Amend 1_IRSP SOW .pdf

FA2521-19-R-A007

(REF FA2521-18-R-0024)

Attachment 1 SOW Amendment 1

STATEMENT OF WORK FOR THE

INSTRUMENTATION RANGE SUPPORT PROGRAM (IRSP)

1.0 SCOPE AND OBJECTIVES:

1.1 Scope: The Instrumentation Range Support Program (IRSP) contract provides serviceable components and subsystems for Instrumentation Tracking Systems (ITS), worldwide for both foreign and domestic government agencies to include radars, telemetry, optical range mission systems, Flight Termination Systems (FTS), Data

Acquisition Systems (DAS), and Global Positioning Systems (GPS). Throughout the remainder of this document any radar, telemetry, optical, FTS, DAS, and GPS ITS supported by the program will be referred to as ITS. The primary purpose for this acquisition is for supply items that include but are not limited to components and subsystems for ITS with a secondary purpose of tasks to include but not limited to obsolescence engineering and inventory management. The extent of the effort to be accomplished within this Statement of Work (SOW) is outlined below. Each participant establishes annual support requirements with the program office. Each participant is responsible for local configuration management. No central repository of configuration drawings is available.

1.2 Objectives: This SOW defines the contractor efforts required to meet participating ranges’ mission requirements.

2.0 GENERAL BACKGROUND: The IRSP Program Office is located at the 45th Space Wing

(45 SW), Patrick AFB, FL. The program office is the focal point for both the contractor and the program participants. The IRSP supports many fixed, transportable, and shipboard ITS located throughout the world. Program supported ITS are included in Attachment 7. These

ITS, while having basic similarities, have been individually modified for the special purpose of each user’s mission requirements. There are currently 27 ranges participating in the program; including Air Force, Army, Navy, NASA, Department of Energy, as well as 6 foreign ranges, United Kingdom, Germany, Norway, Sweden, Republic of Korea, and

Switzerland. The number of ranges and ITS supported will fluctuate throughout the duration of this contract. Historically, the number of ranges typically fluctuates one or two, up or down per year. It will be necessary for the contractor to interface with other range contractors to provide support in a timely manner consistent with mission requirements.

3.0 GENERAL REQUIREMENTS: The contractor shall perform the following work in support of all participating ranges and their specific ITS listed within Attachment 7.

3.1 Program Management (CLIN X001):

3.1.1 Program Status: The contractor shall provide a monthly program status report to cover the status of all program requirements. In addition, quarterly program status reviews will be conducted as determined by the program office NLT 4

Attachment 1 SOW Amendment 1 times per year. The contractor will prepare minutes for program status reviews.

CDRLs B005 and B006

3.1.2 Range Manager’s Handbook: The contractor shall update the existing handbook and submit to the program office for approval 6 months after contract award and as requested thereafter as program requirements necessitates changes, but not more frequently than annually. Upon approval by the program office, the contractor shall make the finalized document available to current range managers. Any additional topics to be included will be furnished by the program office no later than 90 days before the document is submitted for approval.

CDRL M005

3.1.3 Government Records: A government record generated by the contractor is a document prepared by the contractor to fulfill a requirement of the IRSP in accordance with the Statement of Work (SOW). Records pertaining to transfer of property (e.g. DD1149, DD250) shall be made available to the program office

NLT 60 days after receipt of signature. At the completion of the contract, the contractor shall turn over to the government or a successor contractor all government records under the contractor’s management at the direction of the

Contracting Officer.

3.1.4 Budgetary/Proposal: The contractor shall provide budgetary estimates and/or proposals for efforts outlined within this SOW.

3.2 Inventory Management:

3.2.1 Inventory Management (CLIN X002): The contractor shall provide inventory management of approximately 1.4 million government-owned parts, in an access controlled contractor furnished facility, as well as, all government-owned tools/test equipment and major hardware. The contractor shall maintain an automated controlled access inventory of materials. The inventory will consist of those government-owned materials remaining from the previous contract and those specific items added under this contract from stock replenishment or other actions. The contractor shall verify stock levels for all depot items are maintained during inventory management. Depot stock levels also include expendable material required to support material acquisition, overhaul support, component remanufacture, fabrication, and bench stock, to include common bench stock.

Bench stock includes, but is not limited to, materials such as common hardware, paint, compounds, fabrics, raw stock, and other miscellaneous common supplies.

Prior to any stock being deleted from inventory or turned in for disposal, the contractor must identify those items to the program office and receive approval prior to taking any disposition actions. During contract performance, the contractor may recommend additional inventory that the government may need.

No additional equipment will be acquired without adequate funding and approval from the program office where further approval is indicated within the SOW.

