Final RFP Q&A 5 Feb 20.pdf

FA2486-19.R.0003 FINAL RFP Q&A

Question Reference Government Response

The current workload data provided does not list the flying hours by weapon system for the last two years or for future years. ln order to more accurately predict the number of phase inspections that will be required, will the Government please provide the last three years of historical flying hours by airframe and the predicted flying hours for the next two years?

Appendix A, Workload Data The government does not have predicted flying hours beyond FY2020. The combined contracted flying hours break down as follows:

Flyin8 Hours Combined Contract Hours r-15C/D f-15E F,16

FY20t7 7474 1075 3013 FY201a 1304 7ll4 2794 Fy2O19 7202 7l1A 2923

FY2O2O 1243 1143 2889

Will the Government allow an introductory section to Volume lll Past Performance in order to summarize the Volume contents and submission layout outside of page count?

FRFP Attachment 10 Section L;

4,0 VOLUIVE III - PAST

PERFORMANCE

See Section L, Section 1.3, Table L1: 10 pages have been added to Volume lll - Past Performance to allow the offeror to sufficently address past performance information.

Will the Government increase the Attachment L2 Past Performance lnformation Sheet page limitation from 4 pages to 8 pages to allow for complete responses to address the full extent of recency and relevancy to meet the breadth of the Section M Table M3 Requirements?

FRFP Attachment 10 Section L;

4.1 Recency and Relevancy of

Past Performance lnformation

The page limitation for the past performance information sheets is considered sufficient to allow for past performance information to be provided. No changes will be made to Section L.

Will the Government confirm that the Teaming Arrangements / Joint Ventures description of roles and responsibilities required from Section 4.2 will be excluded from the 4 page per L2 Past Performance lnformation Sheet submission limitation?

FRFP Attachment 10 Section L:

4.2 Teaming Arrangements/Joint

Ventures

See Section L, Section 1.3, Table L1: 10 pages have been added to Volume lll - Past Performance to allow the offeror to sufficently address past performance information.

Will the Government confirm that the Organizational Structure Change History required in Section 4.3 will be excluded from the 4-page limitation per L2 Past Performance lnformation Sheet submission?

FRFP Attachment 10 Section L;

4.3 Organizational Structure

Change History

See Section L, Section 1.3, Table L1: 10 pages have been added to Volume lll - Past Performance to allow the offeror to sufficently address past performance information.

Due to the sensitivity and ethical nature of PPCQ responses, we respectfully request that the requirement for the PPQS to be submitted by the offeror be removed. This allows the Government to provide candid feedback on the offeror's performance without questions on integrity.

Will the Government allow the submissron of a POC Reference Table be provided in lieu of the completed copy from the Government?

ln the event that the Government still requires PPCQs to be submitted with the proposal, will the Government please provide a release letter example for subcontractors' Contracting Officers to provide the prime with a copy of their PPCQ responses?

FRFP Attachment 10 Section L;

4.4. 1 Questionnaire Submissions

As stated in the draft RFP Q&A: The requirement in

Section L to have questionnaires submitted with the proposal will remain - having the questionnaires submitted with the proposal gives offeror maximum opportunity to provide said Past Performance information. Although section 4.4.1 states "ONE (1)

COPY OF THE COMPLETED QUESTIONNAIRES

SHALL BE SUBTVITTED DIRECTLY TO THE

GOVERNMENT NOT LATER THAN THE DATE

PROPOSALS ARE DUE AND ONE (1) COPY WILL BE

SUBIVITTED WITH YOUR PROPOSAL," please note that Section 4.4.1 also allows "Each of the offeror's identified Government POCs can either send an encrypted email with the completed Past Performance Customer Questionnaire directly to karen.wagner.l @us.af.mil, Attention: Karen D. Wagner Please mark the subject line as Source Selection lnformation - See FAR 2.101 and 3.104 or mail the questionnaire. A cover letter has been provided as attachment 17. The requirements in Section L will remain as posted.

Will the Government allow the submission of answers to Form L2 without the necessity of repeating each numbered question?

FRFP Attachment L2 Past Performance lnformation, The offeror shall use the format in Attachment 12. The requirements in Section L will remain as posted.

Will the Government allow the submission of answers 1 through 5 in Form L2 in a table?

