23. Q&A Document 1.pdf

Solicitation FA252121R00005 FEMS IV Question and Answer Document

Q1:

RFP Section:

RFP Paragraph:

SOW Paragraph:

Other (Specify):

Question: Are the Lowest Price Technically Acceptable (LPTA) source selection procedures appropriate for this acquisition considering DFARS 215.101-2?

Answer: Yes, LPTA source selection procedures are appropriate for this acquisition. The Government is in concurrence that there is no benefit from proposals exceeding the minimum technical or performance requirements.

Q2:

RFP Section: Section L

RFP Paragraph: 1.2.1.2.2

SOW Paragraph:

Other (Specify):

Question: Section L, para 1.2.1.2.2 reads “Font shall be no smaller than a font size of 12, excluding any charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets, etc.”

Since the Government did not specify a font size for charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets, etc. , is it acceptable to use our standard 8pt Arial Narrow?

Answer: 8 pt Arial Narrow font will be acceptable for charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets. The requirement for a font size of 12 does not apply to charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets.

Q3:

RFP Paragraph: 1.2.1.2.2

SOW Paragraph:

Other (Specify):

Question: Section L, para 1.2.1.2.2 reads “Charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, shall not be greater than 11” x 17”. Please confirm 11 x 17 pages count as one page?

Answer: Charts, graphs, diagrams, supporting illustrations, and spreadsheets count as one page each.

Q4:

RFP Paragraph: 2.1.1.1.2, 2.1.1.1.3, 2.1.1.1.4, and 2.1.1.1.5

SOW Paragraph:

Other (Specify):

Question: Will the Government provide a list of required Key Personnel for FES, EM, and EMS positions?

Answer: No. The Offeror will provide their key personnel list. Reference AFI 32-2001, AFI 10-2501, AFI 44-119, and SOW for guidance regarding key personnel.

Q5:

RFP Section: 1. FEMS IV SOW

RFP Paragraph:

SOW Paragraph: 6.12-6.12.6

Other (Specify):

Question: Will the Government provide the contractor with system administrator privileges on Government -provided computer equipment, local area network, and intranet?

Answer: The government will not provide the contractor with system administrator privileges on Government -provided computer equipment, local area network, and intranet.

Q6:

RFP Paragraph: 2.1.1.1-.2, 2.1.1.1.3, 2.1.1.1.4, and 2.1.1.1.5

Other (Specify):

Question: Paragraph 2.1.1.1.3 instructs offerors to provide the position description of the FES section managers. We could not find a reference to FES section managers in the SOW. Will the Government please clarify which positions FES section managers?

Answer: No, AFI 32-2001 outlines information on developing position descriptions.

Q7:

RFP Section: Section J

RFP Paragraph: 01 - SOW

SOW Paragraph: 1.9.1 and 1.14.2

Other (Specify):

Question: Paragraph 1.9.1 states that the “CCSFS Fire Chief or Chief Fire Officer designee shall be present on all launches at CCSFS and perform as a member of the Launch Emergency Operations Center (LEOC).” Paragraph 1.14.2 states that the “contractor shall respond and form an EOC or LEOC as appropriate during all CCSFS launches, major accidents, natural disasters, hazardous material incidents, or other unforeseen contingencies to include exercise participation upon notification of the 45 MSG/Det 1 Commander.” Does the contractor supports participate in LEOC and EOC functions, or are they responsible for forming the LEOC or EOC?

Answer: Yes, Para 1.9.1 and para. 1.14.2 are separate requirements. The contractor shall provide FES personnel to perform Emergency Support Function (ESF) 4 duties in the EOC/LEOC. The contractor is separately responsible for establishing and managing the

LEOC/EOC.

Q8:

RFP Section: Section M

RFP Paragraph: 2.1.4.4 Performance Data

SOW Paragraph:

Other (Specify):

Question: Section M, Paragraph 2.1.4.4 states: “The proposal demonstrates quarterly reporting as specified in Section H, Paragraph 2 and in accordance with Section J, Attachment 18, CDRL H001, Small Business Participation Reporting”. The RFP section H is blank, and the solicitation does not contain Section J, Attachment 18. Would the Government please provide this information?

Answer: Section H information will be incorporated as a part of amendment 1 to this solicitation.

