Attachment_1_-_Simplified_Acquisition_of_Base_Engineer_Requirements_(SABER)_Statement_of_Work_(SOW).pdf

FA2816-16-R-0008 Attachment 1: Simplified Acquisition of Base Engineer Requirements (SABER) Statement of Work (SOW)

FA2816-16-R-0008 ATTACHMENT 1:

Simplified Acquisition of Base Engineer

Requirements (SABER) Statement of Work (SOW)

61st CIVIL ENGINEER and LOGISTICS SQUADRON (61 CELS)

Los Angeles Air Force Base

El Segundo, CA

1 November 2016

TABLE OF CONTENTS

1 Project Description…………………………………………………………………..Page 5

2 Project Review Meetings……………………………………………………….………….5

3 Project Award And Construction……………………………………...…..………………6

4 Technical Design Support…………………………………………….…………………...7

5 Performance Capabilities………………………………………………………………….8

6 Construction Requirements………………………………………………………………14

7 Quality Control……………………………………………………………..…………….15

8 Contracting Officer’s Authority………………………………………...………………..16

9 RS MEANS (National) Total Bare Cost………………………………………………….16

10 Developing The Contractor’s Coefficient………………………………………

11 RS MEANS City Cost Index……………………………………………………………..19

12 Non-Priced Line Items………………………………………………..………………….19

13 Total Project Cost……………………………………………..………..………………...20

14 Delivery Order Procedures……………………………………..………..……………….21

15 Computer And Software Requirements………………………..…………..……………..23

16 Pre-Construction Conference…………………………………..………………………...24

17 Construction Start-Up Seed Project...…………………………..………………………...24

18 Commencement, Execution, Completion, And Payment For Work…….………………..24

19 Weather Delays…………………………………………………………………………..25

20 Welding Permit…………………………………………………………………………..25

21 Work Clearance Request.………………………………………………………………..25

22 Special Requirements…………………………………………………………………….26

23 Pre-Final And Final Inspection…………………………………………………………...27

24 Warranty…………………………………………………………………………………29

25 Government Furnished Property/Equipment/Materials………………………………….29

26 Work In Occupied Areas…………………………………………………………………30

27 Coordination With Government Activities……………………………………………….30

28 Noise Control…………………………………………………………………………….31

29 Construction Site Maintenance…………………………………………………………..31

30 Contractor Parking……………………………………………………………………….32

31 Environmental Laws And Regulations…………………………………………………...33

32 Environmental Protection………………………………………………………………...33

33 Security Requirements…………………………………………………………………...33

34 Work In Special Areas……………………………………………………………………35

35 Unauthorized Reconnaissance…………………………………………………………...35

36 Safety Assurance…………………………………………………………………………36

37 Safety And Health………………………………………………………………………..37

38 Asbestos………………………………………………………………………………….38

39 Explosive Operated Tools………………………………………………………………..38

40 Completion Of Contract………………………………………………………………….38

41 Applicability Of Complete Wage Rate Decision…………………………………………38

42 Contractor’s As-Built Drawings………………………………………………………….38

43 Government Furnished Drawings………………………………………………………..40

44 Hours Of Work…………………………………………………………………………...40

45 Contractor’s On-Base Facility……………………………………………………………41

46 Material Submittals………………………………………………………………………41

47 Government Liability…………………………………………………………………….42

48 Sanitary Facilities………………………………………………………………………...42

49 Reserved………………………………………………………………………………

50 Fire Hydrants……………………………………………………………………………..42

51 Availability Of Utilities And Services……………………………………………………42

52 Severe Weather Warning…………………………………………………………………43

53 Transportation Of Construction Equipment……………………………………………...43

54 Indoor And Outdoor Barricades………………………………………………………….43

55 Removal And Replacement Responsibility………………………………………………43

56 Utility Outages…………………………………………………………

57 Military Exercise…………………………………………………………………………44

58 Smoking…………………………………………………………………

59 Document Submittal And Disposal………………………………………………………44

60 Associate Contractor Agreement (ACA)………………………………………………..44

Appendix A………………………………………………………………………………………46

Appendix B………………………………………………………………………………………47

Appendix C………………………………………………………………………………………48

Appendix D………………………………………………………………………………………49

Glossary………………………………………………………………………………………….50

1 Project Description

1.1 This is a firm-fixed-price (FFP), indefinite-delivery/indefinite-quantity (IDIQ) contract for Simplified Acquisition of Base Engineer Requirements (SABER) at Los Angeles Air Force Base (LAAFB) in El Segundo, California (CA), and Camp Parks in Dublin, CA.

1.2 LAAFB sites include Fort MacArthur in San Pedro, CA, Pacific Heights in San Pedro, CA, Pacific Crest in San Pedro, CA, and Defense Contract Management Agency (DCMA) in Carson, CA.

1.3 Each individual construction project will be awarded by issuing individual Delivery Orders (DOs) against the basic contract on an as-needed basis. Projects will be in support of real property maintenance, repair, alteration, and new construction.

1.4 The contractor shall be required to furnish all materials, equipment, and personnel necessary to design, construct, manage, and accomplish the requirement in accordance with (IAW) this Statement of Work (SOW).

