IRSP_PWS.doc

FA2521-R-13-0008

PERFORMANCE WORK STATEMENT FOR THE

INSTRUMENTATION RADAR SUPPORT PROGRAM

1.0 SCOPE AND OBJECTIVES:

1.1 Scope: The Instrumentation Radar Support Program (IRSP) contract provides serviceable components and subsystems for Instrumentation Tracking Systems (ITS), to include radars, telemetry, and optical instrumentation systems. Throughout the rest of this document any radar, telemetry, or optical ITS supported by the program will be referred to as ITS. The primary purpose of the effort to be accomplished within this Performance Work Statement (PWS) is to provide an end item of supply and shall include the logistical, engineering, and technical support required to operate a depot supply activity, process and repair of unserviceable components of supported systems for re-entry into stock, provide obsolescence engineering, on-call engineering, and technical expertise, and on-site field overhauls of designated systems for participating ranges. The design, manufacture and installation of sub-systems will be accomplished by contract modification as needed to meet range mission requirements.

1.2 Objectives: This PWS defines contractor efforts required to ensure availability of unique serviceable components, supplies and specialized maintenance capabilities to meet the needs of participating ranges.

2.0 GENERAL BACKGROUND: The IRSP supports a family of fixed, transportable and shipboard ITSs located throughout the world. Program supported ITSs’ are included in Appendix A. These systems, while having basic similarities, have been individually modified for the special purpose of each user's mission requirements. There are currently 25 ranges participating in the program including Air Force, Army, Navy, NASA, Department of Energy, United Kingdom, Germany, Norway, Sweden, Republic of Korea, and Australia. The number of ranges and systems supported will fluctuate throughout the duration of this contract and will be subject to contract price adjustments. The contract effort involves a degree of uncertainty in the final costs. This is attributable to several factors: (a) the number of participating ranges has and may continue to either increase or decrease, driving the number of requirements being supported; (b) the number and type of systems at any given range may go up or down as the individual range's mission requirements change; and (c) the number of items failing and hence needing repair/replacement as well as the cost of those items will vary due to aging infrastructure, duty cycles of usage, availability of vendors, etc. The contractor shall interface with other range contractors to provide support in a timely manner consistent with mission requirements.

3.0 CONTRACTOR TASKS: The contractor shall perform the following tasks in support of the designated ranges and specific systems listed in Appendix A. Work will be accomplished in accordance with best commercial practices.

3.1 Applicable Documents: The following documents are provided for guidance only.

GUIDANCE

TITLE

MIL-HDBK-454B

General Guidelines for Electronic Equipment

15 Apr 2007

ISO-10012

Measurement Management Systems Requirements for Rev 3 Measurement Processes and Measuring Equipment 15 Apr 2003

MIL-STD-130M

Identification Marking of U.S. Military Property 2 Dec 2005

3.2 Depot Support:

3.2.1 Inventory Management: The contractor shall provide warehousing and inventory of approximately 1.4 million government-owned parts in contractor furnished warehouse. The contractor shall maintain an automated controlled access inventory of materials required to support range requisitioning action, overhaul material requirements and component repairs. The inventory will consist of those government-owned materials remaining from the prior year contract and those specific materials to be furnished from stock replenishment action under this contract. CDRLs A001 and A016.

3.2.1.1 Government-Owned Property: The contractor shall maintain and protect the current inventory of depot supply materials, approximately 44,700 total line items which consume approximately 300,000 cubic feet of space. The largest single item is approximately 360 cubic feet and weighs approximately 6,000 pounds. The approximate value of all government-owned property is 42 million dollars. The actual value will vary according to the inventory and is described more fully in the documentation requirements established by the Government-Furnished Property Clause. The contractor shall recommend, and if directed by the Contracting Officer, acquire additional equipment for the government to be used by the contractor in performing contract tasks.

3.2.1.2 Unique Item Identifier (UII): The contractor shall be responsible for assigning and registering the UII on IRSP items in their possession IAW the current Unique Identification (UID) Policy. The website for more information is www.iuidtoolkit.com.