FRFP Attachment L2 Past Performance lnformationl

The offeror shall use the format in Attachment L2. The requirements in Section L will remain as posted.

Form L2 Question 14 States "Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contracl terms and conditions:"

Contractor highly suggests that the response to Question 14 is moved from the form L2 page-limited submission and requested as a stand-alone response in order to allow for an accurate reflection of past performance issues.

FRFP Attachment L2 Past Performance lnformation, The offeror shall use the format in Attachment 12. The requirements in Section L will remain as posted.

ln the referenced section, the Government requests several pieces of information in columnar format (i.e., Provider Name, Contract Number, Performance Period, etc.). Will the Government confirm that thrs rnformation is outside of page count?

FRFP Attachment 10 Section L, 4.

Confirmed. Section L 4.4. states "The submissions to the following sub-paragraphs do NOT count towards the page limit for the Offeror's Past Performance Volume."

Should the Offeror assume in Attachment L6Cost Format D_(16_Dec_201 9) the title in Column F indicating the "Subtotal $ (Column C.D)" is incorrect and the title should read "Subtotal $ (Column D-E)?

Attachment L6Cost Format D_(1 6_Dec_201 9) Column F

Yes and the Column reference has been corrected

Will the Government confirm the Other Direct Costs (Uniforms, boots, etc.) in Attachment Locost Format D_(16_Dec_2019) will only be Other Direct Costs listed in the CBA?

Attachment L6Cost Format D_(1 6_Dec_20 19) Row 30, Column A

The ODC reference in the L6 attachment are.Just examples and offerors will price other direct costs IAW their Accounting System and/or their Disclosure Statement.

Would the government clarify if the Total ltem Amount in Column F in Attachment_s_Option_CLlNs_w_Base_Year_1 5_ Dec_19 for the CLINs indicated with OVERTIME (OT) includes the 'l % overtime rate or just the premium rate of Y2 time?

Attach ment_s_Opti on_C Ll Ns_w_ Base_Year_1 5_Dec_l 9, Column B

The overtime CLINs include all over time hours to be billed at 1 and 1/2 times the normal hourly rate of the employee. i.e overtime rate and lhe 1 112 rate IAW the

CBA.

Will the Government please provide non-password protected RFP documents to allow offerors to electronically fill-in required information and aid in document comparison?

F42486-19-R- 0003_Eglin_Backshop_1 6_Jan_2 0 AND FA2486-19-R-0003 Eglin Backshop 30 Jan 2020

The RFP is password protected to protect the integrity of the document.

Agoal ot 14.5% has been assrgned to "Other Small Business" ln the DRFP Q&A, the Government defined this category as "Small Business, no special group". This goal has an asterisk and the note associated with the asterisk states, "Subject to change based on meeting or exceeding individual goals."

By listing a goal of 14.5% for "Other Small Business", lt appears that contractors are required to subcontract with Small Businesses that do not fit any other socio-economic categories (in the Draft Q&A you clarified that "Other Small Business" is defined as "small business, no special group") and contractors will need to continually update our Small Business Plans to adjust the Other Small Business goal which is subject to change based on our success on exceeding the other goals

Recommendation:

Eliminate the '14 5% "Other Small Business" goal The contractor is still required to meet or exceed the 32% Total Small Business Goal and any dollar awarded to any of the socio-economic categories will also count as dollars awarded in the "Other Small Business" category. By eliminating the "Other Small Business" goal, there will be no requirement to adjust this goal in our plans as we exceed other goals.

How will the "Other Small Business " goal change based on the contractols plan to exceed the socio-economic goals identified in Table 12. How should this target, that is sublect to change, based on meeting or exceeding the individual socio-economic goals be addressed in our Small Business Subcontracting Plan?

Section L, paragraph 2.5 f ab]e L2

Section L, Table L2 has been updated to clarify. 14.5o/o includes all small business categories that would result in a 32.5o/o set aside. For example if you had 1 0% for SDB you would met the 5% goal and the reminder would count in the other small business category.

Section M, 1 .2, Subfactor 2.a references AFFARS 5319.704(aX1).

Recommendation:

Delete the AFFARS reference which no longer exists in the AFFARS.

Will this reference be removed as indicated in the

DRFP Q&A?