1.5 The DOs will include tasks in a variety of trades, including but not limited to: tenant improvement, carpentry, civil, excavation, electrical, plumbing, sheet metal, carpet installation, painting, demolition, concrete, masonry, interior/exterior signage, welding, heating, ventilation, air conditioning (HVAC), telecommunication, lead and asbestos abatement, and office furniture removal/reconfiguration.

1.6 The contractor shall provide technical support and project management to: assure quality and completeness of designs and drawings when applicable; assure accuracy of estimates/proposals; accommodate concurrent "active" projects; provide flexibility of staff and subcontractor pool to handle rapid increases in work volume; perform according to schedule with on-time completion; process engineering, construction, and environmental submittals in a timely manner; and present a professional demeanor.

1.7 The contractor shall ensure safe work environment for all Government personnel, other contractors, civilians, and his/her own personnel.

1.8 The contractor shall provide capabilities to do emergency work (i.e. less than six hours from Contracting Officer authorization to DO award) to include but not limited to subsurface civil, surface civil and above-ground built environment.

2 Project Review Meetings

2.1 The contractor shall host project review meetings at the request of the Government with applicable Space and Missile Systems Center, Operational & Integration Contracting (SMC/PKE) and 61st Civil Engineer & Logistics Squadron (61 CELS) personnel. The contractor shall coordinate the meeting date and time with the Contracting Officer and 61

CELS personnel. The Contracting Officer shall chair the meetings. For the project review meetings, the contractor may use Government conference rooms in SMC/PKE or 61 CELS, as available and with approved coordination through the Contracting Officer.

2.2 The contractor shall provide a list of all projects including (but not limited to):

2.2.1 The contract number

2.2.2 DO number and cost

2.2.3 Project number (if applicable)

2.2.4 Work order number

2.2.5 Award cost

2.2.6 Modification number with cost and purpose (as applicable)

2.2.7 Scheduled and actual start and completion dates

2.2.8 Scheduled and actual percent complete

2.2.9 Required utility outages/road closures, and remarks. Remarks shall include significant issues and work performed, ongoing work, and scheduled work for future weeks.

2.3 The contractor shall maintain a submittal and request for information (RFI) log/registry for each DO.

3 Projected Award and Construction

3.1 The Government is not obligated to issue any particular type of work under this contract and may accomplish work using Government personnel or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.2 The negotiated price for construction DOs shall remain valid for six calendar months from the date of proposal submission to the Government. The contractor agrees that the Government is not obligated to issue a DO to the contractor for the construction of a project that has been negotiated. All materials submitted to the Government in the contractor’s DO proposals will remain the property of the Government after the DO has been awarded for construction.

3.3 The contractor shall not be allowed to renegotiate or submit new or updated material costs for any line items on any contracts that are awarded within six calendar months of final negotiation. Any material cost quotes (not otherwise listed in the Unit Price Book (UPB)) as part of individual DOs shall be the actual cost of that material at the time the proposal was submitted. If the Government cannot independently verify the material quotes listed by the contractor, these quotes shall be re-solicited by the contractor to reflect only actual material costs. If proposal efforts not awarded within the six month price guarantee period are renegotiated, then re-negotiations will be accomplished using the current UPB cost, contractor coefficient, not previously priced material, and labor costs.

4 Technical Design Support

4.1 The contractor's staff shall have multidiscipline experience. Areas of required technical design competence shall include engineering and drafting capabilities. The contractor's design shall comply with the requirements of all building codes listed in Section 6, Construction Requirements.

4.2 The Government will only provide basic concept design information for a specific DO.

The contractor, using the concept design information, governing codes, and Government specifications, shall be required to submit, under each awarded DO, a 35% (developmental design) design package unless otherwise stated in writing by the Contracting Officer.

However, some portions of a design may require a 100% design development by a registered Professional Engineer (PE) in the appropriate field (such as civil, electrical, structural, mechanical) or Registered Architect (RA), and employed by the contractor.

Where possible, this requirement will be identified in the Request for Proposal (RFP) Government package. A separate cost proposal for Architect & Engineer Services (A/E) effort shall be included in the contractors’ proposal. The DO shall include adequate 35% developmental, where applicable and as identified in the RFP design submittals as follows:

4.2.1 Civil/Structural

4.2.2 Architectural

4.2.3 Landscape/Irrigation

4.2.4 Mechanical/Plumbing

4.2.5 Electrical, including labeling outlets, panels, switches, conduit runs, etc.

4.2.6 Voice/Data requirements to include connectivity test between nearest communication closet and voice/data jack

4.3. Any other necessary 35% drawings not specifically listed above shall be submitted as soon after project award as possible. All architectural, structural, electrical, roofing systems, fire suppression designs, and shop drawings shall be stamped by the applicable engineer-of-record prior to submittal to the Government. For all design/build DOs the contractor shall retain services of the A/E contractor during construction for all engineering, and technical support. The A/E contractor shall fully design applicable project aspects (i.e.

civil, Mechanical, Electrical, Plumbing (MEP), architectural, structural, etc.) from design concept to Issue for Construction (IFC) drawings and specifications. Where applicable, the contractor shall employ a third party inspection agency to perform independent testing.