Q9:

RFP Paragraph: 01 - SOW

SOW Paragraph: 1.1.1

Other (Specify):

Question: SOW ref states” The contractor shall provide an Inventory of Contracts for Services report including the following information: contract number, functions and missions performed by the contractor under subject contract, the contracting organization administering the contract, the organization whose requirements are being met through contractor performance of the function, the funding source for subject contract under which the function is performed, period of performance of the contract, the number of full-time contractor employees (or its equivalent) paid for the performance of the activity. (CD 009).”

a. Will the Government clarify the extent of contracts to be cited?

b. Does the Government intend that bidders cite all contracts currently performed?

Answer:

a. Contracts will be cited as they relate to FEMS services.

b. No, this requirement is a Contract Deliverable (CD) that will be required No Later

Than 30 days after start of full contract performance.

Q10:

RFP Section: Section J

RFP Paragraph: 01 – SOW; 14 – Draft DD Form 254

SOW Paragraph: 1.1.4

Other (Specify):

Question: SOW ref states “The contractor shall ensure that its personnel have the necessary security clearances to perform its duties. a DD Form 254 is located at Section J, Attachment 9. A SECRET clearance shall be required of all personnel handling up to SECRET information.” Will the Government indicate specifically which positions require a SECRET security clearance?

Answer: All positions require a SECRET clearance.

Q11:

RFP Paragraph: 01 – SOW

SOW Paragraph: 1.9.8

Other (Specify):

Question: SOW ref states “The contractor shall provide stand-by medical support to 45 CES Explosive Ordnance Disposal (EOD) IAW AFMAN 32-3001 as required.” Will the Government provide an estimate of how many EOD standby responses are required annually?

Answer: The Government estimates 2 per year.

Q12:

RFP Paragraph: 01 – SOW

SOW Paragraph: 1.8.4

Other (Specify):

Question: SOW ref states”[The Contractor shall] conduct at least an annual facility fire prevention assessment on all facilities, or more often if required by public law or other statutory requirements.” Will the Government indicate how many facilities must be inspected and the aggregate area (SF) of all facilities to be inspected?

Answer: 4M square feet.

Q13:

RFP Paragraph: 01 – SOW

SOW Paragraph: 1.8.5

Other (Specify):

Question: SOW ref states” The CCSFS Fire Chief shall establish a policy, inspection schedule and procedures for inspecting commercial kitchen hood and duct systems.” Will the Government indicate how many commercial kitchen hood and duct systems must be inspected?

Answer: There are 5 hood and duct systems. 4 quarterly inspections and 1 semi-annual inspection will be conducted.

Q14:

RFP Paragraph: 01 – SOW

SOW Paragraph: 1.9.1

Other (Specify):

Question:

SOW ref states “The contractor shall respond to all reported incidents and accidents on CCSFS for reported fires, fire alarms, aircraft in-flight and ground emergencies, aircraft crashes/accidents, hazardous material incidents, technical/high angle rescue, confined space rescue and medical emergencies.” Will the Government provide the number of responses, based on a five-year average, the contractor can expect annually for the following types of calls:

• Ground fire

• Structural fire

• Emergency medical service response

• HAZMAT/WMD response

• Inflight emergency

• Wildland fire

• Vehicle fire

• Mutual aid

• Standby

• Aircraft fire

• Confined space

Answer: There are approximately 170-230 responses per year.

Q15:

RFP Paragraph: 01 – SOW

SOW Paragraph: 1.9.1

Other (Specify):

Question: SOW ref states “The contractor shall support and attend all pre- launch, launch and post launch meetings, activities and operations.” Will the Government indicate the number of pre-launch, launch and post launch meetings, activities and operations, based on a five-year average, that the contractor can be expect annually?

Answer: There will be an estimated 80 to 120 meetings per year.

Q16:

RFP Paragraph: 01 – SOW

SOW Paragraph: 1.11

Other (Specify):

Question: SOW ref states” The contractor shall participate in all Emergency Management exercises, Force Protection Condition exercises, Staff Assistance Visits (SAVs) and all Higher Headquarters-mandated inspections.” Will the Government indicate how many of the above-referenced events, based on a five-year average, the contractor can expect annually (five-year average)?

Answer: Approximately 8 per year.

