Atch 21_Sections L and M_21Aug17.docx

RFP Attachment 21

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1. GENERAL INSTRUCTIONS

L.1.1 The Offerors proposal must include all data and information requested by this Section L and shall be submitted in accordance with the instructions to offerors (ITO). The offer shall be compliant with the requirements as stated in this Request for Proposal (RFP), Performance Work Statement (PWS), and appendices, RFP attachments. Non-conformance with the instructions provided in Section L and/or failure to meet a requirement may result in an offer being ineligible for award.

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and substantiation of stated claims. The proposal must not simply rephrase or restate Government requirements, but shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities or experience and will base its evaluation solely on the information presented in the Offerors proposal.

Proposals must demonstrate a comprehensive understanding of the nature and scope of work required. The Government will not search for data to cure problems or address inconsistencies in proposals. Each offeror shall submit a complete proposal in accordance with these instructions. The Government may consider any failure to comply with these instructions to be indicative of what could be expected from the offeror during performance and may consider it a failure of the proposal. General statements (i.e. "will comply," "noted and understood," "in accordance with industry best practices/standards,") without supporting narrative are not acceptable. Cursory responses or responses that merely reiterate or paraphrase the language contained within the PWS does not satisfy the requirements of the solicitation. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

L.1.2 Acceptance Period The Government requires a minimum acceptance period of 280 calendar days from the date of receipt of offers; however, Offerors may specify an acceptance period exceeding the Government’s minimum requirement. The Offerors proposal must affirmatively state an acceptance period equal to, or greater than, 280 calendar days.

L.1.3 Retainability/Disposal In accordance with FAR Subpart 4.8, Government Contract Files; the Government will retain the original copy of all unsuccessful proposals. The Government will destroy extra copies of such unsuccessful proposals.

L.1.4 Government Point of Contact Submit signed and dated offers to the office specified below no later than the date and time specified in this RFP. Offers shall be submitted on the Standard Form 33 (SF 33).

The Contracting Officer (CO) is the sole point of contact for this acquisition. Questions pertaining to the RFP, or any of its attachments shall be submitted in writing using the Solicitation Question and Comment Form and corresponding spreadsheet (ref: RFP, Section J, Attachment 9). Address any questions or concerns to all POCs listed below. The deadline for any questions, concerns, and/or requests for clarification is 8 Aug 17, 12:00 PM CT. The Government will not respond to submissions past the deadline. Contact information is as follows:

L.1.5 Debriefings The CO will promptly notify offerors of any decision to exclude them from the competitive range if a competitive range is established; whereupon, the Offeror may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or a post-award debriefing. (NOTE: Offerors excluded from the competitive range are entitled to a single debriefing. The CO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505, Preaward debriefing of offerors or FAR 15.506, Postaward debriefing of offerors, as applicable.

L.1.6 Discrepancies If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale and recommended remedies for the CO to consider in order to correct the issue(s). (NOTE: The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.)

L.1.7 Electronic Reference Documents All referenced documents for this solicitation are available on the Federal Business Opportunities (FBO) website at https://www.fbo.gov/. Potential Offerors are encouraged to subscribe for e-mail notifications to be updated when information has been posted to the website for this solicitation.

L.1.8 Conflicting Proposals Proposals must be submitted in both electronic and paper format as specified in Table 1 and Table 2. In case of a conflict between paper and electronic proposal copies, the paper version will take precedence. Telegraphic or facsimile offers will not be accepted. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the Offerors POC name, address, and phone number.

L.1.9 Visitor Pass – Hand Carried Proposals Offerors are cautioned that Joint Base San Antonio (JBSA)-Randolph has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass to gain entrance. Some delay should be anticipated when hand carrying proposals. Late proposals will be processed in accordance with FAR 52.215-1(c) Submission, modification, revision, and withdrawal of proposals.