3.2.2 Requisitioning: The contractor shall, on both a routine and an emergency basis, fill requisitions (See Exhibit 1) received, electronically or in hard copy, from participating ranges. A requisition shall consist of one line item of any quantity that does not exceed $20,000. Those requisitions exceeding $20,000 will be considered a high cost requisition (HCR), and handled according to paragraph 3.2.2.3. CDRLs A001, and A015

3.2.2.1 Routine Requisitions: Routine requisitions shall be filled within 10 workdays if the material is in stock. If the item is not in stock, the requester and program office shall be notified within 3 workdays and an estimated delivery date shall be provided by the contractor within 15 workdays. This response is based on an even flow of the requisition quantity indicated in Exhibit 1 during the year. The delivery requirements for requisitions will be relaxed when the requisitions greatly exceed the usual monthly average.

3.2.2.2 Emergency Requisitions: If in stock, emergency requisitions shall be filled within 24 hours. The contractor shall be available to process emergency requisitions 24 hours a day, 7 days a week. The contractor shall not screen or qualify emergency requests for material, and shall respond to the requesting range as to the availability within 30 minutes. If the item is not in stock, the contractor shall notify the requester and program office and attempt to alleviate the shortage by obtaining the part on-loan from another range, purchasing or building on an expedited basis. The contractor shall continue to inform the requester and program office of status and changes in delivery status until the emergency requisition has been filled. The contractor shall utilize the most expeditious method to alleviate emergencies, including controlled cannibalization. Under emergency conditions, the requirement for government and contractor source inspection is waived for the repair and purchase of new materials. Controlled cannibalization is authorized only when a Not Mission Capable-Supply (NMCS) condition exists.

3.2.2.3 High Cost Requisitions: (Exhibit 3) Routine and emergency requisitions that have an estimated acquisition cost exceeding $20,000 will be considered over-threshold actions and will be funded separately by the range having the requirement. These actions will be added via a contract modification. HCR funding is additive funding and the overall contract value will increase accordingly.

3.2.2.4 Marking, Packing and Crating: Perform required packing and crating services and arrange commercial transportation as required to fulfill contract requirements.

3.2.3 Material Acquisition: The contractor shall replenish items of stock within the government-approved levels as required primarily through direct vendor purchase. CDRLs A002, and A015

3.2.3.1 Stock level and replenishment: The contractor shall determine recommended stock levels for all depot items, and shall maintain a stock level of miscellaneous, common and expendable material required for overhaul support, component repair, fabrication and bench stock. Materials such as common hardware, paint, compounds, fabrics, raw stock, and other miscellaneous common supplies are considered bench stock. The contractor shall develop and maintain a management plan for high-cost tubes to ensure availability of long-lead tubes. Coordinate quarterly proposed changes in approved levels with the program office.

3.2.3.2 Government Supply: The contractor shall obtain common National Stock Number (NSN) items from appropriate government supply sources, i.e., GSA, Defense Supply Agency, etc., and initiate requests for material and equipment from government depots when financially beneficial or time-saving to the government.

3.3 Component Repair and Fabrication:

3.3.1 In-House Component Repair: The contractor shall repair ITS system components returned to the contractor from the ranges or removed by the contractor during Field Overhauls. Repair consists of restoring an item to a like new physical condition and ensuring its electrical serviceability. Repairs under this PWS paragraph are considered repairs that are estimated not to exceed $20,000. If the estimated repair cost exceeds 75 percent of the replacement of a new item, the defective component shall not be repaired unless approved by the affected range manager and directed by the contracting officer. Repaired items (see Exhibit 1) will be put into stock or returned to the submitting ranges when stock is not available. Repairs that are estimated to exceed $20,000 will be considered a high cost repair and will be handled according to paragraph 3.3.5. CDRLs A003, A006, A015, and A016.

3.3.2 Vendor Repair: The contractor shall investigate, evaluate, and arrange for vendor repair for items that are unable to be repaired in-house or when it is more advantageous to the government to do so. Repair consists of a vendor restoring the item to a like new physical condition and ensuring its electrical serviceability. If the estimated repair cost exceeds 75 percent of the replacement of a new item, the defective component shall not be repaired unless approved by the affected range manager and directed by the contracting officer. Repairs performed by vendors that are estimated to exceed $20,000 will be considered a high cost repair (HCR) and will be handled according to paragraph 3.3.5. CDRLs A003, A006, A015 and A016.