Q17:

RFP Paragraph: 01 – SOW

SOW Paragraph: 1.14.2

Other (Specify):

Question: SOW ref states “The contractor shall respond and form an EOC or LEOC as appropriate during all CCSFS launches, major accidents, natural disasters, hazardous material incidents, or other unforeseen contingencies to include exercise participation upon notification of the 45 MSG/Det 1 Commander.” 1) Will the Government indicate how many events, based on a five-year average, require formation of an EOC/LEOC? 2) During such events, are the EOC Manager and EOC Analysts under the direct supervision of the Government’s EOC/LEOC senior official?

Answer: In 2019, the LEOC formed 21 times in support of 16 launches. In 2020, the LEOC formed 49 times in support of 31 launches. The EOC also formed four times for several continuous days during Hurricanes Matthew, Irma, Dorian and Isaias. When the LEOC or EOC is formed, The EOC Manager and EOC Analyst support the government EOC Director. The contractor is not directly supervised by Government personnel.

Q18:

RFP Paragraph: 01 – SOW

SOW Paragraph: 1

Other (Specify):

Question: Does the Fire Department have primary wildland responsibility?

Answer: SOW 1.9.6 The Contractor shall respond IAW pre-fire plans to all actual or potential fire emergencies, including wildland urban interface firefighting.

Q19:

RFP Paragraph: 01 – SOW

SOW Paragraph: 1.14.1

Other (Specify): Emergency Management Program

Question: Bullet c, states "During multiple operational periods, a minimum of an EOC Manger and an Emergency Management...

Can these two positions be from within the larger contracting company or must they come from the local firefighting staff?

Answer: The two positions can come from the larger contracting company, but they shall not come from the local firefighting staff. AFI 32-2001 3.1.5 Base Fire Marshals will ensure F&ES emergency responder duties have priority over other designated duties. Responders are not assigned to or augmented or additional duties that will conflict with their emergency duties.

Q20:

RFP Paragraph: 01 – SOW

SOW Paragraph: 5.3

Other (Specify): Equipment Management

Question: Paragraph 3, Lines 11-12, The Contractor shall maintain quantities of replacements parts on-hand to perform repair/ replacement based on local use rates."

Is the Contractor responsible for the purchase of these replacement parts?

Answer: Yes. Approx. $15K/yr for parts.

Q21:

RFP Paragraph: 01 – SOW

SOW Paragraph: 5.3

Other (Specify): Equipment Management

Question: Is it permissible for the contractor to utilize a vendor to conduct mask fit testing?

Answer: Yes. Offerors are advised that they shall meet the requirements of the Small Business Participation Commitment Document and the Government’s Mininmum Quantitative Requirement (MQR) percentages as set forth in Section H and Section M.

Q22:

RFP Paragraph: 01 – SOW

SOW Paragraph: 5.3

Other (Specify): Equipment Management

Question: Paragraph 3, Line 14 states, "...accomplishing hydrostatic testing of cylinders as required..."

Is the contractor responsible for replacing cylinders that fail the hydrostatic testing?

Answer: No. Spare bottles are government provided upon initial issue in case of failures.

Q23:

RFP Paragraph: 01 – SOW

SOW Paragraph: 4

Other (Specify): Equipment Management

Question: Who is responsible for the costs associated with purchasing the required firefighting agent resupply stock?

Answer: The Contractor is responsible for costs associated with purchasing the required firefighting agent resupply stock.

Q24:

RFP Paragraph: 01 – SOW

SOW Paragraph: 6.2

Other (Specify): Fuel for Contractor Furnished Vehicles

Question: What has the fuel consumption been for the current contractor by month for the past 12 months?

Answer: Cost CLINs 1005-6005 have been established for fuel costs. The CLIN accounts for $3,000 monthly costs with a NTE amounts of $36,000 for CLINS 1005-5005 and $18,000 for CLIN 6005.

Q25:

RFP Section:

RFP Paragraph:

SOW Paragraph:

Other (Specify): General

Question: Are personnel required to be issued structural and proximity PPE? Who is responsible to provide these items?

Answer: Yes, proximity gear is not required per SOW but may be utilized. FES personnel are only required to have Structural PPE. The Contractor is responsible to provide all protective gear. NFPA 1851 dictates selection use and maintenance of PPE. AFI 32-2001 requires 2 complete sets of PPE. Contractor must provide, purchase and maintains this PPE through the AFI 32-2001 directed active USAF enterprise solutions. (Blanket Purchase Agreement).

Q26:

RFP Section: 52.222.42 Statement of Equivalent Rates for Federal Hires

RFP Paragraph:

Other (Specify): Page 52 in Solicitation FA252110R00005

Question: Is there a wage determination.