L.1.10. Organization/Number of Copies/Page Limits The proposal shall consist of four (4) separate volumes as set forth in Table 1. Volume titles, submittal formats/quantities, page limits, and due dates shall comply with Table 2. The specific contents of each proposal volume are described in the paragraphs below:

Table 1

L.1.10.1 Page Limitations Page limitations for each volume are listed in Table 1 above and shall be treated as maximums. Each page shall be counted except the following: the transmittal letter, cover pages, tab-divider pages, title pages, table of contents, lists of tables and drawings, glossary of abbreviations and acronyms, cross-reference matrix, work breakdown structure (Attachment 16) and manpower matrix (Attachment 8). If the proposal volume exceeds the page limitation, the excess pages will not be read or considered in the evaluation of the proposal volume. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

L.1.10.2 Page Size and Format A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Narrative documentation shall be submitted in Microsoft Word (version Office 2007 or higher). Page size shall be 8.5 x 11 inches, not including foldouts. Typing shall be single-spaced, not less than 12 font size (pitch), and Times New Roman font style. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8-font size (pitch), Times New Roman font style. These limitations shall apply to both electronic and hard copy proposals.

L.1.10.3 Cross-Referencing Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The Offeror shall provide a Solicitation Cross Reference Matrix indicating by Section L, PWS, paragraph number, the corresponding proposal paragraph in that section which addresses the referenced item. The matrix shall be added to the Table of Contents under each applicable volume. Information required for proposal evaluation which is not found or referenced in its designated volume, and is not indicated on the cross-reference matrix, will be assumed to have been omitted from the proposal.

L.1.10.4 Indexing Each volume shall contain a detailed Table of Contents to delineate the section and subparagraphs within that volume. Tab indexing shall be used to identify each section and subparagraph(s) (i.e. Volume II, Section 2.6, Subparagraph a).

Table 2

I

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

II

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

III

Unlimited

Unlimited

Unlimited

7 pages per PPI

Unlimited

Unlimited

IV

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

L.1.10.5 Glossary of Abbreviations and Acronyms Each volume (excluding Volume IV, Other Contracting Considerations) shall contain a glossary of all abbreviations and acronyms used, and an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.1.10.6 Binding and Labeling Mark original hard copy as “Original”, and all others as “Copy.” The “Original” for each volume shall be unbound and also include a standard (5 ½ inch-spaced) two-hole punch applied to the top of each page when viewed in Portrait orientation (for Government filing). Each hard-copy volume (other than the “Original”) of the proposal shall be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. Volumes I through IV shall not be submitted together within the same binding. Each volume should include a cover sheet that clearly indicates the volume number, title, copy number, solicitation identification, and the Offerors name. The same identifying data should be placed on the spine of each binder. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L.1.11 Electronic Offers The content and page size of electronic copies must be identical to the hard copies. For electronic copies, use separate electronic folders to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments. The offeror shall submit Volumes I through IV in electronic format, using recordable CD/DVDs. Each volume shall be in a different directory on a CD/DVD. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, and MS Office Power Point 2007, or newer.

L.1.12 Distribution In accordance with Table 1 above, mail or hand-deliver required proposal volumes to the address below:

338 SCONS/PKC

ATTN: Brian T. Reese 2021 First St West JBSA Randolph AFB, TX 78150-4302

L.2. VOLUME I –PRICE

The price proposal shall be prepared according to these instructions and will be evaluated in accordance with the evaluation criteria in Section M of this RFP. Compliance with these requirements is mandatory and failure to comply may render the proposal unresponsive. The CD/DVD shall include all MS Excel files with all cell formulas viewable. Data submitted beyond that required by this instruction shall not be considered or evaluated.

L.2.1 Volume Organization The price volume shall be organized according to the following general outline:

1. Table of Contents

1. Executive Summary

1. List of Tables and Figures

1. Glossary of Abbreviations and Acronyms

1. Price Proposal Workbook

1. Statement of Compliance with Service Contract Act (SCA)

1. Statement of Compliance with Collective Bargaining Agreement (CBA)

L.2.2 Executive Summary To aid the Government’s understanding, describe how the Offerors proposed price is reasonable and matches the proposed technical approach to the meet the requirement.

L.2.3 Price Analysis The source selection will be conducted with the expectation of adequate price competition per FAR 15.403-1(c)(1); therefore, certified cost or pricing data is not required. However, if at any time during competition the PCO determines that adequate price competition no longer exists or that price reasonableness cannot be determined, offeror(s) may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, for the PCO to determine the price fair, reasonableness and balanced.