3.3.3 Contractor Fabrication: The contractor shall investigate, evaluate, develop and fabricate those obsolete items which are not available from other sources or when it is deemed more advantageous to the government. Fabrications under this PWS paragraph are considered fabrications that are estimated not to exceed $20,000. The estimated number of fabrication actions per contract year typically falls between 80 and 150 with approximately 10 percent of those fabrication actions exceeding the $20,000 limit. Those items where the estimated cost to fabricate exceeds $20,000 will be considered a high cost fabrication (HCF) and will be handled under paragraph 3.3.5. CDRLs A003, A012, A015, and A016.

3.3.4 Changes or Modifications: Changes or modifications to the original design of reparables, necessary for product improvement or increased reliability, may be made provided the functional capability of the unit remains the same and the program office concurs. Recommendations for any changes in form, fit or function shall be identified to the range customers in Field Information Bulletins (FIBS). CDRL A004.

3.3.5 High Cost Repairs and Fabrications: High cost repairs (HCR) and high cost fabrications (HCF) are defined as any repair or fabrication where the estimated cost exceeds $20,0000 (Exhibit 3). All repairs and fabrications exceeding $20,000 are considered over-threshold actions and will be funded separately by the range having the requirement. These actions will be added via a contract modification. HCRs and HCFs funding is additive funding and will result in increase to the overall contract value.

3.4 Engineering and Technical Support:

3.4.1 Field Support: The contractor shall provide field support as requested by ranges. (Reference Exhibit 1). Manweeks are requested during FY requirements call and throughout the year as mission requirements dictate. To meet mission requirements, a range participant may request additional field support (manweeks) (Exhibit 3) during the fiscal year through the program office that was not part of the annual requirements call. This action will be handled according to paragraph 4.3, and will result in additional funding added to the overall contract value. Each field support action historically involves one manweek (56 direct-labor work-performance hours) including travel time to and from the requesting site. The contractor shall publish a summary report of work accomplished during field support and the number of people required to perform the task. Typical problems encountered are listed below; however, this list is not all inclusive: CDRLs A008, A015 and A016.

Antenna Problems

Alignments, Electronic or mechanical

Software/Firmware issues

Slip Ring or Cable-wrap problems

Alignments and or repairs of Receivers (RF and IF) issues Alignments and or repairs of Transmitters Servo Alignments and/or repairs

Calibration and Accuracy Evaluation

Computer Interface issues Checkout and resolve unique system problems

Tape Drive and Magnetic Head problems Plotter Problems Gear Box Problems Training in Operations and Maintenance of Member Systems

3.4.2 Technical Investigations: The contractor shall perform technical investigations to make recommendations for engineering changes to resolve technical problems associated with systems listed in Appendix A as directed by the Contracting Officer. Approximately two investigations per contract year will be required. CDRLs A015, A016 and A020.

3.4.3 Obsolescence Engineering: The contractor shall investigate, evaluate, develop and replace, where applicable, obsolete and non-obtainable parts and components for all supported instrumentation tracking systems. The contractor recommends engineering changes which would improve technical performance improve reliability and maintainability or reduce operating costs. Recommendations and technical solutions to obsolescence issues shall be identified to IRSP range customers in Field Information Bulletins (FIBS). Approximately 8,000 hours are estimated to perform obsolescence engineering per contract year. CDRLs A004, A015 and A016.

3.5 Field Overhauls:

3.5.1 Overhaul Systems: The contractor shall perform overhauls on ITS listed in Appendix A in accordance with contractor developed Work Specification. This specification shall be developed by the contractor IAW CDRL A005, and will be coordinated with the program office subject to the written approval of the Contracting Officer as to adequacy for the purpose intended. A "full" overhaul includes all subsystems of the particular ITS while a "partial" overhaul is defined as an overhaul of the pedestal or antenna subsystem only. The contractor shall have the capability to perform full overhauls on all systems listed in Appendix A. During the pre-overhaul survey any variation to these definitions will be noted by the contractor and range manager. The numbers of overhauls will vary each year according to ranges’ mission requirements, and will be defined during the annual requirements call. Workload indicators for the typical number of overhauls each year are listed in Exhibit 2. However, the number of actual overhauls could vary significantly and will fluctuate between from 0 to 20 per fiscal year. To meet mission requirements, a range participant may request additional overhauls during the fiscal year through the program office that was not part of the annual requirements call. This action will be handled according to paragraph 4.3, and will result in additional funding added to the overall contract value. CDRLs A005 and A015