Answer: Section J Attachment 12, CBA-2021-51, is the applicable wage determination.

Q27:

RFP Paragraph:

SOW Paragraph: 1.1.4 Security Program

Other (Specify): DD254

Question: The PWS indicates that a Secret clearance is required of all personnel handling up to Secret information. The DD254 doesn’t indicate the clearance level nor indicate whether a Facilities Clearance Level is required. Will the Government indicate what positions will be required to have secret level clearance? Will the Government confirm that an awardee will be sponsored if they do not currently hold an FCL?

Answer: All personnel require SECRET clearance level. Sponsorship on installation is separate from “SECRET” clearance. Full contract performance cannot be met without SECRET clearance. The Government will sponsor personnel during the phase-in period.

Q28:

RFP Paragraph:

SOW Paragraph: 1.8.5 – Kitchen Hood and Duct Systems (p. 14)

Other (Specify):

Question: Kitchen hood and duct systems cleaning(s) shall comply with NFPA 96 and AFMAN 91-203.” Is it the FEMS contractor’s responsibility to perform the hood and duct cleaning?

Answer: The contractor will not be responsible for the hood and duct cleaning.

Q29:

SOW Paragraph: 1.6.1

Other (Specify):

Question:

a. Will this historical data repository be made available to the successful bidder upon award?

b. Is this historical data repository resident on a Government-Owned system?

c. Would the Government identify the system currently in use to collect, monitor, measure, track and analyze the metrics measuring FEMS performance objectives?

Answer:

a. Yes.

b. Yes.

c. ACES-IMS and Response Tracking Spreadsheets are used to collect, monitor, measure, track and analyze the metrics measuring FEMS performance objectives.

Q30:

RFP Paragraph:

SOW Paragraph: 1.14/1.14.1

Other (Specify):

Question: SOW Section 1.14 Emergency Management (EM) Operations indicates the contractor will establish and “implement an Emergency Management (EM) program IAW AFI 10-2501 to prepare for, prevent, respond to, recover from, and mitigate threats to the 45th SW missions at

CCAFS.”

SOW Section 1.14.1 identifies the EM program as the “primary point of contact for all Emergency Management functions as it relates to CCSFS” to include interface with “Patrick SFB Readiness and Emergency Management Flight (45 CES/CEX), Brevard County Office of Emergency Management, Kennedy Space Center Office of Emergency Management, East Central Florida Local Emergency Planning Council, State of Florida, and Federal officials as necessary.”

IAW with AFI 10-2501 (2.18.8), these responsibilities for the EM program, the all-hazards IEMP-10-2 and interfaces with Emergency Management Working Group, Readiness and Emergency Management (R&EM) Flight are delegated by the Installation Commander to the Emergency Manager.

Neither the SOW or the Sections L (2.1.1.1.4) and M (2.1.3.1.4) indicate an Emergency Manager for executing the responsibilities indicated above. Sow 1.14.3 Emergency Management Personnel Qualifications indicates the “contractor personnel shall meet minimum training standards as identified AFI 10-2501 as applicable to EOC Managers and personnel.”

The training requirements for an EOC Manager are not equivalent to that certification required of an Emergency Manager (AFSC 3E9xx) if those responsibilities listed above are considered to be executed by the EOC manager.

Is there an Emergency Manager position required for 45th SW missions at CCSFS to establish and implement an Emergency Management Operations Center as required in SOW Section 1.14?

Answer:

Yes, an Emergency Manager position is required for 45th SW missions at CCSFS to establish and implement an Emergency Management Operations Center as required in SOW Section 1.14.

Q31:

RFP Paragraph:

SOW Paragraph: 1.9.2

Other (Specify):

Question: USG References Mutual Agreements links are not available in attachment 2, will the USG please provide the referenced Compliance/Mutual Aid Lists per Section J, Attachment 2?

Answer:

Brevard County Fire/Rescue Services 15-MSG-07

Cape Canaveral Fire/Rescue Services 15-MSG-12

Cocoa Fire/Rescue Services 15-MSG-10

City of Cocoa Beach 15-MSG-14

City of Rockledge Fire/Rescue Services 15-MSG-04

Titusville Fire/Rescue Services 15-MSG-08

Reference Section J Attachment 22 (incorporated as a part of Amendment 1 of this solicitation).

