AFI23-302.pdf

PamelaG.Jones Text Box

AFI23-302_AFGM1

DISTRIBUTION LIST:

1. AFRC/CV

2. AMC/CV

3. ACC/CV

4. USAFE/CV

5. PACAF/CV

6. NGB/CF

7. AFSPC/CV

8. AETC/CV

9. AFSOC/CV

10. AFDW/CV

11. USAFA/CV

Attachment 1

A4/7 C-REMS Enterprise-Wide Implementation – AFI 23-302_AFGM1

REMS Transformation to C-REMS

Centralized Vehicle Accountability Defined:

C-REMS performs a daily reconciliation between base-level Automated Fleet Information System (AFIS), Standard Base Supply System (SBSS), and MAJCOM Automated Fleet Information System (MAFIS) and a monthly reconciliation between the base-level VAL, CA/CRL, and Air Force Equipment Management System (AFEMS) ensuring 100% authorization integrity and asset accountability.

As technologies evolve, customer needs and other external conditions change, C-REMS will be continually refined and improved to ensure our ability to:

(1) Collect, integrate, assimilate, and effectively manage vehicle Custodian Authorization Custody Receipt Listing (CA/CRL) for all base-level host and tenant units.

(2) Develop new or improved processes for all vehicle authorization/asset transactions in the Standard Base Supply System (SBSS).

(3) Monitor and maintain individual MAJCOM and base Vehicle Authorization Lists (VAL) for reconciliations, changes, updates, additions, and deletions.

(4) Advance organizational performance across the entire C-REMS work portfolio to include: 100% accountability for all products, physical and informational infrastructure, and workforce management practices.

Over time, these core functions will drive C-REMS’ ability to facilitate resource management decisions and provide 100% data integrity of all Air Force vehicles. This Guidance Memorandum supports the Air Force Command and Control Enabling Concept (Change 2) and supplements the responsibilities and organizational construct of Component MAJCOMs and Component NAFs that are addressed in HQ USAF Program Action Directive (PAD) 06-09, Air Force Component Organization. It formalizes, supplements, and implements appropriate provisions of HAF PAD 07-13, Implementation of the CSAF Direction to Transform and Consolidate Headquarters Management Functions, Annex D, Logistics, Installations and Mission Support and applicable Appendices; and implements results of the AF/A4R AFSO21 centralized vehicle accountability Rapid Improvement Event, 23 March 2007

Background:

Traditionally, our vehicle management processes have been marginally successful in sustaining accountability of our 72K vehicles valued at $6.1B due to challenges created by using multiple legacy operating systems. This has been validated by various audits conducted at unit and AF levels. Establishing C-REMS at the enterprise level will achieve data synchronization by centralizing execution of accountable vehicle transactions and monthly reconciliation of legacy systems databanks.

The below flow charts depict the current flow of vehicle accountability data and the future state. When the process of REMS was transferred to vehicle management in the late 1980s, each main operating base earned one full-time equivalent to support this function. Over time, requirements have been reduced by modernization of legacy systems and the manning has been integrated with other duties; however units have retained the same manning level.

23I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Current Accountability Process

Update AFIS (OLVIMS to AFIS) Update AFIS

(OLVIMS to AFIS)

Vehicle Fleet Change (SBSS to OLVIMS)

Vehicle Fleet Change (SBSS to OLVIMS)

Base Work

MAJCOM Work

Update R-14 SBSS (AFIS to SBSS)

Update R-14 SBSS (AFIS to SBSS)

AFEMS Up-Link (SBSS to AFEMS)

AFEMS Up-Link (SBSS to AFEMS)

Monthly System Reconciliation Process

Monthly System Reconciliation Process

24I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Future State Accountability Process

Base Work

MAJCOM Work

MAFIS to AFISMAFIS to AFIS

AFIS, MAFIS,

R14, M06 & AFEMS

AFIS, MAFIS,

R14, M06 & AFEMS

AFIS to MAFISAFIS to MAFIS

Centralized

Added

Vehicle Fleet Change (SBSS to OLVIMS)

Vehicle Fleet Change (SBSS to OLVIMS)

Update AFIS (OLVIMS to AFIS) Update AFIS

(OLVIMS to AFIS)

Update R-14 SBSS

(SBSS & AFIS)

Update R-14 SBSS

(SBSS & AFIS)

Creation and implementation of C-REMS generates significant savings by eliminating 90% of the unit-level activities associated with data reconciliation between multiple legacy systems. Efficiencies gained in man-hour processing time will be captured during the capabilities based manpower standard transformation. For outsourced operations, reduced requirements determination will be addressed via contract updates or when contracts come up on their normal renegotiation schedule.

The manpower requirement for C-REMS is based on one authorization per 2,000 vehicles and resulted from benchmarking HQ ACC’s South West Asia C-REMS function currently in place, with minor adjustments due to a variety of MAJCOM fleet postures.

The following specific MAJCOM contributions will be required to stand up the C-REMS in FY 08 under operational responsibility of the Air Force Element, Vehicle and Equipment Management Support Office (AFELM VEMSO), Langley AFB, VA. The expectation is manpower positions will be sourced from base level; however MAJCOMs have the latitude to use Headquarters or other command positions to fill the requirement.

ACC

ACC

SWA USAFE PACAF AFMC AMC AETC AFSPC AFSOC ANG AFRC TOTAL

6 4 5 5 2 3 2 0 0 0 0 27

Note: Transfer of manpower resources for this transformation effort will be based on negotiated and approved realignments between the gaining and losing MAJCOMs and AFELM VEMSO. FY 08 PB manpower profile provided by MAJCOM/A1M should correctly reflect what manpower authorizations remain in the MAJCOMs as a result of PBD 720 reductions. This Guidance Memorandum represents the MAJCOM/A4R Functional agreement and coordination for MAJCOM/A1M to initiate the above manpower programming and realignment actions.

Responsibility and manpower for C-REMS functions will transfer from MAJCOMs to AFELM VEMSO in the following phases:

September 2008 – Initial Operational Capability - Transfer SWA and six ACC main operating bases (MOB) to AFELM VEMSO

January 2009 – Add remaining ACC MOBs March 2009 – Add USAFE, AMC & AFSPC May 2009 – Add AFMC, AETC & AFSOC July 2009 – Add GSUs, AFRC & ANG September 2009 – Add PACAF – Full Operational Capability

Operations that are currently A-76/contract will maintain current functions until contracts come up for renegotiation, at which time, contracts will be modified to transfer C-REMS functions to AFELM VEMSO or remain a reachback capability if legal constraints prevent transfer The MAJCOM functional community will coordinate C-REMS generated contract modifications with AFELM VEMSO as they occur.

