52.212-1 Addendum.pdf

INSTRUCTIONS FOR THE PREPARATION OF OFFERS (FAR 52.212-1 Addendum)

The Government intends to award one (1), single source, Firm-Fixed Price contract with one (1) base year and four (4) option years.

Discrepancies and Ambiguities in the Solicitation: If an Offeror believes the requirements in these instructions contain an error, omission, ambiguity, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error NO LATER THAN FIVE (5) CALENDAR DAYS AFTER THE FORMAL RFQ RELEASE.

Offer Submission:

Offers shall be complete, clearly presented, and include sufficient detail for effective evaluation as detailed in FAR 52.212- 2 of this solicitation and for substantiating validity of stated claims. The offer should not simply rephrase or restate the Government's requirements but rather provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of the Offeror’s company and experience, and will rely heavily on the information presented in the offer. The Government will review each offer received for completeness. The Contracting Officer may conduct clarifications to address the completeness of the submission. Failure to provide a complete offer may be grounds for an offer to not be further considered and evaluated in the absence of communications.

Page Size, Format, and Limit: The offers will be on 8 1/2” x 11” pages. Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

A page is defined as one face of a sheet of paper containing information. This includes all appendices, charts, graphs, diagrams, tables, photographs, etc.

SUBMISSIONS:

TITLE PAGE MAXIMUM

Volume I – Executed Contract Documents

- Cover Page

- Authorized Point of Contact

- Exceptions to the Solicitation

- Financial Responsibility Questionnaire (Attach #5)

- Joint Venture Agreement (if applicable)

No Page Limitation

Volume II - Technical

- Immediate Maintenance and Repair Completion Timeframe 6 Page Limitation

- Contractor Experience Submissions 3 Page Limitation

- List of Key Personnel and their Qualifications Documentation

2 Pages for Key Personnel List; 3 Page Limitation for each Key Personnel’s Qualification Documentation

Volume III – Past Performance

- Past Performance Questionnaires (Attach #4)

- Subcontractor Consent Letters (if applicable) (Attach #6)

3 Questionnaires for Prime; additional 3 Questionnaires for Joint Venture/Significant Subcontractor

1 Page Subcontractor Consent per Subcontractor Volume IV - Price

- Pricing Workbook (Attach #3) No Page Limitation

***Offerors are cautioned to provide sufficient detail in each Volume to allow the Evaluators to ascertain whether or not you meet the evaluation criteria for that Volume, as they will NOT be cross-referenced during the evaluation. If an evaluation criteria states something to the extent of “provide a minimum of three (3) successful projects of similar size and scope that have been accomplished within the past five (5) years” the Offerors must provide sufficient detail to ensure the Evaluators can evaluate the size and scope, and the period of performance.

Volume Instructions: Each volume shall be specific and complete. Legibility, clarity, and coherence are very important.

Your responses will be evaluated in accordance with FAR 52.212-2. All the requirements specified in the solicitation are mandatory. By your offer submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Volume I – Executed Contracting Documents:

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The volume shall be prepared in the following format and contain the following contract files.

Cover Page: Offeror shall provide a cover page containing the company/division CAGE code, Unique Entity ID, TIN, business size, small business category, offer expiration date, and the name, title, telephone number, and e-mail address of the Point of Contact. Vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration. *Please provide terms of any expressed warranty being offered and any price/discount terms in your offer submission.

Authorized Offeror Personnel: Offeror shall provide the name, title, telephone number, and e-mail address of the company/division Point of Contact regarding decisions made with respect to the Offeror’s submission and who can obligate the Offeror contractually. Offerors shall also identify those individuals authorized to negotiate with the Government.

Exceptions to the Solicitation: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors shall provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, and specific requirements of the solicitation. As award without discussions is contemplated, Offerors are cautioned that if the Government does not agree with the Offeror’s exception to the solicitation, the Offeror could be deemed non-responsive and therefore unawardable. This information shall be provided in the format and content of the following table:

Reference Page/Paragraph Requirement/Portion Rationale

PWS, SPEC,

Model Contract, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

Section K Representations and Certifications: Complete the representations and certifications in Section K of the SF1449 or the System for Award Management (SAM).

Financial Responsibility Questionnaire: Offerors shall submit the fully executed Financial Responsibility Questionnaire (Attachment #5) provided back from their financial institution.