4.4. The contractor is responsible to ensure each project complies with the requirements in Section 6, Construction Requirements. If a discrepancy exists between any codes, the contractor shall notify the Government and use the most stringent requirement. Any work that is later found to not meet codes, guides, and standards that were in force at the time of DO award shall be corrected to comply with such codes, guides and standards at no extra cost to the Government. For all design/build DOs, the contractor developed drawings shall be stamped by the specific engineering discipline.

5 Performance Capabilities

5.1 Office Staffing

5.1.1 At any point within the duration of the contract, when deemed necessary by the Contracting Officer, and upon written notification of the Contracting Officer, the contractor shall be required to staff and maintain an office with at least two personnel on-site at the El Segundo LAAFB location.

5.1.2 For the duration of the contract, the contractor shall provide one employee to function as the Senior Project Manager (SPM) and a second employee to serve as an independent Quality Control Manager (QCM). These employees shall be required to staff the contractor office upon written notification of the Contracting Officer. The contractor will provide written documentation to appoint these personnel prior to start of SABER contract. Any changes to these personnel throughout the course of the contract will require updated appointment documentation. An alternate SPM shall be available whenever the primary SPM is unavailable.

5.1.3 The SPM shall have the authority to negotiate DOs and modifications thereto and obligate the contractor for DOs. The SPM shall also have the authority to hire subcontractors.

5.1.4 The QCM shall monitor construction and review contractor drawings and proposals for quality control/code compliance, and initial the drawings.

5.1.5 The contractor shall possess a valid State of California Contractor’s License (Responsible Managing Office Class A or B) and shall submit proof of licensing to the Contracting Officer.

5.1.6 The contractor shall submit for approval by the Contracting Officer, a detailed resume for the SPM, alternate SPM, and the QCM prior to assumption of duties.

This also applies to any change in SPM, alternate SPM, and the QCM for the duration of this contract.

5.1.7 The SPM shall possess at least one of the following minimum qualifications:

California-registered engineer or architect license.

At least 10 years experience in design of projects of similar size and scope to contract DOs.

At least 10 years experience managing construction, including management of subcontractors, projects of similar size and scope to contract DOs.

5.1.8 The SPM and the alternate SPM shall also possess the following requirements:

5.1.8.1 Availability

5.1.8.1.1 The SPM or alternate shall be directly available to the Contracting Officer and the 61 CELS via contractor-provided cellular phone number during normal duty hours to meet and discuss contract issues.

5.1.8.1.2 After normal duty hours, to include weekends and holidays, the SPM or alternate shall be available within one hour to meet on LAAFB with Government personnel (as authorized by the Contracting Officer) to discuss contract issues (a cellular phone number for this purpose shall be provided to the Contracting Officer and shall be updated as changes occur).

5.1.8.2 Authority

5.1.8.2.1 The SPM (or alternate in the absence of the SPM) shall have full authority to act for the contractor on all matters relating to daily operation of this contract.

5.1.8.2.2 The SPM and the alternate SPM shall have the authority to obligate the company in any aspect of this contract regarding negotiations of DOs at a minimum, and shall have the authority to hire subcontractors as required.

5.1.8.2.3. In the absence of the SPM, an alternate shall be named and have the same full authority to act on behalf of the company.

5.1.8.3 Mastery of the English language (ability to read, write, and speak English, and ability to hear and understand spoken English) is required.

5.1.9 Escort Duties

5.1.9.1 The contractor shall identify a SPM and alternate for this contract. The full name, home address, Social Security Number, date of birth, state driver’s license number, days/hours of access required, and consent to a background check for security purposes of each such employee shall be required. The contractor’s SPM or alternate shall be accountable for all individuals escorted onto the installation. These individuals shall be responsible for escorting new employees to the Pass and ID office, located on the first floor of Building 272 at the El Segundo LAAFB location, where the individuals may apply for and, if qualified, be issued contractor badges.

5.1.9.2 In the case of those employees who are only needed for a short duration of time and do not require a badge, the escort shall be physically present with these individuals at all times while on the installation.

5.1.9.3 The Government will not be responsible or liable for any costs or delays that a contractor incurs due to a contractor’s employee being denied access to LAAFB or Camp Parks sites.

5.1.9.4 Failure of the SPM or alternate to comply with any of these requirements shall result in the revocation of escort authority and will not be an excuse or defense for any damages, including liquidated damages, that might be assessed by the Contracting Officer.

5.1.9.5 The SPM or alternate shall be responsible for collecting badges from all employees upon completion or termination of the project/contract, and provide proof to the Contracting Officer prior to final payment.

5.1.10 The QCM on-site shall possess the following minimum qualifications:

5.1.10.1 California-registered Building Plans Examiner

5.1.10.2 Working knowledge of building codes and construction standards

5.1.10.3 Working knowledge of environmental laws and regulations

5.1.10.4 At least five years experience in design/construction

5.1.10.5 Mastery of the English language (ability to read, write, and speak English, and ability to hear and understand spoken English)

5.1.10.6 Computer-Aided Design Software (AutoCAD) proficiency

5.1.11 Government Employees: the contractor shall not employ any person who is an employee of the United States (US) Government, if employing that person would create a conflict of interest, or the appearance of a conflict of interest. The contractor shall not employ any person who is an employee of the US Air Force (USAF), either military or civilian, unless such person seeks and receives approval according to applicable laws and regulations. The contractor shall not employ any person who is an employee of the USAF if such employment would be contrary to applicable policies.

