Attachment 17.2 - Bidder Questions for Potsdam.xlsx

This is a Bidder Questions and Answers document for SUNY Potsdam's Dining Services RFP 260930BP, a sealed bid procurement issued by the State University of New York at Potsdam. The RFP solicits contractors to provide dining services to the institution, with a mandatory pre-bid site visit required on October 8, 2026, at 9:30 am EST at SUNY Potsdam, 44 Pierrepont Avenue, Potsdam, NY 13676 (registration deadline October 6, 2026, 4:00 pm EST). Bidders must submit questions and requests for clarification by October 14, 2026, at 1:00 pm EST, with answers issued by October 16, 2026, at 5:00 pm EST. The Notice of Intent to Bid is optional and due October 20, 2026, at 3:00 pm EST. Sealed proposals are due November 20, 2026, at 3:00 pm EST in triplicate with original signatures, submitted to SUNY Potsdam Procurement Services, Attn: Michelle McCarthy, with an electronic copy to purchasing@potsdam.edu. Finalist presentations, demonstrations, and interviews are anticipated for January/February 2027, with award notification no later than February 12, 2027. The contract is estimated to commence July 1, 2027, and continue through June 30, 2037, representing a ten-year term.

The file indicates that bids should be clearly labeled as "Dining Services RFP 260930BP" with a master copy and two photocopies submitted, or bids submitted in triplicate. This procurement is subject to New York State Finance Law 139 j&k and Lobbying Law requirements, and is currently in a restricted period that will remain in effect until award execution. No contact regarding the procurement is permitted with individuals other than designated SUNY Potsdam procurement personnel. The attached document appears to be a template for tracking bidder questions, responses, and clarifications throughout the procurement process.