24. Q&A Document 2.pdf

Q1:

RFP Section: Section J

RFP Paragraph: 01 – SOW

SOW Paragraph: 1.8.3

Other (Specify):

Question: SOW ref states” The contractor shall be responsible to inspect all fire extinguishers, including Halon 1211 fire extinguishers on CCSFS.” Will the Government an inventory of the fire extinguishers that must be inspected?

Answer: Yes the government will provide a list of extinguishers to be inspected. On CCSFS there are about 1,600 extinguishers inspected annually as part of the annual facility inspections.

Q2:

RFP Section: Section B

RFP Paragraph: 1.2.4.1

SOW Paragraph:

Other (Specify):

Question: “Volume III, Administrative Documents and Completed Solicitation Documents shall consist of the completed and signed solicitation…” Will the Government confirm that submitting Sections A through K will suffice to be compliant with this requirement?

Answer: Yes, submitting Sections A through K will suffice to be compliant with this requirement.

Q3:

RFP Section: Section B

RFP Paragraph: 1.2.4.1

SOW Paragraph:

Other (Specify): Attachment 13

Question: On the “Price Schedule – Summary” tab, the second row is for the First Option year.

The description says Phase in Period and has the same description in the first row. Should this be updated to reference the First Option Year instead?

Answer: Yes, attachment 13 will be revised as part of Amendment 2 of this solicitation to reflect the correct verbiage for the First Option Year on the Summary page.

Q4:

RFP Section: CBA Centerra and TWU

RFP Paragraph: 17.2 Allowance for Use of Credits

SOW Paragraph:

Other (Specify): 17.2.1 Vacation credits “An Employee’s annual accrual will be computed per the following schedule”.

Question: SOW 1.1 Program Management Para (3) states, “Develop plans and procedures to provide continued service under this contract during periods of labor unrest such as walkouts, work slowdowns, and strikes. When negotiating collective bargaining agreements applicable to the work force under this contract, the contractor shall use its best efforts to ensure such agreements contain provisions to provide that disputes will be settled without resorting to strike, lockout, or other interruption of normal operations.” Will FEMA be providing both the Combat and Non- Combat Employees present accruals demographics by Years of Service? Without the present accruals the contractors will be forced to make an assumption on the annual vacation [nonproductive hours] that will potentially disrupt the present staff. Any information that would help in the accuracy of the present staffing credits will help FEMA avoid labor unrest, strikes, and/or poor contract performance upon award.

Answer: The government does not possess leave information nor does it have the authority to demand it. FAR 52.222-41(n) provides only that a seniority list will be passed, via the contracting officer, to a successor contractor.

Q5:

RFP Section:

RFP Paragraph:

SOW Paragraph: 1.1

Other (Specify):

Question: SOW 1.1 references Section J, Attachment 4 Contract Deliverables. Attachment 4 is currently Table B FEMS IV Scheduled Government Furnished Property. Will the Government provide the Attachment for Contract Deliverables?

Answer: Section J Attachment 24, Contract Deliverables will be incorporated as part of Amendment 2 of this solicitation.

Q6:

RFP Section:

RFP Paragraph:

SOW Paragraph:

Other (Specify): General

Question: Will the Government provide the seniority list for CBA staff to allow all bidders to properly estimate vacation accruals, direct productive hours, and level of benefits?

Answer: No. FAR 52.222-41(n) requires that the seniority list be passed only to a successor contractor. Regarding the remainder of the request, the government does not possess this information, and outside of the requirement found in 52.222-41(n), has no authority to acquire it or provide it prospective offerors.

Q7:

RFP Section: Section J, Attachment 3 GFE, and 1. FEMS IV SOW

RFP Paragraph:

SOW Paragraph: 5.1.3

Other (Specify):

Question:

a. Can the Government confirm it will repair and replace items in Section J, Attachment 3 since SOW 5.1.3 states the Government “may” provide the equipment and material unless otherwise specified?

b. Per AFI 32-2001 Section 4.2.3 two sets of PPE are required. Will the Government confirm it will provide the second set of PPE?

Answer:

a. Yes, the Government will repair and replace the items in Section J, Attachment 3.

EXCEPTIONS: The Government will not repair or replace items 1552 – 1560, 1560 (UPS devices) nor repair or replace item 141 (thermal imaging camera) listed in section J attachment 3.

b. No, the government will not provide any PPE.

Q8:

RFP Section: 1. FEMS IV SOW

RFP Paragraph:

SOW Paragraph: 1.8.3 Fire Extinguishers

Other (Specify):

Question:

a. Facility extinguishers are the responsibility of the using organization. Can the Government clarify who is the "responsible organization" required to pay for service and maintenance of six 150lb Halon flight line fire extinguishers?

b. When the facility is Government-provided but contractor occupied, can the Government clarify who pays for the required facility fire extinguishers maintenance?

