Attachment Section M.pdf

For Official Use Only Source Selection Information – See FAR 2.101 and 3.104

FA2521-19-R-A007

(REF FA2521-18-R-0024)

Attachment Section M 4 Oct 19

SECTION M

EVALUATION FACTORS FOR AWARD

M-1 SOURCE SELECTION

1.1. Basis for Contract Award: The government will utilize the tradeoff process for this acquisition. The Government will select the best overall offer, based upon an integrated assessment of Technical Capability/Technical Risk, Small Business Participation, Past Performance, and Cost/Price. Technical proposals will be required and will be evaluated on an adjectival basis. All evaluation factors other than cost/price, when combined, are approximately equal to cost/price in arriving at the best value determination. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being determined technically unacceptable.

1.2. Number of Contracts to Be Awarded: The Government intends to award one contract for the Instrumentation Range Support Program (IRSP). However, the Government reserves the right to not award a contract.

1.3. Discussions: The Government will conduct discussions with offerors in the competitive range. Discussions will include offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR).

M-2 EVALUATION FACTORS

A detailed and complete analysis of each offeror’s proposal will be performed. The Government will select the best overall offer, based upon an integrated assessment of Technical Capability/Technical Risk, Small Business Participation, Past Performance and Cost/Price. Technical proposals will be evaluated on an adjectival basis. Award will be made to the offeror whose proposal represents the best value to the Government based upon an integrated assessment of the evaluation factors and subfactors described below:

Factor 1: Technical Capability/Risk Subfactor 1: Program Management Subfactor 2: Supply Requirements Subfactor 3: Specialized Expertise

Factor 2: Small Business Participation Factor 3: Past Performance Factor 4: Cost/Price

All evaluation factors other than cost/price, when combined, are approximately equal to cost/price in arriving at the best value determination.

SSP Attachment 5

FA2521-19-R-A007

20 Sep 19

2.1. Volume 1 – Combined Technical Capability/Risk Factor: The combined technical/risk rating evaluates the quality of the offeror’s technical solution for meeting the Government’s requirement and the risk associated with the technical approach to meeting the requirement. Technical risk, which is manifested by the identification of weaknesses, assesses the degree to which an offeror’s proposed approach for the requirements of the solicitation may cause disruption of schedule, increased costs, degraded performance, the need for increased government oversight, and the likelihood of unsuccessful contract performance. The evaluation shall address the Source Selection Team’s identification of any weakness as well as the offeror’s identified risks and proposed mitigation (if applicable) and document why that is or is not manageable. Each Technical subfactor identified above will receive one of the color ratings described in Table 2.1 (below) and consistent with DoD Source Selection Procedures, which focuses on the strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies of the offeror's proposal. The color rating depicts how well the offeror’s proposal meets the Technical subfactor requirements. Subfactor ratings shall not be rolled up into an overall color rating for the Technical factor.

Table 2.1

COLOR

RATING

ADJECTIVIAL

RATING

DISCRIPTION

BLUE OUTSTANDING

Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths and risk of an unacceptable performance is LOW.

PURPLE GOOD

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of an unacceptable performance is LOW to

MODERATE.

GREEN ACCEPTABLE

Proposal indicates an adequate approach and understanding of the requirements and risk of an unacceptable performance is no worse than

MODERATE.

YELLOW MARGINAL

Proposal has not demonstrated an adequate approach and understanding of the requirements and/or risk of an unacceptable performance is HIGH.

RED UNACCEPTABLE

Proposal does not meet requirements of the solicitation and contains one or more deficiencies and/or risk of unacceptable performance is unacceptable. Proposal is unawardable.

2.1.1. Subfactor 1: Program Management. The proposed program management approach will be technically rated in accordance with the adjectival ratings table above in Table 2.1. The standard is met when:

2.1.1.1. Workforce Management (Organization/Staffing):

The proposal demonstrates a comprehensive workforce management structure and approach that appropriately allocates resources and skill levels consistent with SOW functions; and provides communication channels and lines of authority to effectively communicate with team members, subcontractors, other range contractors and the Government.

