Sheppard_Draft_RFP_Master_Q&A_17May17.xlsx
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Sheppard AFB Draft RFP Q&A
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Draft RFP Q&A - 17 May 17
| Question Number | Draft RFP Reference | Question | Response | PWS Change |
| 1 | PWS, All Sections Appendix I's | What is the difference between the qualifications for positions that are noted as key positions and ones that are not? Also, will there be any consideration given for experience in lieu of professional certifications, licensing requirements or special training? | No consideration will be given for experience in lieu of the requirements for professional certifications, licensing requirements or special training. This is a local and/or government directed requirement. | Yes |
| 2 | PWS, Appendix 2A | Are AFPAM documents mandatory or advisory? These are published as guidelines and specifically stated as advisory in their purpose. | Some of these publication are nondirective. However, suggested procedures, actions, or tasks may be presented in directive language to improve readability and understanding by simplifying sentence structure. Except when specified actions are mandated by AF or Department of Defense (DOD) directive publications, units may modify the actions, directions, tasks, and worksheets to suit their needs. The Civil Engineering Functional community has elected to make these publications "mandatory" | NO |
| 3 | PWS, Appendix 2A, AFI 32-1001 | Does the Service Provider (SP) have to be organized according to the AFI or is the manner in which the SP is organized at the SP's discretion? | Based on the current AFI the SP is not required to be organized according to the AFI, the manner in which the SP is organized is at the SP's discretion. The AFI states "Contracted functions will provide the same level of service, utilize the same Air Force mandated information technology (IT) systems, and implement the same asset and activity management principles and processes as government operated Operations Flights in a manner that is indistinguishable to the installation, Major Commands (MAJCOMs), Air Force Civil Engineer Center (AFCEC), and Headquarters Air Force." But, the SP is not required to be structured as a Government Flight. | NO |
| 4 | PWS, Section 2.1, Paragraph 2.1.2.26, AND Section 2-3, Paragraph 2.3.10 | Will this include the cost of necessary IT training and certification and continuing education that is required to hold many of the CST/FSA functionalizes i.e. COMPTIA? | No reimbursement will be allowed. PWS Section 2I.1 requires SP to provide qualified individuals. It will be the responsibility of the SP to maintain the qualifications listed in the above PWS Section. | NO |
| 5 | PWS, Section 2-1, Paragraph 2.1.2.21., Line 4 | Will there be absolutely NO tools, equipment and vehicles provided by the government on the contract? Sections of Draft RFP are contradictory. | See paragraphs 2.1.2.20.1, 2.1.2.20.7 and 2.1.2.20.3 in the PWS. | NO |
| 6 | PWS, Section 2-1, Paragraph 2.1.2.29.3 | While the broad IA label is still in use, the term IAO has undergone some changes (ISSO). Current designation label is Cybersecurity Liaison (CL). | Yes, you are correct, the government will coordinate the response and/or revision with A6 and AFIMSC functional, however, the label does not affect the requirements, workload, or standard, and will remain unchanged for now. | NO |
| 7 | PWS, Section 2.1, Paragraph 2.1.2.31 | Is the SP required to only prepare portions of the package information for work they are responsible for? | Yes, you are correct, the SP is required to prepare only portions of the package information for work they are responsible for. | NO |
| 8 | PWS, Section 2-1, Paragraph 2.3.8., Line 4 | Is the SP responsible to provide rental cars for special events? If so, is there workload data to show which events rental cars were provided and how many? | PWS, Section 2.3, paragraph 2.3.8 will be revised to remove "rental cars." | YES |
| 9 | PWS, Appendix 2B.1.3, 10B.1.1 and elsewhere | Is there workload data available to show conversions as a result of implementation of the new IT system? | No workload data is available; however, there are tables listed on pages 11B-3 through 11B-5 for Legacy to NexGen bridging with historical workload listed in PWS. | NO |
| 10 | PWS, Section 10.1.2,paragraph 10.1.2.1.4, line 1-5 | Is this requirement for all CE entities or just the ones pertaining to the Service Provider responsibilities? | See PWS, Section 10.1, paragraph 10.1.2.1. | NO |