Q32:

SOW Paragraph:

Other (Specify): Table D

Question: Will the USG provide current hydrostatic expiration dates of SCBA?

Answer: Yes, upon award.

Q33:

RFP Paragraph:

SOW Paragraph:

Other (Specify): Table C

Question:

a. Will the government confirm that all apparatus identified as GFE are equipped with hose and accessories and associated equipment to be compliant with applicable standards to include NFPA, DoD and Air Force for response?

b. Which apparatus are considered reserved?

Answer:

a. Yes. The Contractor is responsible to repair and/or replace during life of contract, regarding accessories and associated equipment to be compliant with applicable standards to include NFPA, DoD and Air Force for response.

b. There are no reserved apparatus.

Q34:

RFP Paragraph:

SOW Paragraph:

Other (Specify): 1.9

Question: Will the USG provide annual incident response data by all apparatus types?

Answer: Yes. This information was provided in the pre-solicitation package.

Q35:

RFP Paragraph:

SOW Paragraph: 1.

Other (Specify):

Question: Is structural and proximity PPE GFE?* Will the government please provide an itemized inventory listing of all current PPE?

Answer: No, structural and proximity PPE is not considered GFE. Contractor’s proposal will determine required PPE amounts.

Q36:

RFP Paragraph:

SOW Paragraph: 5.1.3

Other (Specify):

Question: Will the USG provide historical annual consumption rates for consumable emergency response supplies, equipment, and medications or other purchase requirements?

Answer: This information is not available to the Government.

Q37:

RFP Section: Section M

RFP Paragraph: 2.1.4.4

SOW Paragraph:

Other (Specify):

Question: Will the Government provide Section H, Paragraph 2 and Section J and Attachment 18, CDRL H001, Small Business Participation Reporting documents? These items are not in the solicitation. “The proposal demonstrates quarterly reporting documents as specified in Section H, Paragraph 2 and in accordance with Section J, Attachment 18, CDRL H001, Small Business Participation Reporting.”

Answer: Section H requirements will be incorporated as a part of Amendment 1 to this solicitation.

Q38:

RFP Paragraph: 1.1.1.1

SOW Paragraph:

Other (Specify):

Question: This RFP states that hard copy proposals are required. Contractors are currently under COVID-19 travel and worksite restrictions that pose significant logistical challenges for producing hard copies of the proposal. For example, at this time all of our employees are working from home, and access to our headquarters where our proposal production supplies and equipment are located, is restricted. These restrictions may continue for several more months.

Even FedEx and other couriers are not guaranteeing timely deliveries. Impacts to contractors' ability to produce hard copies and delivery will vary depending on which State the contractors' employees who are involved in hard copy production reside within, and the individual States' plans to ease restrictions.

Will the Government consider removing the requirement for hard copies and allow offerors to submit proposal files via email?

Answer: No, proposals shall be submitted as a hard copy with a DVD. The file size of proposals creates a problem for reliable electronic delivery.

Q39:

RFP Section: Section B

RFP Paragraph: 1.1.1.1

SOW Paragraph:

Other (Specify):

Question: Would the USG consider a separate CLIN for contractor furnished materiel related to this effort?

Answer: No.

Q40:

RFP Section: Att 9 MICT File Plan

RFP Paragraph:

SOW Paragraph:

Other (Specify):

Question: The Att 9 MICT File Plan contains 13 folders, all of which are empty. Att 10 provides a ‘How to Guide’, however it requires access to the F& ES SharePoint site which contractors do not have access to. Will the Government please add the appropriate files to the folders within Att 9?

Answer: This is just a folder structure for example. The awarded contractor will populate these files and folders.

Q41:

RFP Section: L-1

RFP Paragraph: 1.1.1.1

SOW Paragraph:

Other (Specify):

Question: Due to the current conditions of the COVID-19 pandemic and stay at home guidelines, a hard copy submission requires employee travel employees to travel to the office to produce the proposal for delivery. Will the Government consider electronic proposal submission rather than hard copy submission? If so, can the Government provide the instructions for electronic delivery?

Answer: No, proposals shall be submitted as a hard copy with a DVD. The file size of proposals creates a problem for reliable electronic delivery.

Q42:

RFP Section: 1. FEMS IV-SOW

RFP Paragraph:

SOW Paragraph:

Other (Specify):

Question: Can the Government provide the launch manifest for each year of the contract period of performance?

Answer: No.