CDRLs B001, B002, B003

Attachment 1 SOW Amendment 1

3.2.2 Defense Property Accountability System (DPAS): All items shall be loaded within DPAS NLT 12 months from start of full performance. IAW documents in

Attachment 10, the contractor will maintain accountable inventory records for

Government Furnished Property (GFP), within a government Accountable

Property System of Record (APSR) DPAS, which reflects current quantity, status, location, condition which will establish an audit trail to update and track end-to-end logistics and financial transactions. The contractor’s inventory management system shall interface daily with DPAS and accurately track all GFP. The contractor is the inventory control point (source of supply) and must report all transactions according to AFI 23-101. A notional schedule, GFP data sheet, and

Government Furnished Material-Accountability Implementation Guides for

Program Management Office and Contractor Inventory Control Point are provided in Attachment 10.

3.2.2.1 Chief Financial Officer (CFO) Report: The CFO Report is required until the program implements electronic transactional reporting or direct input to DPAS. CFO Template Format is provided in Attachment 11. CDRL A001

3.3 Obsolescence, Remanufacture & Fabrication, Test & Specialized Equipment, and

Stock Replenishment (CLIN X003):

3.3.1 Obsolescence: The contractor shall investigate, evaluate, develop, and replace, where applicable, obsolete and non-obtainable parts and components for all supported ITS. The contractor shall recommend engineering changes to improve technical performance, improve reliability and maintainability, or reduce operating costs. No engineering changes will be implemented until adequate funding is provided and approval is received from the program office and contracting officer.

CDRL B005

3.3.2 Remanufacture and Fabrication: The contractor may encounter a situation where they must remanufacture or fabricate ITS components and subsystems not directly related to a specific range. This will be tracked under the program delivery order CLIN X003. The remanufacture/fabrication actions will be listed using actual loaded total cost of the action and will be identified in the appropriate

CDRL. CDRLs G003, M007

3.3.3 Test and Specialized Equipment: The contractor shall be responsible for notifying the government when test and specialized equipment needs to be acquired or replaced. Test equipment for acquisitions costing less $5,000 can be acquired on a funding availability basis. Test equipment costing more than

$5,000 must be approved by the program office and will be subject to funding availability. The contractor shall be responsible for coordinating with the program office for those items identified by ranges as no longer needed at the range but still required by other ranges for their ITS. Once the program office concurs, the

Attachment 1 SOW Amendment 1 contractor shall arrange for those items to be transported to the depot and will add them to the government furnished equipment listing. CDRL D001

3.3.4 Stock Replenishment: The contractor shall re-supply depot item(s) for range requisitions. The contractor shall fill range requisitions with stock when applicable and charge the appropriate range delivery order for the cost/fee of the item. Once the contractor receives payment for an item issued from stock to a range, they will maintain the funds (minus fee) and submit a check quarterly to the government. The amount of the check shall match the total cost of all stock items issued to range(s) during a given quarter. Once the government receives the check from the contractor, the government will make a determination to award via contract modification on the program delivery order, funding to replenish stock to appropriate stock levels. CDRL B008, G001, IRSP CONOPS

3.4 Phase In/Out (CLIN X004):

3.4.1 Phase-In: The contractor shall prepare a phase-in plan to coincide with the incumbent’s phase-out plan. The phase-in plan will define the activities with a timeline detailing the methods and milestones the contractor will employ to assure all IRSP requirements are executable on day 1 of the full period of performance. The plan should outline an orderly phase-in of support, personnel, and receipt of government furnished equipment/property while beginning support to the range participants with minimal disruption of essential functions. A designated government representative will oversee the transfer of goods. The phase-in plan must work in conjunction with the incumbent’s phase-out plan.

The phase-in period shall be during the last 180 days of the current IRSP contract. During this time, the incoming contractor shall interface with the incumbent staff to understand work flows, develop labor mixes, and ensure a smooth exchange of all GFP. CDRL E002

3.4.2 Phase-Out: During this period, the incumbent will be fully responsible for continued operations of all contract requirements. The incumbent shall prepare a phase-out plan defining the activities with a timeline detailing the methods and milestones the contractor will employ to assure all IRSP requirements are completed by the phase-out completion date. The phase-out plan will outline an orderly phase-out personnel, contracted work remaining after transition to the new contractor, and transition of government furnished equipment/property while continuing support to the range participants within minimal disruption of essential functions. A designated government representative will oversee the transfer of goods. CDRL E001

3.4.3 In the final option period of the contract, the contractor shall permit potential offerors for the follow-on acquisition to view IRSP inventory at the contractor’s facility/warehouse.

