AFMAN23-110V2PT13CH7.pdf

CHAPTER 7

MANAGEMENT PRODUCTS

Section 7A—MANAGEMENT PRODUCTS LISTINGS AND REPORTS.

7.1. Chapter Summary. This chapter describes some of the SBSS management products, reports, and listings that have a direct bearing on SBSS customers.

7.2. Overview. This section covers SBSS management products such as reports and listings on funds management, bench stock, due-out status, repair cycle, and custodial responsibilities which affect SBSS customers.

7.3. Management Products.

7.3.1. Daily Document Register (D04). This register provides a means for organizations to review all document numbers processed during the day by the SBSS. The listing is in organization and shop code sequence. The documents are then listed in document number sequence for each activity code.

Monetary totals are given for each organization code. Base Supply personnel send two copies to the organization or shop concerned. Attachment 7A-2 lists codes used on the Daily Document Register.

7.3.2. Priority Monitor Report (D18). This listing (see Attachment 7A-3) provides data for current review of priority, UND A and B due-out of requirements (see chapter 5).

7.3.3. Organization Effectiveness Report (M-24). This report provides a management product to monitor the issue and bench stock support effectiveness for each organization supported by Base Sup-ply. The report also provides the annual Organization Cost Center Record Review List which con-tains the specific supply data elements provided by each organization which are used by Base Supply to support the organization.

7.3.4. Due-Out Validation List (M30). This monthly listing provides a means to monitor and verify that each due-out is still a valid requirement, except UND C equipment items which are provided quarterly (see chapter 5).

7.3.5. AWP Validation List (D19). This listing shows all repair cycle items in AWP status and the status of bits and pieces that are on order to fix the repair cycle end-item. The information is used by Maintenance to plan and schedule the end-item into repair shops. It is also used by Base Supply to expedite receipt of bits and pieces needed to repair AWP end-items.

7.4. Funds Management.

7.4.1. PFMR and Organization Cost Center Record Update and Reconciliation (D11). This report shows the current status and internal balance of the PFMR by supplies and equipment. Cumulative balances are shown for fund target, obligated due-outs, cumulative issues, cumulative turn-ins, and available balance (see Attachment 7A-4).

7.4.2. Organization Cost Center Report (M03). This report provides cost center managers a product showing issue, due-out, and obligation data by Supply Management Activity Group (SMAG) division and element of expense or investment code (see Attachment 7A-5).

7.4.3. Project Funds Management Report (M35). This report provides each responsibility center manager with a product disclosing FY-to-date reimbursable issues or sales, creditable returns, obli- 7–1

AFMAN 23-110 Volume 2 Part 13, Chapter 7 gated due-outs, fund balance, and unobligated due-outs by current or prior FY for both supplies and equipment. Additional management information is provided for SMAG and resource managers [see Attachment 7A-4 (sample D11), for most of this information].

7.5. Bench Stock Listings.

7.5.1. Bench Stock Recommended Additions (M04). This listing provides the individual organiza-tions with the necessary products to determine the need to add, change, or delete items from bench stocks (see chapter 3).

7.5.2. Organization Bench Stock Listing (S04). This listing provides the individual organizations a summary of items authorized on bench stocks, controls the assignment of bench stock document numbers, and assists shop personnel in the location of bench stock items (see chapter 3).

7.6. Miscellaneous Listings. Contact Customer Service if one of the following listings is needed for additional management information.

7.6.1. Due-out Status List (R31). This listing provides data for review of current due-out require-ments and provides optional due-in and status information for selected due-outs.

7.6.2. Repair Cycle Data List (Q04). This listing provides maintenance activities with a product reflecting repairable returns with the action taken codes for each repair cycle item. These data are used to review the base in-house repair capability program.

7.6.3. Custodian Authorization and Custody Receipt List (R14). This is a listing of authorized and in-use equipment for each custodian account. It serves as a custody receipt when signed by the custo-dian and identifies quantities authorized and on-hand within organizations and shops (see chapter 8, section 8F).

7.6.4. Supply Point Listing (Q13). This listing shows items maintained on detail records known as "supply points". The Logistics Readiness Squadron/supply activity maintains the accountability and control of assets on supply point details. Supply points may be established by the combat operations support officer in coordination with the applicable maintenance control officers or other appropriate organizational managers. The organizations requesting a supply point must provide the necessary space and facilities, and their personnel may manage the supply point for certain large items (for example, propellers and booms). Supply points may also be established for conventional munitions.

See Part 2, Chapter 10 for more detailed information on supply points.

7.7. Supply Assistance.

7.7.1. Point of Contact. The point of contact within Base Supply is Customer Service. As a matter of rule, do not contact other Base Supply offices unless referred to by Customer Service.

7.7.2. Research. Management products in Customer Service can be researched to check or correct most errors or problems. Customer Service personnel can also provide general guidance on how to read and use the many management products available from Base Supply. In addition to those prod-ucts listed in this chapter, the following products are available for research, information, etc., Daily Transaction Register, Daily Reject Listing, UMMIPS Surveillance Listing, Stock Number Directory, and Interchangeable and Substitute Group Listing.

