Attachment 2 - Letter of Intent to Submit a Bid.docx

This is a Letter of Intent to Submit a Bid template for SUNY Potsdam's Dining Services RFP 260930BP. The RFP seeks a dining services contractor to manage operations at SUNY Potsdam's 44 Pierrepont Avenue campus in Potsdam, New York. Key timeline requirements include a mandatory pre-bid site visit with registration deadline of October 6, 2026, a question submission deadline of October 8, 2026, answers to clarifications issued by October 14, 2026, and a Notice of Intent to Bid due by October 20, 2026 at 3 PM EST. The formal proposal submission deadline is November 20, 2026 at 3 PM EST, with finalist presentations and interviews scheduled for January/February 2027. The anticipated award notification will occur no later than February 12, 2027, with a contract start date of July 1, 2027. The contract term is ten years, running from July 1, 2027 through June 30, 2037.

Interested bidders must submit sealed bids in triplicate with original signatures to Michelle McCarthy, Director of Procurement Services at SUNY Potsdam, along with an electronic copy to purchasing@potsdam.edu. Attendance at the mandatory pre-bid site visit is a requirement for proposal acceptance. The procurement is subject to NYS Finance Law 139 j&k and the Lobbying Law, with a restricted period in effect until award execution that prohibits contact regarding the procurement with anyone other than designated procurement personnel. Bidders must complete and submit the Letter of Intent template to mccartma@potsdam.edu by the October 20, 2026 deadline and include their company name, designated contact person with title, complete mailing address, phone number, and email address.