IRSP III RFP Question and Response List.pdf

# RFP Question REF Section Government Response Amendment

1 The past performance relevancy table in the Final RFP states "Present/past performance efforts must be at or above a total annual contract value of $20M" for all levels of relevancy. Please confirm it was your intent to eliminate the gradient in this past performance relevance criteria. This change could be viewed as effectively restricting competition.

Section M Table

2.3.1.2.

Nov 12, 2019: The relevancy table in the final RFP is correct as posted; the dollar threshold scaling was removed for the final RFP. Given the magnitude of the contract ceiling and annual workload, the government decided that a $20M contract threshold was a more reasonable threshold than what was in

Not Required

2 Given the incumbent's page Phase-Out plan is nearly 30 pages, it is not reasonable to expect offerors to provide both a Phase-In and Phase-Out plan as well as cover the other technical volume requirements within a 60 page maximum. Please confirm the Phase-In/Phase-Out plans are excluded from page count.

Att Section L, para

2.1 and 2.1.1.2.

Nov 12, 2019: The Phase-out plan and

Phase-in plan are not included in the page count but should be provided with

Technical Volume I.

Amendment will be required to Section L

1.3.3.1, Table 1.3, and

Para. 2.1. To exclude

Phase-In and Phase-Out

3 Please confirm the CLIN X008 FFP plug amounts are inclusive of the offeror's applicable material/handling and G&A burdens.

Att L-11 Tab CLIN

X0008

Nov 12, 2019: The $2M plug number is burdened. Additionally, row 1 on CLIN

008 has a typo. The plug number is inclusive of the government's estimated indirect rates, based on market analysis.

Offerors do not have to add any additional indirects to the plug number.

Amendment Required:

Updated Workbook on

CLIN X008 heading to read

"8.b Overhauls"

Instrumentation Range Support Program (IRSP III)

FA2521-20-R-0006 (REF FA2521-19-R-A007 and FA2521-18-R-0024)

QUESTION and RESPONSES

4 Previously the workbook instructions stated the use of the L-07 sample to assist completing this section.

However, the final RFP workbook instructs the offeror to "price this section based on the totality of the requirement as stated in SOW paragraph 3.3.3" and L-

07 states the sample "does not apply to pricing...."

Please provide Test and Specialized Equipment workload data for pricing since L-07 sample does not apply.

Att L-11 Tab CLIN

X0003c

Nov 13, 2019: ANSWER IS PENDING

PENDING

5 Par 2.1.2.1 requires estimated lead times for delivery of the sample items identified in Attachment L-07. If an item is not in IRSP stock, the lead time can vary depending on what is required for replenishment (i.e. -order from a supplier, find a suitable substitute, or re-manufacture/fabrication). Is this requirement intended to ask for lead time for procurement assuming it's an available part? Please clarify.

Section L-2 para

2.1.2.1 and SOW

4.1.1

Nov 12, 2019: The requirement is to describe how you will procure the sample parts listed in Attachment L-07. ie steps, sourcing, plans for utilizing personnel, and leadtime for contracting action. Additionally, offerors are to provide estimated lead time for delivery of items within the sample.

Not Required

6 There is an inconsistency between the Attachment L-06 scenario for support at PMRF and the DD254.

Attachment L-06 states personnel with TS clearances may be required at PMRF however, Block 9 in the

DD254 states "…work at Las Vegas, NV range requires

TS clearance; all other ranges require a SECRET clearance." Please clarify if PMRF support requires TS clearances.

Atta L-06 and

DD254

Nov 12, 2019: PMRF support does not require a TS clearance. L-06 scenario for

PMRF listed the clearance as an assumption for the sample only.

Support at Las Vegas Nevada requires a

TS. Other ranges may require a TS depending on mission requirements.

Generally a secret clearance is required.

Not Required

7 Please clarify if the items listed under fabrication are

Range specific

Att L-07 Page 4 Nov 12, 2019: For clarity, range specific means a specific range may have a requirement and is funding that requirement per an individual delivery order. A non-range specific means the over-arching IRSP III program is responsible for the cost and is contracted

Amendment Required: L-

07 Pages 2-4 will have heading revised.

8 Attachment L states "if you have reached an agreement with DCAA on use of Forward Pricing Rates Agreement

(FPRA), identify the agreement, include a copy, and describe its nature." Is it acceptable for an offerror to provide their DCAA approved Forward Pricing Rate

Recommendation (FPRR) and Forward Pricing Rate

Proposal in lieu of the FPRA?

Section L para

2.4.1.1.

Nov 12, 2019: Yes, FPRR and FPRA are acceptable.