The proposal clearly demonstrates an understanding of the fluctuations in required skill mix and quantity of personnel/staffing levels required to accomplish all ramp up/down situations in the SOW. This includes requirements outlined through the workload indicators as well as simultaneously supporting geographically diverse locations. The proposal demonstrates a clear and comprehensive approach to acquire expertise and includes acceptable methods to retain and train personnel required to accomplish all SOW requirements across the whole spectrum of worldwide IRSP tracking systems and subsystems.

The proposal demonstrates a comprehensive approach for management controls to ensure proper billing to the appropriate contract line item numbers (CLINs) and delivery orders. The proposal clearly explains any efficiencies that result in apparent price reductions resulting from cross utilization or management controls and explains how these efficiencies will be achieved.

2.1.1.2. Phase-In/Phase-Out:

The proposal demonstrates a comprehensive phase-in plan for assuming full operational complete contract responsibility by the end of the Phase-in period, 31 Dec 20. The plan clearly establishes an acceptable phase-in approach that interacts and coincides with the incumbent’s phase-out plan. The plan demonstrates an understanding of requirements and provides clear explanation of how the phase-in will be accomplished, identifying risk mitigation strategies for potential contingencies.

The proposal demonstrates comprehensive phase-out plan that details how the contractor will transfer responsibility to another contractor at the end of the final contract ordering period. Provide a Phase-Out plan (CLIN 1004) that details how the contractor will transfer responsibility to another contractor at the end of the final contract ordering period; not applicable to individual delivery orders that extend beyond the final contract ordering period. The proposal demonstrates a comprehensive plan that includes the identification and mitigation of any risk associated with the phase out/phase in of the contract.

2.1.1.3. Program Execution (Cost/Schedule/Performance):

The proposal demonstrates a comprehensive approach to manage contract costs, project schedules, and overall performance required to accomplish all tasks specified within the SOW. The proposal demonstrates a comprehensive approach to program management and workforce management supporting 27 unique customers across worldwide locations, executing dozens of delivery orders, and hundreds of contract modifications per year. The proposal demonstrates a comprehensive approach to ensure responsiveness to all IRSP ranges while also ensuring contract requirements are managed, tracked and invoiced specific to each contract modification and each specific range.

2.1.2. Subfactor 2: Supply Requirements.

2.1.2.1. Material Acquisition:

The proposal demonstrates a comprehensive plan for purchasing materials listed as sample parts in Attachment L-07 to include manning, skill mix, and estimated lead times for delivery of items required to complete the tasks IAW SOW Paragraph 4.1.1.

2.1.2.2. Field Overhauls:

The proposal demonstrates a comprehensive process for successfully accomplishing the field overhaul sample in Attachment L-04. The proposal clearly demonstrates appropriate manning levels and skill mix, identification of critical technical issues and risks, and appropriate risk mitigation strategies for the field overhaul. The proposal demonstrates a comprehensive approach to successfully accomplish seven (7) overhauls per year and the approach clearly addresses SOW Paragraph 4.3.2.

2.1.2.3. System Modifications:

The proposal demonstrates a comprehensive approach for successfully performing the sample system modification identified in Attachment L-05. The proposal clearly demonstrates appropriate manning levels and skill mix; and identifies critical technical issues and risks along with appropriate mitigation strategies. The approach includes the design concept, block drawings, flowcharts, fabrication, installation and test documentation, and delivery schedule for completing the project IAW SOW Paragraph 4.4.

2.1.2.4. Test and Specialized Equipment:

The proposal demonstrates a comprehensive plan for purchasing test equipment listed in Attachment L-07. The proposal clearly demonstrates appropriate manning levels and skill mix required to complete the tasks IAW SOW Paragraph 3.3.3.

2.1.2.5. Component Remanufacture and Fabrication:

The proposal demonstrates a comprehensive approach for remanufacturing/ fabricating the items listed in Attachment L-07, for both non-range and range specific items. The proposal clearly demonstrates appropriate manning levels and skill mix required to complete the tasks IAW SOW Paragraphs 3.3.2 and 4.1.2.

2.1.2.6. Transportation:

The proposal demonstrates a comprehensive approach for transporting items from the contractor’s facility to the ranges as identified in Attachment L-07. The proposal clearly demonstrates appropriate manning levels and skill mix required to complete the tasks IAW SOW Paragraph 4.5.2.