AFELM VEMSO will form a C-REMS Working Group with the MAJCOMs to work out any additional issues required for C-REMS implementation that are not addressed in this Memorandum. AFELM VEMSO will convene the working group at least quarterly via video teleconference to provide updates on progress toward implementation and address MAJCOM concerns.

Local fleet managers and MAJCOMs retain sustainment responsibilities for day-to-day management of the AF’s fleet. The C-REMS function will coordinate/collaborate with the base-level fleet manager and owning MAJCOMs to ensure resulting updates crossing multiple legacy systems and reconciliations are executed in a synchronized manner.

AF Enterprise-Wide Implementation Key Functions, Roles and Responsibilities:

AFELM VEMSO is responsible for:

Providing operational guidance and oversight for C-REMS function as the organizational process owner.

Providing assistance in staffing contract modifications and vetting legal requirements as they apply to the C-REMS function at the corporate level.

Information obtained during staffing actions will be distributed during all MAJCOM C-REMS working group meetings.

Coordinating and publishing guidance in AFI 23-302 to clarify roles and responsibilities between contract operations and C-REMS until contract updates are processed.

Process of REMS/OLVIMS Reconciliation (monthly):

Base-level Vehicle Management and Analysis (VM&A) will:

Produce On-Line Vehicle Interactive Management System (OLVIMS) to AFIS mismatch files and reconcile errors before transmitting a clean file to C-REMS. (Local exchange)

Produce the base-level transaction file and forward to C-REMS. (Hand off)

AFELM VEMSO (C-REMS) will:

Research information received from base-level fleet managers and correct discrepancies in AFIS and SBSS, as required.

Process of AFIS/Supply (M06) Asset Reconciliation (daily):

AFELM VEMSO (C-REMS) will:

Download the vehicle asset (M06) file from SBSS as transactions are generated or at a minimum of bi-weekly.

Process the M06 file in the base-level AFIS module and take appropriate action to research and correct discrepancies in AFIS and SBSS, as required, during the daily reconciliation.

Process of MAFIS to AFIS Reconciliation (bi-weekly):

MAJCOM Vehicle Management Staff will:

Provide current copy of MAFIS database. (Hand off)

AFELM VEMSO (C-REMS) will:

Process the MAJCOM to AFIS transmit file.

Identify discrepancies listed between the MAJCOM and base VAL, take appropriate action to research, and fix authorization data in AFIS and SBSS until the reconciliation report runs clean.

Provide updated MAFIS database file to MAJCOM. (Hand off)

Process of AFIS to MAFIS Transmit File (bi-weekly):

Base-level VM&A will:

Create Ship/Salvage/Rotate and Newly Receipted vehicle reports along with creating an electronic AFIS to MAFIS transmit file and forward to the host MAJCOM Vehicle Management Staff for processing. (Hand off)

AFELM VEMSO (C-REMS) will:

Download the M06 daily from applicable supply source and perform the AFIS to Supply (M06), AFIS to MAFIS, and MAFIS to AFIS reconciliation in the applicable base-level AFIS module.

Take appropriate action to research and correct discrepancies in AFIS and SBSS to ensure near real-time (within 24 hr) 100% authorization integrity and asset accountability.

Provide updated transmittal file to MAJCOM. (Hand off)

Process of AFIS Vehicle Master Report and CA/CRL (monthly):

AFELM VEMSO (C-REMS) will:

Download the most current CA/CRL from SBSS and perform a line-by-line reconciliation with the base-level AFIS Vehicle Master Report.

Take appropriate action to research and fix vehicle discrepancies in AFIS and SBSS, as required, to ensure 100% authorization integrity and asset accountability.

Process of AFEMS Reconciliation (bi-weekly):

AFELM VEMSO (C-REMS) will:

Access AFEMS and review all vehicle SBSS rejects and variances related to authorizations and assets.

Take appropriate action to research and fix all vehicle discrepancies in AFIS and SBSS, to include clearing the rejects or variances from AFEMS.

Collaborate resolution with MAJCOM on AFEMS rejects or variances caused by required Allowance Standard changes/updates. (Hand-off)

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 23-302

29 OCTOBER 2007

Incorporating Change 1, 18 March 2008

Material Management

VEHICLE MANAGEMENT

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: This Air Force Instruction (AFI) is available for downloading from the e-Publishing website at www.e-publishing.af.mil/

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: HQ USAF/A4RE Certified by: HQ USAF/A4R (Col Linda J. Dahl) Supersedes AFI23-302, 30 June 2006, AFI24-303, 13 May 1994, AFPAM24-317, 1 April 1999

Pages: 275

This instruction implements Air Force Policy Directive (AFPD) 23-1, Materiel Management Policy and Procedures. Establishes Headquarters United States Air Force (HQ USAF) Vehicle Management proce-dures and describes the supporting data systems. Vehicle Fleet Manager (VFM) or Vehicle Management Superintendent (VMS) expand or revise these procedures to fit local circumstances, within the intent of this instruction. Objectives, policies and responsibilities of Vehicle Management derive from overarching policy in Department of Defense Directive (DODD) 4500.36, Management, Acquisition, and Use of Motor Vehicles, August 3, 2004 and Department of Defense (DOD) 4500.36-R, Management, Acquisi-tion, and Use of Motor Vehicles, March 16, 2007. Send comments for suggested improvements on Air Force (AF) Form 847, Recommendation for Change of Publication, to HQ USAF/A4RE, 1030 Air Force Pentagon, Washington, DC 20330-1030. Ensure that all records created as a result of processes pre-scribed in this publication are maintained in accordance with AFMAN 37-123 (will convert to AFMAN 33-363), Management of Records, and disposed of in accordance with the Air Force Records Disposition Schedule (RDS) located at https://afrims.amc.af.mil/. This publication is applicable to the Air National Guard (ANG) as well as the Air Force Reserve (AFR); however, it does not apply to the Civil Air Patrol (CAP). The use of the name or mark of any specific manufacture, commercial product, commodity or ser-vice in this publication does not imply endorsement by the Air Force.