Supplier Performance Risk System: DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS). The Supplier Risk tool scores vendors on DoD-wide contract performance and assesses the probability that an award made to a supplier is going to result in unsuccessful performance or will result in supply chain risk. The Supplier

Risk assessment will only be pulled for the Awardee before award and used to determine the Awardee responsible under FAR 9.104-1. Offerors do not need to provide anything for this assessment.

NIST SP 800-171 Compliance: There is not any Controlled Unclassified Information involved with this effort therefore NIST SP 800-171 DoD Assessments will not be pulled and the provision and clause are not included.

Joint Venture (JV): A Joint Venture (JV) will be considered a sole business entity. Offerors who propose as a Joint Venture (JV) are not permitted to submit a separate offer independent of the JV. The written JV agreement must be provided in the offer and must follow SBA requirements. The JV must be separately identified with its own name, Unique Entity ID, and Commercial and Government Entity (CAGE) number in the System for Award Management (SAM).

Mentor-Protégé (M-P) is a relationship; M-Ps require formal JV, Teaming Agreements (TAs), or Letters of Intent (LOIs) to qualify for consideration as a team.

Volume II – Technical Submission

FACTOR 1 -TECHNICAL:

Subfactor 1 Immediate Maintenance and Repair Completion Timeframe Offeror to provide a detailed and realistic project schedule, including key milestones, task durations, and resource allocations. Offerors should identify potential risks to timely completion and propose mitigation strategies.

Subfactor 2 Contractor Experience: Submit documentation for a minimum of three (3) successful projects of similar size and scope that have been accomplished for the Contractor within the past five (5) years.

Subfactor 3 Key Personnel List and Qualifications: Provide a list of key personnel and their job title who are performing on the contract, and indicate that all key persons are currently employed by the Contractor or have a commitment to the Contractor to work on this effort. Only the key personnel proposed shall be utilized on the awarded contract. Any substitutions for the Contractor's key personnel requires approval from the Contracting Officer.

Provide Qualifications for each key person that includes at least one (1) successful project provided that it is equivalent in size and in complexity to the facility maintenance and repair requirement proposed for this solicitation. There are no timeframe requirements for the successful project.

Volume III – Past Performance Questionnaires

FACTOR 2 – PAST PERFORMANCE:

Provide the Past Performance Questionnaire (PPQ) (Attachment #4) of not more than three (3) references of the most relevant contracts performed for federal agencies and commercial customers within the last five (5) years. These three (3) references do not have to correlate to the three (3) experience submissions in Factor 1 Subfactor 2. The Offeror can submit another Past Performance Questionnaire that has already been completed IF it adequately details the scope, period of performance, dollar value, the Offeror’s role in the effort, and discusses the Offeror’s performance in means of Management, Schedule, and Quality. The questionnaires should be sent directly to kristina.brannon.1@us.af.mil. The Government will not be responsible for ensuring the references submit the completed past performance questionnaires.

Teaming Arrangements/Joint Ventures: Past Performance Information of Team Members or Joint Venture Partners shall be consistent with the proposed roles and responsibilities that each member or partner will perform for this requirement.

Identify each member's share of the prospective contract, 50/50, 51/49, etc. Clearly establish roles of each party (who is Prime and who is Subcontractor, who is responsible for what tasks, contract administration, proposals, work management, etc.). For protection of competition-sensitive proprietary information, Subcontractor past performance cannot be disclosed to the Prime Offeror without the Subcontractor's consent.

Provide a letter from all Significant Subcontractors (Attachment #6) that will perform major or critical aspects of the requirement, consenting to the release of their Past Performance Information to the Prime Contractor, only if it is being used as part of the past performance evaluation. A significant subcontractor is defined as a contractor who performs 25% or more of the aggregate of the entire contract. Include a Statement of Acknowledgement that the Prime Contractor is responsible for adhering to contract terms and conditions and daily management. The Prime Contractor is obligated to negotiate in good faith and is responsible for conveying mandatory Government terms and conditions to Subcontractors.

The Prime Contractor shall remain fully responsible for contract performance, regardless of any Teaming Agreement between the Prime Contractor and its Subcontractors.

Volume IV – Price Submission

FACTOR 3 - PRICE:

This volume shall include the Pricing Workbook (Attachment #3) and any supporting documentation. The Offeror shall price each element required by the Workbook in order to be eligible for award.

The Contracting Officer has determined that there is a high probability of adequate price competition for this acquisition.

Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists no additional price information will be requested. However, if at any time during the evaluation the Contracting Officer determines that adequate price competition no longer exists, Offerors may be required to submit information to the extent necessary to determine the price fair and reasonable.

(END OF PROVISION)