| 11 | PWS, Section10, Paragraph 10.1.2.3, Line 14, page 10-1-5 | IRP responsibilities have been inherently governmental. What will be the SP's responsibility regarding IRP sites? Update IRP data into ACES only? | IRP responsibilities remain inherently governmental. However, SP will be required to update ACES-RP Restrictions tab with environmental restrictions for IRP sites. See PWS 10.1.2.3.10. | NO |
| 12 | PWS, Section 10, Paragraph 10.1.2.3, Line 41, page 10-1-5 | The statement "participate" and "manage" the ESOH Council… suggests the SP will manage the ESOHC program. That program is currently managed by another contractor. Please clarify. | PWS, paragraph 10.1.2.3 will be revised to clarify. | YES |
| 13 | PWS, Section 10, Paragraph 10.1.2.3, Line 7, page 10-1-6 | The sentence states comply, manage and implement all laws for …….Safe Drinking Water Act (SDWA). The AF BEE manages that program. Please clarify. The same sentence also mentions the Hazardous Materials Management Process (HMMP). That program is managed by another contractor. Please clarify. | PWS, paragraph 10.1.2.3 will be revised to clarify. | YES |
| 14 | PWS, Section 10, Paragraph 10.1.2.3.1, EMS, page 10-1-6 | This program is managed by another contractor. The language of the Section suggests "training", "direction", "facilitate", "perform EMS planning", "spearhead"…. Suggests management of the program. Please clarify. | PWS, paragraph 10.1.2.3.1 will be revised to clarify. | YES |
| 15 | PWS, Section 10, Paragraph 10.1.2.3.3, Water Program Management, page 10-1-7 | The Section suggests that the SP will manage all compliance aspects of all water programs. Currently, AF BEE manages all of the drinking water SDWA compliance aspects. Please clarify. | SDWA is managed by BEE. PWS, Section 10.1, paragraph 10.1.2.3.3, line 7, states SP will only "assist" BEE with regulatory inspections for SDWA. | NO |
| 16 | PWS, Section 10, Paragraph 10.1.2.3.6, Hazardous Waste Management, Line 2, page 10-1-8 | The section states "manage maintenance of IAP". Please clarify the term maintenance as that has been historically done by the IAP owning organization. | PWS, paragraph 10.1.2.3.6 will be revised to clarify. | YES |
| 17 | PWS, Section 10, Paragraph 10.1.2.3.6, Hazardous Waste Management, Line 3, page 10-1-8 | The section states "collect waste." Does that mean that the SP will physically go to facilities and collect waste to bring back the 90 day or UW? Please clarify "collect waste". | It is not the government's intent for the SP to physically collect waste at each SAP/IAP and less than 90-day storage area. The paragraph has been revised to "take possession of collect waste that delivered at each SAP/IAP and less than 90-day storage area" to clarify the requirement. | YES |
| 18 | PWS, Section 10, Paragraph 10.1.2.3.6, Hazardous Waste Management, Line 4, page 10-1-8 | The section mentions documentation of "product inventories". Should the statement read "waste inventories" since hazardous wastes are not "products". | PWS, paragraph 10.1.2.3.6 will be revised to clarify. | YES |
| 19 | PWS, Section 10, Paragraph 10.1.2.3.10, Restoration, page 10-1-9 | The section states "provide support, coordination and interface" for "newly discovered ground contamination sites or spills that require long term monitoring or cleanup activities" concerning IRP issues. Since IRP issues are inherently governmental and the experience and skill set to address sites of this nature is very specialized please clarify the role of the SP in regards to IRP sites. | SP is not required to "manage" but is required to "provide support, coordination and interface" with the IRP Manager. | NO |
| 20 | PWS, Section 10, Paragraph 10.1.2.3.13, Hazardous Materials Management, page 10-1-9 | What is meant by "participate in the Hazardous Materials Training Program for all personnel? All SP personnel or all base personnel? | Assist the HMPM in providing training regarding the environmental areas the SP manages. | NO |
| 21 | PWS, Section 10, Paragraph 10.1.2.3.15, Spills, page 10-1-10 | Please clarify "provide oversight" for spill issues. For long term cleanups clarify the role of the SP as these issues require specialized experience and training to execute. Lastly, the last sentence suggests that any spill sites that have occurred after 1984 are not IRP related and are the responsibility of the SP to address. Please clarify this issue. | SP will be required to provide cradle to grave management. The SP is responsible to provide cradle to grave management on post 1984 contamination sites. | YES |