L.2.4 Price Proposal Workbook Offerors are required to complete the Price Proposal Workbook provided in RFP, Section J, Attachment 14. All data relating to the proposed price, including all required supporting documentation, must be included in the Price volume (Volume I). Under no circumstances shall this data and documentation be included elsewhere in the proposal. The Price Proposal Workbook is also Section B. The SF 33 RFP Section B is provided for your information only. Do NOT include any pricing in the SF 33 RFP Section B. The proposed prices in the Price Proposal Workbook must be based on the Offerors technical approach submitted in the Technical Proposal (Volume II). In addition, the price proposed for CLIN 0026, Mobilization must be supported by rationale and must correspond to efforts described in the Technical Proposal for the mobilization approach. The Offeror shall propose and insert a fully burdened, whole dollar unit price for each FFP CLIN of the Base Period, each Option Period, and Incentive Option Period in the Price Propsoal Workbook only. A whole dollar unit price will be a price without the presence of hidden decimal places. The total extended price for each FFP CLIN must equal the whole dollar unit price multiplied by the quantity of units. If a discrepancy occurs in the extended amount due to hidden decimal places, the proposed whole dollar unit price multiplied by the quantity will take precedence. In addition, if a unit price is proposed with decimal places, the unit price will be rounded up or down and the resulting whole dollar will be multiplied by the quantity and that extended price will take precedence. The total sum of the extended total prices of all FFP CLINs for the Base Period (to include mobilization), Option Periods, and Incentive Option Periods will be the Offerors Total Evaluated Price (TEP) used for evaluation and award decision purposes. Cost Reimbursable CLINs will not be evaluated for award decision purposes and, therefore, not included in the TEP. The Offeror shall not provide a price for Cost Reimbursement (CR) CLINs. The CR CLINS, if employed in the future, will be used to reimburse actual costs incurred and will not include indirect costs or fee unless otherwise specified in the CLIN descriptions. All labor costs associated with work required under the CR CLINS shall be included in the FFP CLINS.

L.2.5 Statement of Compliance with the Service Contract Act (SCA) The SCA Wage Determination (WD) (ref: RFP, Section J, Attachment 2), is applicable to this requirement. The offeror shall provide a statement acknowledging:

(a) Compliance with the requirements of the SCA WD;

(b) The prices proposed for labor covered by the SCA WD were formulated in consideration of the rates specified in the document as required for covered contractor personnel;

(c) The wage and benefit rates specified in the SCA WD are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b)) and likewise, the prices proposed for labor covered by the SCA WD were not escalated beyond the basic period of performance; and

(d) The proposed prices for each CLIN demonstrate a logical correlation to the staffing (e.g., Full-Time Employees’ man-years, man-hours, labor categories, skills mix) proposed in the Technical Proposal at Volume II.

L.2.6 Statement of Compliance with the Collective Bargaining Agreement (CBA) A CBA (ref: RFP, Section J, Attachment 3), is applicable to this requirement. The Offeror shall provide a statement acknowledging:

(a) Compliance with the requirements of the CBA;

(b) The prices proposed for labor covered by the CBA were formulated in consideration of the rates specified in the document as required for covered contractor personnel;

(c) The wage and benefit rates specified in the CBA are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b)) and likewise, the prices proposed for labor covered by the CBA were not escalated beyond the basic period of performance; and

(d) The proposed prices for each CLIN demonstrate a logical correlation to the staffing (e.g., Full-Time Employees’ man-years, man-hours, labor categories, skill mix) proposed in the Technical Proposal at Volume II.

L.3. VOLUME II - TECHNICAL

The technical volume should be specific and complete. Legibility, clarity, and coherence are very important. Responses will be evaluated against the technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing or satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

In the technical volume, address your technical solution for meeting the Government’s minimum performance requirements of each technical subfactor.

L.3.1 Volume Organization The technical volume shall be organized according to the following general outline:

1. Table of Contents

1. Executive Summary

1. List of Tables and Figures

1. Glossary of Abbreviations and Acronyms

1. Cross Reference Matrix

1. Subfactor 1 (Mobilization Approach)

1. Subfactor 2 (Technical Approach)

1. Subfactor 3 (Program Management and Staffing Approach)

1. Subfactor 4 (Performance Management/Quality Control (QC) Approach)

L.3.2 Executive Summary To aid the Government’s understanding, provide an executive summary of the Offerors proposed technical approach that explains how the approach will meet all performance standards provided in the PWS.