Answer:

a. Service and maintenance of 150lb Halon flight line fire extinguishers is not part of this contract.

b. The Contractor that occupies the facility will pay for the required facility fire extinguishers maintenance.

Q9:

RFP Paragraph:

SOW Paragraph: 1.9 Emergency Response

Other (Specify):

Question: SOW Paragraph 1.9 states, “The full engine crew at the main fire station shall not be cross-staffed. The two outlying fire station Engine crews shall be staffed with a full engine crew of FOUR personnel 24/7/365. All response times must be met IAW DoDI 6055.06 for Optimum Level of Service. The Air Force Incident Management System shall be utilized and followed during every emergency/event IAW AFI 10-2501.”

Can the Government’s confirm that stand-by support can be performed by the engine crew from the district where the support request resides?

Answer: Yes, stand-by support can be performed because the Authority Having Jurisdiction determines the standby requirements.

Q10:

RFP Paragraph: 1.10 Training

SOW Paragraph:

Other (Specify):

Question:

a. Is AFI 32-2001 paragraph 3.5.6.2 the guidance for EMS certification for all other employees with exception of the 2 ALS Paramedics per shift?

b. AFI 32-2001 paragraph 3.5.6.2 states 8 EMTs per fire station. Can the Government confirm offerors are to provide 8 EMTs dedicated/assigned to each fire station?

Answer:

a. Yes.

b. Offerors are require to provide 24 EMTs. EMT-Paramedics assigned count towards this EMT requirement.

Q11:

RFP Paragraph:

SOW Paragraph: 1.10.2 Firefighter Computer Based Training, Virtual Training and Testing

Other (Specify):

Question: Does the Government require all contractor employees to have computer access?

Contractor employee access is only required as needed to comply with the SOW.

Q12:

RFP Paragraph:

SOW Paragraph: 1.11 Contingency Exercise and Operations

Other (Specify):

Question: SOW Paragraph 1.11 states, “The contractor shall participate in all Emergency Management exercises, Force Protection Condition exercises, Staff Assistance Visits (SAVs) and all Higher Headquarters-mandated inspections. The contractor shall provide command and control, perform as closely as possible to actual response requirements and other operations under this work statement without excess use of expendable materials. The contractor shall ensure enough skilled personnel are available during a crisis for any operational emergency.”

Can the Government define "excess use of expendable materials" and provide the not-to-exceed annual cost for expendable materials?

Answer: The annual Not-To-Exceed annual cost for “excess use of expendable materials” is $1,000 per year.

Q13:

RFP Paragraph:

SOW Paragraph: 5.1.3 Government Furnished Equipment/Material

Other (Specify):

Question: Can the Government confirm it will provide replacement equipment for the Government Furnished Property listed in Section J, Attachment 3?

Answer: Yes, the Government will repair and replace the items in Section J, Attachment 3.

EXCEPTIONS: The Government will not repair or replace items 1552 – 1560, 1560 (UPS devices) nor repair or replace item 141 (thermal imaging camera) listed in section J attachment 3.

Q14:

RFP Paragraph:

SOW Paragraph: 5.3 Equipment Management

Other (Specify):

Question: Will the Government fund hydrostatic testing of SCBA bottles?

Answer: No, the Contractor is responsible for hydrostatic testing of bottles as required.

Q15:

RFP Paragraph:

SOW Paragraph: 5.4

Question:

a. Can the Government confirm it will provide diesel exhaust fluid for government furnished vehicles?

b. If not, will diesel exhaust fluid be reimbursable under CLIN X005?

Answer:

a. No, the Contractor will purchase DEF.

b. Yes. Submit separately from fuel using CLIN X005 (See updated CLIN X005).

Q16:

RFP Paragraph:

SOW Paragraph: 5.3 Equipment Management

Other (Specify):

Question: SOW Paragraph 5.3 states, “Aqueous Film Forming Foam (AFFF) - The Contractor shall maintain a reserve quantity of AFFF and dry chemical agent equal to the total capacity of assigned fire fighting vehicles. The Contractor shall ensure reserve, backup stock(s) of Aqueous Film Forming Foam is limited to one complete refill of assigned firefighting vehicles. Local procedures shall be established to provide the immediate transportation of fire-fighting agents for emergency operations. The Contractor shall maintain a secondary reserve of fire-fighting agent.

This secondary reserve of these fire-fighting agents shall be equal to the total capacity of assigned fire fighting vehicles. The contractor shall maintain an operational supply system for all expendable, non-expendable, and local purchase items.”

Can the Government confirm two reserves of fire-fighting agents are required for firefighting vehicles?

Answer: One reserve of firefighting agent is required for firefighting vehicles.