2.1.3. Subfactor 3: Specialized Expertise.

2.1.3.1. Engineering Tasks and Samples:

The proposal demonstrates a comprehensive approach to perform the engineering and technical support sample task identified in Attachment L-

06. The proposal clearly demonstrates appropriate manning levels and skill mix, as well as an overall systems engineering approach to complete the tasks IAW SOW Paragraph 4.2.

2.1.3.2. Obsolescence Engineering:

The proposal demonstrates a comprehensive approach to accomplish the obsolescence sample problems/solutions identified in Attachment L-06. The proposal demonstrates a comprehensive approach for addressing obsolescence management, diminishing manufacturing sources, and material shortages. The proposal clearly demonstrates appropriate manning levels and skill mix to complete the tasks IAW SOW Paragraph 3.3.1.

2.2. Volume 2 – Small Business Participation Factor

All offerors (both other than small businesses (large) and small businesses) will be evaluated on the extent of proposed participation/commitment to use small business(es) as defined by 13 CFR 121 in the performance of this acquisition (as small business prime offerors or small business subcontractors) relative to the objectives and requirements established herein. The Government will evaluate the following to determine if the offeror met or exceeded the requirements.

2.2.1. Prime Offeror’s Size: The extent of participation of small business prime offerors and small business subcontractors in terms of the value of the total acquisition (total contract value) (i.e. binding commitments will become enforceable/contractual requirements).

2.2.2. Associated MQR’s: The offeror’s Small Business Participation Commitment Document submission of Section L, Table 2.2, indicating the business category and percentage of Total Contract Value will be evaluated against the Government Minimum Quantitative Requirement (MQR) Percentages outlined in Table 2.2.2 below:

Note 1: Included as part of Total Small Business goal

Note 2: DFARS 219.703 - Eligibility requirements for participating in the program. Qualified nonprofit agencies for the blind and other severely disabled, that have been approved by the Committee for Purchase from People Who Are Blind or Severely Disabled under the Javits-Wagner-O’Day Act (41 U.S.C. 46-48), are eligible to participate in the program as a result of 10 U.S.C. 2410d and Section 9077 of Pub. L. 102-396 and similar sections in subsequent Defense appropriations acts. Under this authority, subcontracts awarded to such entities may be counted toward the prime contractor’s small total small business goal.

2.2.3. Small Business Concerns (SBC): The proposal and Table 2.2.3 demonstrate the extent to which Small Business Concerns as defined in FAR Part 19, are specifically identified within the proposal to satisfy requirements of the solicitation for the entire performance period.

Table 2.2.2 Government MQR Percentages

Business Size MQR Sub Percentage

(Base and Option Ordering Period)

Total Small Business 35%

Small Disadvantaged Business (SDB) 5%

Historically Underutilized Business Zone Small Business (HUBZone)

.05%

Woman-Owned Small Business (WOSB) 5%

Service-Disabled Veteran-Owned Small Business (SDVOSB)

1%

Veteran-Owned Small Business (VOSB) Note: 1

No Established MQR

Ability One (Non-Profit) Small Business Note:1 and 2

No Established MQR

2.2.4. Proposed Ranges: The proposal demonstrates the extent to which the offeror provides detailed explanations/documentation supporting the proposed current and planned proposed range of services, supplies, and any other support that will be provided to you by small business and socio-economic categories.

2.2.5. Listing of Supplies/Services: The proposal demonstrates the extent of listing and identifying the type and variety of the work Small Business(es)are to perform for supplies/services. Specifically reference to SOW paragraphs as applicable to identify the variety of the work small businesses will perform.

2.2.6. Extent of Commitment: The proposal demonstrates the extent of commitment to use small business(es). Provide a list and describe all small business subcontractors along with commitments inplace for this acquisition, such as, letters of commitment, written contracts, purchase orders, exclusivity arrangements, joint venture and mentor-protégé or other demonstrations of commitment.