5.1.12 Professional/Technician/Craftsman Qualifications: the SPM shall ensure all employees, to include subcontractor employees, have valid licensing/certifications to accomplish applicable contract requirements before starting work under this contract, and are in compliance with all federal, state, and local regulations and environmental requirements or laws, and are qualified, competent, and capable of handling all assigned tasks. The following qualifications are not all inclusive:

5.1.12.1 Professional Engineer (PE) Certification: all designs requiring PE certification are qualified and have valid documentation supporting this requirement.

5.1.12.2 Technical Competence: all Project Managers (PMs), QCMs, environmental managers, and project superintendents shall have a minimum of five years of experience performing in that function, unless more stringent requirements are listed elsewhere in this document, and all non-professional and technician project managers shall have relevant experience in the discipline they are designing.

5.1.12.3 Motor Vehicles: personnel operating motor vehicles on roadways within the LAAFB and Camp Parks shall possess a valid drivers’ license for the vehicles they operate.

5.1.12.4 Personnel Appearance/Identification: contractor personnel shall present a neat appearance. Clothing shall not depict any symbol, logo or language which may be deemed racial, lewd or offensive.

Contractor personnel shall not be present without proper safety equipment/clothing at all times IAW and all applicable OSHA standards. All contractor personnel shall wear construction vests, hard hats, and safety glasses, where applicable. All contractor personnel shall wear shirts at all times. No shorts or sandals/tennis shoes are permitted. This applies to delivery trucks and all visitors.

5.1.13 Designation of Government Inspector

5.1.13.1 The Contracting Officer’s Representative (COR) is designated as the representative of the Contracting Officer for the purpose of technical surveillance of workmanship and inspection of materials for work performed under this contract.

5.1.13.2 This designation does not authorize anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract or changes to individual DOs.

5.2 Technical Design Support: the contractor shall have technical design support available to execute DOs against this contract in the form of either on-site personnel or through subcontractors, capable of performing civil, structural, mechanical, electrical engineering, and architectural services. All completed technical design work performed by off-site personnel or subcontractors shall conform to requirements IAW the SOW.

5.3. Multiple Delivery Orders

5.3.1 The contractor shall manage and control multiple subcontracts at multiple DO performance locations.

5.3.2 The contractor shall provide subcontractor management including safety, surveillance, quality control, and scheduling. The contractor shall ensure key subcontractors execute all assigned tasks and provide prompt response on all requirements and warranty calls.

5.4 Construction Superintendents

5.4.1 When required, the contractor shall employ construction superintendents to oversee all work under this contract for each individual DO separately. Each DO may be required to possess a dedicated superintendent for the duration of the DO as determined by the Statement of Objectives (SOO). Contractor shall use their best judgement in this regard.

5.4.2 Superintendents shall have a minimum of five years experience with programs of similar size and scope.

5.4.3 When work is being performed, the superintendent shall be available within 15 minutes during all working hours, except for such incidental errands as required by superintendent duties.

5.4.4 The contractor or designated superintendent is responsible for the proper coordination and timeliness of the work, and for the proper workmanship of all trades; therefore, the superintendent must be present or provide a suitable substitute representative of the contractor.

5.4.5 The Government may restrict the employment under the contract of any employee identified as a potential threat to the health, safety, security, well-being, or operational mission of the LAAFB, Camp Parks, and its population.

5.4.6 The superintendent shall have mastery of the English language (ability to read, write, and speak English, and ability to hear and understand spoken English) and have authority to make decisions.

5.5 Quality Control Manager

5.5.1 The QCM shall direct the execution of the contractor's approved Quality Control Plan (QCP) with exclusive responsibility for administration of the plan and inspection of work.

5.5.2 LAAFB and Camp Parks have a 100% shred policy. The QCM shall ensure all superseded drawings and project related documents are recycled, using Government provided shred bins.

5.5.3 The QCM shall enforce the above-stated requirement to all subcontractors.

5.5.4 The QCM shall be available during normal duty hours to investigate and resolve all problems related to quality control (QC) when notified by the Contracting Officer that a problem exists.

5.5.5 The QCM shall be a separate individual from the construction superintendent.

5.6 The contractor shall provide contact information for all key personnel to include phone number and e-mail address.

5.7 The contractor shall also provide a Cost Estimator, at a local or remote office, to provide estimating support, capable of producing accurate quantity take-offs and cost proposals.

5.8 Percentage of work to be completed by contractor in-house shall be IAW Federal Acquisition Regulation (FAR) 52.219-14, Limitations on Subcontracting.

