Attachment 15.7 - Financial and Cost Proposal Form.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- SUNY Potsdam Dining Services RFP 260930BP
- Solicitation number
- 2139502
- Issued by
- St. Lawrence County, New York
About this file
Attachment 15.7 is a Financial and Cost Proposal Form for the SUNY Potsdam Dining Services RFP 260930BP, a state contract opportunity issued by the State University of New York at Potsdam. The RFP solicits proposals from qualified contractors to provide comprehensive dining services to the campus community. A mandatory pre-bid site visit is required at SUNY Potsdam, 44 Pierrepont Avenue, Potsdam, New York 13676, with registration due by October 6, 2026 at 4:00 pm EST. The question submission deadline is October 8, 2026 at 9:30 am EST, with answers issued by October 14, 2026 at 1:00 pm EST. Proposals are due by November 20, 2026 at 3:00 pm EST in triplicate with original signatures, submitted to SUNY Potsdam Procurement Services, Attn: Michelle McCarthy, along with an electronic copy to purchasing@potsdam.edu. Finalists will participate in campus presentations, demonstrations, and interviews during January/February 2027, with award notification anticipated no later than February 12, 2027. The contract term runs from July 1, 2027 through June 30, 2037, representing a ten-year service agreement.
The Financial and Cost Proposal Form serves as the designated template for bidders to submit their pricing and financial terms for dining services. This procurement is subject to New York State Finance Law 139 j&k and lobbying law requirements, with a restricted period in effect from the RFP release through full execution of the award. Bidders are required to provide sealed bids with all required documentation as specified in the RFP package. The form is essential for evaluating the financial feasibility and cost competitiveness of each proposal submitted in response to this dining services contract opportunity.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 20.8 - SFL 139-m.pdf | ||
| Exhibits J1 - J5 Drawings.pdf | ||
| Attachment 11.2 - Minimum Bidder Qualifications.docx | DOCX document | |
| Attachment 11.8 - Bidder References.docx | DOCX document | |
| Exhibit K - Meal Plan Structure 2026-27.pdf | ||
| Attachment 1 - Bid Submission Checklist.docx | DOCX document | |
| Attachment 17.2 - Bidder Questions for Potsdam.xlsx | XLSX spreadsheet | |
| Attachment 2 - Letter of Intent to Submit a Bid.docx | DOCX document | |
| Exhibit L - PACES Draft Financial Statement 2026.pdf | ||
| Attachment 20.7 - NYS Business Subcontractor Identification Form.docx | DOCX document | |
| Attachment 14.6 - Vendor Compliance and Security Checklist.docx | DOCX document | |
| SUNY Potsdam Dining Services RFP #260930BP.docx | DOCX document |
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Text version
Sheet1
| Attachment 15.7 - Financial and Cost Proposal Form | ||
| Respondent: | ||
| Date: | Commitment | |
| Authorized Financial Contact: | Guaranteed | |
| Telephone/ Email: | Projected | |
| Conditional | ||
| Respondent shall complete all applicable schedules below based on their proposed plan. Dollar amounts shall be stated in U.S. dollars and percentages to two decimal places where applicable. If an item is not applicable, indicate “Not Applicable.” | Optional | |
| Not Applicable | ||
| All assumptions affecting proposed pricing, guarantees, revenue projections, commissions, capital commitments, or other financial terms shall be disclosed. |
| The Financial and Cost Proposal shall be submitted separately from the operational proposal. Financial assumptions shall be consistent with the proposed meal plans, operating hours, staffing model, retail concepts, technology, and capital program described elsewhere in the proposal. | Require | ||||||||
| Required | |||||||||
| Optional | |||||||||
| Schedule A - Financial Component | |||||||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Status | Notes | |||
| Projected total gross Dining Revenue | $ - | $ - | $ - | $ - | $ - | Not Applicable | Y/N | ||
| Residential/Board Revenue | $ - | $ - | $ - | $ - | $ - | Not Applicable | Yes | ||
| Retail Revenue | $ - | $ - | $ - | $ - | $ - | Not Applicable | No | ||