7.7.3. Due-Out Update. When a due-out requires updating (for example, change in UND, Required Delivery Date, etc.), the requesting activity will submit the following information to Stock Control:

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1) Stock number of item required, 2) Document number of the request, 3) Requisition number, if applicable, 4) Justification for followup or updating action, and 5) Name and telephone number of individual requesting change.

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ATTACHMENT 7A-1

CORRELATION OF SUPPLY AND ACCOUNTING DATA ELEMENTS

7A1.1. Correlation of Supply and Accounting Data Elements.

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7–5 igure 7A1.1. Correlation of Supply and Accounting Data Elements.

ATTACHMENT 7A-2

DIC/TRIC

7A2.1. Purpose. To provide a list of the DIC/TRIC codes that identify the transactions processed against a customer's organization code.

7A2.2. DIC/TRIC.

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Table 7A2.1. DIC/TRIC Explanation.

7A2.3. TTPC. These codes are designed to further identify and explain the transactions appearing on the Daily Document Register.

DIC/TRIC EXPLANATION

DIT Due-in or Due-out Update DOC Due-out Cancellation DOR Due-out Release DUO Due-out FCI Equipment In-use Detail Change or Delete FEC Terminate EAID Accounting FER Equipment Identity Change FET Equipment Inter-account Transfer ISU Issue MSI Issue, Supply Point or MRSP REC Receipt TIN Turn-in A5J Transfer to DRMO 1PU Direct charge/forced no credit return generated by customer request for cancellation of an obligated due- out 7–7

Table 7A2.2. TTPC Explanation.

7A2.4. Supply Status, Cancellation Codes, and Phrases. These codes provides supply status informa-tion or the reason for cancelling a due-in or due-out. These are the more commonly used codes and the phrases that apply.

TTPC EXPLANATION

1A-Item Record Issue 1B+Item Record Turn-in 1K-In-Use Det Equipment Turn-in 1L+In-Use Det Equipment Issue 2A-DO Det Due-out Release or Cancellation (issue request by organization 2M-DIFM Det Partial DIFM Turn-in 2N+ DIFM Det Partial DIFM Issue or Due-out Release 2O- DEL DIFM Det Total DIFM Turn-in 2P+ Add DIFM Det DIFM Issue or Due-out Release 7–8

Table 7A2.3. Status Explanation.

NOTE: A single character alpha or numeric (A/N) indicates the initial method of movement by the ship-per (mode of shipment).

STATUS EXPLANATION

B5 The RID activity is in receipt of your followup request. Action to determine current status and/or improve the ESD is being attempted. Further status will be furnished within 7 calendar days.

BA Item being processed for release and shipment.

BB Item back ordered against a due-in to stock. Use of BB status is appropriate for local manufacture item.

BD Requisition is under review. Additional status will be provided with action taken.

BF No record of requisition. Reorder if still needed.

BG Stock number changed or NSN assigned to a part number submitted or unit of issue changed.

BH Substitute or interchangeable being supplied. NSN of item in the stock number field of the status input.

BQ Cancelled. Result of receiving cancellation request.

BV Item procured and on contract for direct shipment.

CG Rejected. Unable to identify requested item. Resubmit with correct NSN or part number. If correct part number was submitted or if the correct NSN or part number are unknown, resubmit on DD Form 1348-6.

CJ Rejected. Item coded or being coded obsolete. If still needed, resubmit requisi-tion on DD Form 1348-6.

CK Rejected. Item not available. Requisition next higher assembly.

N Rejected. Source is local manufacture or fabrication.

FF Rejected. Item not authorized stockage or issue. Resubmit requisition provid-ing full justification.

FO Rejected. Incomplete or invalid TO reference. If TO is correct, resubmit on

DD Form 1348-6 citing complete reference, end item, etc.

ZE Contracting unable to buy due to inadequate description.

ZS Due-out cancellation resulting from daily or weekly due-out validation.

ZU Due-out cancellation resulting from aircraft record validation.

ZW Due-out cancellation resulting from monthly or quarterly due-out validation.

ZX Due-out cancelled as a result of end-item being turned in with maintenance action taken code 4 (not repairable this station due to lack of parts).

99 Followup. This code will be decreased by one each time subsequent followup action is taken; that is, 96 would represent four followup actions.

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ATTACHMENT 7A-3

PRIORITY MONITOR REPORT (D18)

7A3.1. Priority Monitor Report (D18).

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7–11 igure 7A3.1. D18/Part 1, Glossary of Terms/Abbreviations.

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Figure 7A3.2. D18/Part 1, Supply/Equipment.

ATTACHMENT 7A-4

PFMR/OCCR UPDATE AND RECONCILIATION (D11)

7A4.1. PFMR/OCCR Update and Reconciliation (D11).

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Figure 7A4.1. D11, PFMR/OCCR Update and Reconciliation.

ATTACHMENT 7A-5

ORGANIZATION COST CENTER LIST (M03)

7A5.1. Organization Cost Center List (M03).

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Figure 7A5.1. M03/Page 1, Organization Cost Center List.

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7–17 igure 7A5.2. M03/Page 2, Organization Cost Center List.

ATTACHMENT 7A-6

DAILY DOCUMENT REGISTER (D04)

7A6.1. Daily Document Register (D04).

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7–19 igure 7A6.1. D04/Part 1, Daily Document Register.