Attachment 1 - Bid Submission Checklist.docx

This is a Bid Submission Checklist for SUNY Potsdam's Dining Services RFP #260930BP in New York. The RFP seeks a contractor to provide dining services at SUNY Potsdam, located at 44 Pierrepont Avenue, Potsdam, NY 13676. A mandatory pre-bid site visit is required on October 8, 2026, at 9:30 AM, with registration due by October 6, 2026, at 4:00 PM; proposals will not be accepted from bidders who do not attend. Questions and clarification requests must be submitted to purchasing@potsdam.edu by October 14, 2026, at 1:00 PM, with answers issued by October 16, 2026, at 5:00 PM. A Notice of Intent to Bid is optional and due October 20, 2026, at 3:00 PM. Sealed proposals are due on November 20, 2026, at 3:00 PM in triplicate with original signatures or one master copy with two photocopies, submitted to SUNY Potsdam Procurement Services, Attn: Michelle McCarthy. An electronic copy must also be submitted to purchasing@potsdam.edu. Finalists will participate in campus presentations, demonstrations, and interviews scheduled for January/February 2027, with award notification anticipated no later than February 12, 2027. The contract is anticipated to begin July 1, 2027, and extend through June 30, 2037, for a ten-year term.

Bidders must complete and submit multiple required forms and certifications with their proposals, including the Minimum Bidder Qualifications Form, Bidder References, Vendor Compliance and Security Checklist, Financial and Cost Proposal Form, and various state-mandated certification forms addressing procurement lobbying, non-collusive bidding, human rights law compliance, State Finance Law requirements, and workplace safety certifications. This procurement is subject to NYS Finance Law 139 j&k and lobbying law requirements and is currently in a restricted period that will remain in effect until the award is fully executed. No contact regarding this procurement is permitted with anyone other than the designated procurement officer.