L.3.3 Technical Subfactors

L.3.3.1 Subfactor 1 - (Mobilization Approach) This subfactor will determine whether the offeror provided an acceptable plan to integrate with the existing service provider during the one (1) month mobilization period to accomplish all Human Resource (HR) actions, mobilize required equipment, vehicle and supplies and ensure a trained and qualified workforce is equipped and available on the first day of full contract performance. Offerors shall demonstrate an acceptable Mobilization Approach by providing the following:

L.3.3.1.1. A Mobilization Plan and supporting rationale to accomplish the following key tasks during the one (1) month mobilization period. At a minimum, the plan should demonstrate the following events:

a) Identify personnel that require security clearances and the level of security clearance required to perform job requirements. Proposal should include the quantity of security clearances and job description or job titles that require clearances in accordance with PWS Table 2.1.2.3.

b) Demonstrate process to ensure employees or subcontract employees meet required certifications listed in PWS Appendix I, Special Training, Certification, or Licensing Requirements. Provide a continuous training plan to identify and schedule all required training to ensure all required training, licensing and certification requirements are complete by the full contract performance start date.

c) A list of equipment and vehicles that the offeror will furnish above the Government Provided Equipment listed at (ref: RFP, Section J, Attachment 10). If equipment and vehicles are not contractor owned, explain how vehicles will be provided. Identify the equipment/vehicles by quantity and type and intended purpose by work section to ensure all necessary equipment and vehicles are available for use on the first day of full contract performance. Fuel efficient vehicles are required in accordance with PWS Paragraph 2.1.2.15. Environmental Management for All Service Areas.

d) The offeror shall provide a statement of compliance acknowledging they shall be responsible to acquire Offeror-provided supplies and materials to ensure all necessary supplies and materials are available for use for the first 90 days of full contract performance.

e) A realistic schedule to include graph/chart with sound supporting rationale, with timelines to fully address start and completion of each key scheduled event. At a minimum the offeror shall address interviewing, hiring, human resource actions, training, and security clearances and start work dates, to include dates when equipment/vehicles, supplies and material will be on site.

L.3.3.2 Subfactor 2 (Technical Approach) This subfactor assesses the Offerors over-arching strategy that demonstrates a clear understanding of the PWS requirements and associated workload for each functional area of the Civil Engineering Base Maintenance Contract (BMC) requirements at Sheppard AFB.

L.3.3.2.1 The offeror shall propose a technical approach. The approach shall explain how the offeror intends to identify and schedule the required work to be performed and employ properly trained specialists to accomplish all requirements within the provided service performance standards. At a minimum, the proposed approach shall address:

a) Accomplishing PWS requirements in 1) All Services, 2) Installation Management e.g. Civil Engineering Financial Management; Real Property; and Environmental requirements, 3) Operation and Maintenance e.g. Operations Management; Operations; Heavy Repair; Infrastructure Systems; Facility Systems; Requirements and Optimization; and Transportation and Utilities Activity Management Plans (AMPs), 4) Installation Engineering e.g. Engineering Management; Portfolio Optimization; and Project Management and 5) Emergency Management e.g. Readiness and Emergency Management while maintaining the established standards.

b) An approach to quickly and successfully adapt to new and/or changing in scope work requirements and workload (short (<3 months) and long (>3 months) term surges, contract reductions, and/or performing crisis/critical essential services) while continuing to meet contract performance standards.

c) Strategy to manage, maintain, and use any required Government Information Technology (IT) or workload management systems (e.g. Air Force Legacy Systems identified throughout the PWS and Next Generation (NexGen) Systems) by trained specialists.

d) A plan that outlines an internal process to ensure compliance with installation, state and federal environmental, safety, and security standards identified in the PWS (to include Appendix 2-A, Publications). The strategy shall also address obtaining and maintaining required permits and licenses.