Amendment Required:

Section L 2.4.1.1 will be revised to include the

FPRR and the FPRA.

9 Please provide additional guidance on Table 2.4.2

Contract Labor Rates Listing. Does the Government anticipate the offeror to complete the table with a Total

Percentage of the indirect rates or a total in Dollars value in column "indirects"? In addition, please confirm the Contract Labor Rates Listing table should include the

Subcontractor fully burdened rates?

Section L para

2.4.2

Nov 12, 2019: Indirects listed as percentages for each applicable indirects.

(ie Overhead, fringe, G&A, etc.)

The labor rates listing should not include the subcontractor rates Not Required

10 The response to to question 101 states "The current depot facility has ceiling cranes that are required for

IRSP work." How may ceiling cranes are required for

IRSP work in the depot and what are the specifications for each? Because if they are required, will the Gov't be providing these as GFP/GFE?

Master Question

List

Nov 12, 2019: The response to question

101 could have been more clear. The response should read, "Contractors have the flexibility to choose how they orient their facilities. The current depot facility has contractor owned ceiling crane(s).

The Government is not mandating the

Not Required

11 Delivery Order Performance Period (first paragraph) and

Delivery Order Procedures in para 2.1 has the phase-in ordering period as shown as Jul 1 2019-Dec 31, 2019 should this reference the year 2020.

Section H Nov 12, 2019: The correct date should read Jul 1, 2020 - Dec 31, 2020. Amendment Required:

Dates in Section H corrected.

12 Proposal Format and Structure: Each volume of the electronic proposal shall be in its own subdirectory on the CD-ROM, sequentially labeled Volume 1 through

Volume 5. The requested present and past performance information shall be provided in a separate volume (i.e.

3-ring binder) labeled “Volume III – Past Performance”.

Offerors shall provide the Past Performance Volume AT

LEAST 14 Calendar DAYS prior to the proposal closing date/time. Does the Government want CD-ROMs provided with the Past Performance submission (25

Nov 19), or only when the final submission of the proposal is due on 9 Dec 19?

Section L

L.1.3.4.4. and L

2.3

Nov 12, 2019: CD Rom is to be provided for both the early submission and the final submission.

Amendment Required:

Section L Para 2.3. and

Table 1.3.

13 All cost or pricing data shall be addressed ONLY in the

Cost/Price Proposal and Administrative Documents

Volumes. Table 1.3 requests all electronic copies of the volumes for submission be included on the same CD as

Volume 1. Does the government want the Volume 4 and

Volume 5 on the same CD as the technical submission?

Section L 1.3.3.2. Nov 12, 2019: Yes if possible. However, should the volume IV content exceed the size limitation of the CD ROM, a separate

CD ROM (separately labled Vol 4) may be submitted.

Amendment Required:

Section L- Table 1.3

14 Item 3 in the list refers to the Cross Reference Matrix. Is this the same thing as Attachment L-12: Compliance

Matrix? If yes, does the government just want the

Volume 1 Data in this Cross Reference Matrix and is it excluded from the total page count of 60?

Section L 2.1.a(3) and Compliance

Matrix

Nov 12, 2019: No, The Cross Reference

Matrix is different than the Compliance

Matrix.

The Complianace Matrix is a tool used to ensure that offerors address all necessary requirements and used by the government to direct us to where the information is addressed.

The Cross Reference Matrix is used by

Offerors when information that should be found within a specific volume is

Amendment Required:

Section L, page 6, para

1.3.3.3 updated title to read Cross Reference

Matrix.

15 Each page shall be counted except the following: cover pages, table of contents, blank tab dividers, glossaries/acronym lists. Does the reference to cover page refer to the first page on the inside of the binder

(with appropriate RFP information & disclosure)?

Section L 1.3.3.1 Nov 12, 2019: Yes, The cover page is the first page on the inside of the binder.

Not Required

16 A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. Does the reference to cover sheet refer to the page on the outside front, spine, and/or back of a binder?

Section L 1.3.3.8 Nov 12, 2019: No, the outside spine and back of binder are not within the count.

Not Required

17 Will the government allow formatting of workbook to match the Section L, page size of 11x17 and font requirement of 10 pt. Arial? (workbook is currently formatted for 8.5x14 does not fit securely in a standard three ring binder)

Att L-11 Nov 12, 2019: Yes, 11X17 page size is addressed in the Workbook Instructions.

Font requirement shall not be less then

10 pt Arial. The workbook can be formatted to 11X17.

