RFIs 20 Jan 26.pdf

FA2823-26-Q-0005 –Facilities Maintenance for Non-Real Property Consolidated Requests for Information As of 20 January 2026

Question 1): The language in the PWS reads as if the contractor is performing both repairs and preventative maintenance services, however the pricing documentation reflects only annual inspections annually. This includes filter changes which the PWS states should be performed in accordance with the manufacturer’s specifications. If that is the case, the frequency should be based off that instead of an annual requirement.

Additionally, if preventative maintenance is to be performed the industry would need an equipment list for the two buildings outlined in the scope of work to provide the most accurate quote.

Response 1): The maintenance and repair would occur on the Above and Beyond CLIN and would be priced when there is a need for maintenance or repair (stemming from the annual inspection). The only prices we are seeking for the Above and Beyond CLIN are the 6 labor categories that we feel will be used most often. Any other labor categories would be negotiated at the time we do the maintenance and repair authorization. Basically, the Awardee provides us a quote for materials, labor classifications and hours, and any travel. The Requiring Activity will ensure that the materials and labor mix and hours are necessary for the work to be completed, and then the CO determines those prices fair and reasonable and sends the Contractor a Maintenance and Repair Authorization letter saying you may proceed with the work and then when the work is complete the Contractor invoices in WAWF under the Above and Beyond CLIN for the negotiated amount. For the list of materials: The maintenance and repair will stem from the annual inspection so the Awardee will be able to see the equipment on an annual basis therefore a list of equipment is not needed to quote. Its just the HVACs, electrical panels, and fire alarm, there is no plumbing in these containers.

Question 2): Regarding the Equipment Racks in PWS 1.5.7: Please confirm whether each Government-furnished display requires its own rack, or if multiple displays may be mounted on a single rack?

Response 2): The PWS has been updated to clarify that only additional equipment is needed. The current racks are Unistrut racks, and the new equipment shall be compatible with it.

Question 3): Regarding the Equipment Racks in PWS 1.5.7: Are there any preferred, minimum, or maximum rack dimensions (height × width × depth), or required clearance constraints?

Response 3): Maximum Width from Beam to Beam is 79” We have 3 other struts installed the dimensions of the strut next to the strut, the contractor will be installing is below:

Maximum rack dimensions 71” x 79”x 6” Dimensions of the current strut that is installed.

There are 2 struts that are horizontal they are 48” apart top to bottom There are 4 vertical struts they are 48” Height and are 21”-24” apart between each vertical strut There is a wall that is about 54” from the left structure beam. The wall t is a portable wall so it can be moved.

There is another strut that supports an electric line outside of the portable wall that is 61.25” from the structure beam. (Left to Right).

Question 4): Regarding the Equipment Racks in PWS 1.5.7: Please confirm the column type intended for anchoring (steel or concrete) and whether floor anchoring is permitted in addition to column anchoring.

Response 4): Steel

Question 5): Regarding the Equipment Racks in PWS 1.5.7: Are there any seismic, lateral load, or vibration requirements applicable to rack anchoring?

Response 5): No

Question 6): Regarding the Equipment Racks in PWS 1.5.7: Will the Government require submittal approval (rack cut sheets and anchoring details) prior to installation?

Response 6): No

Question 7): First, can you confirm that the total contract value for the entire contract period is $145,000, and how that amount is structured for payment? Specifically, is invoicing tied only to completed and accepted work, or is there any type of monthly or recurring payment if no work is performed in a given month?

Response 7): We will not know the entire contract value until we have an acceptable offer. The only values we know now are the Not to Exceed Values on the Above and Beyond Maintenance CLINS (X002). Those values total $285,000.00 $144,000.00. Please see the Pricing Workbook for pricing breakdown.

Payments only happen after completion of work. Invoicing on CLIN 0001 would be after the work has been accomplished. Invoicing on CLINS 0002, 1001, 2001, 3001, and 4001 would occur after the annual inspection occurs. Invoicing on CLINS 0003, 1002, 2002, 3002 and 4002 would occur after the work for each maintenance/repair authorization has been completed.

Question 8): I also wanted to clarify the timing. The documents mention completing the initial work within two months, while the contract period spans multiple years. After the initial repairs are completed, what level of ongoing support or availability is expected for the remainder of the contract?

Response 8): The immediate repairs are to take 2 4 months to complete. The total contract will be for a 5-year period if all options exercised (base year and four 12-month options). The first option period would be exercised within 365 days from award of the contract. So that would probably be a 10-month period from completion of the immediate repairs to the next event, the annual inspection, unless something comes up that they need it sooner. The Above and Beyond Maintenance and Repair CLINS would be exercised at the same time as the Annual Inspection CLIN and both periods of performance would be a year. The Awardee and the End User would negotiate the annual inspection timeframe and logistics, but to make it easier the period of performance (PoP) will be for one year on the Annual Inspection CLIN, too. The remaining option periods would fall on the same schedule. Please see revised PWS dated 20 January 2026.

