1_Sheppard Pre-Proposal Conference and Site Visit Invitation.docx

SHEPPARD AFB, BASE MAINTENANCE CONTRACT (BMC) SERVICES

PRE-PREPOSAL CONFERENCE & SITE VISIT

INVITATION

Prospective offerors are encouraged to attend a Pre-Proposal Conference and Site Visit for the Sheppard AFB BMC services requirement 24 Jul – 25 Jul 2017 at Sheppard AFB, TX. The agenda for the day is listed below and may be adjusted, based upon completion of scheduled activities.

REQUIRED INFORMATION

Pre-registration is mandatory for attendance at the Pre-Proposal Conference, Site Visit, and one-on-one sessions. Submit the following information for each attendee to the Contracting Officer, Brian Reese, (brian.reese.2@us.af.mil) and Contract Specialist, Magdalenda Hudson-Murray, (magdalenda.hudson-murray.1@us.af.mil) NLT Tuesday, 18 Jul 2017 at 12:00pm central:

Please fill out “Sheppard Site Visit” MS Excel spreadsheet provided herein with the following required information for each attendee and email it to the POCs listed above:

1) Name; 2) Date of Birth; 3) Driver’s License Number/State of Issue; 5) Company; 6) Job/Duty Title; 7) Email; 8) Phone Number

Sheppard AFB Security Forces will complete a background check of non-DoD ID card holders seeking base access. The Government is not responsible if an attendee is denied access to the base.

NOTE: DoD ID card holders (retired military, current contractor, etc) are required to provide the pre-registration data in order to attend the scheduled events.

LOCATIONS

· Pre-Proposal Conference Briefing: Sheppard Club, 320 Avenue G, Bldg. 340

· Site visit bus tour pick-up/drop-off: Sheppard Club, 320 Avenue G, Bldg. 340

· One-On-One Sessions: Sheppard Club, 320 Avenue G, Bldg. 340

The Sheppard Club is adjacent to the housing office.

Directions: Enter Sheppard AFB thru the visitors center at Missile Rd Gate, go to the stop light and turn right onto Ave D, then proceed to the four way stop and turn left onto 5th Ave, then go to Ave G where you will turn right and the Sheppard Club will be on your left in one 1/2 blocks.

OBTAINING BASE ACCESS

At the Sheppard Main Gate, non-DoD ID card holders will present the guard each passenger’s driver’s license. Anyone not on the registration list will not be granted access and must proceed to the Visitor’s Center. Without pre-registration there is no guarantee that a sponsor from the Pre-Proposal Conference and Site Visit will be available to sign-in unregistered visitors.

THE AGENDA FOR THE EVENT

Monday, 24 Jul 2017 0800 – 0930 CDT: Pre-Proposal Conference Briefing 0930 – 1200 CDT: Site visit bus tour (Part I) 1200 – 1330 CDT: Lunch 1330 – 1530 CDT: Site visit bus tour (Part II) 1530 – 1630 CDT: Assembly for Question & Answer Session

Tuesday, 25 Jul 2017 0800 – 1100 CDT: Site visit bus tour (Part III) 1100 – 1230 CDT: Lunch 1230 – TBD CDT: Begin One-on-One Sessions 1000 – 1500 CDT: FOUO Information Viewing

PRE-PROPOSAL CONFERENCE

Prior to conducting the site visit, a pre-proposal conference will be held on 24 Jul 2017 so the Government can provide an adequate response during the conference. Meeting minutes will be recorded to summarize the conference discussion. Government responses to questions received and the meeting minutes will be posted to FBO.

ONE-ON-ONE SESSIONS

Offerors must pre-register for one-on-one sessions NLT 1200 CDT, 18 Jul 2017. Sessions will be limited to 15 minutes each.

QUESTIONS AND ANSWERS

All questions must be submitted in writing. Questions will be welcomed during the pre-proposal conference, site visit, and one-on-one sessions. The Government has provided a question form with the RFP issuance. Questions will be answered in writing and posted to the FBO website.

Should there be a difference between verbal and written answers, the written answers will take precedence. Questions and answers posted to FBO will NOT include company information.

OTHER INFORMATION

This site visit will be an extensive walking tour. Advise comfortable shoes. Handicapped access is not available in most areas. Photographs and/or video during this site visit will be allowed in certain areas.