| Catering/Event Revenue | $ - | $ - | $ - | $ - | $ - | Not Applicable | |||
| Vending/Micro-Market Revenue | $ - | $ - | $ - | $ - | $ - | Not Applicable | |||
| Other Dinning Revenue | $ - | $ - | $ - | $ - | $ - | Not Applicable | |||
| Proposed Commision/Revenue Share to SUNY Potsdam | $ - | $ - | $ - | $ - | $ - | Not Applicable | |||
| Minimum Annual Guarantee, if any | $ - | $ - | $ - | $ - | $ - | Not Applicable | |||
| Respondent-Funded Capital Investment | $ - | $ - | $ - | $ - | $ - | Not Applicable | |||
| Other Financial Benefit to SUNY Potsdam | $ - | $ - | $ - | $ - | $ - | Not Applicable |
| Respondent shall clearly identify the status of each financial commitment as Guaranteed, Projected, Conditional, or Optional or Not Applicable. | |
| Schedule B - Residential Meal Plan Pricing |
| Current/Comparable Plan | Proposed Plan Name | Meal Swipes | Flex/ Declining Balance | Board Billing Days Assumed | Required/ Optional | Proposed Year 1 Student Rate | Notes |
| Plan 1 | $ - | 220 | Required | $ - | |||
| Plan 2 | $ - | 220 | Optional | $ - | |||
| Plan 3 | $ - | 220 | Optional | $ - | |||
| Plan 4 | $ - | 220 | Optional | $ - | |||
| Plan 5 | $ - | 220 | Optional | $ - | |||
| [insert additional rows as necessary] | |||||||
| SUNY Potsdam currently uses 220 board billing days as our planning estimate. If you are proposing fewer regular operating days, please explain the financial assumptions around how food access will be maintained during the balance of that period. |
Schedule C - Meal Plan Cost Components
| Cost Component | Year 1 Amount | % of Board Revenue | Notes |
| Food and Beverage | $ - | ERROR:#DIV/0! | |
| Management Labor | $ - | ERROR:#DIV/0! | |
| Hourly Labor | $ - | ERROR:#DIV/0! | |
| Employee Benefits/Payroll Costs | $ - | ERROR:#DIV/0! | |
| Supplies/Smallwears | $ - | ERROR:#DIV/0! | |
| Technology/Point of Sale | $ - | ERROR:#DIV/0! | |
| Utilities/University Reimbursements | $ - | ERROR:#DIV/0! | |
| Maintenance/Equipment Costs | $ - | ERROR:#DIV/0! | |
| Marketing/Programming | $ - | ERROR:#DIV/0! | |
| Corporate/Administrative Charges | $ - | ERROR:#DIV/0! | |
| Other Operating Costs | $ - | ERROR:#DIV/0! | |
| Commission/Financial Return to SUNY Potsdam | $ - | ERROR:#DIV/0! | |
| Contractor Profit/Management Fee | $ - | ERROR:#DIV/0! | |
| Total | $ - | 100.00% |
| Schedule D - Revenue Projection | |||||||
| Revenue Source | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Notes | |
| Residential/Board | $ - | $ - | $ - | $ - | $ - | ||
| Existing Retail Locations | $ - | $ - | $ - | $ - | $ - | ||
| New Retail Concepts | $ - | $ - | $ - | $ - | $ - | ||
| Catering | $ - | $ - | $ - | $ - | $ - | ||
| Concessions/Events | $ - | $ - | $ - | $ - | $ - | ||
| Vending/Micro-Markets | $ - | $ - | $ - | $ - | $ - | ||
| Late-Night/Off-Hours | $ - | $ - | $ - | $ - | $ - | ||
| Commuter/Off-Campus Programs | $ - | $ - | $ - | $ - | $ - | ||
| Faculty/Staff Programs | $ - | $ - | $ - | $ - | $ - | ||
| Confrences/Summer Programs | $ - | $ - | $ - | $ - | $ - | ||
| Community/Extrenal Sales | $ - | $ - | $ - | $ - | $ - | ||
| Other | $ - | $ - | $ - | $ - | $ - | ||
| Total Gross Revenue | $ - | $ - | $ - | $ - | $ - |
| For each material new revenue source, provide the data below: | ||||||
| Initiative | Opening Date | Participation Assumption | Average Transaction | Projected Annual Revenue | Notes | |
| Schedule E - Financial Return to SUNY Potsdam |
| E-1 | Proposed Commission / Revenue Share | ||||
| Revenue Category | Calculation Base | Commission /Revenue Share % | Year 1 Estimated Payment | Notes | |
| Residential/Board | $ - | ||||
| Retail | $ - | ||||
| Catering | $ - | ||||
| Vending/Mirco-Markets | $ - | ||||
| Other | $ - | ||||
| E-2 | Tiered Commission, If applicable | ||||
| Annual Sales Range | Commision Rate | Notes | |||
| $0 - $5,000,000 | % | ||||
| $5,000,000 - $7,000,000 | % | ||||
| Over $7,000,000 | % | ||||
| E-3 | Minimum Annual Guarantee | ||||
| Contract Year | Conditions / Adjustments | Guaranteed Amount | Notes | ||
| Year 1 | $ - | ||||
| Year 2 | $ - | ||||
| Year 3 | $ - | ||||
| Year 4 | $ - | ||||
| Year 5 | $ - | ||||
| E-4 | Other Financial Benefits |
| Description / Conditions | Amount / Value | Guaranteed | Notes | |||||
| $ - | No | |||||||
| $ - | No | |||||||
| $ - | No | |||||||
