FA2517-09-R-6015-0002.doc

FA2517-09-R-6015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

ADDENDUM TO 52.228-5

INSURANCE

Reference FAR Clause 52.228-5 entitled “Insurance—Work on a Government Installation”, the contractor shall at its own expense, procure, and thereafter maintain the following types of insurance with respect to performance under the contract:

A. WORKER’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE as required by law except that if this contract is to be performed in a state, which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Worker’s Compensation Insurance shall extend to cover employer’s liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.00.

B. GENERAL LIABILITY INSURANCE: Bodily injury liability insurance, in the minimum limits of $500,000.00 per occurrence shall be required on the comprehensive form of the policy.

C. AUTOMOBILE LIABILITY INSURANCE: This insurance shall be required on the comprehensive form of the policy and shall provide bodily injury liability and property damage liability covering all operations of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000.00 per person and $500,000.00 per occurrence for bodily injury and $20,000.00 per occurrence for property damage shall be required.

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.” This solicitation is limited to service disable veteran-owned small businesses only.

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate volumes; Volume I – Price Proposal, and Volume II – Past Performance Information.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional price information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

C. Each volume of the proposal shall be separately bound in a three-ring, loose-leaf binder which shall permit the volume to lie flat when open. Staples shall not be used. All binders shall allow for easy removal and replacement of pages. A cover sheet shall be bound in each book, clearly marked with the offeror’s name, volume number and title, solicitation identification and the copy number (for example: Company A, Vol I, RFP FA2517-09-R-6015, Transient Alert Services & AGE Maintenance, copy 2 of 10). The same identifying data shall be placed on the spine and front of each binder. The original shall be clearly marked “original.”

D. Each citation is limited to three pages. Page limitations shall be treated as maximums. The total page count will be based on the printed proposal submission. If exceeded, the excess pages will not be read, nor considered in the evaluation of the proposal. Blank pages, title pages, tables of contents, glossaries, definitions, cross-reference matrices, tabs, and dividers do not count against the page limitation.

E. Text page size, not including foldouts, shall be 8.5 x 11 inches with at least one-inch margins around the page perimeter. Normal page header and footer information may be included in the margins. Pages shall be printed as double-sided where possible. (Do not print on both sides if the next page would be a fold-out or tab break.) Each printed side of information on a page of paper shall count as one page. The background color of each page of the original proposal submission shall be white or ivory only. Foldouts used for charts, illustrations, or diagrams shall not exceed 11 x 17 inches with at least 1.5-inch margins around the page perimeter. Normal page header and footer information may be included in the margins. For page count purposes, each printed side of a foldout page shall count as two pages each. Foldouts shall not be used for text.

F. Narrative text shall be Times New Roman or Arial with a size no smaller than 12-point with normal proportional spacing. Text line shall not be less than single-spaced. Text within tables shall be Times New Roman or Arial with a size no smaller than 10-point. Text within graphics shall be Times New Roman or Arial with a size no smaller than 8-point. Use only a single font type—either Times New Roman or Arial—throughout the proposal; do not mix font types in the proposal.

G. Each volume and tab shall be written on a stand‑alone basis, with cross referencing to other volumes and tabs allowed only to the extent specifically authorized in the Instructions to Offerors. Information required for proposal evaluation not found in its designated volume may be assumed to have been omitted from the proposal.

H. The offeror shall submit a complete copy of the proposal, including all proposal volumes and attachments, in electronic format, using non-re-writable compact disks (CD-R). The content and page size of electronic copies shall be identical to the hard copies. If there is a variance, the printed document will take precedence. All files must be uncompressed. The offeror shall submit any final proposal revisions resulting from any discussions and updates on CD-Rs. Ensure the electronic documents stored on CD-R disks can be opened. The electronic copy of the proposal shall be submitted in a format readable by Office Professional 2003 applications (e.g. Microsoft (MS) Word 2003, MS Excel 2003, MS-Project 2003, and MS-Power Point 2003) and/or Adobe Acrobat Reader (postscript data file (PDF) format is acceptable). The proposal may be submitted in PDF format. Electronic copies of spreadsheets shall be provided in MS Excel to allow Government evaluation and review of equations. All spreadsheets shall be submitted in “active” format with all formulas intact, summations enabled, links maintained, and clarifying notes visible.

I. If the Government opens discussions and requests the offeror submit proposal revisions, during or after discussions, any changed pages that are submitted shall be a different color from the original proposal pages, and shall have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number shall be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed. Page limitations may also be placed on responses to evaluation notices (ENs). The Government will identify specified page limits for EN responses in the letters forwarding the ENs to the offeror.

C. Specific Instructions:

1. PART I – PRICE PROPOSAL - Submit original and two (2) copies.

(a) Complete blocks 12, 17a, and 30a, b, and c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

(b) The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal(s) must be submitted for a base year plus five (5) Option Years.

Period of Performance:

Base Year (Phase-In) : 15 Sep 09 – 30 Sep 09

Option Year 1: 1 Oct 09 – 30 Sep 10

Option Year 2: 1 Oct 10 – 30 Sep 11

Option Year 3: 1 Oct 11 – 30 Sep 12

Option Year 4: 1 Oct 12 – 30 Sep 13

Option Year 5: 1 Oct 13 – 30 Sep 14

(c) The provisions of FAR 52.212-3 shall be satisfied by each offeror providing a current printout of their ORCA registration. Offerors shall print their registration double-sided.

2. PART II – PAST PERFORMANCE INFORMATION - Only references for same or similar type contracts are desired. Submit original and six (6) copies.

(a) Quality and Satisfaction Rating for Contracts Completed in the Past Three Years: Provide information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(b) Past Performance Surveys: The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this solicitation. The government will use information submitted by the offeror and other sources such as other Federal government offices and commercial sources, to assess performance. Provide a list of no more than ten (10), of the most relevant contracts performed for Federal agencies and commercial customers within the last three years. Relevant contracts include: experience with transient alert services for military aircraft (heavy and fighters/trainers), business jets, helicopters, and AGE equipment. The evaluation of past performance information will take into account past performance information regarding predecessor companies, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. However, this does not mean such information must be given greater, or even equal, “weight” than the relevant experience of the principal offeror.

The following information shall be for each contract/citation provided:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, address, FAX and telephone number of the CO

(viii) Comments regarding compliance with contract terms and conditions

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of 10 total past and present relevant contracts.

(c) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

(d) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

1. Requirements of the solicitation (Item Numbers) and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award.

General Information

INFORMATION REGARDING SUBMISSION OF PROPOSAL: All proposals must be delivered to the Contracting Officer located at 135 Dover Street, Suite 2225, Peterson AFB, CO. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror.

Offerors are cautioned that Peterson AFB, CO has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Offerors that require a temporary pass to gain access to the base to drop off proposals, should submit their request by email to the Contracting Officer NLT Monday, June 15th, 2009. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” Past performance information is due ten days prior to proposal due date—22 June 2009, 1400 hrs (2:00 p.m.), Mountain Standard Time. All remaining proposal information (price proposal) is due 30 June 2009, 1400 hrs (2:00 p.m.), Mountain Standard Time.

FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day, 1 January

Martin Luther King’s Birthday, Third Monday in January

Presidents Day, Third Monday in February

Memorial Day, Last Monday in May

Independence Day, 4 July

Labor Day, First Monday in September

Columbus Day, Second Monday in October

Veterans Day, 11 November

Thanksgiving Day, Fourth Thursday in November

Christmas Day, 25 December

(End of Summary of Changes)