Attachment 11.2 - Minimum Bidder Qualifications.docx

This is a minimum bidder qualifications document for SUNY Potsdam's Dining Services RFP 260930BP, a procurement conducted by the State University of New York system in New York. The RFP seeks a qualified contractor to provide comprehensive dining services for the institution. Bidders must attend a mandatory pre-bid site visit at SUNY Potsdam (44 Pierrepont Avenue, Potsdam, NY 13676) with registration required by October 6, 2026, at 4:00 pm EST. Questions and clarifications must be submitted by October 8, 2026, at 1:00 pm EST, with answers issued by October 14, 2026, at 1:00 pm EST. Notices of intent to bid are optional and due by October 16, 2026, at 5:00 pm EST. Proposals are due by November 20, 2026, at 3:00 pm EST in triplicate with original signatures and all required documentation, with electronic copies submitted to purchasing@potsdam.edu. Finalists will be invited to campus presentations, demonstrations, and interviews scheduled individually for January/February 2027. Award notification is anticipated no later than February 12, 2027, with a contract start date of July 1, 2027, and an estimated 10-year term extending through June 30, 2037.

Respondents must demonstrate substantial experience in higher-education dining services by providing documentation of total years in the field, current number of higher-education dining accounts, general range of institution sizes served, experience with residential board programs, and identification of five current higher-education clients most comparable to SUNY Potsdam with explanation of comparability factors. Bids should be submitted to SUNY Potsdam Procurement Services, Attention: Michelle McCarthy, at the address noted above. This procurement is subject to New York State Finance Law 139 j&k and lobbying law requirements, and is currently in a restricted period that remains in effect until award execution is completed.