| Schedule F - Capital Investment Proposal | ||||||||
| Project/Investment | Impementation Year | Description | Location | College/ Reserve Funding | Respondent Funded | College/ Reserve Funding | Notes | |
| $ - | $ - | $ - | ||||||
| $ - | $ - | $ - | ||||||
| $ - | $ - | $ - | ||||||
| $ - | $ - | $ - |
| Capital Summary | Respondent Commitment | Guaranteed | Notes | |||
| Year 1 | $ - | No | ||||
| Year 2 | $ - | No | ||||
| Year 3 | $ - | No | ||||
| Year 4 | $ - | No | ||||
| Year 5 | $ - | No | ||||
| Total Five-Year Respondent-Funded Capital | $ - | |||||
| Schedule G - University Charges, Reimbursements and Other Finacial Obligations | ||||||
| Cost / Reimbursement | Amount or Basis | Included in Respondant Proposal | Notes | |||
| Utilities | $ / methodology | No | ||||
| Trash/Waste Removal | $ / methodology | No | ||||
| Telecommunications / Data | $ / methodology | No | ||||
| University Technology Support | $ / methodology | No | ||||
| Facility / Rent Charges | $ / methodology | No | ||||
| Security, if applicabile | $ / methodology | No | ||||
| Equipment / Capital Reserve | $ / methodology | No | ||||
| Contribution, if applicable | % / $ | No | ||||
| Other | $ | No | ||||
| Schedule H - Pricing for Retail, Catering, and Ancillary Services | ||||||
| Representative benchmarks, not intended to be an exhaustive price list | ||||||
| Retail Pricing | ||||||
| Representative Item | Proposed Year 1 Price | Notes | ||||
| Regular brewed coffee | $ - 0 | |||||
| Specialty coffee beverage | $ - 0 | |||||
| Bottled beverge | $ - 0 | |||||
| Grab-and-go | $ - 0 | |||||
| Sandwish/Wrap | $ - 0 | |||||
| Salad | $ - 0 | |||||
| Smoothie | $ - 0 | |||||
| Healthy snack | $ - 0 | |||||
| Catering Pricing | ||||||
| Catering level | Representative Price Per Person | Notes | ||||
| Student Organization/Budget Meal | $ - 0 | |||||
| Continental Breakfast | $ - 0 | |||||
| Stadard Lunch | $ - 0 | |||||
| Standard Dinner | $ - 0 | |||||
| Reception | $ - 0 | |||||
| Full-Service Event | $ - 0 | |||||
| Service charge: | percent | 0.0% | ||||
| Delivery charge: | dollars | $ - 0 | ||||
| Minimum order: | dollars | $ - 0 | ||||
| Other mandatory charge: | dollars or percent | $ - 0 |
| Schedule I - Future Pricing Adjustments | ||||
| Pricing Element | Year 1 | Proposed Adjustment Method For Years 2 - 5 | Notes | |
| Residential Meal Plans | $ - | |||
| Retail Pricing | $ - | |||
| Catering Pricing | $ - | |||
| Management / Admisistrative Fee | $ - | |||
| Other | $ - | |||
| Proposed annual cap, if any: | ||||
| Index proposed, if any: | ||||
| Other assumption: |
| Schedule J - Key Financial Assumptions | ||||
| Identify all assumptions material to the financial proposal | ||||
| Assumption | Respondent's Assumption | Notes | ||
| Total student enrollment | ||||
| Residential poulation | ||||
| Mandatory meal-plan participants | ||||
| Voluntary meal-plan participants | ||||
| Board billing days | ||||
| Meal-plan utilization | ||||
| Retail transaction volume | ||||
| Catering sales | ||||
| Wage escalation | ||||
| Food-cost inflation | ||||
| Operating hours | ||||
| New concept opening dates | ||||
| Capital implementation dates | ||||
| Other material assumption | ||||
| Schedule K - Exceptions and Conditions | ||||
| Respondent shall identify every condition, contingency, exclusion, or qualification applicable to its financial proposal. | ||||
| Financial Commitment | Condition / Qualification | Financial Effect if Condition Occurs | Notes | |
| If none, state "None." | ||||
| Schedule L - Financial proposal Certification | ||||
| The undersigned certifies that the information contained in this Financial and Cost Proposal is complete and accurate and represents the financial offer of the Respondent. Except as expressly identified in this proposal, the financial offer is based on the requirements and assumptions stated in the RFP. | ||||
| The Respondent acknowledges that SUNY Potsdam may rely upon the commitments identified as guaranteed in evaluating the proposal and that such commitments may be incorporated into the resulting agreement. | ||||
| Respondent: | ||||
| Authorized Repesentative: | ||||
| Title: | ||||
| Signature: | ||||
| Date: |
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