3.5.2 Pre-Overhaul Surveys: Pre-overhaul surveys shall be accomplished jointly by the contractor, the requesting range manager or his authorized representative, and site operating personnel to determine the condition of the system to be overhauled, the manpower, tests required, and the range facilities available as specified in 3.5.2.1 thru 3.5.2.5, for the system designated to be overhauled. To minimize travel costs, the contractor will accomplish multiple pre-overhaul surveys if they are in close proximity. CDRLs A007, A015 and A016.

3.5.2.1 Inspect the Equipment to be overhauled. The contractor shall inspect the equipment to be overhauled and coordinate pre-overhaul reports with the requesting range manager or their authorized representative. Pre-overhaul surveys shall be conducted approximately ninety (90) days prior to the scheduled start of the overhaul. Material listed in the survey report shall be drawn from stock, or procured, and shipped to the site prior to the overhaul. When it becomes evident that material cannot be obtained by the scheduled overhaul date, the range manager shall be notified to determine if the original overhaul schedule must be met and the additional material installed separately by a follow-up visit, or if the overhaul be rescheduled for a later date. CDRLs A006, A007 and A015.

3.5.2.2 Determine the specific equipment to be overhauled and the condition of the equipment.

3.5.2.3 Determine manpower, skills, test equipment, tooling facilities, material and technical data required to accomplish the overhaul.

3.5.2.4 Determine the tests required to ensure that upon completion of the overhaul the equipment meets operational standards.

3.5.2.5 Determine range facilities and equipment available to the overhaul team. The contractor is authorized to use the range facilities and equipment listed in Appendix B on an as-available non-reimbursable basis.

3.5.3 Overhauls: The contractor shall overhaul the designated system(s) in accordance with the approved pre-overhaul survey at the time the overhaul is performed. The overhaul shall be performed with maximum consideration given to site operational support requirements. CDRL A015 and A016.

3.5.3.1 Deficiencies: The contractor shall correct additional ITS deficiencies which occur subsequent to the survey and which are discovered during the overhaul and fall within the standard overhaul specifications. These deficiencies shall be corrected by the contractor during the downtime allotted for the overhaul. If skills, material or other things within the contractor’s control prevent overhaul completion, the contractor is responsible for post-overhaul action to correct the deficiency within the time agreed upon between the contractor and designated government representative. CDRL A016.

3.5.3.2 Boresight tower equipment: If the overhaul includes the inspection and repair of boresight tower equipment, it will be the responsibility of the local range manager to remove equipment such as the boresight target boards, feedhorns, waveguide, etc., for inspection and rework, and to replace the refurbished items. Where the local range manager is unable to furnish these services, he will furnish the contractor with a current certificate of inspection and safety attesting to the structural integrity of the tower, ladder, guy wires and mooring prior to the time contractor personnel climb the tower to perform the required work.

3.5.3.3 System Testing: The contractor shall perform system testing at the conclusion of the overhaul work. The results of these tests and the work accomplished during the overhaul shall be reviewed jointly by the designated government representative and the contractor. The purpose of the review shall be to identify post-overhaul effort required by the contractor, evaluate the quality of the overhaul and assign specific responsibilities for all open overhaul items. At the conclusion of the review, the designated government representative will signify technical acceptance of the overhaul and list any specific items of deficiency. Upon technical acceptance of the overhaul, the system will be returned to the operating agency. Minutes of the review meeting, along with post-overhaul effort required by the contractor, and a summary of all open overhaul items shall be published by the contractor. CDRLs A009 and A015.

