Exhibit K - Meal Plan Structure 2026-27.pdf
PDF 184 KB Posted
- Attached to
- SUNY Potsdam Dining Services RFP 260930BP
- Solicitation number
- 2139502
- Issued by
- St. Lawrence County, New York
About this file
This document is Exhibit K—Meal Plan Structure 2026-27, which is a supporting exhibit for SUNY Potsdam's Dining Services RFP 260930BP. The RFP seeks a qualified contractor to provide comprehensive dining services to the SUNY Potsdam campus located at 44 Pierrepont Avenue, Potsdam, New York. A mandatory pre-bid site visit is required for all prospective bidders, with registration due by October 6, 2026, at 4:00 pm EST. The proposal submission deadline is November 20, 2026, at 3:00 pm EST, with sealed bids required in triplicate (original signatures plus two photo copies) or one master copy with two photo copies, submitted to SUNY Potsdam Procurement Services, Attn: Michelle McCarthy. Questions and requests for clarification must be submitted by October 8, 2026, at 9:30 am EST, with answers issued by October 14, 2026, at 1:00 pm EST. A notice of intent to bid, while optional, is due by October 16, 2026, at 5:00 pm EST. Finalists will be notified for campus presentations, demonstrations, and interviews scheduled in January and February 2027. The anticipated award notification date is no later than February 12, 2027, with a contract start date of July 1, 2027. The contract term extends from July 1, 2027, through June 30, 2037, representing a ten-year engagement.
The specific meal plan structure for 2026-27 is detailed in this exhibit, providing the bidder with essential information regarding dining offerings and related service expectations for the upcoming academic year. This procurement is subject to New York State Finance Law 139(j) and (k) as well as the Lobbying Law, with a restricted period in effect until the award is fully executed, during which prospective bidders are prohibited from contacting anyone regarding the procurement except the designated procurement contact. Electronic responses must also be submitted to purchasing@potsdam.edu alongside the sealed bid submission.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 17.2 - Bidder Questions for Potsdam.xlsx | XLSX spreadsheet | |
| Attachment 2 - Letter of Intent to Submit a Bid.docx | DOCX document | |
| Exhibit L - PACES Draft Financial Statement 2026.pdf | ||
| Attachment 20.8 - SFL 139-m.pdf | ||
| Exhibits J1 - J5 Drawings.pdf | ||
| Attachment 11.2 - Minimum Bidder Qualifications.docx | DOCX document | |
| Attachment 11.8 - Bidder References.docx | DOCX document | |
| Attachment 15.7 - Financial and Cost Proposal Form.xlsx | XLSX spreadsheet | |
| Attachment 1 - Bid Submission Checklist.docx | DOCX document | |
| Attachment 20.7 - NYS Business Subcontractor Identification Form.docx | DOCX document | |
| Attachment 14.6 - Vendor Compliance and Security Checklist.docx | DOCX document | |
| SUNY Potsdam Dining Services RFP #260930BP.docx | DOCX document |
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Text version
Exhibit K
2026-2027 Meal Plan Structure
Meal Plan cost reflects the cost of food, labor, rent, utilities.
PACES is a not-for-profit organization: All money generated from your meal plan takes care of our operational costs, equipment replacements, unit upgrades, and financial obligation to SUNY Potsdam.
A meal plan is mandatory for residential students. Students who have fulfilled their Residency Requirement AND live in a Townhouse or Lehman Apartment may be excluded. Meal plan options are based on the number of semesters lived on campus, including those who live in the Townhouses and Lehman apartments. First Year students must choose: 19MEAL SWIPES/100Flex or 14MEAL SWIPES/700Flex.
Refer to the symbols to understand which plan you are eligible for:
First year students (for first two semesters living on campus)
Returning students (who have lived on campus for two semesters)
Returning students or transfer students. (Who have fulfilled their residency requirement, meaning they have lived on campus a total of 4 semesters)
Returning students who commute, live off campus, or who have met the Residency Requirement AND live in a townhouse or Lehman Apartment.