SUMMARY OF CHANGES

This Interim Change implements new and supplements current AF Vehicle Management guidance, policy and/or programs for the following areas: AF Environmental Policy, Vehicle Validation Visits, the Vehicle Management Community of Practice, USCENTAF vehicle disposition authority, the Logistics Installation and Mission Support Enterprise View (LIMS EV), contract operated vehicle management activities, Time Compliance Technical Order/Service Bulletin reporting, the Michelin North American fixed-price tire contract and completion instructions for AF Forms 4354 and 4355. In addition, this instruction imple-http://www.e-publishing.af.mil/ https://afrims.amc.af.mil/

2 AFI23-302 29 OCTOBER 2007

ments DOD 4500.51, Commercially Procured and Leased Armored Vehicle Policy, July 25, 2007. A mar-gin bar indicates newly revised material.

Chapter 1— INTRODUCTION 16

Section 1A—General Information and Administration 16

1.1. Principles of Vehicle Management

1.2. Supplements

1.3. Changes to this Instruction

1.4. Operating Instructions (OIs)

1.5. Use of Related Publications

Section 1B—Types of Maintenance 18

1.6. Base-Level Maintenance

1.7. Organizational Maintenance

1.8. Intermediate Maintenance

1.9. Depot-Level Maintenance

1.10. Mobile Maintenance

1.11. Scheduled Maintenance

1.12. Transient Vehicle and Equipment Maintenance

Section 1C—Items of Special Interest 20

1.13. Alternative Fueled Vehicles (AFVs)

1.14. Biodiesel (B20)

1.15. Budget Guidance and Procedures

1.16. Environmental Program

Table 1.1. Reclaimed Engine Coolants Available from DLA

1.17. Prohibited Vehicle Management Activities

1.18. Productivity Measurement

1.19. Serviceability Standards

1.20. Vehicle Abuse and Accidents

1.21. Vehicle Fleet Categorization

1.22. Vehicle Fleet Growth Policy

1.23. Vehicle Validation Visit (VVV)

1.24. VEMSO

AFI23-302 29 OCTOBER 2007 3

1.25. Wartime Readiness

1.26. LSV

Table 1.2. Lead-Free Wheel Weights Available Through the Supply System

1.27. Sport Utility Vehicle (SUV) Authorizations

Table 1.3. Sedan to SUV Conversion

Chapter 2— VEHICLE MANAGEMENT CONTINGENCY OPERATIONS 35

Section 2A—General Information 35

2.1. Introduction

2.2. AEF Process Overview

Section 2B—Overall Responsibilities 35

2.3. AF/A4RE

2.4. Air and Space Expeditionary Force Center (AEFC):

2.5. WR-ALC

2.6. VEMSO

2.7. MAJCOM Vehicle Management Staffs:

2.8. Base-Level and WRM Deploying Activities:

Section 2C—Steady-State Operations 39

2.9. Training:

2.10. WRM Vehicle Storage

2.11. WRM Manpower Determination

2.12. WRM Pre-Positioned Support

Section 2D—Transition to Surge/Deployment Preparation 41

2.13. Personnel:

2.14. Command Levy Vehicle Tasking:

2.15. Pre-deployment Parts Kit Development:

2.16. Tools and Equipment Deployment:

2.17. Vehicle Deployment:

2.18. Home Station Survival

Section 2E—Deployed Location Operations: 47

2.19. Handbooks:

4 AFI23-302 29 OCTOBER 2007

2.20. VFM and VMS

2.21. Qualification Training

2.22. Mission Critical Vehicle List

Table 2.1. Priority I Vehicles, Sortie Generating

Table 2.2. Priority II Vehicles, Sortie Sustaining

2.23. Materiel Control

2.24. VM&A:

2.25. Reporting Requirements

2.26. Facilities:

2.27. Tools and Equipment:

2.28. Forward Vehicle Deployment

2.29. Maintaining Other Government Motor Vehicle Conveyances (OGMVC) and Non-REMS Reportable LSV in a Contingency Environment

