Attachment 11.8 - Bidder References.docx

This is a Bidder References attachment for the SUNY Potsdam Dining Services RFP 260930BP procurement in New York. The RFP seeks qualified contractors to provide comprehensive dining services for SUNY Potsdam beginning July 1, 2027, with a ten-year contract term through June 30, 2037. Key timeline requirements include mandatory pre-bid site visit registration by October 6, 2026, with the site visit occurring on October 8, 2026, at 9:30 am EST at SUNY Potsdam's campus in Potsdam, New York. Questions and clarification requests are due by October 8, 2026, with responses issued by October 14, 2026. A Notice of Intent to Bid is optional and due by October 16, 2026, at 5:00 pm EST. Sealed bid proposals must be submitted in triplicate with original signatures and all required documentation by November 20, 2026, at 3:00 pm EST to SUNY Potsdam Procurement Services, with electronic copies also required. Finalists will be invited for campus presentations, demonstrations, and interviews scheduled for January/February 2027, with award notification anticipated no later than February 12, 2027.

The Bidder References form requires all bidders to complete company information and provide three current or recent references from similar institutions, preferably other universities or colleges, listing contact information, dates of service, and references' titles. Bidders must document their years and months in business providing campus dining services as specified in the RFP. The procurement is subject to New York State Finance Law 139 j&k and lobbying law requirements, with a restricted period in effect until award execution. No contact regarding this procurement is permitted with anyone other than the designated procurement officer, Michelle McCarthy.