L.3.3.3 Subfactor 3 (Program Management and Staffing Approach)

L.3.3.3.1 The Offeror shall provide an approach that demonstrates a thorough understanding of workforce size, roles, and qualifications required to meet PWS requirements while complying with Collective Bargaining Agreement (CBA) limitations and mandates. Provides Offerors proposed staffing by shift, skill classification and work unit for the basic contract period and all option periods. The proposal shall demonstrate an organizational structure that the company will employ while performing this effort. It must address lines of authority, details of personnel by skill mix, function, and numbers. The proposal shall provide rationale used to develop the organizational structure. The Offeror shall:

a) Provide descriptions of the proposed roles and responsibilities, to include position qualifications/descriptions for each organizational element (i.e. work center or shop) and an Organizational Chart. Provide productive man-year calculations broken down by productive work hours (“on equipment” direct support) and non-productive work hours. Provide detailed rationale used to project straight time vs internally directed overtime (ref: RFP, Section J, Attachment 8), to include projections for each performance period, to include any manpower adjustments.

b) Provide a completed Manpower Matrix (ref: RFP, Section J, Attachment 8) for the base period and each option period that adequately supports projected workload/PWS requirements.

c) Provide a rationale to support the proposed staffing, to include productive hour calculations (ref: RFP, Section J, Attachment 8).

d) Identify and provide a strategy that addresses coverage of “Critical One-Deep” and “Key” positions with trained, qualified and/or certified personnel. Key positions shall have dedicated personnel, onsite at Sheppard AFB during normal duty hours and/or available for after hour responses as required by the PWS. The list of Key Positions includes the following job titles identified below and in the PWS (Ref: Appendices 2I, 10I, 11I, 12I, and 14I):

RFP Attachment 21

· (2I) Civil Engineer Program Manager

· (2I) Quality Control Manager

· (2I) Quality Control Inspector

· (10I) Interdisciplinary Environmental Supervisor

· (10I) Installation Management Manager

· (11I) Plumbing Lead Person

· (11I) Locksmith

· (11I) Industrial Control System Representative

· (11I) Operations Manager

· (11I) Refrigerant Program Manager

· (11I) Pest Control Personnel

· (11I) Aircraft Arresting Systems Personnel

· (12I) Chief Engineer

· (12I) Civil Engineer

· (12I) Mechanical Engineer

· (12I) Electrical Engineer

· (12I) Architect

· (14I) Emergency Management Personnel

· (14I) EOC Manager & Emergency Support Function (ESF-5) Personnel

e) Provide a strategy to recruit, develop, train, and retain personnel as needed throughout the life of the contract.

f) Provide a complete Work Breakdown Structure (WBS) reference (Ref: RFP, Section J, Attachment 16) (Not included in Volume II page limit) for each functional area for each period of performance that is sufficient to meet projected workload/PWS requirements in terms of quantity of personnel assigned and time allotted to each functional area.

g) Provide a description (if applicable) of subcontractor teaming arrangements or joint ventures that addresses organizational relationships and responsibility divisions between the prime contractor and subcontractor(s). Include a cross-reference matrix indicating which PWS areas particular sub-contractors will perform.

h) Provide the following certification statement acknowledging all personnel are trained, qualified and/or certified in accordance with the PWS (including attachments):

· “All Contractor personnel to be provided for the performance of services have met all requirements and are said to be trained, qualified, and/or certified in accordance with the PWS.”

L.3.3.4 Subfactor 4 Performance Management/Quality Control Approach This subfactor evaluates the Offerors approach to performance management/quality control to meet the requirements identified in the PWS and establish an environment that proactively identifies and corrects deficiencies.

L.3.3.4.1 The offeror shall provide a strategy that demonstrates the Offerors capability for performance management/quality control to ensure quality work performance/compliance with all applicable standards, guidelines, and publications required by the PWS without introducing unacceptable risk to the program or mission. At a minimum, the proposed approach shall address the following essential components:

a) Quality Management System (QMS): Provide a proactive internal QMS that does not rely on Government surveillance. The QMS shall outline how the offeror will execute the following quality functions:

· Detects quality problems and defects

· Identifies root causes for quality related problems and defects

· Facilitates correction of root causes related to detected problems and defects

· Ensures quality related problems and defects do not recur.

b) Demonstrate a quality management organization, including lines of authority that evaluates compliance, documents deficiencies, monitors corrective actions, ensures timely problem resolution, and addresses how problem recurrence will be prevented.

c) Provide a Performance Management approach that ensures effective Quality Management and customer relations through efficient processes, performance measurement, analysis, and data management.