6 Construction Requirements

6.1 All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction start-up.

6.1.1 All codes listed in Appendix A of this SOW.

6.1.2 USAF Corporate Facilities Standards: available at http://afcfs.wbdg.org/

6.1.3 LAAFB Facilities Excellence Plan

6.1.4 All UFCs, with particular attention to:

6.1.5 Unified Facilities Criteria (UFC) 1-200-01, Department of Defense (DoD) Building Code (General Building Requirements)

6.1.6 UFC 3-120-01, Design: Sign Standards

6.1.7 UFC 3-600-01, Fire Protection Engineering for Facilities

6.1.8 UFC 4-010-01, DOD Minimum Antiterrorism Standards for Buildings

6.1.9 UFC 4-021-01, Design and Operation & Maintenance (O&M): Mass Notification Systems

6.1.10 UFC 3-420-01, Plumbing Systems

6.1.11 UFC 3-530-01, Design: Interior, Exterior Lighting and Controls

6.1.12 UFC 3-520-01, Interior Electrical Systems

6.1.13 UFC 3-550-01, Exterior Electrical Power Distribution

6.1.14 UFC 3-560-01, Electrical Safety

6.1.15 International Building Code

6.1.16 National Fire Protection Association (NFPA) 70, National Electrical Code

6.1.17 NFPA 72, National Fire Alarm and Signaling Code

6.1.18 NFPA 101, Life Safety Code

6.1.19 NFPA 780, Standard for the Installation of Lightning Protection Systems

6.1.20 AFI 32-1065, Grounding Systems. Available at: http://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-1065/afi32- 1065.pdf

6.1.21 AFI 91-203, Air Force Consolidated Occupational Safety Instruction.

Available at: http://static.e-publishing.af.mil/production/1/af_se/publication/afi91-203/afi91-203.pdf

6.1.22 Military Handbook (MIL-HDBK) 419A, Grounding, Bonding and Shielding for Electronic Equipments and Facilities, Volume 2 of 2 Volumes:

Applications

6.1.23 National Fire Code

6.1.24 Master Base Specifications

6.1.25 International Mechanical Code

6.1.26 National Plumbing Code

6.1.27 Refer to Appendices A & B for more information

6.2 The contractor shall maintain or have access to these documents, identified in section 6.1 above, during the term of this contract.

6.3 If there is a conflict between these codes, regulations, and master base specifications, the codes will take precedence at all times.

7 Quality Control

7.1 Quality Control Plan (QCP): The contractor shall submit a QCP that clearly describes the contractor's Quality Control Program. This QCP should address all aspects of QC, including responsibility for surveillance of work by both subcontractors and in-house QC inspectors, process for acceptance, rejection, documentation and resolution of deficiencies, trend analysis, and any other areas that specifically and exclusively relates to the acceptable completion of work and subsequent Government inspections and approval. The QCP shall be approved by the Government prior to commencement of work. The QCP shall include all phases of the project process from design through project completion. The QCP shall ensure that all components of construction meet industry standards. This QCP will remain in effect for the life of the contract. The contractor shall maintain adequate QC capabilities regardless of workload volume. The Government may request any necessary changes to the QCP during the life of the contract.

7.2 Quality Control Program: The contractor shall institute a comprehensive Quality Control Program in order to verify that all materials and workmanship are IAW contract specifications, base regulations, federal, state, and local codes. The contractor shall provide, inspect, and document the level of quality that has been established by the minimum standards IAW the SOW and specifications.

7.3 Quality Control Manager: The QCM shall direct the execution of the contractor's approved QCP with exclusive responsibility for administration of the QCP and inspection of work.

The QCM shall be available during normal duty hours to investigate and resolve all problems related to QC when notified by the COR or Contracting Officer that a problem exists. The QCM shall be a separate individual from the PM or project superintendent.

7.4 An organizational chart shall be required from the contractor for determining the relationship of key personnel within contractor management.

7.5 In addition to QCP requirements described in paragraph 7.1, above, the contractor shall provide a DO-specific QCP, a DO specific safety plan, and where applicable, a DO specific traffic plan.

7.6 Government Inspection: Upon completion of all contract items, the Government will perform a Final Inspection walkthrough of the work site IAW Section 24, Pre-Final and Final Inspection.

7.7 The Government inspection does not negate the need for regular contractor quality control nor does it indicate, either expressed or implied, that all codes, safety regulations or any other criteria have been followed properly.

8 Contracting Officer’s Authority

No person other than the Contracting Officer shall have authority to modify the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract and, not withstanding any provisions contained elsewhere in this contract, authority remains solely with the Contracting Officer. The contractor shall not take direction from anyone other than the Contracting Officer. In the event the contractor effects any such changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The Contracting Officer is the only person who can obligate the Government. Input taken and acted on that changes the contract (other than health/life safety concerns) in any way received from anyone else besides the Contracting Officer is done so at the sole financial and legal responsibility of the contractor.

9 RS MEANS (National) Total Bare Cost

CLIN amounts for each DO shall be derived from the RS MEANS UPB. The National Total Bare Cost (which excludes RS MEANS Overhead and Profit) is derived by adding RS MEANS bare cost of material, labor and equipment as shown in Figure 1 below, and Figure 2 below. Depending on the specific line item from the RS MEANS UPB, any combination of material, labor and equipment may be added.

Figure 1: RS MEANS (National) Total Bare Cost Example shows how the (National) Total Bare Cost is calculated when there are no equipment costs.

Figure 2: RS MEANS (National) Total Bare Cost Example shows (National) Total Bare Cost when material labor and equipment are added.