Q43:

RFP Section: 1. FEMS IV-SOW 13. Price Schedule

RFP Paragraph:

SOW Paragraph: 5.1.2.1. Facilities Management

Other (Specify):

Question: SOW Paragraph 5.1.2.1 states, “The contractor shall initially be provided facilities identified below for the performance of the effort described in this Statement of Work

(a) Fire Station #1, Bldg. 50012 (32,159 Sq ft), Main Station

(b) Fire Station #2, Bldg. 70535 (2,768 Sq ft)

(c) Fire Station #3, Bldg. 85010 (2,968 Sq ft)

(d) Fire prevention Storage Bldg. 49913 (442 Sq ft)

(e) Fire Prevention Storage Bldg. 60723 (800 Sq ft)

However, Pricing attachment covers only: Main ( Bldg. 50012) , Station #2 (Bldg 70535), Bldg 85010.

Since there are no Item numbers in the attachment 13+ Price +Schedule associated with buildings (d) and (e) above, will the Government specify which CLIN/ITEM number should bidders include the cost associated with buildings (d) Bldg. 49913 and (e) Bldg. 6072?

Answer: The two storage buildings should have no cost associated with them.

Q44:

RFP Section: 18. Section L

RFP Paragraph: 1.2.2.3, Attachment 13, “Price Schedule”

SOW Paragraph:

Other (Specify):

Question: Section L Paragraph 1.2.3.3 states, “The Offeror shall prepare a unit cost for each line item on the Price Schedule and enter proposed unit pricing in “Price Schedule”, Attachment 13 of the solicitation. Populate each of the tabs labeled “Phase-in Base Period”, “Option Year One”, “Option Year Two”, “Option Year Three”, Option Year Four”, “Option Year Five”, and “6 Month. Extension”. The NTE costs for cost CLINs 1005, 2005, 3005, 4005, 5005, and 6005 have already been populated. The Summary Tab will populate automatically. It is the Offeror’s responsibility to ensure all “TOTALS” are correctly calculated. All unit costs are fully burdened.

The term “fully burdened” includes but is not limited to, all labor, materials, equipment, other direct costs, subcontracts, indirect costs, overhead, and profit. Offeror’s shall submit the proposed Price Schedule in an electronic “unlocked” excel format, so that all formulas and calculations are visible for review”.

a. Considering bidders will use the government-provided price attachment with pre-populated formulas, can the Government specify what additional information is required to be “unlocked”?

b. : Is the Government requiring offerors to provide additional pricing information other than populating attachment 13 Price Schedule with its submission?

Answer:

a. There is no specific additional information that is required to be unlocked. The requirement is for offerors to submit attachment 13, priced schedule as an unlocked Excel so that the Government can review all formulas and calculations.

Additionally, offerors shall submit a PDF version of their price schedule to ensure that there is an “unaltered” copy of the document.

b. No additional pricing information is required at this time.

Q45:

RFP Section: 18. Section L

RFP Paragraph: 3.1.1.1 Cost or Pricing Data Requirements

SOW Paragraph:

Other (Specify):

Question: Section L Paragraph 3.1.1.1 states, “Cost or Pricing Data Requirements: In accordance with FAR 15.403- 1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness for cost CLINs. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the PCO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 applies, the offeror shall be required to submit additional cost or pricing data”.

a. Can the Government clarify if other than cost and pricing data is required with the submission?

b. Can the Government clarify if a price build up is required in addition to attachment 13 Price Schedule?

Answer:

a. There is no other than cost or pricing data required at this time.

b. A price build up is not required.

Q46:

RFP Paragraph:

SOW Paragraph:

Other (Specify):

Question: Since questions are being accepted up to 10 days prior to solicitation closing date, will the Government allow for a reasonable extension to allow offerors to adequately incorporate responses from the answers to questions once they are released?

Answer: The proposal due date will be extended to 26 January 2021 at 1 PM EST. The extension will be incorporated as part of Amendment 1 to the solicitation.

Q48:

RFP Paragraph:

SOW Paragraph: 1. Description of Services

Other (Specify):

Question: The Government lists all Fire and Rescue functions under SOW Paragraph 1.

However, the SOW does not mention Rescue Task Force (RTF) responsibility. Can the Government confirm RTF training is required?