L.4 VOLUME III - PAST PERFORMANCE

The offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with all instructions contained within Section L. This information is required for the offeror and major or critical subcontractors, teaming partners, and/or joint venture partners. The Government will use data provided by each offeror in this volume and obtained from other sources in the evaluation of past performance.

L.4.1 Volume Organization The past performance volume shall be organized according to the following general outline:

Volume III, Past Performance

1. Table of Contents

1. Executive Summary

1. Glossary of Abbreviations and Acronyms

1. Past Performance Information (PPI)

1. Organizational Structure Change History

1. Subcontractor Letters of Consent

1. Client Authorization Letters

L.4.2 Executive Summary Describe the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner for whom the Offeror is required to provide PPI. The executive summary shall not exceed (2) pages.

L.4.3 Past Performance Information (PPI) Offerors may submit past performance information (PPI) on a maximum of four (4) recent contracts (one (1) PPI per contract) it considers most relevant in demonstrating its ability to perform the proposed effort.

Submit PPI on no more than four (4) recent contracts utilizing the PPI Tool (ref: RFP, Section J, Attachment 6). No more than two (2) of the contracts may be for prime efforts performed by proposed major or critical subcontractors, teaming partners, and/or joint venture partners (i.e., 20% or more of the proposed workforce). Utilizing the PPI tool, thoroughly describe how the recent past performance information is closely related to Civil Engineering/ Base Maintenance Support in terms of Installation Management, Operations and Maintenance, Engineering, and Emergency Management. Categorize the relevant information into the specific technical subfactors and price assessment used to evaluate the proposal. Offerors shall include a rationale supporting the assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevancy, see Section M, Paragraph M.5.2 Recency Assessment and Paragraph M.5.3 Relevancy Assessment.

L.4.4 Organizational Structure Change History To facilitate the relevancy determination, offerors shall explain all relevant changes in the organization of the Offerors company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for the past performance evaluation.

L.4.5 Subcontractor Letters of Consent Past performance information, pertaining to a subcontract cannot be disclosed to the prime offeror without the subcontractor’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor past and present performance information to the prime during exchanges. In an effort to assist the Government’s past performance evaluation team (PPET) in assessing an Offerors performance relevancy, proposals must include a Consent Letter (ref: RFP, Section J, Attachment 5) executed by each major or critical subcontractor, teaming partner, and/or joint venture partner, as part of your past performance volume.

L.4.6 Client Authorization Letters If applicable, offerors must also include Client Authorization Letters (ref: RFP, Section J, Attachment 7) for each identified effort performed for a commercial customer, authorizing release to the Government of requested information on the Offerors performance.

L.5. VOLUME IV – OTHER CONTRACTING CONSIDERATIONS

L.5.1 Contract Forms Include on each proposal cover letter or proposal cover page: name, office phone (and if applicable, cell phone number), and e-mail address for the proposal point of contact. The offeror must complete the following and include in Volume IV:

L.5.2 Standard Form 33 and Amendments Complete Standard Form 33 (SF 33), Blocks 12-18, of the RFP. In completing these blocks, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. Include in the “Original” hard copy proposal the originally signed (“wet” signature) copy of the RFP. The proposal acceptance period is a minimum of 280 calendar days.

For any/all amendments, complete Standard Form 30 (SF 30), Blocks 15A-15C, of the RFP. Include in the “Original” hard copy proposal the originally signed (“wet” signature) copy of any/all amendments.

L.5.3 Representations and Certifications, and other Statements of Offerors (Section K) Complete all necessary fill-ins and certifications in Sections I through K. Ensure compliance with RFP requirements if using the annual representations and certifications electronically via the System for Award Management (SAM) website at https://www.sam.gov/portal/public/SAM/. Ensure the Tax Identification Number (TIN) is loaded in SAM or provided in the proposal submission. If the CO is unable to access/retrieve an Offerors annual representations and certifications, that offeror may, upon request by the CO, be required to submit a hard copy of their annual representations and certifications. This request will not be construed as communications or discussions with an Offeror as defined by FAR 15.306.

