EXHIBIT J Financial Reports of Actual Expenses and Income.xlsx
XLSX spreadsheet 40 KB Posted
- Solicitation number
- P26002868
- Issued by
- Hawaii County, Hawaii
About this file
This is a Quarterly Financial Report template (Exhibit J) issued by the Hawai'i Tourism Authority (HTA) for tracking actual expenses and income related to the Visitor Assistance Program (VAP) contract on Hawai'i Island. The document provides standardized reporting templates for multiple reporting periods spanning from July 1, 2026, through December 31, 2027, including quarterly reports for fiscal years 2027 and 2028, as well as a final consolidated report. Each template requires contractors to report expenses and income across two primary categories: Administrative and Operations, with separate columns for budgeted versus actual amounts under HTA Award, Other, and In-Kind funding sources. The report templates include certification language requiring the contractor to attest that all financial statements are accurate and that state funds have been expended in accordance with the contract agreement provisions.
The financial reporting templates contain no predetermined budget amounts, with all line items showing $0.00 placeholders, indicating this is a blank template to be completed by the selected contractor upon contract execution. Contractors must complete signature lines including project title, print name, date signed, and signatory title for each quarterly submission. The final report consolidates the entire contract performance period from July 1, 2026, through December 31, 2027, providing a comprehensive accounting of all expenses and income. The templates establish the financial accountability framework required under the HTA contract but contain no specific funding amounts, pricing terms, or budget parameters at this stage of the procurement process.
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Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT 03 Corporate Resolution.docx | DOCX document | |
| EXHIBIT F VAP Monthly Report Template.docx | DOCX document | |
| ATTACHMENT 08 Conflicts of Interest Disclosures and Attestation.pdf | ||
| ATTACHMENT 01 Offeror Check List.docx | DOCX document | |
| ATTACHMENT 04 Standard Qualifications Questionnaire.docx | DOCX document | |
| EXHIBIT G VAP Tracking Sheet Template.xlsx | XLSX spreadsheet | |
| EXHIBIT I VAP Final Report Template.docx | DOCX document | |
| ATTACHMENT 05 Contractor References.docx | DOCX document | |
| HTA RFP 26 17 Visitor Assistance Program HI Island FINAL 051426.pdf | ||
| EXHIBIT H VAP Quarterly Report Template.docx | DOCX document | |
| AG-008 103D General Conditions (1.10.23).pdf | ||
| ATTACHMENT 07 Confidential Information List if applicable.docx | DOCX document | |
| ATTACHMENT 06 Subcontractor References if applicable.docx | DOCX document | |
| ATTACHMENT 02 Proposal Transmittal Letter.docx | DOCX document |
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Text version
Q1 FY2027 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | July 1, 2026 - September 30, 2026 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q2 FY2027 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | October 1, 2026 - December 31, 2026 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q3 FY2027 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | January 1, 2027 - March 31, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q4 FY2027 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | April 1, 2027 - June 30, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q1 FY2028 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | July 1, 2027 - September 30, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q2 FY2028 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | October 1, 2027 - December 31, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Final Report Template
EXHIBIT J: FINAL FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | July 1, 2026 - December 31, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this final report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
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