Draft_RFP_Q As_(Posted_8_Oct_14).pdf

Sheppard Trainer Maintenance

FA3002-14-R-0011

Draft RFP Questions and Answers

(Posted to FBO 8 Oct 14)

Type Solicitation

Reference PWS Reference

Additional/

Cross Reference Discussion Comment/Question Response

1 M L.2.4.3 and L.2.4.4 The Section L requirements for Volume 1 - Price and Other Contracting Considerations are provided in

RFP Section L.3. On page 54 of 65, there are two paragraphs that appear to be miss-numbered

(L.2.4.3 and L.2.4.4). We believe these paragraphs should be numbered L.3.4.3 and L.3.4.4.

Will the Government review the paragraph numbering for RFP Section L.3 and update the paragraph numbers on page 54 of 65 accordingly? Paragraph numbering has been corrected to L.3.4.3. and L.3.4.4.

2 C L.3.4.5 M.1.1.1 RFP Section L.3.4.5 provides specific instructions for large businesses to provide a Subcontracting

Plan as a component of Volume I, Price. RFP Section M.1.1.1 states that "Award to a large business will also require an acceptable Subcontracting Plan". Section M, Evaluation Criteria, however, does not provide the criteria for determination of an "Acceptable" Subcontracting Plan.

Will the Government consider providing the criteria for determiation of an "Acceptable" Subcontracting Plan? Section L Instructions states that to be acceptable the plan must comply with FAR 52.219-9 and DFARS 252.219-7003 and satisfy all of the requirements of FAR 19.704, DFARS

219.704, and AFFARS 5319.704(a)(1). This is the criteria the Contracting Officer will utilize when determining Subcontracting Plan acceptability prior to award.

3 M L.2 Section L.2. General Information paragraph numbers on pages 49 of 65 through 51 of 65 appear to be misnumbered. There are two paragraphs numbered L.2.2, one on page 49 of 65 titled Debriefings and one on page 50 of 65 titled Organization/Number of Copies/Page Limits ; two paragraphs numbered

L.2.3, one of page 49 of 65 titled Discrepancies and one on page 51 of 65 titled Electronic Offers ; and two paragraphs numbered L.2.4, one on page 49 of 65 titled Electronic Reference Documents and one on page 51 of 65 titled Distribution .

Will the Government review the paragraph numbering for RFP Section L.2 and update the paragraph numbers on pages 49 of 65 through 51 of

65 accordingly?

Paragraph numbering has been corrected.

4 M DRFP, pg 33 of 65 Recommend adding 252.228-7001, Ground and Flight Risk, to preclude bidders from having to include high insurance costs as part of bid pricing.

Clause 52.245-1, Government Property, will be used to cover loss/damage of USG property.

5 M Pricing Please provide demographic information for current program CBA employees:

1. The percentage of employees falling into the various vacation accrual bands:

a. 1-5 years of continuous service

b. 5-10 years of continuous service

c. 10 or more years of continuous service

2. For the medical, dental, and vision insurance plans, the percentage of employees that select:

a. Employee Only

b. Employee + Spouse

c. Employee + Children

d. Family

e. No coverage

In November the USG will be given information regarding medical, dental, and vision insurance plans. Once receieved, those numbers will be posted seperately as an update to this Q&A.

1. The Percentage of employees falling into various vacation accrual bands:

a. 1-5 years of continuous service = 16% of employees

b. 5-10 years of continuous service = 26% of employees

c. 10 or more years of continuous service = 58% of employees

6 T DPWS pg. 2-1-24 and 2-1-35, para. 2.1.24.3 and 2.1.24.5

Clause 52.245-1 2.1.24.3. Property Accountability states “…. In the case of damaged property, the amount of compensation due the Government by the SP shall be the actual cost of repair, provided such amount does not exceed the economical repair value. In the case of loss or damage beyond economical repair to equipment, the amount of the SP’s liability shall be the depreciated replacement value of the item to be determined by the CO.”

2.1.24.5 states “Repair of Government Property Damaged by the SP. Liability for repair of damaged

Government property shall be governed by terms of the “Government Property” clause set forth in the contract clause section of this contract FAR52.245-1 and per FAR 52.245-1 Alt 1.”

Recommend the Government delete this wording as is duplicative with the wording in 52.245-1. Para 2.1.24.3 will remain unchanged. The language in para 2.1.24.5 will be removed and replaced with "Reserved".

7 M DPWS pg. 2-1-16, para. 2.1.13.1.1 DD 254 2.1.13. Security Requirement, 2.1.13.1.1 Visitor Group Security Agreement notes security support provided by the Air Force shall include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, etc.

The DD Form 254 block 13, security guidance 11d does not reflect the security support being provided by the Air Force which is identified in the PWS.

Please update the DD 254 to reflect DPWS 2.1.13.1.1. The DD Form 254 will be revised to reflect PWS 2.1.13.1.1.

8 T DPWS pg. 2-1-19, para. 2.1.19 CLIN Structure Please clarify the mobilization period of time (e.g. 30 days, 45 days, ..) and the date the mobilization period is to begin so bidder can correctly model the mobilization costs.

Please clarify if the mobilization period costs are to be included in the base year CLINs or if the Govt intends to provide a separate mobilization

CLIN.