| 22 | PWS, Section 10, Paragraph 10.1.2.5.2, Sub-AMP Activity, page 10-1-11 | The section mentions "manage" "Sub-AMP Environmental Restoration". Since this program is inherently governmental please clarify the role of this Sub-AMP Manager. | PWS, Section 10.1.2.5.2 will be revised to clarify. | YES |
| 23 | PWS, Section 10, Paragraph 10.3.7.6, Public Notification of EA's, page 10-3-6 | Please clarify the "State single point of contact" as described in this section. | PWS, Section 10.3.7.6 will be revised to clarify. | YES |
| 24 | PWS, Section 10, Paragraph 10.3.11, Inspections | The inspection list is incomplete. Inspections are also required for fuel tanks, solid waste facilities, OWS's, wastewater, (reviewing and signing all SOWs in relation to Environmental and Toxics?). | See PWS Appendix 10B, page 10-B-4, for a list of workload regarding inspections. Some inspections are required and called out in AFIs. | NO |
| 25 | Appendix 10B, Section 10, Paragraph 10.B.1.1 - Workload data - Inspections, Page 10-B-4 | References Industrial Storm Water P3 sites as 61 Annual Inspections. Are these annual or quarterly inspections? What is the workload data for inspections of tanks, OWS's and the WWTP at the SAFB Annex? | The SP will be required to perform annual inspections for Storm Water P3 sites. Workload for tank inspections will be placed in Appendix 10B, page 10-B-4. No workload data for OWS inspections. The WWTP at SAFB Annex is managed by a separate service contract. However, the SP will provide compliance oversight. | YES |
| 26 | PWS, Section 11, Paragraph 11.2.2, Line 49 | Is it the government's intention to have SP perform abatement of mold, asbestos and lead? Are walls and floors included? If so, what is the square footage total or linear feet total, and is there a maximum? | The maximum abatement project is $100K | NO |
| 27 | PWS, Section 11, Paragraph 11.1.2.2.4.1.5.6, Line 1, PWS, Appendix 2A, AFI 32-1001 | Does the government anticipate Trirega coming on line and utilizing Preventive Maintenance Task Listings (PMTL's)? If so, what is the workload data? | Yes, The AF approved PMTLs are located in the Tech Library. PMTLs will be based on the RPIE inventory. | NO |
| 28 | PWS, Section 11, Paragraph 11.1.2.2.4.2, Line 6PWS Section 11, Paragraph 11.1.2.2.4.2, Line 17 | Is it the governments intent to have the SP only carry bench stock/special level items for critical facilities/mission critical type material? Or does the government want a bench stock of high turnover items stocked on the store? IE; Fuses, circuit breakers, solder, Series 100 pumps, motors, Lubricants, cores and how will these items be reimbursed? | No, it is not the government's intent to have the SP only carry bench stock/special level items for critical facilities/mission critical type material. It is the SP decision what items are required to meet Sheppard AFB mission. However, a lack of materials/parts shall not be considered justification for failing to meet performance requirements outlined in this PWS. | NO |
| 29 | PWS, Section 11, Paragraph 11.1.2.2.2.2,Line 1 | Is it the governments intention to have the SP provide control activities of domestic animals to include air conditioned vehicle and all state required licenses for domestic animal control? Will the government be providing a place to house these animals? | Paragraph has been added to Section 11-3 paragraph 11.3.13 | YES |
| 30 | PWS, Section 11, Paragraph 11.1.2.2.1.1 Line 16, PWS, Section 11 Table 5 number 3, PWS, Section 11 1.1.2.2.4.1.4,Line 9 | This section states the SP is responsible for roof repairs up to $150K however, in 11.B.1 Workload estimates Table 5 number 3 states SP is responsible for up to $100K and 200 hours. In the Work order planning area the PWS states the SP is responsible for $100K and less with hours and material included. Please clarify which amount the SP will be responsible for? Will ALL parts and materials be reimbursed by the government? | A. The Air Force has an active roofing contract under it's Strategic Sourcing initiative and the SP is only responsibility for roofing project $150K and less Section 11 para 11.1.2.2.1.1. B. Although the cost of materials are included in the description of planned work, all