2.30. Contaminated Environment Operations

Section 2F—Reconstitution. 53

2.31. Personnel (Home Station):

2.32. Vehicles (Deployed Location):

2.33. Tools and Equipment (Home Station):

Chapter 3— THE OBJECTIVES, RESPONSIBILITIES, ORGANIZATION AND

PRINCIPLES OF MANAGING THE AF VEHICLE FLEET 55

Section 3A—Objectives 55

3.1. Objectives of Vehicle Management

3.2. Application of this Chapter

Section 3B—Responsibilities 55

3.3. HQ USAF/A4R Responsibilities

3.4. VEMSO Responsibilities

3.5. WR-ALC Responsibilities

3.6. MAJCOM Vehicle Management Staffs Responsibilities

3.7. Wing and Center Commanders or Equivalents Responsibilities

3.8. MSG Commanders or Equivalents Responsibilities

3.9. LRS Commanders or Equivalents Responsibilities

AFI23-302 29 OCTOBER 2007 5

3.10. VFM and VMS Responsibilities

3.11. Primary Responsibility for Vehicle Management

3.12. Assistance Responsibility for Vehicle Management

3.13. Organizational Responsibilities

3.14. “Maintenance Purposes Use Only” Vehicle Operator Certification

Section 3C—Organization 66

3.15. Organization of Vehicle Management

3.16. Maintenance Work Centers

3.17. Administration Section

3.18. Battery Service Center:

Figure 3.1. Sample Vehicle Management Organization Chart

3.19. CSC

3.20. Lubrication Center:

3.21. Shop Facilities:

3.22. Tire Repair Section:

3.23. Training Leader

3.24. VM&A

3.25. Work Center Supervisors

Section 3D—Principles 72

3.26. Cannibalization Rules

3.27. Contract Operated Vehicle Management Activities

3.28. Deficiency, Warranty and Unsatisfactory Reporting

3.29. Maintenance Priorities

3.30. Modification Policy

3.31. NMC Hours:

3.32. Reclamation Procedures:

3.33. Staff Assistance

3.34. Shop Publications

3.35. Technical Publications

3.36. The VCP in the Using Activity

3.37. Vehicle Redistribution

3.38. Vehicle Improvement Working Group (VIWG)

6 AFI23-302 29 OCTOBER 2007

3.39. Vehicle Management Advisory Group (VMAG)

Chapter 4— VEHICLE MANAGEMENT & ANALYSIS 77

Section 4A—Managing the Maintenance Workload 77

4.1. Vehicle Management & Analysis

4.2. Specific Responsibilities of VM&A

4.3. VCP

4.4. DOD Fleet Credit Card System

4.5. Fuel Issues

4.6. Scheduling Maintenance

4.7. Repetitive Maintenance, Warranty and Authorized Repairs

4.8. Vehicles in Replacement Codes A Through J

4.9. Work Order and Vehicle Processing for Outlying Work Centers

4.10. Work Order Control for Delayed Maintenance

4.11. Work Order Number Control

4.12. AF Form 1823/1823-1Processing for Vehicles NMCS

Section 4B—Procedures 86

4.13. Procedures for Processing Contract Maintenance Work Orders

4.14. Procedures for Distribution and Processing COPARS Sales Slips

4.15. Procedures for Processing AF Form 15, United States Air Force Invoice, and DOD Fleet Credit Card

4.16. Control of TCTOs, SBs and OTIs

Section 4C—Policy 89

4.17. Vehicle Abuse Repairs

4.18. Accident Repairs

4.19. Excess Vehicles

4.20. AF LSV and OGMVC

4.21. Withdrawing Vehicles from DRMS

Section 4D—Vehicle Authorization 92

4.22. Vehicle Requirements

Figure 4.1. GSA Sedan and Station Wagon Classifications

4.23. Vehicle Authorization Review Authority

AFI23-302 29 OCTOBER 2007 7

4.24. AS

4.25. Vehicle Justification Requests

4.26. Control Numbers

4.27. Processing of Returned Vehicle Justification Requests

4.28. Vehicle Allocations and Due-In Listing

4.29. Repair Authority and Disposition

Section 4E—Vehicle Rental and Leases 97

4.30. Vehicle Rental and Lease Administration

4.31. Vehicle Lease Procedures

4.32. Funding for Long-Term Leased Vehicles

4.33. Lease with Option to Buy

4.34. Insurance Coverage and Maintenance for Rented or Leased Vehicles

4.35. Installation of Radio Equipment in Rented or Leased Vehicles

4.36. Exceptions for Acquiring, Renting or Leasing Foreign Made Buses

Section 4F—Identifying, Marking and Registering Motor Vehicles 100

4.37. Prescribed Identification

4.38. Markings

4.39. Exemptions from Identification Markings

4.40. Registration Numbers

4.41. General and Flag Officer Identification

4.42. Registering, Inspecting and Licensing Motor Vehicles

4.43. Complying with International Agreements

Section 4G—Special Authorizations 102

4.44. Vehicle Support Resulting From Terrorist Threats

4.45. Armored Vehicle Requirements

Section 4H—Vehicle Buy 103

4.46. Vehicle Requirements Process

4.47. Specification Review

4.48. First Article Testing (FAT)

Section 4I—Performance-Based Work Statement Government Furnished Property (GFP) Requirements 105