10 Developing the Contractor’s Coefficient

10.1 The coefficients shall be applicable according to Figure 3 below:

TABLE OF COEFFICIENTS

Standard Hours Non-Standard Hours

Figure 3: Table of Coefficients

10.2 Coefficient is defined as a numerical factor that compensates the contractor for any and all indirect costs (not direct costs) and profit not included in the UPB line item for National Total Bare Cost. Coefficients shall include, but not be limited to, overhead, profit, insurance, procurement of required tools, minimum (35%) design, and General and Administrative costs. These costs will not be considered by the Government outside of the coefficient during performance of the contract.

10.3 The contractor shall consider the following factors which affect the calculation of the coefficients:

10.3.1 The coefficients are fixed for the term of the contract, as proposed for each contract year.

10.3.2 Direct labor and direct materials shall not be included in the coefficient.

10.3.3 The coefficient shall cover all items and all allowable contractor costs, with the exception of direct labor and direct materials. Examples of such costs are: senior project manager wages, quality control manager wages, all site and home office overhead and profit, bonds, insurance, mobilization and demobilization, taxes, general conditions, general and administrative expenses, special clothing for workers, on and off site storage, proposal development and negotiation (including minimal design and submittals), routine security delays, contingencies, clean-up, plus subcontractor overhead and profit.

10.3.4 All vehicles, office supplies/setup, remote office, administrative requirements, Personal Protective Equipment and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients. Under normal circumstances, no tool rental will be allowed as a direct cost to any DO.

For example, the contractor shall provide and maintain tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the contractor’s equipment for the purpose of the overall SABER contract (i.e. not DO specific) shall be included in the coefficient.

10.3.5 Daily clean-up shall be performed at all active project sites and shall be included in the coefficient.

10.3.6 Equipment rental shall not be allowed as a direct cost to any DO, except under special circumstances such as performing work which is not normal for a given trade. For example: DO is issued to replace light bulbs in a high bay. Rental of a scissor lift shall be part of the DO as a direct cost since this is not a normal tool or equipment a contractor would provide and maintain.

10.3.7 Tarpaulins, temporary controls, tethers, work site signs, site security, required permits, licenses, submittals, drawings, and other risks to doing business shall be included in the coefficient.

10.3.8 All costs associated with Associate Contractor Agreements (ACA) are included in the coefficients of this contract (see Section 60).

11 RS MEANS City Cost Index

11.1 The City Cost Index (CCI) shall be Los Angeles, CA, for LAAB work sites. The CCI shall be San Francisco, CA, for Camp Parks work sites. Please refer to Figure 4 below CCI information.

Figure 4: Example of past CCI. In this case, work in Los Angeles, CA, is 107.2% of the national average, as defined by RS MEANS (National) Total Bare Cost.

12 Non-Priced Line Items

12.1 Any item of work not found in the UPB but required under an individual DO may be negotiated by the Contracting Officer as a non-priced line item (NPLI). The negotiated price of a NPLI will be the "in-place" price to include material, equipment, and labor (exclusive of the contractor's or subcontractor's indirect expenses such as overhead, profit, labor burden, etc.) multiplied by the applicable percentage factor (coefficient) in effect at the time of submission.

12.2 The total dollar amount of all NPLIs for an individual DO cannot exceed 10% of the total cost of the DO unless a waiver is obtained from the Contracting Officer. A DO will not be issued when the total amount of all non-priced items exceeds 25% of the total estimated cost of a specific DO. The contractor shall track the total non-priced (cost) percentage for each DO and shall clearly indicate the percentage on each new DO or modification proposal.

12.3 If the contractor's DO proposal includes any NPLIs, the items cost shall be negotiated. The burden of justification for the dollar value of the NPLI falls on the contractor, who shall provide documentation of the actual-installed cost of the item. The following documentation shall be provided as part of the proposed effort: a minimum of three independent written price quotes which shall include material description with unit price and installation cost. The price quotes must be submitted on the contractor’s letterhead and be signed by the owner or authorized representative of the contractor.

12.4 Although NPLIs of work will be negotiated, this will not be construed to include elements of work which are not separately priced but which are incidental to or are customarily required for performance of a priced item of work.

12.5 NPLIs are priced for the local market and therefore are not adjusted by the local CCI.

13 Total Project Cost

13.1 The total project cost is derived using the RS MEANS (National) Total Bare Cost for each CLIN required to complete the project, the corresponding CCI and the contractor’s derived coefficient. Numbers listed below are used as examples only.

13.2 The RS MEANS (National) Total Bare Cost line items are multiplied by the contractor’s coefficient and the CCI as follows:

(RS MEANS (National) Total Bare Cost) x (CCI) x (coefficient) = Total Cost

13.3 The following is a numerical example for further clarification:

RS MEANS (National) Total Bare Cost = $10K

Los Angeles, CA CCI = 107.2%

Contractor’s Coefficient = 15%

($10K) x (1.072) x (1.15) = $12,328

14 Delivery Order Procedures

14.1 As the need exists for performance under the terms of this contract, the Contracting Officer will notify the contractor of an existing performance requirement and request a price from the contractor for a "one job, lump sum" DO. The Government will provide to the contractor a RFP inclusive of a SOO describing the work to be performed, which may include special instructions and conditions, any applicable drawings or documents (see Section 14.4.2), and potentially an AF Form 66, Schedule of Material Submittal. The contractor shall not be reimbursed for any pre-DO costs including proposal preparation (to include site verification, field measurements or quantity survey) and attendance during negotiations or site visits.