Attachment 1 SOW Amendment 1

3.5 Contractor Support of Technical Interchange Meetings (TIMs) and Quarterly

Reviews (CLIN X010): Semiannually, the contractor shall travel to the TIM (locations vary). The contractor shall brief all personnel during each TIM on contractor program initiatives, project status, and changes as it relates to the IRSP. The contractor shall meet with program personnel (Program Management Office, Contracting Officer, and

IRSP range representatives) to discuss issues, initiatives, risk mitigation, etc. The contractor shall be responsible for the cost of the hotel meeting rooms and audiovisual equipment. Additionally, transportation services (if applicable) related to a range tour for purposes of each TIM will be factored in. Further, the contractor shall support a IRSP

Quarterly Review of program requirements. Two of the quarterly meetings will be conducted in conjunction with the TIM. Of the remaining two Quarterly Reviews: 1) travel to the IRSP office at Patrick AFB, FL once per year, 2) Host the IRSP office locally or conduct telephonically. The costs for hotel meeting rooms and contractor travel shall be charged to CLIN X010. Labor for these meetings will be charged to CLIN X001.

4.0 RANGE REQUIREMENTS: The contractor shall perform the following work in support of each individual range and their specific ITS listed in Attachment 7. Annually, the program office will provide the contractor with planned requirements for the following contract ordering period.

4.1 Material Acquisition, Remanufacture & Fabrication (CLIN X005/X006):

4.1.1 Material Acquisition:

4.1.1.1 Requisitioning: The contractor shall fill both routine and emergency requisitions received from participating ranges for items supporting their listed ITS. Requisitions may be submitted via IRSP web site or e-mail to the contractor. Requisitions that are less than $35,000 (CLIN X005) may be filled, with available funds with no further approval. Requisitions greater than $35,000 (CLIN X006) will be considered High Cost

Requisitions (HCR) and will require range and program office approval.

CDRLs B008, G003, M006, M007

4.1.1.2 Routine Requisitions (CLIN X005): Routine requisitions shall be filled within 5 workdays if the material is in stock and funds are available. If the item is not in stock, the requester and program office shall be notified within 3 workdays and an estimated delivery date shall be provided by the contractor within 15 workdays.

4.1.1.3 Emergency Requisitions: Requisitions submitted as emergency requisitions shall be filled within 24 hours if material is in stock and funding is available. The contractor shall respond to the requesting range as to the availability. If the item is not in stock, the contractor shall immediately notify the requesting range and the program office. The contractor shall attempt to alleviate the shortage by the most expeditious method available; check to see if the part is available to purchase, or

Attachment 1 SOW Amendment 1 fabricate the part on an expedited basis, or see if the part can be loaned from another range to meet range mission timelines.

4.1.1.4 High Cost Requisitions (CLIN X006): Requisitions greater than

$35,000 will be considered High Cost Requisitions (HCR) and will require range and program office approval. The contractor will provide a

HCR package (e.g. cover letter, financial data, and quote data) to the program office via e-mail. The cover letter only will be provided to the range manager under separate e-mail. Once the range manager provides approval through the program office the HCR will be funded to the range delivery order.

4.1.2 Component Remanufacture and Fabrication: The contractor shall remanufacture or fabricate ITS components and subsystems. The contractor shall maintain a listing of all repairable IRSP items IAW CDRL G003. All component remanufacture/fabrication actions will be listed using actual loaded total cost of the action and will be identified in the appropriate CDRL.

4.1.2.1 In-House and Vendor Component Remanufacture: The contractor shall remanufacture ITS components and subsystems. Remanufacture consists of restoring an item to a like new physical condition and ensuring its serviceability. Component remanufacture actions that cost less than

$35,000 (CLIN X005) may be filled with no further approval, as long as funding is available. Remanufacture costs that are greater than $35,000

(CLIN X006) will be considered a HCR and will require approval from the range manager and program office prior to execution. The contractor will provide a HCR package (e.g. cover letter, financial data, and quote data) to the program office via e-mail. The cover letter only will be provided to the range manager under separate e-mail. The contractor shall arrange for vendor remanufacture for ITS components and subsystems when it more advantageous to the government to do so, or for those items that are unable to be remanufactured in-house. If the estimated remanufacture cost exceeds 75 percent of the replacement of a new item, the defective component shall not be remanufactured unless approved by the range and program office. Remanufactured items will be put into stock or returned to the submitting range when stock is not available.