parts and materials are cost reimbursable, with the exception of the first 90 days. C. Section 11 para 11.1.2.2.4.1.4 Work Order Planning states "The SP shall be responsible for work/construction valued at $100K and less (includes planning, programming, designing, contracting action, and funding and executing and management." D. All parts and materials are cost reimbursable, with the exception of the first 90 days. Also deleted sentence from paragraph 11.1.2.2.1.1The SP will be responsible for the completion of all roofing projects approved by the Government that are valued at $150,000 or less, on Sheppard AFB, and any attached or related properties under the control of Sheppard AFB.” | YES |
| 31 | PWS, Section 11-1, Paragraph 11.1.2.2.4.1.4, Line 9 | Is there a threshold for number of hours above which the work is outside the SP's responsibilities, regardless of the work cost? (Line 14 implies there is a limit) | There is no hour limit, however you are correct, there is a dollar value limit for in-house work; $100K includes labor and materials. Line 14 is simple states any work whose initial estimated scope of work; labor and material costs that exceed this limit shall be referred to the Engineering Section. | NO |
| 32 | PWS, Section 11-1, Paragraph 11.1.2.2.4.1.4, Line 14 | What Operations effort is supposed to be coordinated for "inclusion" into what Engineering effort? | If the requested work exceeds $100K, coordinate with Engineering to developed the work requests into a project | NO |
| 33 | PWS, Section 11-1, Paragraph 11.1.2.2.4.1.5, Line 2-5 | Will requirements be based solely on the annual business practices presented in the playbook published by AFCEC, or will there also be locally established requirements additional to those established by the AF business rules, such as the long range plans? | AFIs mandate the use of playbooks concerning business practices. Where playbooks do not provide guidance, local practices can be used. | NO |
| 34 | PWS, Section 11-1, Paragraph 11.1.2.2.4.1.5.1-3 | Is there an AF requirement to develop PM, repair and improvement plans to 8 years out into the future? | The requirement is in the PWS in referenced paragraphs 11.1.2.2.4.1.5.1 | NO |
| 35 | PWS, Section 11-1, Paragraph 11.1.2.2.4, line 6-7 | Do the Operations Engineers need to be registered PEs (No requirement stated in Appendix 11I)? | The Operations Engineers are not required to be registered PEs | NO |
| 36 | PWS, Section 11-I-4, page 2 | Are American Heart Association CPR requirements a suitable substitute for the American Red Cross CPR training? | The American Heart Association CPR requirements is a suitable substitute for the American Red Cross CPR training. | NO |
| 37 | PWS, Section 11, Paragraph 11.1.2.2.3.6 Line 1 | Will the Government provide the workload data for the elevators? | Sheppard AFB has separate contract for elevator maintenance and repair. Please reference Section 11 para 11.1.2.2.3.6 for the SP responsibility | NO |
| 38 | PWS, Section 12, Paragraph 12.1.2.1.1.4, Facilities AMP | Please clarify the role of the Facilities AMP in relation to service contracts involving solid waste/grounds/custodial. | SP will not be responsible to manage the service contracts. However, the SP is responsible to manage, i.e., implement AF standards for planning, design, construction, operation, maintenance, repair, sustainment, restoration and modernization, and demolition of facility assets, including unaccompanied housing, as well as facility space management, space planning, the facilities the service contracts' contractors may occupy. | NO |
| 39 | PWS, Section 12-1, Paragraph 12.1.1, Line 4 | Will geographically separated units (GSUs) be outside the State of Texas? If so, will registration in that state(s) be required? | We do have a GSU in Frederick OK but it is acceptable to use a designer registered in the State of Texas to design projects in that state. | NO |
| 40 | PWS, Section 12-1, Paragraph 12.1.2.1, line 6 | Please clarify the 60 day requirement stated here and the 30- business day requirement stated in 11.1.2.2.4.1.5 (line 9), and the 30 working days requirement stated in both 12.1.2.1.5.16, the 30 business days in 12.1.2.1.6 and the threshold 12.2.14? | You are referring to several requirements; requirements in Section 11 are for O&M personnel and those requirement in Section 12 are for the Engineering | NO |
