IRSP_Preprop_Conf_17_Mar_15_-_FINAL.pptx

FOR OFFICIAL USE ONLY

Program Manager: Larry Sprague Contracting Officer: Michael Janosz

Instrumentation Radar Support Program (IRSP) Pre-Proposal Conference

FA2521-13-R-0008

17 March 2015

This Briefing is UNCLASSIFIED 45th Space Wing

UNCLASSIFIED

Purpose Explain and Clarify Requirements and Specifications Terms of the solicitation and specifications remain unchanged until an amendment is received in writing A complete record of the conference will be furnished to all prospective offerors

Overview Introduction of government representatives Background and information on the IRSP Statement of Work Requirements Contract attachments Contract line items Basis for award and evaluation subfactors General considerations

Government Representatives

Lee Bridges, Chief of Range Programs Larry Sprague, Program Manager Michael Janosz, Contracting Officer Q. Chira Newton, Contract Specialist Sarah McCreary, Contract Specialist Lori Ebbensgard, Senior Program Analyst Mary Taylor, Program Analyst Noël Knotts, Program Analyst Cheryl Waters, Resource Management Analyst

Background of the IRSP

Began in the 1960’s Provides engineering, logistics, and maintenance support for Instrumentation Tracking Systems (ITS) Augments capabilities of using Agency Cafeteria Style Approach – allows ranges to choose type of support required for that year 27 participating ranges worldwide DOD, NASA, DOE, and seven foreign governments Over 800 ITS supported worldwide Value of systems supported > $1 billion replacement cost

Some missions include space, testing of ballistic missiles, aircraft, and munitions

IRSP Program Objectives Through use of a collective contract Minimize costs to US and Foreign governments Maximize operational availability of supported ITS Extend operational life of supported ITS

Responsibilities Program Office Program management Technical direction Procurement package (SOW, Data, Etc.)

Budget development Cost allocations Foreign Military Sales (FMS) case management Range Participants Gather and define all range requirements Responsible for funding Responsible configuration management

AIR FORCE

PATRICK AFB, FL (45SW)

VANDENBERG AFB, CA (30SW)

EGLIN AFB, FL (96 TW)

PETERSON AIR FORCE BASE, CO (AFLCMC)

HILL AFB, UT (UTTR)

LAS VEGAS, NV (AFFTC)

PETERSON AFB, CO (SMC)

ARMY

ABERDEEN TEST CENTER (ATC), MD

WHITE SANDS MISSILE RANGE, NM (WSMR) (2) (2nd WSMR Range Spts MDA)

YUMA PROVING GROUND, AZ (YPG)

DEPT OF DEFENSE

CENTER FOR COUNTER MEASURES, WSMR NM

DEPT OF ENERGY

TONOPAH TEST RANGE, NV (TTR)

FOREIGN GOVERNMENTS

UNITED KINGDOM

GERMANY

KOREA

AUSTRALIA

NORWAY

SWEDEN

SWITZERLAND

NASA

EDWARDS, CA (NASA/A)

WALLOPS ISLAND, VA (NASA/W)

NAVY

POINT MUGU, CA

CHINA LAKE, CA

PATUXENT RIVER, MD

BARKING SANDS, HI (PMRF)

AUTEC, FL

IRSP is a collective contract with participants across the globe.

Includes six U. S. agencies and seven foreign governments.

IRSP Range Participants

SOW Requirements General Program Requirements

3.1 Phase-In

3.2 Inventory and Program Management

3.3 Obsolescence

3.4 Test and Specialized Equipment

3.5 Phase-Out

3.6 Data

SOW Requirements (cont.)