8 AFI23-302 29 OCTOBER 2007

4.49. Policy

Section 4J—REMS 106

4.50. Introduction

4.51. REMS Functions

4.52. Training

4.53. VAL

4.54. Rental and Leased Vehicle Authorizations

4.55. WRM Vehicles

4.56. Vehicle Receipts and Issues

4.57. Transient Vehicles

4.58. Vehicle Shipments

4.59. Vehicle Shipments to Depot Repair

4.60. Vehicle Status Codes

4.61. Computer Documents and Listings

4.62. P-Series Registered Vehicles

Section 4K—Data Reconciliations and Analysis 112

4.63. Vehicle Authorization and Asset Data Reconciliation

4.64. The Importance of Analysis

4.65. Degree of Analysis

4.66. Using Analysis Products

4.67. Method of Presentation

4.68. Presentation of the Analysis

4.69. Performance Indicators (Metrics)

4.70. Specific Performance Indicators

4.71. Other Indicators

4.72. Areas to Monitor

4.73. Controlling and Evaluating Problem Areas

Section 4L—Depot Maintenance Program 119

4.74. Depot Maintenance Program

Section 4M—Maintenance Monthly/Quarterly Processing 120

4.75. Procedures for OLVIMS Maintenance Module Monthly Processing

AFI23-302 29 OCTOBER 2007 9

Section 4N—Railway Equipment 121

4.76. Railway Equipment

4.77. Acquisition of Railway Equipment

4.78. Specific Duties

Section 4O—Interagency Motor Pools and Systems 123

4.79. Interagency Motor Pools and Systems

Section 4P—Interservice Vehicle Support Agreements 124

4.80. Interservice Vehicle Support

4.81. Arranging for Interservice Vehicle Support

4.82. Activity Pooling

Section 4Q—VVV 124

4.83. VVV

Chapter 5— MATERIEL CONTROL 127

Section 5A—General Information 127

5.1. Description of Materiel Control

Section 5B—Specific Guidance 128

5.2. Materiel Control Responsibilities

5.3. Required Publications, Reports and Listings for Materiel Control

5.4. Optional Publications, Reports and Listings for Materiel Control

5.5. Use of Reports and Listings in Materiel Control

5.6. Supply Discipline

5.7. Priority System

5.8. Coordination between Materiel Control and OLVIMS

Figure 5.1. Materiel Control and OLVIMS Cross-Reference Listing

5.9. Adjusted Stock Levels

Section 5C—Issue Procedures 134

5.10. General Information

5.11. Identifying the Requirement

5.12. Requests Sent Through LRS Demand Processing

5.13. Requests Submitted Through COPARS

10 AFI23-302 29 OCTOBER 2007

5.14. Requests Submitted Through BPA or GPC

Section 5D—Vehicle NMCS Processing 136

5.15. General Information

5.16. NMCS Verification Procedures

5.17. MICAP and NMCS (AF Requisitions)

5.18. Supply Assistance and Difficulty

5.19. NMCS Requirements through BPA, COPARS or GPC

5.20. Receipt of NMCS Parts

Section 5E—Managing AF Form 1823/1823-1s Delayed for Parts 139

5.21. Importance of Delayed AF Form 1823/1823-1s

5.22. Delayed Work Order Folders

5.23. Monitoring Delayed Work Orders

5.24. Processing Parts Receipts

5.25. Work Order and Backorder Validation

5.26. Partial or Completed Vehicle and Equipment Work Orders

Section 5F—Bench Stocks 141

5.27. Purpose of Bench Stocks

5.28. Establishment of Bench Stocks

5.29. Shop and Co-located Bench Stocks, Working Stocks and Work Order Residues

5.30. Low-Cost Bench Stocks

5.31. High-Cost Bench Stocks

5.32. Shelf-Life Items

5.33. Semiannual Bench Stock Review

5.34. Working Stock

Section 5G—Repair Cycle Asset Management 144

5.35. General Information

5.36. DIFM Issues

5.37. DIFM Status

5.38. Supply Points

5.39. DIFM and Supply Point Reconciliation

Section 5H—Other Procedures for Materiel Control 145

AFI23-302 29 OCTOBER 2007 11

5.40. TCTOs

5.41. Tool Accountability and Issue Procedures

5.42. Tire and Battery Management

5.43. Work Order Residue

5.44. Vehicle Redistribution and Transfer

Chapter 6— TRAINING 152

Section 6A—General Information 152

6.1. General Information

6.2. MAJCOM Responsibilities

6.3. Vehicle Management Training Leader

Section 6B—Types of Training 153

6.4. Establishing and Managing a Vehicle Management Training Program

6.5. OJT

6.6. In-House Training

Figure 6.1. Vehicle Management Training Aids

6.7. Qualification Training

6.8. Advanced Training

6.9. ASE

6.10. Certified Technician Program

Chapter 7— DOCUMENTATION AND RECORDS ADMINISTRATION 161

Section 7A—Introduction and Documentation Rules 161

7.1. General Information

7.2. General Description and Basic Principles of the Vehicle Management Data Collection System

7.3. Use of Printed Characters

7.4. Legibility

7.5. Transfer and Disposition

7.6. Vehicle and Equipment Records

Table 7.1. Vehicle and Equipment Records. Rules 1-13

7.7. Missing Forms

7.8. Maintenance of Forms for Vehicles and Equipment in Extended Storage

12 AFI23-302 29 OCTOBER 2007

7.9. Processing Vehicles to Vehicle Management

7.10. Maintenance of Transient Vehicles

7.11. Vehicles Assigned TDY or Deployed

Section 7B—Operator's Inspection Guide and Trouble Report Forms 168

7.12. General Information

7.13. Procedures for Recording Discrepancies and Delaying Maintenance

7.14. Instructions for the Operator’s Inspection Guide and Trouble Report

7.15. Heading Information

7.16. Items to Be Checked, Operator’s Signature and Monthly Tire Pressure Check

7.17. Discrepancy and Maintenance Report (center, page 2)

Section 7C—AF Forms 1823/1823-1 (1823) , Vehicle and Equipment Work Order 171

7.18. General Information

7.19. Special Recording Procedures

7.20. How to Fill Out an AF Form 1823/1823-1

Section 7D—AF Form 1827 and Tire and Battery Shop Man Hour Documentation 175

7.21. General Information

7.22. Procedures for Completing an AF Form 1827

7.23. How to Fill Out an AF Form 1827

Section 7E—Labor Hour Reporting, AF Form 1831, Indirect Labor Time Card and AF Form 1831-1, Indirect Labor Time Sheet 177

7.24. Labor Hour Reporting

7.25. AF Form 1831/1831-1

7.26. How to Fill Out AF Form 1831s/1831-1s

Section 7F—Computer-Generated Vehicle Historical Record 179

7.27. General Information

7.28. How to Fill Out a Vehicle Historical Record

Section 7G—AF Form 1829 181

7.29. General Information

7.30. How to Fill Out an AF Form 1829

Section 7H—AF Form 1830. 182

7.31. General Information

AFI23-302 29 OCTOBER 2007 13

7.32. How to Fill Out an AF Form 1830

Section 7I—AF Form 1824 183

7.33. General Information

7.34. How to Fill Out an AF Form 1824

Section 7J—Bench/Working Stocks 186

7.35. High-Cost Bench/Working Stock

7.36. Low-Cost Bench/Working Stock

Section 7K—AF Form 1832 186

7.37. General Information

7.38. How to Fill Out an AF Form 1832

Section 7L—AF Form 4354 187

7.39. General Information

7.40. How to fill out an AF Form 4354

Section 7M—AF Form 4355 188

7.41. General Information

7.42. How to fill out the AF Form 4355

Section 7N—AF Form 4353. 189

7.43. General Information

7.44. How to fill out the AF Form 4353

Section 7O—Vehicle Management Activity/Document Codes 190

7.45. General Information

7.46. Work Center Codes

7.47. Work Codes

7.48. Work Order Number Prefix Code

7.49. Management Codes

7.50. Delayed Maintenance Codes

7.51. Reimbursable and Distribution (R&D) Codes

7.52. System Codes

7.53. System and Subsystem Descriptions

14 AFI23-302 29 OCTOBER 2007

Chapter 8— VEMSO 192

8.1. Authority and Responsibilities

8.2. VEMSO Duties on Behalf of HQ USAF/A4RE

8.3. VEMSO Support to MAJCOMs

8.4. AEF Support

Chapter 9— QUALITY ASSURANCE PERSONNEL (QAP) 195

9.1. Overview

9.2. Duties of the Primary and Alternate Vehicle Management QA

9.3. QA for Vehicle Management Flights

9.4. Performance Plan (PP)

9.5. Performance Assessment Methods

9.6. Vehicle Management QAP Administrative Duties:

9.7. Contract Administration

Chapter 10— VEHICLE CONTROL 201

Section 10A—Introduction 201

10.1. Vehicle Control Officer Program

10.2. Vehicle Management Policy

10.3. Host Logistics Readiness Services

10.4. Vehicle Control Duties

10.5. Permissible Operating Distance (POD)

Section 10B—Motor Vehicle Official Use Policy 204

10.6. Official Use of Government Vehicles

Table 10.1. General Vehicle Official Use Rules

Section 10C—Vehicle Operators 206

10.7. Vehicle operators:

10.8. Prescribed and Adopted Forms

Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 208

Attachment 2— VEHICLE MANAGEMENT CONTINGENCY OPERATIONS 229

Attachment 3— MONTHLY USED VEHICLE AND EQUIPMENT MICAP

REPORTABLE STANDARD SRD 249

AFI23-302 29 OCTOBER 2007 15

Attachment 4— VEHICLE REPLACEMENT CODES 253

Attachment 5— VEHICLE MANAGEMENT TRAINING 254

Attachment 6— SITUATION TABLE RULES 256

Attachment 7— VENDOR PRODUCT EVALUATION 274

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Chapter 1

INTRODUCTION

GENERAL INFORMATION AND ADMINISTRATION, TYPES OF MAINTENANCE AND

ITEMS OF SPECIAL INTEREST

Section 1A—General Information and Administration

1.1. Principles of Vehicle Management. Use economical, reliable and up-to-date procedures to autho-rize, acquire, account for and maintain vehicles in a safe and serviceable condition throughout their life-cycle.