CDRLs B008, G003, M006, M007

4.1.2.2 Fabrication: The contractor shall fabricate those obsolete items which are not available from other sources, or when it is deemed more advantageous to the government. A component fabrication action that costs less than $35,000 (X005) may be filled with no further approval, as long as funding is available. A component fabrication action that costs greater than $35,000 (CLIN X006) will be considered a HCR and will require approval from the program office prior to purchase/shipment. The contractor will provide a HCR package (e.g. cover letter, financial data, Attachment 1 SOW Amendment 1 and quote data) to the program office via e-mail. The cover letter only will be provided to the range manager under separate e-mail. CDRL H002, M007

4.1.3 Changes or Modifications: Changes or modifications to the original design of components or subsystem necessary for product improvement or increased reliability, may be made provided the form, fit, function, or interface of the unit remains the same and the program office concurs.

4.2 Engineering, Field Support, Technical Studies & Investigations (CLIN X007)

4.2.1 Engineering: The contractor shall provide engineering support as requested by ranges NTE 16 consecutive weeks. Engineering support can cover any type of support needed to assist ranges with their maintenance, system restoration actions, and other sustainment efforts in support of their ITS. Engineering support may be requested in the form of manweeks provided by the prime contractor. A manweek for U.S. ranges is based on a 56 labor-hour week plus travel costs when required. The 56-hour week includes 40 hours on-site support and 16 hours for travel. A manweek for FMS ranges is based on a 72 labor-hour week plus travel costs. The 72-hour week includes 40 hours on-site support and

32 hours for travel. CDRLs J001, M001

4.2.2 Field Support: The contractor shall provide field support as requested by ranges. A field support requirement will include labor, materials, equipment and/or special projects. This will require a proposal from the contractor. CDRLs

J002, M001

4.2.3 Technical Studies/Investigations: Engineering support also covers technical studies/investigations to make recommendations to resolve technical problems associated with systems listed in Attachment 7. A technical investigation will require a proposal from the contractor. CDRLs J002, M001

4.2.4 Cybersecurity: To meet the Cybersecurity requirements and procedures required by DoD regulations, the contractor shall provide engineering support to the ranges’ cybersecurity team and/or assist the ranges’ Risk Management

Framework (RMF) accreditation packages for systems listed in Attachment 7.

4.3 PRE-OVERHAULS/OVERHAULS (CLIN X008):

4.3.1 Pre-Overhauls: Will be accomplished for those ITS listed in Attachment 7. A pre-overhaul survey shall be accomplished jointly by the contractor, the range manager or an authorized representative, and site operating personnel. The pre-overhaul survey shall indicate the responsibilities of the range managers and the contractor to complete the overhaul, to include removal and re-installation of equipment. In the event that an overhaul requires specific certification(s), it shall be noted in the pre-overhaul survey and is the contractor’s responsibility to meet

Attachment 1 SOW Amendment 1 that requirement. The pre-overhaul survey will identify long-lead material required for the overhaul, as well as the items requiring repair. CDRL K001

4.3.1.1 System/Equipment: Determine the specific equipment to be overhauled and the condition of the system.

4.3.1.2 Manpower/Skills/Tools: Determine the manpower, skills, test equipment, tooling facilities, material and technical data required to accomplish the overhaul.

4.3.1.3 Testing: Determine the pre and post tests required to ensure that upon completion of the overhaul the equipment meets operational standards.

4.3.1.4 Facilities: Verify that facilities and equipment listed in Attachment 8 will be available to the overhaul team, and determine if any additional range facilities and equipment will be needed and available on a non-reimbursable basis to the overhaul team.

4.3.1.5 Budgetary Estimate: The contractor shall upon completion of each pre-overhaul survey provide a budgetary estimate to perform the overhaul.

4.3.2 Overhauls: The contractor shall perform overhauls on ITS listed in Attachment 7 in accordance with CDRL L001. The contractor will develop a work specification if one is not available in conjunction with the first overhaul of that type of ITS. All work specifications shall be developed and maintained by the contractor IAW

CDRL L001. All new or newly changed work specifications will be coordinated with the program office for approval. The contractor shall overhaul the designated system(s) in accordance with the pre-overhaul survey and the work specification for that ITS. The contractor will propose an overhaul by Contract

Line Item Number (CLIN) to include applicable (CLIN X005/X006) material acquisition and remanufacture/fabrication; (CLIN X008) overhaul labor, (CLIN

X010) travel and transportation, and Other Direct Costs (ODC). CDRLs L001, L002, M001

4.3.2.1 Government Owned Vans: Government owned vans are available to the contractor for use as non-motorized transportable workshops. The contractor shall maintain a complement of material in the vans to support the planned overhauls. Large bulky items and long-lead items that cannot be prepared and shipped in the van will be pre-shipped by the contractor to the site requiring the overhaul. Unforeseen requirements during the course of the overhaul will be provided by the range to the level indicated in Attachment 8, Range Resource List. Items obtained from range supply shall be returned at the earliest possible date. The contractor will arrange for transportation of the mobile overhauls vans, or specified test equipment to the overhaul site.