Example: Say performance starts on the immediate repairs 1 Feb 2026 and runs through 31 March 2026. We will exercise the first Annual Inspection option (1001) and the first Above and Beyond Maintenance option (1002) by 1 Feb 2027 with a PoP of 1 Feb 2027 through 31 Jan 2028. CLIN 2001/2002 will have a PoP of 1 Feb 2028 – 31 Jan 2029, remaining CLINS would follow suit. CLINS will be 4 months ARO for Immediate Repairs and All Inspection and Above and Beyond Maintenance and Repair CLINS will be 12 months long. The Inspection quantities do vary each year.

Question 9): Lastly, for inspections and any follow-on repairs, are inspections included in the overall contract value, and is any additional repair work only performed and paid once approved by the Contracting Officer?

Response 9): All CLINs will be included in the overall contract value. Please see the Pricing Workbook Attachment #3. The Annual Inspection CLINS can be invoiced once the annual inspection has taken place and the Government has received the deliverable(s). Any additional maintenance and repair work stemming from the annual inspection will be approved by a Contracting Officer before any materials are ordered or any work is performed via a Contracting Officer signed maintenance/repair authorization. Once the maintenance and repair work under that maintenance/repair authorization has been completed the Contractor would invoice in WAWF under that CLIN, X002.

Question 10): Would the Government consider accepting CPARS in place of other Past Performance Questionnaires that have already been completed? If yes, would the Government like Offerors to email the CPARS or include them in our Past Performance Proposal?

Response 10): No, we will pull CPARS so no need to duplicate efforts. Offerors should focus on PPQs from efforts not already in CPARS.

Question 11): Factor 1, Subfactor 3 of Section L requires that we provide a list of “Key Personnel” and “Qualifications”. However, the corresponding Performance Work Statement (Section 2.2) only lists one position, “Contract Manager”. Does the Government want bidders to list qualifications and documentation on more than a Contract Manager? If so, could the Government state what other positions they will require qualifications for to perform this contract?

Response 11): The only qualifications needed are the Contract Manager.

Question 12): The solicitation mentions both DBA and SCA Wage Determination. Which one is required for this solicitation?

Response 12): The only wage determination incorporated solicitation is the Services Contract Labor Standards one and this will be the only wage determination incorporated at award for the base CLIN. The Construction Wage Rate Requirement will be incorporated into the options when they are exercised, as the maintenance and repair may need to utilize those labor classifications. See the CLIN description breakout under the posting description.

Question 13): What kind and how many of the fixtures and exit lights are currently installed on the inside and outside of both bldgs? (Need Submittal / Data Sheets with make and model numbers for all of them).

Response 13): The information we have on the lights is included in the drawings Attachment 1 & 2. Please note that the requirement for separating the power for the outside and interior lights has been removed from the PWS. See PWS dated 20 January 2026.

Question 14): There were 2 outside lights not on between both bldgs during the site visit. It was cloudy that day. Do all the lights turn off if it is a bright day? Do the 2 lights that weren’t on ever work?

Response 14): No, some lights remain on even on bright days. To our knowledge, all lights were initially operational.

Question 15): Bldg. 15021- Do you want us to provide the material and labor to extend all the existing unistrut racks to be able to fit all the plugs and tv’s they need to add to them?

Response 15): The Government has no issues with plugs being mounted to the racks, but no additional racks besides what is defined in the PWS should be required. Please note that para 1.5.7 Unistrut Rack Upgrades has been added to the PWS and para 1.5.1 has been updated to address the moving of the panel. See PWS dated 20 January 2026.

Question 16): Bldg. 15021- Please confirm that they don’t need any new racks added, as discussed at the site visit.

Response 16): PWS Para 1.5.1. Please note that para 1.5.7 Unistrut Rack Upgrades has been added to the PWS and para 1.5.1 has been updated to address the moving of the panel. See PWS dated 20 January 2026.

Question 17a): Bldg. 15021- During the site visit they mentioned that one of the existing comm racks is for base comms. Will this rack be required to follow the latest base comm standards of 1-dedicated 120V / 20-amp quad outlet, 1- dedicated 120v / 30-amp L5-30R outlet, and 1- dedicated 208V / 30-amp L630R outlet?

Response 17a): This requirement does not require any work on the comm racks - Only the requirements listed in the PWS should be considered.

Question 17b): If so, do you want us to take away from the total L5-20 outlets listed to be used for the racks?