1.1.1. Motor Vehicle Management Definitions.

1.1.1.1. Vehicle. “Motor vehicle” means any vehicle, self propelled or drawn by mechanical power, designed and operated principally for highway transportation of property or passengers, but does not include a military design motor vehicle or vehicles.

1.1.1.2. Military Design (Tactical) Vehicle. “Military design motor vehicle” means a motor vehi-cle designed according to military or commercial specifications to directly support combat or tac-tical operations or training for such operations.

1.1.1.3. Reportable Vehicle. “Registered Equipment Management System” (REMS) reportable vehicles include passenger carrying, cargo and utility, special purpose, low speed vehicle (LSV), fire fighting, aircraft refueling, materiel handling equipment and base maintenance vehicles/ equipment of commercial or military design. Vehicular type equipment that meets any of the fol-lowing general descriptions is included in this definition.

1.1.1.3.1. Designed or used for military field training, combat or tactical purposes.

1.1.1.3.2. Used principally within the confines of a regularly established Air Force Base, tar-get range or depot.

1.1.1.3.3. Used by an agency in the performance of investigative, law enforcement or intelli-gence duties if the head of such agency determines that exclusive control of such vehicle is essential to the effective performance of such duties.

1.1.2. Environment Protection Act of 1992/2005 (EPAct), Executive Order (EO) 13423, and Public Laws 107-107 and 105-388 reportable categories and vehicle definitions.

NOTE: The General Services Administration (GSA), the Department of Energy (DOE) and the Office of Management and Budget (OMB) have the right to change the types of vehicles that are reported each year based on Congressional and Executive office of the President requirements.

1.1.2.1. Vehicle categories required for Energy Policy Act (EPAct) and Executive Order (EO) reporting purposes (i.e. Annual Federal Automotive Statistical Tool (FAST), Office of Manage-ment and Budget (OMB) A11-33 reports and SF82, Annual Agency Report of Motor Vehicle Data). The Air Force has Commercial/GSA leased and Agency Owned Vehicles.

1.1.2.1.1. Light Duty vehicles and trucks. Commercially designed licensable over the road vehicles with a Gross Vehicle Weight Rating (GVWR) of less than 8,501 pounds.

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1.1.2.1.2. Medium Duty vehicles and trucks. Commercially designed licensable over the road vehicles with a GVWR of more than 8,500 pounds and less than 16,001 pounds.

1.1.2.1.3. Heavy Duty vehicles and trucks. Commercially designed licensable over the road vehicles with a GVWR over 16,000 pounds. Example, truck tractors, over the road dump trucks, structural fire trucks commercially designed for road travel would be reportable, how-ever airport crash recovering firefighting vehicles would not.

1.1.2.2. Vehicles reported in FAST but exempt from EPAct and EO mandates. Data is used only for the OMB A11-33.

1.1.2.2.1. Law Enforcement vehicles: Law Enforcement vehicles are those that have been equipped or retrofitted with emergency lights/siren along with other modifications such as heavy-duty or high performance suspensions and drive trains. The EPAct/EO exemption also covers vehicles that may be used occasionally for the purpose of surveillance or undercover operations (i.e. Air Force Office of Special Investigations (AFOSI) vehicles) or that will be transferred into law enforcement service in the future.

1.1.2.2.2. Emergency vehicles such as ambulances and structural fire trucks.

1.1.2.2.3. Non-Tactical Armored Vehicles: OMB requires each agency to report their com-mercially designed armored vehicles and the armor classification. Armor levels classifica-tions are as defined in National Institute of Justice (NIJ) Standard 0108.01.

1.1.2.3. Vehicles that are not to be reported in FAST: Vehicles that do not fall under the data requirements of the Agency Report of Motor Vehicles to the OMB (OMB SF82 Report), the EPAct of 1992/2005 and Executive Order 13423 include the following:

1.1.2.3.1. Military tactical vehicles: Motor vehicles acquired and used for military purposes that the Secretary of Defense has certified must be exempt for national security reasons; (war fighting vehicles - shooters, troop transportation, tactical equipment and lorries and engineer-ing vehicles).

1.1.2.3.2. Any petroleum fueled off road vehicle (e.g., construction/engineering vehicles, trac-tors, mowers, Material Handling Equipment (forklifts), aircraft servicing/refueling, Snow Removal vehicles (plows), LSV, etc). These vehicles are not licensable for use on federal highway.

1.1.2.3.3. Any other class or type of vehicles the OMB determines to be exempt from report-ing requirements.

1.2. Supplements. Major Command (MAJCOM) Vehicle Management Staffs may supplement this instruction to provide detailed instructions to meet their needs, if they have HQ USAF/A4RE approval prior to publication. MAJCOMs must route all supplements through the Vehicle and Equipment Manage-ment Support Office (VEMSO) for review and forwarding to HQ USAF/A4RE.

1.3. Changes to this Instruction. Send recommendations to improve this instruction through the MAJ- COM Vehicle Management Staff to VEMSO for review and forwarding to HQ USAF/ A4RE for consid-eration.

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1.4. Operating Instructions (OIs). Bases set and implement local guidance in the form of OIs in accor-dance with (IAW) AFI 33-360, Publications and Forms Management.

1.4.1. Coordinate these instructions with appropriate agencies and review or update as required by the VFM or VMS.

1.4.2. Typically, OIs are established for hours of operation, housekeeping, safety, security, fire pre-vention, minimum essential repairs, quality control procedures, hazardous and solid waste manage-ment, and pollution prevention procedures.

1.4.3. All assigned personnel acknowledge in writing (i.e., initials or signature, and date) signifying they understand the OI within 30 days of arrival, annually or when any instruction is changed.

1.4.4. At a minimum, VFM or VMS must establish OIs for the following areas:

1.4.4.1. Minimum essential repairs.

1.4.4.2. Quality assurance procedures.

1.4.4.3. Pollution prevention, in accordance with the installation Pollution Prevention Plan, and hazardous waste management, in accordance with AFI 32-7042, Solid and Hazardous Waste Com-pliance, and the installation Hazardous Waste Management Plan.

1.4.4.4. Tire and battery procurement, issue, disposal and tire recapping policies/procedures.

1.4.4.5. Tool control and accountability procedures.

1.4.4.6. “Maintenance Purposes Only” vehicle operator certification.