L.5.4 Authorized Offeror Personnel Submit a letter, signed at the vice-president level, equivalent or higher, that identifies the individual(s) with the authority to obligate, negotiate or otherwise bind the offeror contractually.

L.5.5 Responsibility Determination and Supporting Documentation In accordance with FAR 9.104-5, Representation and Certifications Regarding Responsibility Matters, the offeror is required to comply with the submission regarding FAR 52.209-5, Certification Regarding Responsibility Matters found in Section K of this RFP. Since it is the Government’s intent to make Award without Discussions IAW FAR 52.215-1, the Government may request an offeror submit additional information so a responsibility determination can be made. This request for additional information will not be construed as communications or discussions with an Offeror as defined by FAR 15.306. An incomplete proposal may be considered to indicate lack of understanding of the requirement and may result in the entire proposal being determined “Unacceptable” and eliminated from further consideration.

To assist the Government in determining contractor responsibility in accordance with FAR 9.104-3(a), the Offeror shall:

(a) Explain how they plan to maintain adequate financial resources for a contract of this magnitude and length;

(b) Address a fiscal plan for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments;

(c) Provide complete financial statements for one (1) fiscal year and year-to-date financial information through the last quarter available. The year-end financial statements must be certified by an independent accounting firm;

(d) If the Offeror intends to rely on internally available working/operation capital, documentation of availability must be submitted. If the Offeror plans to rely on financial support from external sources, documentation of availability and maximum lines of credit available (based upon the inclusion of this contract effort) must be submitted. Evidence of external funding must be provided in the form of a dated letter from the external source.

L.5.6 Subcontracting Plan Submission of the subcontracting plan is not required at the time designated for proposal submission. The apparently successful offeror, upon request by the Contracting Officer, shall submit a narrative subcontracting plan, where applicable, that separately addresses subcontracting with small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns. If the offeror is submitting an individual subcontracting plan, the plan must separately address subcontracting with small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns. The plan shall be included in and made a part of the resultant contract. The subcontracting plan shall be submitted within the time specified by the Contracting Officer. If the apparently successful offeror fails to negotiate a subcontracting plan acceptable to the Contracting Officer within the time limit prescribed by the Contracting Officer, the offeror will be ineligible for award.

In reviewing the plan, the Government will consider the completeness of the information included, small business representation in the industry, and the DoD Small Business Goals. The subcontracting plan must be in accordance with FAR Part 19.704, FAR 52.219-9, DFARS 219.704, DFARS 252.219-7003, and AFFARS 5319.704. All subcontracting goals must be realistic and assure that small business concerns are provided the maximum practicable opportunity to participate in the performance of this requirement. The offeror must identify distinct subcontracting goals for all small business categories for the base period and each option period separately. This requirement is not applicable to small business concerns.

For reference purposes, FY17 DoD subcontracting goals are provided below. These goals represent the percent of small business subcontracting as it relates to total subcontracting dollars, not the total contract dollar value.*

*Note: IAW AFFARS 5319.704(a)(1), the Small Business subcontracting goals must be expressed in terms of percent of contract value in addition to percent of subcontracted amount. An Individual Subcontracting Plan Checklist (ref: RFP, Section J, Attachment 20) is provided to assist offerors in completing their subcontracting plan.

L.5.7 Teaming Arrangements and/or Letters of Intent If a teaming arrangement is contemplated, provide complete, verifiable information detailing the arrangement, to include any relevant and recent information on previous teaming arrangements with same partner. Submit information relative to the formation, organization and operation of the business unit. Additional information to be submitted shall include cost and revenue sharing agreements and any other information which describes the business arrangement. Disclose existing or planned agreements between and among the principals, each company’s responsibility for financial management of the venture, the business systems contemplated for use by the entity and their location.

L.5.8 Solicitation Requirements, Terms and Conditions Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the terms and conditions or any other requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale to support each exception and fully explain its impact, if any, on the performance, schedule, cost, and/or specific requirements of the solicitation. Under no circumstances shall exceptions be included elsewhere in the proposal.