14.2 The contractor shall respond to the RFP within three working days by visiting the proposed work site with the Contracting Officer or COR, the SABER PM, and a representative of the using agency (typically 61 CELS). The purpose of this site visit will be to establish a clear understanding between the contractor and Government as to what work will be required in the DO. On-site changes may be made to the SOO or drawings at this time if the contractor or the Government identifies items of work that have been left out which need to be accomplished as part of the DO.

14.3 Upon establishment of the requirements of the individual DO, the contractor shall then prepare a detailed proposal by identifying tasks, refining quantities, developing cost estimate, preparing construction drawings, detailed engineering plans and drawings (as the requirements exists), developing performance times, and preparing all proposal documents, which includes a detailed SOW of proposed work, for submission to the Contracting Officer.

14.4 Priced Line Items

14.4.1 The RS MEANS UPB shall serve as the basis for establishing the value of the work to be performed on a unit price basis. Quantities calculated in preparing estimates/proposals for DOs shall be bare costs (not to include Overhead and Profit pricing) of materials, equipment, and labor for each work item, without markups for Overhead and Profit. The bare cost shall be adjusted by the appropriate RS MEANS City Cost Index (CCI), and then the total result multiplied by the contractor’s coefficient to get the total amount for each DO. Actual measured quantities shall be used for quantity take-offs.

14.4.2 The contractor's proposal for each DO shall be supported by necessary documentation as required, to indicate that adequate engineering and planning to accomplish the requirement have been done so as to minimize any delays in the construction process. Examples of documentation that might reasonably be expected include sketches, construction drawings, calculations, catalog cuts, specifications, and architectural renderings.

14.4.3 The contractor's proposal on each DO shall also be supported by a detailed materials take-off with applicable pricing applied from the UPB.

14.4.4 Cost proposals shall be submitted in the format approved by the Contracting Officer. The contractor’s coefficient will be applied to the RS MEANS Total National Total Bare Cost, after the Appropriate Cost Index is applied, as shown below:

(RS MEANS National Bare Cost) x (CCI) x (contractor’s coefficient) = Total Cost

14.4.5 Time allowed for submittal of the contractor's proposal documents for individual DO requirements will be 10 calendar days from the date of site visit or as agreed upon by the Contracting Officer and the contractor.

14.5 Non-Priced Line Items (NPLI)

14.5.1 All non-priced work to be included in an individual DO proposal shall be supported with the information called for in Section 12, NPLIs.

14.5.2 NPLIs are totaled differently than priced line items using only the RS MEANS National Total Bare Cost multiplied by the contractor’s coefficient. The CCI is not used in the calculation of the total cost for NPLIs.

(RS MEANS (National) Total Bare Cost for NPLIs) x (contractor’s coefficient) = Total Cost

14.6 Upon receipt of the contractor's proposal, the Government will review the proposal for completeness. In most cases this will require a technical evaluation by the 61 CELS, unless agreed upon by the Contracting Officer and 61 CELS.

14.7 A DO will be issued by the Contracting Officer using a DD Form 1155, Order for Supplies or Services, if it is in the best interest of the Government to do so.

14.8 If differing site conditions or changes to the requirements are encountered after DO award, a modification to the DO will be made as appropriate.

14.9 The contractor shall be required to submit weekly payroll reports for office staff to the Contracting Officer for the duration of the contract. For each DO issued, a weekly payroll report shall be submitted to the Contracting Officer in order to ensure compliance with the Davis Bacon wage rate.

14.10 Normally, the contractor will only be paid monthly for completed DOs. If the performance period of a DO exceeds 60 days, partial payments may be authorized.

15 Computer And Software Requirements

15.1 The “e4Clicks Professional Project Estimator” or “e4Clicks Premier Project Estimator" software in conjunction with the current year RS MEANS Master Composite Bare Cost Database will constitute the UPB for this contract. This UPB will be used by both the Government and contractor to develop estimates and proposals for each DO, including modifications.

15.2 The contractor shall provide and maintain “e4Clicks” estimating software and RS MEANS data book. The contractor shall provide, install, and maintain all computer hardware for contractor’s use.

15.3 The Government will use the latest version of "e4Clicks Premier Project Estimating" software and the current version of "RS MEANS Master Composite" database. To ensure effective cost estimation procedures for individual DOs, the contractor shall use as a minimum "e4Clicks Professional Project Estimator". The contractor may use "e4Clicks Premier Project Estimator" software which provides additional project management capabilities.

15.4 Each DO proposal shall be prepared using the most current version of "e4Clicks Professional or Premier Project Estimating" software and the current year "RS MEANS Facilities and RS MEANS Master Composite Construction Cost database and submitted in a format approved by the Contracting Officer. All software items are obtainable through 4 Clicks Solutions, P.O. Box 76884, Colorado Springs, CO. 80970, Phone (719) 574-7721.