Not Required

18 The answer to question 36 from the draft RFP states that Proposals/budgetary estimates should be bid under the Program Management CLIN. Attachment L-11 TEP

Cost Workbook instruction 5 on the CLIN X001 Tab state

“Price this section based on the totality of the requirement as stated in SOW paragraph 3.1, 3.1.1, 3.1.2, and 3.1.3 for each fiscal year. In the final RFP, SOW paragraph 3.1, 3.1.1, 3.1.2, and 3.1.3 do not include the proposal/budgetary requirement. Where are offerors to include costs to respond to proposal/budgetary for task order requests? Will the government update the SOW to address this requirement?

Section L Para 2.4. Nov 12, 2019: The SOW paragraph 3.1.4 was added for information on

Proposal/Budgetary Estimates. CLIN

X001 was also added to para 6.0 and 7.0.

Amendment Required:

SOW updated and CLIN

X001 updated in cost workbook.

19 The answer to question 88 from the draft RFP states that all Program Management activities are to be included in CLIN X001 Program Management.

Attachment L-11 TEP Cost Workbook instruction 5 on the CLIN X001 Tab state “Price this section based on the totality of the requirement as stated in SOW paragraph

3.1, 3.1.1, 3.1.2, and 3.1.3 for each fiscal year. In the final RFP, SOW paragraph 3.1, 3.1.1, 3.1.2, and 3.1.3 only address the Program Status CDRL, the Range

Manager’s Handbook, and Government Records. Are offerors to provide cost for all Program Management activities associated with the RFP to include Contract

Management, Financial Reporting, CDRL Reporting, Program Management, etc.? If yes, will the government update the SOW?

Section L 2.4. Att L-11Nov 12, 2019: For CLIN X001, the Cost

Workbook instructions were updated to include all referenced SOW paragraphs

3.1.4, 6.0, and 7.0 included in CLIN X001.

Amendment Required:

Cost Workbook

Instructions on CLIN X001.

SOW updated

20 Section L paragraph 2.4.1.1 states “Within the

Government provided Cost/Price workbook

(Attachment L-11), include workbook tabs which demonstrate the overall development and composition of each indirect burden.

• Is the Government looking for the actual costs which make up the indirect burden and the associated base or just the types of costs included in the rate?

• If an offeror has a current Forward Pricing Rate

Agreement (FPRA) is this information required?

Section L 2.4.1.1. Att L-11Nov 12, 2019: The government is looking for the actual costs which make up the indirect burden and the associated base in order to validate the rate.

An offeror who proposes to use rates from an FPRA should provide the backup data from the FPRA.

Not Required

21 FAR Clauses Incorporated by Reference in both sections include FAR 52.215-17 Waiver of Facilities Capital Cost of Money, and FAR 52.215-16 Facilities Capital Cost of

Money. Clause 52.215-17 – states do not price FCCM and Clause 52.215-16 – is the clause inserted to bid

FCCM.

Will the Government please clarify which clause is to be used?

RFP Section I Nov 12, 2019: Both clauses are appropriate for proposal use. Please refer to the FAR clause body and clause prescriptions. Based on what the offeror proposes, one clause will drop out at award.

Not Required

22 One copy of the SF 33 requires original signature, considering the subsequent awarded contract will bear original signature, would an electronic signature suffice?

Section L Para 2 and L 2.5.1

Nov 12, 2019: FAR 4.502(d) allows for acceptance of electronic signatures.

Electronic signatures will be allowed on this contract.

Amendment: Section L Para 2.5.1.

23 The instructions in the Cost Workbook for CLIN 7.a. #6 asks offerors to use "Workload Indicators: See

Attachment L-01, pages 19-25. Should the reference to

Attachment L-01 state pages 5-11 vs. 19-25, allowing offerors to propose the number of manweeks shown in the tables on pages 5-11?

Att L-01 Nov 12, 2019: The Instructions for CLIN

7a, #6 will be changed to read, "Workload Indicators: See Attachment L-

01"

AMENDMENT REQUIRED

Cost workbook updated instructions to remove references to page numbers.

24 SOW 4.4 states "The support contractor will propose system modifications all-inclusive of material acquisition, remanufacture/fabrication, labor, transportation, travel, and ODCs associated with the effort."

Is the plug number in the TEP workbook for CLIN X009 inclusive of all elements included in SOW 4.4, if yes instruction #8 in the cost worksheet (CLIN X009) needs to be removed.

Att L-11 Nov 12, 2019: The workbook CLIN X009 is correct. The SOW has been updated to clarify.

Amendment Required:

SOW was updated.

Does the annual contract value relevancy threshold of

$20M apply to small businesses identified as major subcontractors providing past performance or would the threshold be based on the percentage of the effort they will provide (e.g., 10% of the effort to equal $2 million annually)?