3.5.3.4 Government Owned Vans: Government owned vans are available to the contractor for use as non-motorized transportable workshops. If used, the contractor shall maintain a complement of material in the vans to support the planned overhauls. Large bulky items and long-lead time items that cannot be prepared and shipped in the van will be pre-shipped by the contractor to the site requiring the overhaul. Unforeseen requirements during the course of the overhaul will be provided by the range supply system to the level indicated in Appendix B. Items obtained from range supply shall be returned at the earliest possible date. The contractor will arrange for transportation of the mobile overhaul vans, or specified test equipment to the overhaul site.

3.6 Systems Modifications:

3.6.1 Design, Fabricate, Install, Integrate, Test and Document: The contractor shall design, fabricate, install, integrate, test and document modifications to various ITS when required and directed by the Contracting Officer. Provide engineering and recommend process improvements during the design phase of the modification. CDRLs A010, A011, A012, A013, A015, and A016.

3.6.2 Costs: The contractor shall provide costs (“budgetary" estimates) in the form of an abbreviated Cost Proposal (approximately 30 per year). The contractor shall prepare a Proposal to include a Cost Proposal and a Technical Proposal for systems modification projects for review by the government, when requested by the Contracting Officer (approximately 20 per year). If travel is required in preparation of the proposal, the contractor shall obtain prior written approval from the contracting officer. The requirements for systems modifications (reference paragraph 3.6.1) will be added to the contract by means of a contract modification, which results in additional funding added to the overall contract value.

CDRL A021.

3.7 Transportation Services: The contractor shall arrange commercial transportation of government-owned material. The contractor shall be responsible for shipping government-owned material for foreign participants only to their designated Freight-Forwarder. CDRL A015 CDRL A016.

3.8 Program Management:

3.8.1 Program Status: The contractor shall provide all participating ranges and the program office the capability to electronically research and order parts, obtain needed reports and CDRLs, and determine status for all program elements on a near real-time basis. The contractor shall conduct, jointly with program office, semiannual meetings to review the program status and provide a forum for technical interchange for attending range participants. These meetings shall be rotated around the U.S. In addition, quarterly program status reviews will be conducted at prearranged locations as determined by the program office. The contractor will prepare minutes of all program status reviews IAW the CDRL. CDRLs A015, A016, and A018.

3.8.2 Range Manager's Handbook: The contractor shall update the existing handbook and submit to the program office for approval 6 months after contract award and as requested thereafter, but not more frequent than annually. Upon approval by the program office, the contractor shall make the finalized document available to current range managers. Topics to be included will be furnished by the program office no later than 90 days before the document is submitted for approval. CDRL A017.

3.8.3 Phase-Out: The incumbent shall prepare a phase-out plan outlining an orderly phase-out of services, personnel and equipment while continuing support to the range participants with minimum disruption of essential functions. The actual phase-out activity will not commence until directed by the Contracting Officer. CDRL A019.

3.8.4 Phase-In: The contractor (if not the incumbent) shall prepare a phase-in plan outlining an orderly phase- in of services, personnel and equipment while beginning support to the range participants with minimum disruption of essential functions. A designated government representative will oversee the transfer of goods. The actual phase-in activity will not commence until directed by the Contracting Officer.

4.0 SPECIAL CONSIDERATIONS:

4.1. Program Office: The government has established a program office which is located at the 45th Space Wing (45 SW), Patrick AFB FL. The program office is the primary technical focal point for both the contractor and the program participants.

4.2 Program Participants: Each participant establishes annual support requirements with the program office. They also participate in pre-overhaul inspections and post-overhaul testing to ensure that the results are satisfactory. Each participant is responsible for local configuration management. No central repository of configuration drawings is available.

4.3 PWS Changes: There will be times during the year that ranges will need to submit changes to their requirements in order to meet mission requirements. The two primary areas where this will be necessary are in Field Support and Overhauls. A range participant may request additional field support or overhauls during the fiscal year through the program office that was not part of the annual requirements call. The contractor shall provide (“budgetary" estimates) in the form of an abbreviated Cost Proposal (approximately 30 per year). The contractor shall prepare a Cost Proposal for these additional requirements, when requested by the Contracting Officer (approximately 15 per year). This action will result in additional funding added to the overall contract value.

January 7, 2014