| 41 | PWS, Section 12-1, Paragraph 12.1.2.1, Line 37 | This monthly briefing is not on the required reports. Please clarify. | The briefing is located in the Required Reports and listed as Report 19 (Project Overview) page 12-D-3 | NO |
| 42 | PWS, Section 12-1, Paragraph 12.1.2.1.1.4, Line 6 | This paragraph references service contracts. Is it the SP's responsibility to manage service contracts? | SP will not be responsible to manage the service contracts. However, the SP is responsible to manage, i.e., implement AF standards for planning, design, construction, operation, maintenance, repair, sustainment, restoration and modernization, and demolition of facility assets, including unaccompanied housing, as well as facility space management, space planning, the facilities the service contracts' contractors may occupy. | NO |
| 43 | PWS, Section 12-1, Paragraph 12.1.2.1.1.4, Section 12-1 | The requirements for the Facilities AMP is referenced in this paragraph. Where are the requirements for the other AMPS (i.e. Utilities, Transportation Networks & Airfield Pavements, and Real Estate & Natural Resources) and sub-AMPS (i.e. land management)? | These requirement are located in Section 10 and 11. | NO |
| 44 | PWS, Section 12-1, Paragraph 12.1.2.1.2.1, Line 3 | This paragraph states to "continuously review and update the IDP". However, Appendix 12D.1, item 9 states annually. Are these the same requirement? | The plan should be "continuously review and update," however, the plan will be submitted to the CORs annually for submission to HAF. | NO |
| 45 | PWS, Section 12-1, Paragraph 12.1.2.1.2.4, Line 2 | Are construction related waivers a responsibility of the SP? | Please refer to para 12.1.2.1.2.4 "Prepare and coordinate waiver packages to airfield criteria for permanent and temporary (not related to construction) obstructions for Wing Commander and higher headquarters approval (average of 6 waiver packages required annually)." | NO |
| 46 | PWS, Section 12-1, Paragraph 12.1.2.1.5.1, Line 7 | Which state(s) is firm registration required? | The PWS will be changed to require firm registration in the state of Texas. | YES |
| 47 | PWS, Section 12.1, Paragraph 12.1.2.1.2.1, Line 10 | Is the SP required to update per AF requirements and AF funding? | The final RFP will include proper language. | YES |
| 48 | PWS, Section 12.1, Paragraph 12.1.2.1.2.1, Line 11 | Is there a local requirement to submit in a frequency more often than required by AF guidance? | Not at this time, but the PWS states "as required by the government" so it could be more often. | NO |
| 49 | PWS, Section 12.1, Paragraph 12.1.2.1.2.6 | Is there a requirement to develop a landscaping scheme for every facility, or only as required for a project approved by the Facilities Board? | There is not a requirement to provide a landscape plan for every facility on base, only for projects approved by the Facility Board. | NO |
| 50 | PWS, Section 12-1, Paragraph 12.1.2.1.5.1, Line 11 & 13 | This paragraph states 5% of projects shall be designed by end of 1st fiscal quarter and 5% of FY+1 by end of the 4th fiscal quarter of the current fiscal year. The total for the year would be 105%. Please clarify. What is the timeline for government approval of the annual design schedule? | It's not 105%, it's 100% of the current FY plus 5% of FY+1 schedule. There is no schedule for the government to approve the annual design schedule. Projects can be added or subtracted from the design schedule at any time by the government. | NO |
| 51 | PWS, Section 12-1, Paragraph 12.1.2.1.5.1, Line 13 | This paragraph states 5% of projects shall be designed by end of 1st fiscal quarter and 5% of FY+1 by end of 4th fiscal quarter. Depending on the scope of the design schedule, a set design schedule will be required early in the FY in order to meet the FY+1 requirement. At what point during the fiscal year will the design schedule and number of projects be approved by the government? | The design schedule is not final at any point in time. It may be altered by the government at any time. | NO |
| 52 | PWS, Section 12-1, Paragraph 12.1.2.1.5.8, Line 7 | Submission of OARS are not solely dependent on the SP. Will the 14 day requirement be waived if issues outside the SP's control delay the submission of an OARS? | The PWS requires the SP to submit the OARS within 14 calendar days from identified requirement. Unforeseen circumstances will be addressed by the PMO, ACO, and CO on a case by case basis. The SP is never held responsible for delays outside of their control (Government delay). | NO |