Mobilization period of time will be 30 days from 1-30 Sep 15.

Mobilization period costs are to be included in a separate mobilization CLIN.

NOTE: The final RFP will have a different performance period and CLIN structure than the draft. In the final RFP, there will be a 1-month base period for mobilization, with 7 12-month option periods for full performance. Effectively, the performance period between draft and final will have changed from 1 Sep 15 – 31 Aug 22, to 1 Sep 15 – 30 Sep 22. CLIN numbering will be:

CLIN 0001, Mobilization

CLINs 1001 – 7001, Maintenance Services

CLINs 1002 – 7002, Munitions – 80 FTW

CLINs 1003 – 7003, Reimbursable Travel

CLINs 1004 – 7004, Reimbursable Spare Parts and Supplies

*CLINs 1005 – 7005, Government Directed Overtime

*CLIN X005 was not in the draft RFP

Sheppard Trainer Maintenance

FA3002-14-R-0011

Draft RFP Questions and Answers

(Posted to FBO 8 Oct 14)

9 T DPWS pg. 2-1-13, para. 2.1.11.8 2.1.11.8 states

“Government actions for contract QCS non-conformity: If CORs routinely detect contractual non-conformities that have not been detected by the SP, the SP’s QCS will be considered to be contractually non-conforming. The Government reserves the right to hold the SP accountable for any non-conformity of their QCS. As such, the CO may apply FAR 52.246-4(e) (2) when executing all or some of the following Government actions for quality system non-conformity:

• Give the SP an opportunity to re-perform

• If the SP is directed by the CO via a Corrective Action Request (CAR) to re-perform a quality control system non-conformity, the SP will be given no more than 15 business days to develop a plan to prevent future recurrence of identified quality system non-conformity

• If the SP developed plans fail to prevent future recurrence of previously identified quality control system non-conformity, the government reserves the right to reduce contract price for the first, and all future instances, of quality control system non-conformity.”

The requirements in this section are not clear. Recommend the Government clearly establish measureable metrics/quantities so there is no confusion between the PWS requirements, the COR interpretation, and the contractor interpretation.

Please clarify “routinely” as used in the sentence: If CORs routinely detect contractual non-conformities that have not been detected by the SP, the SP’s QCS will be considered to be contractually non-conforming.

Please clarify how the Government will determine whether or not to reduce contract price. Will there be metrics?

To remove ambiguity, the PWS paragraph will be revised to the same or similar as below.

If 52.246-4 is applied to reduce contract price, each incident/negotiation would be established on a case by case basis. No metrics will be used.

"2.1.11.8. Government actions for contract QCS non-conformity: The SP's

QCS will be considered contractually non-conforming if CORs identify contractual non-conformities that have not been detected by the SP. The

Government reserves the right to hold the SP accountable for any non-conformity of their QCS (e.g. utilization of FAR 52.246-4, Inspection of

Services - Fixed-Price). This includes any CO directed QCS Corrective

Action Request (CAR). If the SP is directed by the CO via a CAR to either re-perform or take corrective measures, then the SP shall also develop and submit to the CO a plan to prevent future recurrence of identified QCS non-conformity no less than 15 business days after CAR issuance. If the SP developed plan fails to prevent future recurrence of the previously identified QCS non-conformity, then the CO may take action under FAR

52.246-4 to perform the service and charge the SP any cost incurred that is directly related to such service."

10 T DPWS pg. 2-1-13, Appendices

3FD, 3G, 3FA, 3FB, 3FC,

3FD, 3FE

45.201 Solicitation

Clause (FAR)

45.201 -- Solicitation.

(a) The contracting officer shall insert a listing of the Government property to be offered in all solicitations where Government-furnished property is anticipated (see 45.102). The listing shall include at a minimum—

(1) The name, part number and description, manufacturer, model number, and National Stock Number

(if needed for additional item identification tracking and management, and disposition);

(2) Quantity/unit of measure;

(3) Unit acquisition cost;

(4) Unique-item identifier or equivalent (if available and necessary for individual item tracking and management); and

(5) A statement as to whether the property is to be furnished in an ‘‘as-is’’ condition and instructions for physical inspection.

Is it the Government’s intent, in the final Government Property listings, to provide all the required data elements as described in FAR 45.201(a)

Solicitation Clause (see below)? The Government provided attachments do not have all the data elements described in FAR 45.201(a).

The USG will provide the Government Property Listings in accordance to FAR 45.201(a) at the final RFP.

11 C Section L, L.5.7 Section J, Atch 9 The instructions require offerors to complete Sections 1, 2 and 3 of each questionnaire and provide copies of these sections as part of the past performance volume. We believe that Items D and E of

Section 3 are intended for (more appropriately completed by) the questionnaire respondent (POC): "D.

Number of years Evaluator worked on subject contract:" and "E. Other suggested points of contact:"

Does the Government concur? Agree with D; the question was removed from the PPQ. Regarding E, having alternate evaluator contact information in the proposal is important.

Occasionally, questionnaires are overlooked, neglected, or the POC is no longer there. Having other suggested POCs along with the main POC provides past performance evaluators an additional avenue to follow-up on PPQs.