Information and software pricing can be obtained by e-mailing "sales@4clicks-solutions.com" and referring to the LAAFB SABER contract. License renewal of e4Clicks software shall be the responsibility of the contractor.

15.5 The contractor shall maintain and provide current year copies of the RS MEANS Facilities Construction Cost Data book, to both contractor personnel and Government personnel (as approved by the Contracting Officer). Updates shall be provided when RS MEANS updates become available throughout the term of this contract. The Government and contractor will schedule the annual updating of the RS MEANS Facilities Construction and Master Composite cost database so that it occurs at the same time.

15.6 The contractor shall also install and maintain a copy of the latest version of AutoCAD (to be verified by Contracting Officer) on contractor’s equipment for the development of construction drawings and as-built drawings. All drawings submitted by the contractor shall be created from AutoCAD software. Drawing files shall be compatible with AutoCAD, without any need for translation or modification by the Government. AutoCAD drawings shall comply with the Tri-Service Center’s A/E/C and spatial data standards.

Custom menus, line types and text styles shall not be used without prior approval of the Contracting Officer. All external reference drawings if used shall be provided with the basic drawing and be modifiable if required. The contractor shall submit all AutoCAD drawing files on a CD-ROM. License renewal of AutoCAD software shall be the responsibility of the contractor.

16 Pre-Construction Conference

Prior to issuance of DOs under this contract, the Contracting Officer may elect to host a pre-construction conference. The purpose of this conference would be to familiarize the contractor with Government policies and procedures to be observed during project execution and to develop mutual understanding relative to the administration of the contract. The contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

17 Construction Start-Up Seed Project

Construction will start with a seed project that will be awarded at or subsequent to contract award.

18 Commencement, Execution, Completion, and Payment For Work

18.1 The contractor shall be required to commence work required by a DO at the time specified on the Notice to Proceed (NTP), execute the work, and complete the entire work not later than the completion time specified on the NTP. The time stated for completion shall include final cleanup of the premises. The Government may elect to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction. Provisions for liquidated damages will be determined on each DO by the Contracting Officer.

18.2 The contractor will be paid monthly upon submission of proper invoices for completed DOs. If the performance period for a DO exceeds 60 days then an AF Form 3064, Contract Progress Schedule shall be submitted and partial payments may be authorized.

18.3 AF Form 3064, Contract Progress Schedule

18.3.1 The contractor shall prepare and submit an AF Form 3064 or other suitable document form with prior approval from the Contracting Officer.

18.3.2 The contractor shall list all elements of construction on the approved form. The percentage of the total job assigned to each element shall be listed next to each element.

18.3.3 The contractor shall sign the form and submit to the Contracting Officer.

18.4 AF Form 3065, Contract Progress Report

18.4.1 The contractor shall prepare and submit an AF Form 3065 or other suitable document form with prior approval from the Contracting Officer.

18.4.2 The contractor shall list all elements of construction on the approved form. The percentage of the total job assigned to each element shall be listed next to each element.

18.4.3 The contractor shall calculate the percentage of each element completed during a specific time period (monthly, in most cases) and show the cumulative percentage of each element completed to date.

18.5 The contractor shall sign the form and submit to the Contracting Officer.

19 Weather Delays

Requests for weather days shall be annotated in the remarks section of the contractor's AF Form 3065, and shall include the following information: each specific day requested and the reason for each day requested, including which trades were affected.

20 Welding Permit

No welding, soldering, torch cutting or open flame torch jobs will be permitted without first obtaining an AF Form 592, USAF Hot Work Permit, from the base fire chief, who may be contacted at (310) 653-6579. A copy of the AF Form 592 shall be posted at the job site whenever torch work is in progress. All fire and safety regulations must be stringently followed.

21 Work Clearance Request

21.1 The contractor shall apply for and obtain an approved and coordinated AF Form 103, Base Civil Engineering Work Clearance Request, prior to any work. The contractor shall attach to the AF Form 103 drawings and details showing the exact location and description of the type of work to be accomplished. The contractor shall ensure that the location of all underground utilities, once located and marked by the Government, are adequately maintained to preclude re-marking by Government personnel. Should any one of the coordination points indicate an additional underground utility or structure over and above those shown on the contract drawing either by sketch on the contractor's drawing, by field pointing, or by flagging, the contractor shall be responsible for protection of each of the items indicated. If the contractor damages any of the items indicated, the contractor shall be responsible for prompt repair of the damage to return the item to its original workable condition with no additional cost to the Government.

21.2 Excavations for street and existing utility shall also include the following requirements unless waived by the Contracting Officer. Prior to the start of work, all valve locations shall be identified/located so the utility can be shut off in the event of accidental damage.

To preclude accidental damage, the contractor shall locate the exact location of all marked utilities by hand digging at least three feet on each side of the marked utility prior to any excavation with power equipment. Any utilities discovered during excavations that are not shown on the drawings or staked by the Government shall be marked on the contract drawings and identified on the contractor's as-built drawings.

22 Special Requirements

22.1 Concrete Pours & Site Work: The contractor shall coordinate all concrete pours with the Contracting Officer and the 61 CELS PM.