Section tvl, 1.2, Subfactor 2.a Section IVl, 1.2, Subfactor 2.a reference to AFFARS 5319.704(aX1) has been removed.

Page Size and Format The font size for headers/footers, call ouUfocus boxes, and figure action captions are not specified in Section L. Will the Government confirm font restrictions for these items should comply with the 8pt. minimum requirement?

Section L, 1.3.2 Section L 1 .3.2 has been updated to clarify that the "10 point font size also applies to headers/footers, call ouUfocus boxes, and figure action captions".

General Proposal Format Will the Government accept PDF format for signed documents, such as the SF33, SF30, and cover letter?

Section L, 1 .3 Yes, PDF Signed Documents are acceptable

Table lists all CLINs in the Total Evaluated Price (rEP).

Recommendation:

Reverse the deletion of CLINs 0001 , 0002, 0003, & 0004 from the L3 Table.

The Transition CLINs (0001 , 0002, 0003, 0004) have been removed from the Table for Evaluated CLlNs. Will the Government add these FFP CLINs back into the TEP?

Section L, 3.1 .1 Table 13

Section L, 3.1.1. and Section M, 2.0 have been updated to clarify that the transition CLINs will not be included in the TEP.

Column C refers to Overtime Hours for CLINs that are outside of the designated Overtime Cost Reimbursable and Government Estimated CLlNs.

Recommendation:

Remove references to Overtime hours as Overtime is handled by Government estimated CLlNs.

Are the hours listed in the Overtime column for informational purposes or are Offerors to propose Overtime into their FBLR in the FFP CLINs beyond the Overtime currently handled by the respective CLINs (Ex. XX02)?

Attachment L6

The hours provided in Attachment L6 are estimated historical hours for overtime and are provided for informational purposes for developing rationale for staffing solution only. Do not rnclude overtime hours in column D.

Column D refers to Offeror Proposed Hours for FFP CLlNs.

Recommendation:

Clarify the evaluation terms in Section L 3.X and Section lvl if Offerors are able to propose different hou rs.

ls it possible for Offerors to bid differently from the Historical Hours listed in column B?

lf so, how will lhe Government evaluate proposed hours without any proposed Basis of Estimate?

Attachment LG

Yes, Section L 2.4 states "lf an alternate solution to staffing is provided then offeror shall provide a detailed explanation how the proposed labor category/skill mix has been derived and the rational on how the service provider will meet the requirements as defined in the

PWS".

Please refer to Section M Subfactor 1 on evaluation process.

This section states, "The Offeror will provide cosuprice summary build up information for all Firm Fixed Price CLINs using the sample cost formats in "Cost Formats A through C," Attachment L6 for each year of the period of performance (PoP)."

Recommendation

Revise sentence to "The Offeror will provide cosUprice summary build up information for all Firm Fixed Price rates using the sample cost formats in "Cost Formats A through C," Attachment L5 for each year of the period of performance (PoP)."

ls the reference to Attachment L6 following "Cost Formats A through C" in error and is this supposed to be Attachment L5?

Section L. 3.6

Section L 3.6 has been revised "Cost Build Up For Fully Burdened Labor Rates (FBLRS) for Labor CLINs:

The Offeror will provide cosUprice summary build up information for all Firm Fixed Price labor rates using the sample cost formats in "Cost Formats A through C," Attachment L5 for each year of the period of performance (PoP). The sequence of calculations presented within Cost Formats A through C will be used by the Offeror to develop the Offerols FBLRS, which will subsequently be used within Solicitation Attachment L6 (Cost Format D)".

cosuprice summary build up information for all Firm Fixed Price CLINs using the sample cost formats in "Cost Formats A through C," Attachment L6 for each year of the period of performance (PoP)."

Recommendation:

Revise sentence to "The Offeror will provide cosuprice summary build up information for all Firm Fixed Price rates using the sample cost formats in "Cost Formats A through C," Attachment L5 for each year of the period of performance (PoP)."

lf proposed rates for all CLINs within the same Period of Performance are equal, can Offerors submit Attachment L5 formats per Contract Year rather than by individual CLIN?

Section L. 3.6 Attachment L5 was provided as an example, therefore offeror can edit the format to contract year or PoP.

cosUprice summary build up information for all Firm Fixed Price CLINs using the sample cost formats in "Cost Formats A through C," Attachment L6 for each year of the period of performance (PoP)."