Answer: Yes, reference AFI 32-2001. 3.5.7. Rescue Task Force. Fire and Emergency Services responder’s responsibilities shall be coordinated with the installation All-Hazards Response Planning Team for Active Shooter Hostile Events. The installation commander shall determine Rescue Task Force requirements and develop installation specific Active Shooter-Hostile Events response plans approved by Installation commanders (T-3). The First Responder Guide for Improving Survivability in Improvised Explosive Device and/or Active Shooter (June 2015) developed by U.S. Department of Homeland Security is the basis for the Rescue Task Force Active Shooter Hostile Events response plan. The installation plan shall address receiving emergency calls, incident command and control, on-scene communications, medical care, standard operating procedures, and joint training exercise requirements (T-3).

Q49:

RFP Paragraph:

SOW Paragraph: 1 [Items (g) (h) (r) (v)] and 1.9.7

Other (Specify):

Question:

a. SOW Paragraph 1.9.7 dictates response to water borne spills on ship basins and piers only. Does the Government require any special swim or captain of boating type certification to support a water-borne spill response per Item (g)?

b. Item (h) "Land Based" verbiage was added. Can the Government confirm if employees are required to have IFSAC and/or ProBoard Marine Firefighter training/certification?

c. SOW Paragraph 1 (Item r) states, “Wildland firefighting”. Can the Government confirm Wildland Urban Interface (WUI) is required as part of Wildland firefighting?

d. Are the certifications within Fire Prevention positions adequate to meet Government requirements of "Investigate fires" per DoDI 6055.06 for Item (v)?

Answer:

a. No, the Government does not require any special swim or captain of boating type certification to support a water-borne response.

b. Employees are not required required to have IFSAC and/or ProBoard Marine Firefighter training/certification.

c. Wildland firefighting is not a primary duty. Defensive WUI is the expected level of operation. Wildland certification is not required.

d. Yes, the certifications within Fire Prevention positions are adequate to meet Government requirements of "Investigate fires" per DoDI 6055.06.

Q50:

RFP Paragraph:

SOW Paragraph: 1.5.1 Process Safety Management (PSM)

Other (Specify):

Question: Is the Government requiring the contractor to be in compliance with Assistant SecDef of Defense for Readiness MEMO dated 29 Sept 2020 requiring “annual blood testing for firefighters to determine exposure to Per - and Poly - fluoroalkly substances, commonly known as PFAS”?

Answer: Yes, the contractor is required to be in compliance with Assistant SecDef of Defense for Readiness MEMO dated 29 Sept 2020 requiring “annual blood testing for firefighters to determine exposure to Per - and Poly - fluoroalkly substances, commonly known as PFAS”. This will be accomplished as part of annual physicals.

Q51:

RFP Paragraph:

SOW Paragraph: 1.9 Emergency Response

Other (Specify):

Question:

a. If an ALS crew meets FFII, ARFF and HazMat OPS certifications, can the 2 person ALS crew be counted towards the 14 firefighters for ARFF response?

b. SOW Paragraph 1.9 states, "The main fire station (Station 1) shall be staffed with a minimum of 13 firefighters per shift". Does the term "firefighter" in this statement include the Chief Officer Firefighter acting as Incident Commander as part of the 13 firefighters at Station 1?

Answer:

a. No.

b. Yes.

Q52:

RFP Paragraph:

SOW Paragraph: 1.9 Emergency Response

Other (Specify):

Question: Can the Government confirm the ALS crew is addition to the 13 firefighters per shift at Station 1 and should not be counted towards firefighter staffing per SOW 1.9, which states the following?

“The main fire station (Station 1) shall be staffed with a minimum of 13 firefighters per shift.

These personnel shall support emergency response and stand-by support operations utilizing a dedicated FOUR person engine crew and ARFF crews IAW DODI 6055.06 Table 1 and NFPA

TIG 403. The Contractor shall provide an Advanced Life Support (ALS) crew with transport capability that will be staffed with two paramedics in addition to the 13 firefighters at the main fire station. The ALS crew shall NOT be counted towards firefighter staffing. The full engine crew at the main fire station shall not be cross-staffed. The two outlying fire station Engine crews shall be staffed with a full engine crew of FOUR personnel 24/7/365. All response times must be met IAW DoDI 6055.06 for Optimum Level of Service. The Air Force Incident Management System shall be utilized and followed during every emergency/event IAW AFI 10- 2501.”

Answer: Yes ALS crew is in addition. The ALS crew shall not be counted towards firefighter staffing.