the JTR.

Use of Government transportation by contractor personnel will be restricted to the conduct of official business and transportation of team personnel to/from worksite and quarters. Costs for transportation may be based on mileage rates, actual costs incurred, or a combination thereof, provided the method used results in a reasonable charge.

6.20. Data Rights: Per the individual Task Orders, the contractor may be provided access to information required to accomplish assigned tasks commensurate with security clearance and on a need-to-know basis. During any Task Order PoP, all data pertaining to the individual Task Order shall be returned to the Government or destroyed upon Task Order expiration. The contractor shall not retain classified or unclassified material generated or received under this contract and any resultant contract action after the individual Task Order ends without approval of the appropriate office of primary responsibility.

6.20.1. The Government has purpose rights to all technical data related to the maintenance of the particular aircraft (e.g. flight hours, supply time for replacement parts, monthly maintenance plans, and maintenance material data). For all other data, the software and data rights clauses included in the contract apply. The Government will retain custody of all records associated with contractor deliverables and will have exclusive control of all records associated in the distribution of all written deliverables.

6.21. Management Plan (Strike Plan and Labor Dispute): The contractor shall develop and maintain a contingency strike or labor dispute plan at the Task Order level that establishes procedures and specific guidance to ensure uninterrupted operations of contracted services, in the event of a breakdown in labor relations leading to work slow-down and/or work stoppage. The plan(s) shall also address any other criteria the contractor believes to be critical to continuance of the contracted services, and address measures necessary to ensure the security of government property.

6.21.1. If contractor employees performing on an individual Task Order are covered under a collective bargaining agreement (CBA), the contractor shall provide a Strike Plan.

6.21.2. If contractor employees performing on an individual Task Order are not represented by a union and not covered under a CBA, the contractor shall provide a Contractor Labor Dispute Plan.

6.22. Vehicle and Equipment Operation: Contractors shall comply with vehicle and equipment operation requirements listed in DODM 4500.36.

6.22.1. Requirements relative to what equipment requires certification to operate will be specified in the individual Task Orders. When equipment requires certification to operate, the contractor shall provide a listing of all contractor personnel, along with certifications, who are approved to operate government owned or leased equipment as specified in the individual Task Orders.

6.23. Delayed Reporting Requirements: The contractor shall notify the assigned government representative of any condition that may delay a contractor's performance. Individual Task Orders will include the method of reporting, to include how quickly and whether the notification should be written or verbal.

6.24. Export Control: The contractor shall comply with all laws and regulations regarding export-controlled information and technology and shall not use, distribute, transfer, or transmit technology (even if incorporated in products, software, or other information) except in compliance with such laws and regulations. The contractor shall plan for, obtain, maintain, and make available to the Government any export licensing as required to perform requirements of the individual Task Orders.

Section 7

GOVERNMENT FURNISHED ITEMS AND SERVICES

7. GOVERNMENT FURNISHED ITEMS AND SERVICES: For every location identified in individual Task Orders, the Government may provide necessary facilities, common tools, specialized tools, support equipment, office space, required office equipment and supplies, and access to telephones and FAX machines for official business in addition to logistics support. The contractor shall acquire direct parts, materials and Contractor Acquired Property (CAP) per the individual Task Orders.

7.1. Government Furnished Property (GFP) and Government Furnished Information (GFI):

7.1.1. The Contractor, in conjunction with the Government Property Administrator and incumbent Contractor, upon issuance of each individual Task Order award hereunder, shall conduct an initial inventory of all GFP. In addition, the contractor either shall conduct a yearly inventory of all GFP or shall conduct an inventory of all GFP at the completion of each individual Task Order, whichever comes first. Results of the GFP inventory shall be uploaded IAW FAR 52.245.1 and Defense Pricing and Contracting (DPC) website located at https://www.acq.osd.mil/dpap.

7.1.2. GFI includes technical data or computer software provided to the contractor as specified in the individual Task Orders. The Government may subject GFI to restrictions on use, modification, reproduction, release, performance, display, or further disclosure as specified in the individual Task Orders.

7.1.3. The Contractor, in conjunction with the Government Property Administrator and incumbent Contractor, upon issuance of each individual Task Order award hereunder, shall conduct an initial inventory of all GFI. In addition, the contractor either shall conduct a yearly inventory of all GFI or shall conduct an inventory of all GFI at the completion of each individual Task Order, whichever comes first. Data shall be submitted IAW GFI reporting, as specified in the individual Task Orders.

7.1.4. The contractor may be required to dispose of GFP IAW DOD 4160.21-M and as specified individual Task Orders.

7.2. CONUS Logistics Support: In CONUS, contractor personnel will not be furnished government quarters, messing, or other forms of logistics support except for emergency medical care (resuscitative and stabilization care only), unless specifically authorized in the individual Task Orders.

Section 8

CONTRACTOR FURNISHED ITEMS AND SERVICES

8. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

8.1. General: The Contractor shall furnish and manage all supplies, equipment, and services required to perform work under this contract and individual Task Orders.

8.1.1. Individual Task Orders will define contractor obtained or provided material, equipment, hardware, software, and facilities. Only material, property, equipment, or facilities necessary to perform services required in the individual Task Orders shall be obtained or leased. The contractor shall ensure applicable purchasing requirements follow DOD and local policy. The contractor shall maintain software per the licensing agreement or until delivery to the Government occurs or until the Government directed disposal concludes. Unless directed otherwise, any purchased material shall become the property of the Government upon completion of the individual Task Order.

8.1.2. Individual Task Orders will specify all leased equipment, property, or other material that is obtained by the contractor to support a contract Task Order.

8.2. Contractor Acquired Property (CAP) and Services: The contractor shall obtain Government approval for any CAP and Services not specified in the Task Order.

8.3. Simplified Purchase Program/Contractor Acquired Property (CAP) and Services: The contractor shall develop a Simplified (Local) Purchase Program and submit for approval at the pre-performance conference for each Task Order. Additional information may be found in each individual Task Order.

Section 9

GOVERNM…