Att Section M

Para 2.3.1.2. and

Table 2.3.1.2.

Nov 12, 2019: The annual contract value threshold of $20M applies to all citations.

26 In determining the Relevancy Assessment rating, will the Government use a cumulative rating averaged on the number of past performance references provided or the highest rating for all contracts? In other words, if four references are determined to be "Very Relevant", three are "Relevant", and three are "Somewhat

Relevant" would the overall rating be "Very Relevant" or "Relevant."

Att Section M 2.3.1Nov 12, 2019: The government is not using an averaged cumulative rating for assessing relevancy.

Not Required

27 Attachment L-06 lists the only location for the AN/FPS-

134 as Naval Communication Station Harold E. Holt, Exmouth, West Australia. However, the same attachment lists a "0.134ROSA" at Patrick AFB. The attachment does not indicate a location within 45th

Space Wing for the AN/FPS-134. Will the Government please clarify if Kennedy Space Center, Patrick AFB, Exmouth, or another location is the correct reference for the AN/FPS-134?

Att L-06 Ref

AN/MPS-39 and

AN/FPS-134

Nov 12, 2019 (PMD): Attachment 7 under the 45th Space Wing should reflect

FPS-134 vs. FPQ-134.

Amendment Required:

Attachment 7 updated to reflect FPS-134.

28 Attachment L-01 states: Engineering Support: This action will be handled according to SOW paragraph

4.2.1 Engineering and is calculated using manweeks. A

manweek for US ranges is based on 56 direct labor hours - 40 work-performance hours and 16 hours for travel time to and from the requesting site. A manweek for FMS ranges is based on 72 direct labor hours - 40 work-performance hours and 32 hours for travel time.

Historical Workload indicators for engineering and technical support vary significantly depending on system failures and mission requirements. Typically the program’s annual requirement’s call yields 0 to 165 manweeks requested by the ranges.

In the table for Field Services is titles “Historical

Manweeks Scenarios for Informational Purposes Only”;

however in the # of hours column it has 15, 20 ,etc.

Please clarify if the column is 15 – 20 manweeks, based on the title, or if they are total hours.

Att Section L Para

2.1.1.1 and L-01

Nov 12, 2019: The "Historical Manweek

Scenarios For Information Only" table on page 3 of Attachment L-01 incorrectly states "manweeks." "Hours" rather than

"manweeks" should be used.

Amendment Required:

Attachment L-01 updated to remove the word

"manweek" from the title of the table on page 3

29 The referenced attachment, Phase-Out Plan, is over 35 pages long as submitted by the incumbent contractor.

The page count restriction for this Factor of the Volume is 60 pages (Table 1.3)

Please confirm the RFP required Phase-Out Plan is a summary of the full plan or consider increasing the number of pages for Volume to a minimum of 75 pages.

Att Sec L 2.1.1.2.

and L-03

Nov 12, 2019: The Phase-out plan and

Phase-in plan are not included in the page count but should be provided with

Technical Volume I.

Amendment Required:

Section L 1.3.3.1, Table

1.3, and Para. 2.1. To exclude Phase-In and

Phase-Out

30 Section L states: "Offerors shall propose escalated labor rates for all labor categories for each fiscal year."

Attachment L-11 in the instructions: "Escalate labor rates for all labor categories for each fiscal year or explain why no escalation is used in the Cost narrative."

Please clarify if escalation shall be proposed for each fiscal year or if it is at the offerors discretion.

Att Sec L 2.4.2. L-

Nov 12, 2019: Escalation should be proposed for each fiscal year or the offeror must explain in the cost narrative why no escalation was used.

31 Section L, paragraph 2.1.1.2 States: "Attachment L-03 to the RFP is the Phaseout plan for the incumbent contractor. The proposed Phase-in plan should interact and coincide with the attached Phase-out plan. Discuss how you propose to use this time to assume full operational complete contract responsibility by the end of the Phase-in period, 31 Dec 20."

SOW paragraph 3.4.1 states: "The phase-in period shall be during the last 180 days of the current IRSP contract.

During this time, the incoming contractor shall interface with the incumbent staff to understand work flows, develop labor mixes, and ensure a smooth exchange of all GFP."

Attachment L-03 states: Specifically, that the incumbent agrees to " . . . (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of PI/PO services required.

The referenced attachment contains a phase out plan that covers a 3 month period. The phase-in period in the current acquisition is 6 months. Please clarify if the requirement to interface with the incumbent contractor coincides with their phase-out plan or the 180 days directed in the current acquisition.