Q17:

RFP Paragraph:

SOW Paragraph: 5.4 Vehicles Management

Question: SOW Paragraph 5.4.1 states, “All vehicles both contractor and government furnished shall be inspected daily and results annotated on an AF Form 1800 or similar approved documentation. IAW applicable NFPA’s, TIG’s and vehicle maintenance requirements IAW AFI 24-301 and AFI 24-302, all vehicles shall be tested annually and serviced to a constant state of readiness. The Contractor shall ensure that the Force Activity Designator (FAD) codes for fire protection vehicles, equipment, and supplies shall be equal to the mission being supported.

Record all fire pump testing, maintenance and annual certifications in FES-IMS and on AF Form 1078 Fire Truck and Equipment Test and Inspection Record. The CCSFS Fire Chief or designee shall notify the CCSFS ECC, 45 SW Fire Chief and 45 MSG/Det 1 Commander via telephone anytime emergency response vehicle(s) cannot sustain OLS requirement. Vehicles shall only be used for work associated with this contract and shall not be used for personal use. Government vehicles are property of the AF and may be reassigned/reallocated at any time. Damage to CCSFS Fire Department vehicles shall immediately be reported to CCSFS Law Enforcement, 45 CES/CEF VCO and COR.”

Can the Government confirm an equivalent form is acceptable if using a third party for testing and inspection?

Answer: Yes, but third party testing will be transcribed into the appropriate AF Form 1800, 1078 etc. and uploaded into ACES/ARIS. However, daily driver/operator inspections on Government furnished vehicles require annotation on AF Form 1800.

Q18:

RFP Section: 18. Section L

RFP Paragraph: 1.2.4.5 Department of Labor Equal Employment Opportunity (EEO) Clearance

SOW Paragraph:

Other (Specify):

Question: Section 1.2.4.5 provides the Pre-Award Registry link that does not seem to be working. Can the Government provide the correct link?

Answer: The Pre-Award Registry link has been updated by the Department of Labor. It is now located at https://www.dol.gov/agencies/ofccp/pre-award.

Q19:

RFP Section: FEMS IV-SOW

RFP Paragraph:

SOW Paragraph: 1.1 Program Management https://www.dol.gov/agencies/ofccp/pre-award

Question: SOW Paragraph 1.1 refers to Section J, Attachment 4 as Contract Deliverables (CD).However, the provided Attachment 4 is actually Table B FEMS IV Scheduled Government Furnished Property. Can the Government Provide the list of Contract Deliverables (CD)?

Answer: Section J Attachment 24, Contract Deliverables will be incorporated as part of Amendment 2 of this solicitation.

Q20:

RFP Section: FEMS IV-SOW

RFP Paragraph:

SOW Paragraph: Other (Specify): 1.1.4 Security Program

Question: SOW Paragraph 1.1.4 references DD254 at Section J, Attachment 9. However, it appears that the Draft FEMS IV, DoD Form 254 is actually provided under Section J, Attachment 14. Can the Government confirm this is the correct copy?

Answer: The Draft DD Form 254 provided as an attachment to the solicitation is the correct form. An updated version of the Draft DD Form 254 is being provided as part of Amendment 2 of the solicitation.

Q21:

RFP Section: Section L

RFP Paragraph: 2.1.4 Subfactor 3: Small Business Participation

SOW Paragraph: Other (Specify):

Question:

a. Section L requires offerors to provide Small Business Participation Commitment Documents (SBPCD) information and substantiating documentation to demonstrate how it will meet these requirements. For offerors to provide adequate information regarding its SBPCD including any substantiating documentation, can the Government exclude the Small Business Participation subfactor from the 45 page limit in the Technical Capability Proposal (Volume I)?

b. If not, at a minimum, will the Government exclude any “substantiating documentation” from the page limitations within this volume as these can be multiple pages?

Answer: Yes, the Small Business Participation subfactor is excluded from the 45 page limit in the Technical Capability Proposal (Volume 1). Subfactor 3, Small Business Participation, has no page limit.

Q22:

RFP Section: General

RFP Paragraph:

SOW Paragraph: Other (Specify):

Question: Will the Government provide space on base for the contractor to conduct transition activities and to stage contractor acquired property (CAP) such as miscellaneous supplies, uniforms, PPE, vehicles, etc.?

Answer: Phase-in activity should utilize the FEMS GFP facilities provided per the contract.

The Government will not provide additional storage space during phase-in.

Q23:

RFP Section: L-1

Paragraph: 1.1.1.1 General

SOW Paragraph: N/A

Other (Specify):

Question: Section L requires offerors to submit both a hard copy and electronic proposal. In Questions and Answers #38 and #41, the Government stated it would not remove the requirement for hard copies and proposals shall be submitted as a hard copy with a DVD. Due to the unforeseen delays related to COVID that have impacted the timely deliveries by shipping couriers, will the Government consider the proposal as on-time if the electronic proposal is received by the bid due date and time, if there are shipping delays with the hard copy beyond the offeror’s control?

Answer: Proposals will only be considered on time if the hard copy w/DVD is received on or before the proposal due date/time.