Attachment 1 SOW Amendment 1

4.3.2.2 System Testing and Post Overhaul Actions: The contractor shall perform system testing at the conclusion of the overhaul work. The results of these tests and the work accomplished during the overhaul shall be reviewed jointly by the designated government representative and the contractor. The purpose of the review shall be to evaluate the quality of the overhaul, identify post-overhaul actions required by the contractor, and assign specific responsibilities along with estimated timelines for closing all open overhaul items. At the conclusion of the review, the designated government representative will signify technical acceptance of the overhaul via DD250 and that all open post overhaul actions along with recommended timeframes for accomplishment have been identified. Upon technical acceptance of the overhaul, the system will be returned to the operating agency.

4.4 SYSTEM MODIFICATIONS (CLIN X009): The contractor shall design, fabricate, install, integrate, test and document modifications to various ITS when required. The contractor shall, as applicable, recommend improvements during the design phase of the system modification. System modifications cannot be used to replace a complete system as listed in contract Attachment 7, but can be used to replace sub-systems. The contractor will propose a system modification by Contract Line Item

Number (CLIN) to include applicable (CLIN X005/X006) material acquisition and remanufacture/fabrication; (CLIN X009) system modification labor, (CLIN X010) travel and transportation, and Other Direct Costs (ODC). CDRLs H002, M001, M002, M003, M004

4.5 TRAVEL/TRANSPORTATION (CLIN X010):

4.5.1 Travel Associated with Engineering, Pre-Overhauls, and Overhauls: The contractor shall propose and arrange for travel to various range locations identified for systems supported in contract Attachment 7 in support of range engineering/manweeks, Technical Interchange Meetings, pre-overhauls, and overhauls. Associated conference room charges for Technical Interchange

Meetings are also allowable.

4.5.2 Transportation Services: The contractor shall arrange commercial transportation of government-owned material. The contractor shall coordinate pick up/delivery with designated freight forwarder for the program’s Foreign

Military Sales partners.

5.0 CDRLs/DATA (CLIN X011): The contractor shall provide CDRLs/data required IAW the specific CDRL as identified throughout this document.

6.0 FINANCIAL REPORTING (CLIN X001): The contractor shall provide financial reporting that is timely, accurate, and allows visibility of contract status by each range participant’s delivery order and overall program delivery order. The contractor shall establish and maintain

Attachment 1 SOW Amendment 1 business processes that allocate costs by Contract Line Item Number (CLIN) for each range and overall program delivery order.

6.1 Monthly Financial Reporting: The contractor shall provide to the program office a monthly report by contract ordering period, the incurred cost to date and estimated to complete accumulation of costs for the program and each range delivery order by CLIN.

Once all costs are incurred and a delivery order is complete, the delivery order will be final invoiced/closed. CDRL B004

6.1.1 Range Deliverable: The contractor shall provide monthly reporting by range and commodity (e.g. requisition, remanufacture/fabrication, engineering, travel, transportation) the breakdown of obligated costs to date, incurred costs to date, invoiced costs to date, and provide the part number (if applicable), range requisition number (if applicable), description for each to the program office.

CDRL B007

6.1.2 Credits: Credits associated with program and/or range delivery orders will only be processed against the CLIN in which it was incurred. If credit still exists at the closeout of a delivery order, then the credit will be applied to another CLIN according to direction given by the government.

7.0 INFORMATION MANAGEMENT (CLIN X001): The contractor shall provide and maintain an IRSP web site necessary for program office and range manager personnel to perform requirements related to this contract. The web site will allow range personnel to submit and monitor requisitions, repairs, and engineering requests for support. Each range manager

(and associated range personnel) will have access only to their respective range information only on the IRSP web site. Program office personnel will be provided full access to all ranges’ information.

7.1 Range ITS will be color coded by green (no issues); yellow (outstanding req/repair/engineering); red (system down – awaiting req/repair/engineering action).

7.2 Through the IRSP web site the contractor will provide via CDRL M006 (Government

Furnished Material (GFM) and End Item Transaction Reporting System) data related to requisitions, repairs, and engineering support by contract year. This data will be updated as needed or at a minimum monthly.

7.3 Management CDRLs B003 (Repair Parts Report), B005 (Status Report), and G003

(Government Furnished Material (GFM) by National Stock Number) will be made available on the IRSP web site for contractor and program office personnel use only.