Att Sec L 2.1.1.2.

and L-03

Nov 12, 2019: The Phase in period for the incumbent contractor is 180 days (6 months). The Phase Out plan for the current contractor covers 90 days beginning on or about 2 Oct 20. Direct interface with the outgoing contractor will begin no later than 2 Oct 20 as stated in the Phase Out Plan. The incumbent contractor could use the first 90 days to begin the hiring of Key Personnel and staff, prepare warehouse for the the transfer of GFP and other neccessary actions.

Not Required

Is the offeror to complete Section B as part of their fill-ins for Volume 5?

Section B Nov 12, 2019: Yes, Section B is to be filled-in by the offeror and should coincide with the Fee/Cost breakout stated in the TEP Workbook. Once the proposal is evaluated and an award is made, the Government will populate

Can the government please clarify how a unit price will be applicable to the Cost Plus Fixed Fee CLINS? Usually

Cost and Fee are itemized.

Section B Nov 12, 2019: Once the proposal is evaluated and an award is made, the

Government will populate Section B of the award document. At this time, the breakdown of the CLIN will be completed

Not Required

34 Per Section L, 2.5.1.1 requirements, the offeror is to complete any fill-ins as required. It appears, the government has completed all required fill-ins for this

Section. Can the government please clarify which provision they would like the offeror to address, or removed the requirement?

Section L /Section

G 2.5.1.1.

Nov 12, 2019: At this time, all fill ins are completed.

Not Required

Provision 5352.215-9001 Alt I #2 Notice of Pre-bid/Pre-proposal Conference (Alternate I #2) 5/1/1996 is included in this section. The government fill-ins are represented as <#s>. Is it the governments intent for hold a Pre-bid/Pre-proposal Conference? If so, please provide revised completed provision. If not, please remove requirement for offeror to fill in attendees.

Section L and RFP Nov 12, 2019: The government has not scheduled a pre-proposal conference as of this date but does not intend to remove the requirement.

Not Required

36 Per Section L, 2.4.1.1 requirements, are all major subcontractors, including small businesses who could be a major subcontractor, required to be CAS compliant and provide the DCAA POC information?

Section L 2.4.1.1. Nov 12, 2019: CAS Compliance is mandatory. All major Subcontractors are required to provide both DCAA and

DCMA POC information.

Not Required

37 The 2.4.1(a) and 2.4.1(b) tables provided in RFP section

L pages 21 & 22, can the offeror modify these tables by adding additional rows?

Section L Page 21 and 22

Nov 12, 2019: Yes offerors can add additional rows to the tables 2.4.1(a) and

2.4.1(b)

38 In the Government provided excel template, the gov’t is requesting the offeror to include prime’s burden to all the Government provided labor and material plug numbers. Although the plug number is only added with prime’s burden for pricing purposes, can we assume the proposed priced can be executed by small business subcontractors to meet small business requirements?

Attach L-11 Nov 12, 2019: The government is not dictating how to apply the small business requirement.

Not Required

2.3.2. Performance Evaluation Questionnaire: The

Government requests the offeror send out a

Performance Evaluation Questionnaire (PEQ)

(Attachment L-08) for each contract listed above.

The current form in PDF format does not provide enough space to provide the information requested in item H or K, and there is no space to provide the Name and Office Symbol for the primary points of contact. Can offerors convert the PDF form to MS Word to adequately fill in the information for these items?

Attach L-08 Nov 12, 2019: The form has been updated to provide more space and a statement was placed to allow for additional information to be attached.

Amendment Required:

Form was updated to reflect more space allowable.

40 Due to the breadth and depth of information required for offerors to fully address all of the Volume 1

Technical Capability/Risk requirements, would the

Government increase the page limit for this Volume from 60 pages to 75 pages (excluding Phase-In/Phase-

Out)?

Section L 1.3.2. Nov 13, 2019: The Government will not be changing the page limit to 75 pages.

The Government believes 60 pages is adequate to capture the level of information needed to assess Volume 1.

41 This paragraph requires the offeror to "describe your plan to transport the items from the contractor’s facility to the ranges as identified in Attachment L-07."

Attachment L-07 provides specific sample lists for Test and Specialize Equipment, Material Acquisition, and

Component Remanufacture however, it does not provide a specific list including the destination range for

Transportation. Please clarify which items the offeror is to address for this requirement.

Section L 2.1.2.6. Nov 13, 2019: The paragraph will be changed to read, "Describe your plan to transport the items in Attachment L-07 from the contractor’s facility to the ranges." Amendment Required:

Section L updated paragraph 2.1.2.6