2.2.7. Description of Efforts: The proposal demonstrates the extent to which offerors provide a description of efforts to assure that small business concerns and socio-economic categories - Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZONE, Small Disadvantaged Business; or a Women-Owned Small Business concern will have equal opportunity to compete for subcontracts under any resulting contract. Additionally, a description of the efforts to assure supplies or services are provided by nonprofit agencies that employ people who are blind or significantly disabled and are associated with SourceAmerica under the AbilityOne Program. The name and title of the individual principally responsible for ensuring company support to such firms is also provided.

2.2.8. Performance Data: The proposal demonstrates the extent the type of performance data is accumulated and provided regarding support of small business and socio-economic business categories during the period of contract performance.

The proposal demonstrates quarterly reporting for in Section H according to Section J, Attachment 9, CDRL H001, Small Business Participation requirements.

2.2.9. Subcontracting Plan: The subcontracting plan will not be evaluated as part of the source selection determination; however, the contracting officer shall determine whether the plan is acceptable based on the negotiation of each of the 15 elements of the plan (see FAR 19.704) prior to contract award.

2.2.10. Small Business Commitment Document: The acceptable Small Business Participation Commitment Document will become part of the resultant contract (See Section J, Attachment 9).

2.2.11. Small Business Participation Rating: The rating reflects the evaluation of the acceptability of the offeror’s approach for meeting the Government’s Small

Business Program objectives. The offeror’s Small Business Participation shall be evaluated as acceptable or unacceptable as it pertains to paragraph 2.2.11 and

Table 2.2.11. An Unacceptable rating makes the proposal unawardable.

Table 2.2.11 Small Business Participation Rating

Acceptable Proposal indicates an adequate approach and understanding of small business objectives.

Unacceptable Proposal does not meet small business objectives.

2.3. Volume 3 - Past Performance Factor

As a result of the recency, relevancy, and quality assessments of the contracts evaluated, one of the ratings as described in the DoD Source Selection Procedures will be assigned to the Past Performance factor. The performance confidence assessment ratings are excerpted below in Table 2.3.1 Performance Confidence Assessments.

TABLE 2.3.1

PERFORMANCE CONFIDENCE ASSESSMENTS

RATING DESCRIPTION

SUBSTANTIAL

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

NEUTRAL

CONFIDENCE

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

LIMITED

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

NO

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

2.3.1. Evaluation Process: The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance in supplying products and services that meet the contract’s requirements. Performance confidence is assessed at the overall Past Performance factor level after evaluating aspects of the offeror’s recent past performance, focusing on performance that is relevant to the Technical subfactors and Cost/Price factor. While conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance proposal volume and information obtained from other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System, Federal Awardee Performance and Integrity Information System, Electronic Subcontract Reporting System, or other databases; interviews with Program Managers, Contracting Officers and Fee Determining Officials; the Defense Contract Management Agency, and commercial sources.

2.3.1.1. Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past five (5) years immediately preceding the issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

2.3.1.2. Relevancy Assessment: The Government will conduct an in-depth evaluation of all recent performance information obtained to determine how closely the products provided/services performed under those contracts relate to the Technical subfactors. For each recent past performance citation reviewed, the relevance of the work performed will be assessed as stated in Table 2.3.1.2. for the Technical subfactors and the established contract magnitude stated in the table; however, all aspects of performance that relate to this acquisition may be considered). A relevancy determination of the offeror’s past performance will be made based upon the aforementioned considerations, including joint venture partner(s) and major and critical subcontractor(s). In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. The Performance Evaluation Questionnaires (PEQs) and information obtained from other sources will be used to establish the degree of relevancy of past performance. The Government will use the relevancy definitions in Table

2.3.1.2. when assessing recent, relevant contracts.

Table 2.3.1.2

RELEVANCY CRITERIA

Relevancy Areas:

Program Management

Supply Requirements

Specialized Expertise

Relevancy Elements

- Performed program management

- Performed inventory management

- Acquired materials, test/specialized equip, and managed shipment of parts

- Performed overhauls and system modifications

- Performed component remanufacture and/or fabrication

*NOTE: These Elements must have been completed on systems similar to those in Section J, Attch 7

- Performed engineering and technical support

- Performed Obsolescence Engineering

*NOTE: These Elements must have been completed on systems similar to those in Section J, Attch 7

ADJECTIVAL RATINGS

VERY

RELEVANT

Present/past performance efforts must include all seven (7) of the Elements listed in the Relevancy Areas.