1.4.4.7. Process for vehicle license plates.

1.4.4.8. Vehicle accountability procedures for Fleet Managers.

1.4.4.9. Fleet/Voyager Fuel Card program administration (if applicable).

1.5. Use of Related Publications. See Attachment 1 for a list of referenced publications. Management controls, records administration and forms documentation are described in many of these publications.

Section 1B—Types of Maintenance

1.6. Base-Level Maintenance. Base-level maintenance includes both organizational and intermediate levels of maintenance. Vehicle Management does not maintain everything on the base with wheels and an engine. Upkeep of certain miscellaneous items of ground support equipment or vehicle attachments is the responsibility of the unit that owns or uses it. Note: If the attachment was originally purchased with the vehicle then Vehicle Management has maintenance responsibility.

1.7. Organizational Maintenance. Organizational maintenance is accomplished by unit-level vehicle operators in the various squadrons and activities across an installation. Operators use the vehicle’s appli-cable Operator’s Inspection Guide and Trouble Report and applicable Technical Orders (TOs) when accomplishing organizational maintenance. Specific organizational responsibilities are outlined in para-graph 3.13.

AFI23-302 29 OCTOBER 2007 19

1.8. Intermediate Maintenance. Intermediate maintenance is accomplished by the base Vehicle Man-agement, including major and minor repairs. VFM or VMS determine shop capability and decide which source of repair to use. Manpower, total cost, mission requirements, Non Mission Capable (NMC) time, shop tools, equipment and technical capability influence the decision making. Normally done in fixed shops, intermediate maintenance includes:

1.8.1. Preventive Maintenance and Inspections (PM&Is) and Special Inspections.

1.8.2. Repairing, fabricating or replacing unserviceable components.

1.8.3. Refinishing, modifying (as directed by TO), repairing accessories and auxiliary equipment, and doing structural repair.

1.8.4. Furnishing technical assistance to using organizations.

1.8.5. When repair exceeds the base capability, maintenance may be performed:

1.8.5.1. By a local off-base contract.

1.8.5.2. At a nearby AF base. (Comply with AFI 25-201, Support Agreements, if personnel adjustments are needed.)

1.8.5.3. Under Inter-Service Support Agreement (ISSA) at nearby military or other government shops. Affected commanders or equivalents concur on cost and vehicle disposition issues.

1.9. Depot-Level Maintenance. This level of maintenance provides technical aid (see TO 00-25-4, Depot Maintenance of Aerospace Vehicles and Training Equipment) and overhaul of specific vehicles (see TO 36-1-191, Technical and Managerial Reference for Motor Vehicle Maintenance). Warner-Robins Air Logistics Center (WR-ALC) manages depot-level maintenance for AF needs.

1.10. Mobile Maintenance. The nature of certain vehicle repairs requires maintenance support away from the Vehicle Management Flight. The vehicle repair technician should debrief the supervisor in charge or the vehicle operator concerning vehicle deficiencies. Review the Operator’s Inspection Guide and Trouble Report for annotated maintenance problems.

1.10.1. Mobile Maintenance can be used to perform PM&Is and Special Inspections on vehicles not easily brought to or unable to enter the maintenance shop due to size. Advance coordination is essen-tial for proper planning and scheduling. Accomplish a complete inspection of the vehicle or equip-ment item at the time of the PM&I and Special Inspections.

1.10.2. The Mobile Maintenance truck can be equipped with a tow attachment, a battery booster and power plant, per Allowance Standard (AS) 457. The truck should carry tools (AS 403 and 457) and spare parts so that full PM&I and routine unscheduled work can be done. This truck should be two-way radio and/or cell phone equipped.

1.10.3. The VFM or VMS have the option to expand Mobile Maintenance to include performing minor maintenance at selected units. It may be desirable to send a mobile maintenance truck to large organizations (Civil Engineering Squadron (CES), Security Forces Squadron (SFS), Aircraft Mainte-nance, etc.) on a scheduled frequency to perform minor repairs.

1.10.4. The VFM or VMS determines, and then justifies, the number of Mobile Maintenance trucks necessary to be assigned.

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1.10.5. If the required repairs are beyond Mobile Maintenance capabilities, request wrecker assis-tance from Vehicle Operations. During other than normal operating hours, Vehicle Operations will deliver the disabled vehicle to the Vehicle Management parking area. The Operators’ Inspection Guide and Trouble Report will reflect the vehicle’s problem and must accompany the vehicle. During the next duty day, someone from the using organization must formally turn the vehicle in to Vehicle Management. Note: NMC begins when disabled vehicle is reported to Vehicle Management so if repairs cannot be completed in 2 hours or less open a work order to capture all NMC hours.

1.11. Scheduled Maintenance. Scheduled maintenance includes PM&I and Special Inspections, at reg-ular intervals to maintain a safe and serviceable vehicle fleet. The 18-Month PM&I will be conducted using the AF Form 4354, Preventative Maintenance and Inspections, in conjunction with applicable man-ufacturer maintenance requirements. Technicians must use AF Form 4355, Vehicle Incoming Inspection, to verify a vehicle’s condition when accepting a vehicle in to maintenance. The use of AF Form 4355 will satisfy the USAF’s obligation to inspect a vehicle’s ability to operate safely, at least once within a 12-month period, IAW DOD 4500.36-R. TO 36-1-191 prescribes scheduled maintenance intervals and is used to establish a scheduled maintenance plan. Using organizations will make vehicles available for PM&Is and Special Inspections or arrange for a rescheduled time so they can be completed before their due dates. Using organizations that exhibit a trend of failing to provide vehicles for scheduled mainte-nance at the scheduled time should be reported to the next command level (i.e., Mission Support Group Commander, Wing Commander, etc.) for corrective action. Do not delay PM&Is, Special Inspections or any special scheduled maintenance actions.

1.11.1. Consider seasonal needs, labor-hour availability, organizational need and fair apportionment of the 18-month requirement when developing a scheduled maintenance plan. All shops may use On-Line Vehicle Integrated Management System (OLVIMS) products or other automated listings to help complete work on time. Scheduled maintenance has priority and is not delayed. When neces-sary, resort to a two-shift operation, overtime or contract to fulfill this need.

1.11.2. Vehicles used as static training aids (not operated on-base or public highways or for driver training) are exempt from scheduled maintenance. Also, vehicles such as mobile communication vans positioned in a semi-permanent or permanent site are exempt. Ensure vehicle is safe to operate before operating over public roads.