(You could either take away 4- L5-20 outlets and it won’t change the total circuit spaces count or take away 3- L5-20 and need 1- extra circuit space) (If you don’t take away any of the listed L5-20 outlets you will need 4- extra circuit spaces added to the total count).

Response 17b): This requirement does not require any work on the comm racks - Only the requirements listed in the PWS should be considered.

Question 18): During the site visit they said that they wanted all the new L5 outlets for the data racks mounted to the outside of the wall near the racks. Is that how we should bid them?

Response 18): The new L5-20 Twist Lock Receptacle should be located near the racks, approximately 8ft up on the wall. See Attachment 4 for clarity on the desired location of the outlets. Remember, no outlets can be mounted or installed directly to the wall.

Question 19): Bldg. 15021- During the site visit it was discussed that the 6- L5 outlets located in the cubical areas be hung down from the ceiling from an SO cord with an L5 cord cap on the end of the SO cord, since nothing should be mounted to the floor or the modular furniture. Is that how we should bid them?

Response 19): The PWS has been updated to reflex that the SO cord should come off the wall and run along the floor. See PWS dated 20 January 2026.

Question 20): Bldg. 15021- During the site visit it was noted that the E-stop button and the blue lights weren’t working properly. Do you want to include the trouble shooting to figure out what is wrong with them as part of the bid? (The repairs would have to be a change order based off the findings from trouble shooting.)

Response 20): The immediate inspection should result in identification of those items not specifically stated in the para 1.5 - 1.5.8 as specific immediate repairs, maintenance, and minor modifications and will be addressed under the above and beyond maintenance and repair.

Question 21): It was noted during the site visit that the panel schedules are not up to date in both buildings.

Do you want us to include updating all of the panel schedules for both bldgs as part of the bid?

Response 21): The immediate inspection should result in identification of those items not specifically stated in the para 1.5 - 1.5.8 as specific immediate repairs, maintenance, and minor modifications and will be addressed under the above and beyond maintenance and repair.

Question 22): Do you want us to separate the inside and outside lights from each other for both bldgs. or just bldg. 15021?

Response 22): This requirement has been removed from the PWS. See PWS dated 20 January 2026.

Question 23): For Bldg. 15021: Attachment 2 - During the site visit it was noted that the current panel’s layouts don’t match the drawings provided. The Main Panel has 5 breaker spaces. The SIM 1 Panel only has 6 breaker spaces. Do you have layout drawings to go with these drawings showing where all the circuits are located?

Response 23): There are no additional drawings to provide.

Question 24): For Bldg. 15021: Please confirm that Attachment 3 covers the layout of the circuits not shown on Attachment 2 in SIM Panel.

Response 24): Attachment 1, 2, 3, and 5 should contain all circuits in bldg. 15021

Question 25): For Bldg. 15021: Attachment 4 - It shows that they need 43 new single pole circuits for this work as shown. If you add extra circuits for the for the Base Comm Rack separately from what was included in the Attachment 4 drawing you will need 45 new single pole circuits and 1 new 2- pole circuit.

There are only 5- single pole circuits available in the Main Panel, only 6- single pole circuits available on SIM Panel 1, and 30- single pole circuits available on SIM Panel 2. This gives you a total of only 41- single pole circuits left in the whole bldg.

This means that there isn’t enough space available for the 43 single pole circuits they want to add to the bldg.

Do they want us to just add a new panel to cover the difference in the circuits needed?

We could add a new 208-volt, 3-phase, 200-amp, 30 circuit with a 100-amp sub feed Panel where SIM Panel 2 is being relocated to, then install SIM Panel 2 next to it and feed it from the new panel and change out the existing 200-amp main breaker for a 100-amp main breaker. See attached Addition New Panel Layout Drawing for reference.

Response 25): We have adjusted the PWS to avoid having to install a new panel and have reduced the number of new circuits such that they should all be able to fit in SIM Panel 2. See PWS dated 20 January 2026.

Question 26): For Bldg. 15021: For all the new outlets they show in the drawings which ones do they want to mount to the perimeter walls, which ones do they want to mount anywhere other than the perimeter walls, and are any of them being located outside of the bldg.?

Response 26): All outlets will be installed inside the building and shall be mounted in some manner such that nothing is mounted/attached/installed directly on the wall.

Question 27): For the ones that aren’t being mounted on the perimeter walls can they be mounted to the equipment furniture walls or do they want them hanging from drop cords coming down from the ceiling since we can’t mount anything on the floors?

Response 27): The power receptacles should be run along the furniture on the ground, or through the furniture using flexible SO cord, if possible. Having drop cords is not desired. PWS Paragraph 1.5.3 has been altered, see PWS dated 20 January 2026.