Recommendation:

Edit Attachment L5 reference to "Govt. Fiscal Yr.:"

to "Contract Period of Performance".

Cost Formats A through C in Attachment L5 have a header that refers to identification of Government Fiscal Year (Govt. Fiscal Yr.) but the Section L instruction is by Period of Performance. Should Offerors edit the Formats to reference Period of Performance (POP) or Contract Year (CY) to comply with the Section L 3.6 instruction?

Section L, 3.6 & Attachment L5

CLIN Tabs 71O7,7209,7317, & 7423labelled as both Option Year 7 and Option to Extend

Recommendation: Revise hours to be half of a full year.

ls it the Government's intent to evaluate these CLINs as full years or only based on hours for the 6 months period?

Attachment L6 Attachment L6, CLIN tab labels have been corrected and hours have been revised to reflect 6 months period

The PWS footer reflects a different solicitation number (FA2486-20-R-0003) than the SF33 and other attachment document file names (FA2486-1 9.

R-0003).

Will the Government update the PWS solicitation number referenced in the footer of the PWS to reflect the solicitation number reflected on the sF33 (FA2486-1 9-R-0003)?

FA2486-19-R-

0003_Backshop_PWS (23 Jan 20)

The PWS footer has been corrected to reference

FA2486-19-R-0003.

Attachment L5 was provrded as an example, therefore offeror can edit the format to contract year or PoP.

Section L 1 .3.6 mentions Volume Vl, but there is no Volume Vl in this solicitation. Should this reference be changed to Volume lV?

Section L 1.3.6 Section L 1 .3.6 corrected to reference Volume lV

Section L.'1 .3.7 states "The Offeror shall submit one electronic copy of the proposal. The electronic copies shall reside on separate CDs (one CD per proposal copy)." Can the government confirm that only one electronic copy is required and that all files for all volumes can be submitted on a single

CD?

Section 1.1 .3.7 IAW Section L, 1 .3.7, the Government confirms that one electronic copy of the proposal is required.

Section L.3.2 Volume Organization

PWS Section 3 Drivingfuehicles - ls it correct to assume that the required vehicles to be provided by the contractor are covered by the Government plug numbers?

PWS Section 3 DrivingA/ehicles

IAW the PWS Section 3. "The service provider shall furnish a sufficient number of vehicles to meet the requirements of this PWS. As a minimum, the service provider shall furnish and maintain the mandatory vehicles listed below."

In the Cost Volume, does the Government want the table of contents in the front matter per L.2.2 Format-same as all other volumes or in Section 1 per Section L.3.2 Volume Organization?

The Cost Volume and Technical Volumes are two different volumes and shall follow the prescribed format in Section L.

PWS Section 3 Drivingfuehicles - Are the required vehicles expected to be priced under the ODC lines found within Attachment LG Cost Format D?

PWS Section 3 DrivingA,zeh icles This depends on your Accounting System and/or your Disclosure Statement.

Attachment L5 Cost Formats A through C has been provided in Microsoft Word. Upon submission can the bidder provide this document in Microsoft Excel in order to provide functioning calculations in pricing?

Atlachment L5 Cost Formats A thr Attachment L5 was provided as an example, therefore Excel format is acceptable.

Please confirm if Attachment 5, Attachment L5 and Attachment L6 can be submitted via CD-ROM (electronic) and not as a printed file within Volume lL

Attachment 5, Attachment L5 and Attachment L6

IAW Section L 1.3.7 The Offeror shall submit one electronic copy of the proposal, therefore print copies are required for all Volumes.

Attachment 5 Option CLINS with Base Year 15 Dec 19, tab 'Option to Extend Services' column C shows a Quantity Purchase Unit of 12 months, please confirm this unit should be 6 months to be consistent with Section L Table L.3 Total Evaluated Price (TEP) and the Option to Extend date of 01

July 2027 - 31 December 2027

Attachment 5 Option CLINs with Base Year 15 Dec 19

Corrected

Attachment L6 for all years shows CLINS "XX17" and "XX23", please confirm these CLINS should be "XX'l6" and "XX22"

Attachment L6 Yes, Corrected