FOR OFFICIAL USE ONLY

Range Requirements

4.1 Material Acquisition

4.2 Remanufacture and Fabrication

4.3 Engineering and Technical Support

4.4.1 Pre-Overhaul Survey

4.4.2 Field Overhauls

4.5 System Modifications

4.6 Transportation

FOR OFFICIAL USE ONLY

Contract Attachments

Specialized Equipment/non-consumables items ~600 items Attachment 3 Government Furnished Property ~32k items

Used to determinate appropriate funding levels for requirements Attachment 6 Labor Rates Listing Contractor Provided - See Section L paragraph 2.4.1.7.4 Attachment 7 Supported Range’s System List Instrumentation Tracking System (ITS) Listed by range Attachment 8 Base Resource List Resources available for contractor use by location Exhibits A-P Contract Data Requirement Listings (CDRLs)

Contract Attachments (Cont.)

Includes sample Engineering Tasks and Obsolescence Tasks Attachment L-07 Logistics Sample Includes Test & Spec Equip., Material Acq., Reman/Fab, & Transp.

Attachment L-08 Performance Evaluation Questionnaire Attachment L-09 Performance Cover Letter Attachment L-10 Sample Consent Form Attachment L-11 Total Evaluated Price Worksheet

Work Description

Phase-In Coincide with incumbent’s phase-out plan Well defined approach; detailed timelines outlining methods, milestones-ensure execution at day 1 of full performance Phase-in period-90 days-with full performance starting the next day Inventory and Program Management Provide access controlled contractor furnished facility/facilities

Work Description (cont.)

FOR OFFICIAL USE ONLY

Inventory and Program Management cont.

Maintain/replenish appropriate stock levels ~ 44,700 individual line items ~ 1.4M parts which consume ~300,000 cubic feet of warehouse space ~ 42 million dollars in government-owned property Maintain and stock DLM vans Jointly conduct semiannual program management review (PMR) meetings Provide near real-time reporting to PMO/Ranges- part number research, electronic requisitioning CDRL data Maintain/update Range Manager’s Handbook

Obsolescence Investigate, evaluate, and develop replacements for non-obtainable components Publish recommendations and technical solutions to obsolescence issues in Field Information Bulletins Recommend engineering changes as needed Test and Specialized Equipment Identify serviceability of equipment Equipment <$2,000 acquired on a funding availability basis Equipment >$2,000 PMO approval and funding availability

Phase-Out Develop a well defined approach; detailed timelines outlining methods, procedures, and milestones – to ensure smooth transition Data Must coincide with applicable CDRLs identified throughout document Material Acquisition Fill routine and emergency requisitions Requisitions <$20,000 filled with no further approval Requisitions >$20,000 require PMO approval

Work Description (Cont.)

Remanufacture and Fabrication Remanufacture or fabricate components and subsystems Actions will be listed on CDRL using actual loaded total cost of the action Engineering and Technical Support Augment ranges with their ITS maintenance, system restoration actions, and other sustainment efforts Requested in form of manweeks U.S. range manweeks 56 labor hours (plus travel cost) FMS range manweeks 72 labor hours (plus travel cost)

Pre-Overhaul Survey ~90 days prior to the scheduled start of the overhaul Field Overhauls System(s) shall be overhauled IAW the pre-overhaul survey and work specifications Pre/Post System testing accomplished to ensure that overhauled system meets operational standard Non-motorized transportable DLM/workshop vans Systems Modifications Design, fabricate, install, integrate, test and document modifications to ITS when required

Transportation Arrange commercial transport of government-owned material, test and specialized equipment, and other requirements to meet ranges’ mission Shipping government-owned material for foreign participants will only be to their designated freight forwarder

Sample Tasks Attachment L-04

Prices/Costs for sample tasks will not be included in contract award Sample Field Overhauls Attachment L-04 Overhaul of FPS-16 Radar at WSMR and MOTR Radar MPS-39 at UK Include technical approach in Vol. 1 of the proposal Include price in attachment L-11 TEP Worksheet

Sample Tasks Attachment L-05

Sample System Modification Attachment L-05 Address remote control of radar system sample modification

Include price in attachment L-11 TEP Worksheet

Sample Tasks Attachment L-06

Engineering and Obsolescence Sample Attachment L-06 Various samples of Engineering and Obsolescence issues with assumptions Include technical approach in Vol. 1 of the proposal Include cost element breakdown of engineering samples in total on CLIN 0009 Support tab in attachment L-11 TEP Worksheet Include cost element breakdown of obsolescence samples in total on CLIN 0003 Obsolescence tab in attachment L-11 TEP Worksheet