Present/past performance efforts must be at or above a total annual contract value of $20M.

RELEVANT

Present/past performance efforts must, at a minimum, include:

- Program Management Relevancy Area: both Elements listed; and,

- Supply Requirements Relevancy Area: performed overhauls and systems modifications and, at least one (1) of the two (2) remaining Elements listed; and,

- Specialized Expertise Relevancy Area: performed engineering and technical support.

SOMEWHAT

RELEVANT

Present/past performance efforts must, at a minimum, include:

- Supply Requirements Relevancy Area: performed overhauls and systems modifications;

and,

- Specialized Expertise Relevancy Area: performed engineering and technical support.

NOT

RELEVANT

Present/past performance effort does not meet the criteria for Very Relevant, Relevant, or Somewhat Relevant.

2.3.2. Performance Evaluation:

2.3.2.1. Performance Quality Assessment: The Government will consider the performance quality of recent, relevant and somewhat relevant efforts (how well the contractor performed on the contracts). The performance quality of the work performed will be assessed for the Technical subfactors and Cost/Price Factor (however, all aspects of performance that relate to this acquisition may be considered). The quality assessment consists of an in-depth evaluation of all past performance information available, regardless of its source. For adverse information identified, the evaluation will consider the number and severity of the problem(s), mitigating circumstances, and the effectiveness of corrective actions that have resulted in sustained improvements. Process changes will only be considered when objectively measurable improvements in performance have been demonstrated. The quality assessment may result in positive or adverse findings. Adverse is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comment received from sources without a formal rating system.

The Government will separately assess the quality of subcontracting goals via CPARS or other sources. This assessment will be incorporated into the confidence assessment. Pursuant to FAR 15.305(a)(2)(v), the assessment will consider the extent to which the offeror’s evaluated past performance demonstrates compliance with subcontracting plan goals for Small Business concerns, Veteran-Owned Small Business concerns, Service-Disabled Veteran- Owned Small Business concerns, HUBZONE, Small Disadvantaged Business concerns, and Women-Owned Small Business concerns to the fullest extent consistent with efficient contract performance. Pursuant to DFARS 215.305(a)(2), the assessment will also consider the extent to which the offeror’s evaluated past performance demonstrates compliance with FAR 52.219-8, Utilization of Small Business Concerns and FAR 52.219-9, Small Business Subcontracting Plan.

2.3.3. Assigning Performance Confidence Assessments Ratings: The past performance confidence assessment rating is based on the offeror’s overall record of recency, relevance and quality assessment. Offeror’s will receive an integrated performance confidence assessment rating at the factor level (see Table 2.3.1.

above). Although the past performance evaluation focuses on performance that is relevant to the Technical subfactors and Cost/Price factor, the resulting performance confidence assessment rating is made at the factor level and represents an overall evaluation of contractor performance. Offerors without a record of recent/relevant past performance or for whom information on past performance is so sparse that no meaningful confidence assessment rating can be reasonably assigned will not be evaluated favorably or unfavorably on past performance and, as a result, will receive an "Neutral Confidence" rating for the Past Performance factor.

More recent and/or relevant performance may have a greater impact on the Performance Confidence Assessment than less recent or relevant effort. A strong record of relevant past performance may be considered more advantageous to the Government than a "Neutral Confidence" rating. Likewise, a more relevant past performance record may receive a higher confidence rating and be considered more favorably than a less relevant record of favorable performance.

2.3.4. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contract citations deemed most relevant to the effort described in this RFP.

2.3.5 Offeror’s are cautioned to submit sufficient information and in the format specified in section L. Offeror’s may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Communications conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

2.4. Volume 4 - Factor 4 - Cost/Price Factor:

The offeror’s Cost/Price proposal will be evaluated to determine that the proposal is complete, reasonable, realistic, and balanced. This information will then be used in the tradeoff analysis to make a best value determination. The cost volume will be evaluated in two parts; the Preliminary and Second Submission with complete Cost/Price Workbook (Attachment L-11) will be evaluated to make a best value determination.