Residential Meal Plans are made up of a weekly allotment of meal swipes, a semester’s worth of flex spending.
Meal swipes – Meal swipes reset every Sunday at 2am. PACES doesn’t use meal periods, so you can use your meal swipe at whatever time you want and as often in a day as you’d like during the week. A meal swipe is an all at once value of $8.00 at retail locations and a onetime swipe at the All You Care to Eat “Bear Cave”. Meals do not roll over from week to week. Unused meals cannot be credited or refunded.
Meal swipes are pro-rated when PACES operations are not open for the full week. These weeks include opening, closing, Thanksgiving, and Spring Break. Pro-rated means you will have a different allotment of weekly meal swipes based on how many days locations are open. The semester is approximately 16 weeks long and there are 110 “feeding days” during the semester.
Flex – is intended to be used for grab and go items, extra meals, beverages, and snacks. Flex may be used at any of the on-campus dining facilities. Flex does not roll over from semester to semester. Unused flex cannot be credited or refunded. Money can be added to Flex at any time at any Dining Services' cash register, at the PACES/Card office in Merritt Hall, or online via BearPAWS.
All First-year students must choose either 19/100 or 14/700
$3437.00 19Meal/100Flex
-Provides 19 meals per week, 304 meals a semester. A meal is an all at once credit of $8.00 for food purchased in most any campus restaurant.
- 100 Flex Dining Credits for use at any of our dining units. (ideal usage of Flex Dining Credits per week is $6.25)
$3437.00 14Meal/700Flex
-Provides 14 meals per week, 224 meals a semester. A meal is an all at once credit of $8.00 for food purchased in most any campus restaurant.
-700 Flex Dining Credits for use at any of our dining units. (ideal usage of Flex Dining Credits per week is $43.75)
$3098.00 9Meal/1000Flex -Provides 144 meals a semester. A meal is an all at once credit of $8.00 for food purchased in most any campus restaurant.
-1000 Flex Dining Credits for use at any of our dining units. (ideal usage of Flex Dining Credits per week is $62.50)
Commuter Plans
Commuter Plans are a great way for convenience and nourishment for non-resident students while they attend classes throughout the day. Flex can be used at all Dining locations on campus.
To be eligible for these plans a student must:
• Live off campus
• If living on campus you must have met the residency requirement AND live in a
Townhouse or Lehman Apartment.
1,500 – 1500 Flex / free reusable to go container
• 1500 Flex for use at any of our dining units. Ideal usage of Flex spending per week is
$93.75
1,000 - 1000 Flex / free reusable to go container
• 1000 Flex for use at any of our dining units. Ideal usage of Flex spending per week is
$62.50
$500 - 500 Flex / free reusable to go container
• 500 Flex for use at any of our dining units. Ideal usage of Flex spending per week is $31.25
$300 – 300 Flex / free reusable to go container
• 300 Flex for use at any of our dining units. Ideal usage of Flex spending per week is
$18.75
$750- 75 Block / 100 Flex / Free reusable to go container
• This plan offers 75 meal swipes per semester. A meal is one entry at Bear Cave (for an all-you-care-to-eat meal) or an all at once credit of $7.50 for food purchased in most any campus restaurant.
• 100 Flex for use at any of our dining units. Ideal usage of Flex spending per week is $6.25
| Refer to the symbols to understand which plan you are eligible for: |
| $3437.00 19Meal/100Flex |
| $3437.00 14Meal/700Flex |
| $3098.00 9Meal/1000Flex |
| 1,500 – 1500 Flex / free reusable to go container |
| 1,000 - 1000 Flex / free reusable to go container |
| $500 - 500 Flex / free reusable to go container |
| $300 – 300 Flex / free reusable to go container |
| $750- 75 Block / 100 Flex / Free reusable to go container |
File details come from the government source that posted it. Updated .