Sample Tasks Attachment L-07

Logistics Sample Attachment L-07 Includes various parts for Test & Specialized Equip., Material, Remanufacture/Fabrication, Transportation

Include cost as required with corresponding CLIN in attachment L-11 TEP Worksheet

Contract Line Items

X001 Phase-In FFP X002 Inventory and Program Management FFP X003 Obsolescence CPFF X004 Test and Specialized Equipment CR X005 Phase-Out FFP X006 Data NSP X007 Material Acquisition CR X008 Remanufacture/ Fabrication CPFF

IAW SOW Para 3.1 IAW SOW Para 3.2

IAW SOW Para 3.3

IAW SOW Para 3.4

IAW SOW Para 3.5 IAW SOW Para 3.6 IAW SOW Para 4.1 IAW SOW Para 4.2

Contract Line Items (Cont.)

X009 Engineering &Technical Support CPFF X010 Pre-Overhaul Survey FFP X011 Field Overhauls FFP

X014 Transportation CR X015 Budgetary/Proposal

IAW SOW Para 4.3

IAW SOW Para 4.4.1

IAW SOW Para 4.4.2 IAW SOW Para 4.5

IAW SOW Para 4.5

IAW SOW Para 4.6

NSP

One delivery order per year for SOW 3.X requirements Each range will have their own delivery order per contract year The government reserves the right to issue separate delivery orders as necessary

Basis for Award Trade-Off Process Best value based upon integrated assessment of technical capability/risk, past performance and price/cost Best value award decision Price and past performance approximately equal The government may award to a higher priced offeror with a higher performance confidence assessment

Basis for Award (cont.)

Factor 1: Technical Capability/Risk Government technical team shall evaluate the technical proposals as acceptable/unacceptable Must be considered acceptable for all subfactors and risk to be awardable Subfactors includes:

Program Management Field Overhauls System Modifications Engineering and Technical Support Logistics Support Small Business Subcontracting Plan

Basis for Award (cont.)

Factor 2: Past Performance Past performance confidence ratings Substantial confidence Satisfactory confidence Limited confidence No confidence Unknown confidence (neutral)

Basis for Award (cont.)

Past performance ratings based on Recency Within the last 3 years Relevancy Relevant, somewhat relevant, or not relevant Quality Exceptional, very good, satisfactory, marginal, unsatisfactory, or not applicable

Basis for Award (cont.)

Factor 3: Price/Cost Assessed for completeness, reasonableness balance, affordability and offers downward pricing beginning in contract year two for CLIN 0002 – Inventory and Program Management Cost mischarging plan (see Section L paragraph 2.4.1.7.2) Affordability CLIN 0002 Inventory and Program Management must be priced at $730,000 or less per contract year

FOR OFFICIAL USE ONLY

Basis for Award (cont.)

Phase-In price not included in the evaluated price Evaluated for reasonableness Sample Task Attachments L-04 through L-07 Included in evaluated price Will not be part of contract award

General Considerations Ensure you fill out Section K Representation and Certifications and other statements of offerors Carefully read and complete Section L Instructions, Conditions and Notices to Bidders Must obtain Top Secret facility clearance in compliance with terms and conditions of the RFP and the DD254 The government may award without discussions Terms of the solicitation and specifications remain unchanged until an amendment is received in writing Ensure you read the entire RFP and its attachments

Conclusion The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO (Michael Janosz, 45 CONS/LGCZR) at Michael.Janosz@us.af.mil.

All volumes, paper and electronic, shall be delivered to Michael Janosz, 45 CONS/LGCZR, 1201 Edward H. White II Street, MS 7200, Patrick AFB, FL 32925-3237, Building 423, Room N204. If using a courier, submit the name of the individual hand-carrying the proposal 24 hours in advance to the CO. The courier will be required to provide identification at the time of delivery. Proposals must be received no later than: anticipated 45 days from RFP release.

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