2.4.1. Complete Proposal. The Government will evaluate the offeror’s Preliminary Cost/Price volume submitted for completeness (See 2.4.1.1 below). If the proposal is included within the competitive range, the Government will evaluate completeness of the offeror’s second submission Cost/Price volume (See 2.4.1.2 below)

The second submission Cost/Price volume shall address all Section L, Paragraph 2.4, Volume 4 requirements. The proposal shall include completed versions of the Cost/Price Workbook (Attachment L-11) with supporting cost detail (Backup data).

Failure to provide required narrative description, applicable worksheets, or supporting detail may make the proposal ineligible for award.

2.4.1.1. Initial Submission – Preliminary Cost/Price Proposal: The Government will evaluate each offeror’s proposed prices submitted for completeness (See Section L, para 2.4, specifically para 2.4.1 and 2.4.1.1), reasonableness, and balance.

Cost Volume Contents: Introduction, Table of Contents, Explanation of Cost, Accounting System Information, Purchase System information, Indirect Rates, Subcontracting Information, and Glossary of Terms/Acronyms List.

Cost/Price Workbook (Attachment L-11): All entries completed, formula’s completed, etc.

Balance: Cost/Price Workbook (Attachment L-11) and Schedule B Contract line items values completed and balanced.

Reasonableness: The existence of adequate price competition is expected to support a determination of reasonableness. Price analysis techniques may be used to further validate price reasonableness. In the event that the Contracting Officer determines competition was not adequate, proposals will be evaluated to assess the reasonableness using one or more of the techniques described in FAR 15.404 such as cost analysis.

2.4.1.2. Second Submission - Complete Cost/Price Proposal:

If the offerors proposal is included within the competitive range, the Government will evaluate each offeror’s proposed costs/prices submitted in Volume 4, Cost/Price Proposal for Completeness, Reasonableness, Total Evaluated Price, Affordability, Balance and Cost Realism.

Total Evaluated Price (TEP) - Explanation of Proposed Cost. The TEP will be the summation of all CLINs from the TEP Worksheet (Attachment L- 11), excluding Phase-In CLIN 0004. The TEP will be evaluated for reasonableness in accordance with the techniques and procedure described under FAR 15.404-1. The offeror’s proposal will be reviewed for compliance with the requirements specified in Section L of the RFP. The assessment will consider the traceability of the pricing information provided throughout both the Cost/Price Workbook and TEP Worksheet with supporting cost detail (Backup data).

Affordability: The Phase-In price (Schedule B, CLIN 0004) will be evaluated for reasonableness and affordability in accordance with the techniques and procedure described under FAR 15.404-1.

To be affordable, CLIN 0004 shall not exceed $1.3M. This value is the maximum based on the Government’s budget.

Balanced Pricing: Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items (including Basic Ordering and Optional Ordering Period) is significantly overstated or understated as indicated by the application of analysis techniques. The Government shall analyze offers to determine whether there are unbalanced separately priced contract line items. Prices proposed will be compared and evaluated to assure that a logical progression exists as related to price and quantity changes within each offeror’s response to the pricing structure and CLIN Schedule. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

Cost Realism: Cost realism analysis will be performed in accordance with FAR 15.404-1(d) as appropriate. Cost realism analysis will consist of independently reviewing and evaluating specific elements of each offeror's proposed cost estimate to determine whether the estimated proposed cost elements are realistic for the work to be performed under the cost reimbursable and CPFF CLINs; reflect a clear understanding of the requirements; and are consistent with the unique methods of performance and materials described in the offeror's technical proposal in accordance with FAR 15.404-1(d)(1). A probable cost will be assessed for CLIN X001 (Program Management), X003 (Obsolescence, Remanufacture and Fabrication, Test & Specialized Equipment, Stock Replenishment), X005 (Routine Range Requirements (Material Acquisition, Remanufacture & Fabrication), X006 (High Cost Range Requirements (Material Acquisition, Remanufacture and Fabrication), X007 (Engineering, Field Support, Technical Studies and Investigations, X009 (System Modifications), X010 (Travel/Transportation), and X011 (CDRLS/Data). The probable cost reflects the Government's best estimate of the cost of any contract that is most likely to result from the offeror's proposal. The probable cost is determined by adjusting the offeror's proposed cost to reflect any additions or reductions in cost elements to realistic levels based on the result of the realism analysis. If the Government determines a probable cost adjustment is necessary, the probable cost will be included as part of the TEP and shall be used in the evaluation to determine best value.