1.11.2.1. Ensure training aids are on equipment account list.

1.12. Transient Vehicle and Equipment Maintenance. Provide maintenance priority to transient vehi-cles according to their mission or circumstance. Note: The procedures for vehicle operators to have work done on vehicles in-transit are in Air Force Joint Manual (AFJMAN) 24-306, Manual for the Wheeled Vehicle Driver.

Section 1C—Items of Special Interest

1.13. Alternative Fueled Vehicles (AFVs). The EPAct of 1992 (Public Law 102-486), Title VII of EPAct of 2005, (Public Law 109-58) and Executive Order (EO) 13423 “Strengthening Federal Environ-mental. Energy and Transportation Management," signed 24 January 2007, direct Federal agencies to acquire specific minimum levels of AFVs, mandates the use of alternative fuels 100 percent of the time in AFVs when appropriate, requires increasing our alternative fuels consumption by 10% a year through FY 2015 using FY2005 as the baseline, requires reducing total consumption of petroleum products by 2% a

AFI23-302 29 OCTOBER 2007 21

year through 2015 using FY2005 as the baseline and requires the use of plug in hybrids (PIH) when vehi-cles PIH vehicles are commercially available at a cost reasonably comparable, on the basis of life-cycle cost, to non PIH vehicles. These mandates were established to improve the Nation’s air quality and reduce our dependence on foreign oil. Our national strategy is to create a Federal fleet which drives the country to commercialize AFVs and the infrastructure to support them. Department of Defense Instruc-tion (DODI) 4715.4, Pollution Prevention, 7 Jun 98, further requires that the Secretaries of the Military Departments establish programs to purchase and operate AFVs IAW EPAct.

1.13.1. Acquisition. EPAct specifically applies to general purpose Light Duty Vehicles (LDVs) (less than or equal to 8,500 pounds Gross Vehicle Weight (GVW)) based in Metropolitan Statistical Areas (MSAs) (cities, counties, or consolidated areas with a 1980 population of more than 250,000). AFV requirements for each MSA installation in a given Fiscal Year (FY) are calculated by multiplying the number of LDVs procured (new acquisitions and long-term leases) times the EPAct percentage required for that FY. 75 percent of all MSA-based LDVs acquired each year must be AFVs. Note:

The Energy Conservation and Reauthorization Act of 1998 amended EPAct of 1992 to allow one AFV acquisition credit for every 450 gallons of pure biodiesel (B100) and one credit for every 2,250 gal-lons of blended biodiesel that consists of 20 percent biodiesel (B20) fuel consumed in vehicles over 8,500 pounds GVW rating. “Biodiesel credits” may fulfill up to 50 percent of our agency’s vehicle acquisition EPAct requirements.

1.13.1.1. Exemptions. Section 303(b) (3) of EPAct of 1992 exempts most law enforcement vehi-cles, emergency vehicles and vehicles used for military purposes (exempt for national security reasons) from AFV acquisition requirements. VEMSO will serve as the clearinghouse for exemp-tion requests, exemption data collection and exemption reporting. The following instructions are based on Deputy under Secretary of Defense (Environmental Security) memo, Guidance for Claiming Exemptions from the AFV Requirements of the EPAct of 23 Oct 97.

1.13.1.1.1. A law enforcement vehicle may be:

1.13.1.1.1.1. Any vehicle which is (1) specifically approved in an agency’s appropriation act for use in apprehension, pursuit, patrol or protection, or is routinely used for other law enforcement activities such as surveillance, or (2) covered by the current version of Item 17 or Item 17A, Federal Standard Number 122, published by GSA.

1.13.1.1.1.2. A leased vehicle equipped with at least the following components (1) for passenger automobiles, heavy-duty electrical, cooling and suspension systems, and at least the next more powerful engine than is standard for the automobile concerned, or (2) for light trucks, emergency warning lights or identification or markings such as “police”.

1.13.1.1.1.3. An unmarked vehicle which is certified by the Secretary of the Air Force (SECAF) as essential for the safe and efficient performance of intelligence, counterintelli-gence, protective or other law enforcement duties.

1.13.1.1.2. An emergency vehicle is any vehicle that is legally authorized by a government authority to exceed the speed limit to transport people and/or equipment to and from a situa-tion in which speed is required to save lives or property, such as a rescue vehicle, fire truck or ambulance.

1.13.1.1.3. Vehicles used for military purposes (exempt for national security reasons):

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1.13.1.1.3.1. Vehicles defined as “tactical vehicles” are automatically exempt from EPAct AFV requirements and a national security exemption need not be claimed for them. LDVs similar to those driven by the general public are also automatically exempt as tactical vehi-cles if the vehicles have been modified (such as the addition of a 24-volt electrical system) to meet military specifications, unless the vehicle is normally used as an administrative vehicle.

1.13.1.1.3.2. Administrative vehicles that may have to be deployed as part of a military operation will not automatically receive a national security exemption. Many vehicles can operate on alternative fuel when performing their administrative missions at home station and operate on a petroleum-based fuel when deployed as part of a military operation. A national security exemption should be claimed for such a vehicle only when there is sub-stantial possibility that the vehicle will be deployed, and the vehicle could not be deployed if it was an AFV or the AFV attributes of the vehicle would negatively affect performance of its mission when deployed.

1.13.1.1.4. MAJCOM Vehicle Management Staffs are encouraged to acquire alternative fueled law enforcement and emergency vehicles if such vehicles are capable of meeting mis-sion requirements. Such AFVs will be counted as credits toward the total AFVs required under EPAct.

1.13.1.2. MAJCOM and installation Vehicle Management Staffs are responsible for requesting and prioritizing through the vehicle buy program the appropriate number of new Original Equip-ment Manufacturer (OEM) AFV purchases to meet annual EPAct and EO 13423 requirements.

Any shortages in OEM AFV acquisitions should be compensated through additional AFV long-term leases.

1.13.1.2.1. When purchasing new vehicles, all units must first consider AFVs or LSVs (see paragraph 1.26. regarding purchase of LSVs). When considering AFVs, the decision should be based on availability of alternative fuel infrastructure, either on-base or in the local area.

After AFVs or LSVs, a Hybrid Electric Vehicle (HEV) should be the next consideration. The final choice should be a conventional vehicle (diesel is preferable if biodiesel (B20) is avail-able locally). When an AFV, LSV or HEV is available to fill a vehicle authorization and a conventional vehicle is chosen instead, documented justification for choosing a conventional vehicle will be retained for the life of the vehicle.

1.13.1.2.2. When leasing vehicles, MAJCOM and installation Vehicle Management Staffs are also responsible for ensuring that long-term lease requests…