SECTION M EVALUATION FACTORS FOR AWARD

M.1. SOURCE SELECTION

M.1.1 Number of Contract Awards The Government intends to award one (1) Sheppard AFB Civil Engineering Base Maintenance Contract (BMC).

M.1.2 Basis for Contract Award This is a Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with FAR Part 15, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Air Force Federal Acquisition Regulation Supplement (AFFARS). These regulations are available electronically at the Air Force (AF) FARSite, http://farsite.hill.af.mil. The Government will select the proposal with the lowest evaluated price, and is determined to be fair, reasonable, and balanced from among those meeting the acceptability standards for non-price factors. A contract may be awarded to the offeror who is determined responsible in accordance with FAR Part 9, as supplemented, whose proposal conforms to the solicitation requirements (to include stated terms, conditions, representations, certifications, and all other information required by Section L) and is judged, based on the evaluation factors and subfactors to represent the lowest price technically acceptable offer. While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process.

M.1.3 Proposal Evaluation Proposal evaluation is an assessment of the proposal and the Offerors ability to perform the prospective contract successfully. The Government will evaluate competitive proposals based solely on the factors and subfactors specified in the solicitation. For the purposes of efficiency and IAW FAR 15.306(c), the Contracting Officer may limit the number of most highly rated proposals in the competitive range to a number that will permit an efficient competition for this LPTA source selection. If the CO determines that an Offerors proposal should no longer be included in the competitive range, the proposal will be eliminated from consideration for award. Written notice of an elimination decision will be provided to unsuccessful offeror(s) in accordance with FAR 15.503.

M.1.3.1 For the purposes of conducting evaluations, the Government will initially rank all proposals by the total proposed price, to include all option period prices, as calculated in each Offerors completed Price Proposal Workbook at Atch 14 submitted with the Price volume. The Government evaluation team will then proceed with the simultaneous evaluation of the Price, Technical, and Past Performance volumes beginning with the lowest priced offeror and proceeding with evaluations by ascending price, if necessary. If the lowest priced proposal is determined fair and reasonable and has an acceptable rating for technical and past performance, evaluations may cease and award may be made to that offeror without entering into discussions as this represents the best value to the Government.

M.1.3.2 If the lowest priced proposal is not rated “Acceptable” in technical and/or past performance, or is not determined fair and reasonable; the Government will move on to the next lowest priced proposal and each Evaluation Team will evaluate that Offerors proposal volumes simultaneously. If this offeror is determined to be fair, reasonable, and balanced, and has an acceptable rating for technical and past performance, evaluations may cease and award may be made to that offeror without entering into discussions. However, the Government reserves the right to evaluate all offerors proposals.

M.1.3.3 Clarifications Offerors may be asked to clarify certain aspects of their proposal (e.g., the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Exchanges conducted with regard to adverse past performance or to resolve minor or clerical errors will not constitute discussions, and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision.

M.1.3.4 Discussions The Government intends to award a contract without discussions, therefore, the initial offer should contain the Offerors best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if determined in its best interest.

M.1.3.4.1 If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. If the Offerors Technical and Past Performance proposals have been evaluated as acceptable with a fair, reasonable, and balanced price at the time discussions are closed, any changes or exceptions in the FPR must be fully explained and substantiated, and are subject to evaluation, which may render the Offerors proposal unacceptable, unfair, unreasonable, and/or unbalanced, causing the offeror to be ineligible for award.

M.1.4. Solicitation Requirements, Terms and Conditions Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable.

M.2. EVALUATION FACTORS AND SUBFACTORS

The Government will assess the Offerors proposal to ensure it meets the requirements and intent of the PWS. The Government will assess the Offerors methodology to meet threshold requirements of the PWS as described in the technical subfactors. Each Offerors proposal will be evaluated against the below criteria.

M.2.1. Evaluation Factors Factor I: Price Factor II: Technical

Factor III: Past Performance Factor IV: Other Contracting Considerations

M.3. FACTOR 1- PRICE

The Government will initially rank all proposals by the total proposed price, to include all option period prices, as calculated in each Offerors completed Price Proposal Workbook at Atch 14 submitted with the Price volume.