The Government will analyze offerors’ proposal submissions to determine whether they are unbalanced with respect to prices, costs, variable labor hour quantities, and separately priced line items in accordance with FAR 15.404-1. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

2.4.2. Labor Rates Listing: IAW the offeror’s proposal submission relative to Section L, Paragraph 2.4.2, the Government will evaluate the offeror’s proposed Labor Rate Listing to ensure conformance with the cost workbook.

2.4.3. Cost Mischarging Prevention Plan. IAW the offeror’s proposal submission relative to Section L, Paragraph 2.4.3., the Government will evaluate the offeror’s proposed method of preventing the improper allocation of cost between fixed price and cost CLINs or movement of direct labor costs to indirect cost pools, to include subcontractor methods (if applicable). To be acceptable, the offeror’s prevention measures must demonstrate established procedures for proper cost allocation, ability to provide documentation of the work performed (to include labor category and employee identification) for labor hours charged to cost CLINs and provide an internal audit process for identifying and correcting incorrect labor charges. Failure to present an acceptable plan may cause the offer to be rejected.

2.5. Volume 5 – Administrative Documents

Volume 5 shall be evaluated for completeness and validity with all sections listed below completed as applicable.

2.5.1. Solicitation/Model Contract Representations and Certifications.

Completed blocks 13, 14, 15, 16, 17 and 18 of the RFP Section A, SF 33.

2.5.1.1. Section G - Contract Administrative Data: Completed fill-ins as required.

2.5.1.2. Section I: Completed all fill-ins as required.

2.5.1.3. Section K, Representations/Certifications and other Statements of Offerors: Completed representations, certifications, acknowledgments and statements as required.

2.5.1.4. Section L, paragraph 2.2.9 – If Other Than Small Business (Large) Offeror, Subcontracting Plan.

2.5.1.5. Acknowledgment of all amendments issued (if applicable).

2.5.1.6. Statement of the period for which the proposal is valid (not less than 220 calendar days).

2.5.1.7. Exceptions Or Assumptions To Terms And Conditions:

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

Failure to meet a requirement or comply with the terms and conditions of the solicitation may result in an offer being ineligible for award. Should an Offeror take any exception to the terms and conditions of the solicitation, the Offeror must clearly identify any such exception(s) and explain why it is taking said exception(s).

2.5.1.8 Compliance Matrix: The offeror shall fill out the compliance matrix at Section J, Attachment L-12. The compliance matrix will be utilized as a tool to show critical interrelationships and dependencies among solicitations requirements. The compliance matrix will not be evaluated.

2.5.2. Offeror Information Required

2.5.2.1. Authorized Offeror Personnel: Provide the name, title, and telephone number of the company/division point of contact regarding source selection decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.

2.5.2.2. Company/Division Street Address: Provide company/division's street address, county and facility code, and size of business (large or small).

This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

2.5.2.3. Department of Labor Equal Employment Opportunity Clearance:

IAW FAR Part 22.805, the CO must request pre-award clearance on Prime contractors or Teaming Partners (not subcontractors) from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office. If an offeror is listed in OFCCP’s National Pre-award Registry, located at https://ofccp.dol-esa.gov/preaward/pa_reg.html , the offeror shall provide the CO a copy of the database registration for Government verification as part of the proposal submission. If an offeror is not listed in the registry, include a statement providing this information and the CO will request an EEO clearance review.

M-3 PRE-AWARD SURVEY

3.1. Pre-Award Survey: The Government may conduct a pre-award survey (PAS) as part of this source selection. Results of the PAS (if conducted) will be evaluated to determine each offeror's capability to meet the requirements of the solicitation.

M-4. SOLICITATIONS REQUIREMENTS, TERMS, AND CONDITIONS

4.1. Solicitations Requirements, Terms, and Conditions: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale.

4.2 PAST PERFORMANCE INFORMATION: Offerors past performance information will be used as a basis for the Contracting Officer’s determination of responsibility.

Offerors must be deemed responsible to receive contract award IAW FAR 9.104.