| 53 | PWS, Section 12-1, Paragraph 12.1.2.1.5.9, Line 5 | The lowest price is not always technically acceptable. Should "technically acceptable" be added after "lowest price" in the last sentence? | PWS will be amended to include "technically acceptable, lowest price". | YES |
| 54 | PWS, Section 12-1, Paragraph 12.1.2.1.5.15.2, Line 8 | This paragraph states "Contractor shall partner with the government at start of each performance period…" What is the definition of performance period? | The performance period is defined as the beginning of each option period or period of performance (PoP). | NO |
| 55 | PWS, Section 12.1, Paragraph 12.1.2.1.5.1, line 7 and 14-15, and PO 12.2.5 | What is meant by "non-programmed" mission requirements? | Emerging requirements not included in the original Facility Board list of projects. | NO |
| 56 | PWS, Section 12.1, Paragraph 12.1.2.1.5.1, line 8-9 | What is the timeframe to get government approval to hire any outside consultant (AE) supporting in-house design effort? | Government authorization is not required; The PWS will be amended to clarify. | YES |
| 57 | PWS, Section 12.1, Paragraph 12.1.2.1.5.2 | Is there work load data or estimates on how many SIDs and CIDs will be required? | SIDs are required on new or renovation projects. Refer to workload in Section 12. No workload data is available on CIDs. | NO |
| 58 | PWS, Section 12.1, Paragraph 12.1.2.1.5.7, line 1. | What is the SP's responsibility in regards to providing a SOW for base contracts to acquire SABER and IDIQs? | SP is responsible for developing SOWs for SABER and IDIQ contracts. | NO |
| 59 | PWS, Section 12.1, Paragraph 12.1.2.1.5.15.1, line 9. | What do the terms "information resource management" and "IT acquisition" mean? | More to come on this in the final RFP. | YES |
| 60 | PWS, Appendix 12I.1 | Is a certified fire protection engineer required? | SP is not required to have a certified fire protection engineer on staff; however, a consultant may be required occasionally. | NO |
| 61 | PWS, Section 12I.1, Item 3, 4, & 5 | The State of Texas allows for licensing of professionals with non-ABET accredited programs. Will personnel licensed in the State of Texas meet this requirement even if they hold a degree from a non-ABET accredited university? | A State of Texas license is required. The reference to ABET accredited will be removed. | YES |
| 62 | PWS, Section 12I.1, Item 6 | The State of Texas Architecture Board does not have a requirement for ABET accredited universities. Should this be NAAB accredited architectural programs? | A State of Texas license is required. The reference to ABET accredited will be removed. | YES |
| 63 | PWS, Section 12I.1, Paragraph12I.1, Item 6, Appendix 12I | The State of Texas allows for licensing of professionals with non-NAAB accredited programs. Will personnel licensed in the State of Texas meet this requirement even if they hold a degree from a non-NAAB accredited university? | A State of Texas license is required. The reference to ABET accredited will be removed. The PWS does not reference NAAB. | YES |
| 64 | PWS, Section 12I.1, Item 8 | Can an architect have LEED certification and meet the requirements of this item or does it have to be a civil, mechanical, or electrical engineer? | Yes, an architect is acceptable. | NO |
| 65 | PWS, Section 12I.1, Item 8 | Does the LEED certification have to be held by one of the "Key Positions" or can it be another engineer or architect on staff? | The LEED Certification is not identified as a Key Position. | NO |
| 66 | PWS, Appendix 12FG, item 5 | There are two AFIT courses for community planning; are both government furnished? Would these likely be furnished in residence at WPAFB (Item 6 shows the programming course is normally satellite)? | Both community planning courses will be government furnished. The delivery method is up to the discretion of AFIT. | NO |
| 67 | PWS, Section 14.1.3, paragraph 14.1.2.1.5 and Section 14-B-4, paragraph 14.1.1.4 | How will EOC and UCC personnel receive training within 30 days after appointment (14-1-3) if workload data estimates 1 EOC and 1 UCC course per quarter (14-B-4)? | The requirements has been revised from 30 to 60 days and if there is a need to exceed the training requirement the wavier level is at T3 (Wing CC). The class training frequency is the same. | YES |
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